SOCIAL CLUB OF PEOPLE’S EMPOWERMENT-SCOPE
PROJECT MANAGEMENT
ZAFAR IQBAL
Zi_agr@yahoo.com
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Acknowledgements:
“Project Management – Strategic Design and
Implementation” 4th Ed., by David I. Cleland and Lewis
R. Ireland, McGraw Hill
“Project Management, A Systems Approach to
Planning, Scheduling, and Controlling”, 6th Ed.
by Harold Kerzner, John Wiley & Sons, Inc,
New York, USA
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is a Project?
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A project is a planned undertaking which is
a set of interrelated and coordinated
activities designed to achieve certain
predetermined objectives within a given
budget and period of time.
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
What is Project Management?
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Project Management is the process of
planning, organizing and managing
tasks and resources to accomplish a
definite objective, usually within
constraints on time, recourses, or cost.
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Project Constraint Triangle
Cost
Time
Project
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The Project Cycle Management
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A typical project has a
sequence of stages/phases
from inception to maturity. All
such stages/phases of the
project form the project cycle.
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Phases of the Project Cycle
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Identification
Preparation
Appraisal/Evaluation
Approval
Implementation
Monitoring (M&E)
Completion
Evaluation
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Project Management - Requirements
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Quantitative tools / techniques.
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Organizational structures.
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Organizational behavior.
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Clarity of project manager’s role, job
description and authority.
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EMPOWERMENT-SCOPE
Core Functions of Project Management
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Planning – What are we aiming for and
why?
Organizing – What’s involved and Why?
Directing – Who decides what and where?
Motivation – What brings out the best
performance of people?
Controlling – Who judges results and by
what standards?
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Successful Project Management!
Having achieved project objectives
 Within time
 Within cost
 At the desired technical performance level
 Effective & efficient use of recourses
 Within minimum or mutually agreed scope
changes
 Within the main framework of organization
 Within corporate culture and
 Accepted by the customer
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EMPOWERMENT-SCOPE
Management Pitfalls !
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Planning Errors
Managing versus Doing
People versus Task skills
Ineffective Communications
Time Management
Cost/Resource Management
Performance Management
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EMPOWERMENT-SCOPE
Principals of Procurement
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Provides a Macro Framework for:
 Procurement Planning
 Procurement Advertisement
 Qualification/Disqualification of Contractors
 Method of Procurements
 Opening, Evaluation & Rejection of Bids
 Acceptance & Award of Contracts
 Maintenance of Records and Freedom of Information
 Grievances Redressal
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Procurement Planning
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Contract Statement of Work (CSOW)
Contract Work Breakdown Structure
(CWBS)
Requirements for a year to be advertised
in advance
Limitation on splitting or regrouping
Generic Specifications
Approval Mechanism to be in place
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Methods of Procurement
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Open competitive Bidding Principal method
Single Stage. One Envelope procedure.
Two Stage Bidding Process.
 Technical proposal without price for uniform
specifications.
 Price proposals on the basis of uniform technical
specifications.
Two Stage two envelope bidding
 First stage Technical proposal & financial proposal
 Second Stage – Revised Technical proposal –
Supplementary financial proposal.
Negotiated Tendering
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EMPOWERMENT-SCOPE
Alternate Methods of Procurement
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Petty Purchases
(upto Rs 10,000)
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Request for quotations
(upto Rs 40,000)
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Direct contracting
(Repeat Orders upto 15 % only)
Negotiated Tendering.
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EMPOWERMENT-SCOPE
Opening, Evaluation & Rejection of Bids
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Public Opening of Bids
Evaluation Reports to be given to all
Bidders
Bidders Right to Represent – 10 Days
Ban on Financial Negotiations
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Only Technical Negotiations allowed
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Other Provisions
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Lowest Evaluated Bidder to get the Contract
Full Records to be Maintained for a minimum
period of Five (5) Years
Integrity Pacts
Grievances Redressal
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Within the Company
2nd Tier Grievance Redressal
Ombudsman
Judicial Recourse
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Monitoring of Public Procurements
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Internal Pre/Post Audit Procedures
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Audit by the Auditor General
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Monitoring by the Authority
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Procurement Audits by Private Sector
Auditors
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Procurement Contract
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Legal Document
Contract Law
Contract Negotiations
Contract Signing
Contractual Obligation
Various Clauses of the Contract
(Termination, Force Majure, etc.)
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE
Thank You !
SOCIAL CLUB OF PEOPLE'S
EMPOWERMENT-SCOPE