Cover Page
VENDOR BILLBACK SOLUTION
Shyam, Sr. Consultant, Fujitsu America Inc.
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Agenda
 Scope & Importance
 Solution Footprint
 Trade Management – BBWB – GL
 Credits – BBWB
 Claims – BBWB
 Warehouse Spoils – BBWB
 BBWB – Features & Utilities
 Value Proposition
 Q&A
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Scope : Trade Deals
Three basic forms of trade deals have emerged : off-invoice,
discretionary funds and bill-backs.
Off-Invoice:
Manufacturer -> Distributor : Dollar discount for each case
purchased by the distributor/retailer during a specified period of
time.
Discretionary Funds (Lump sum):
Manufacturer -> Distributor : Lump sum payments in return for
retailer promoting brand to the customer
Billbacks:
Manufacturer -> Distributor -> Customer : Discount based on per
case sold by the distributor to the customer during the promotion
period. The bill back amount is determined based on the data
provided by the distributor.
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Importance
 Bill backs go Straight to the Bottom Line
 Accurate Pricing to the customers – Increased competition.
 Increased vendor claims management due to increased promotion
activity.
 No Standard process available in base systems
 Unique footprint for CPG / Manufacturers and Retailers
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We have the answers…
Trade Management
Promotions for
offers setup in
Trade Management
Claim
Settlements for
lump sum
deductions by
customers
Inventory
Adjustments – for
approved Spoils
Deductions
Credit Issued
For Deductions
claimed by
Customer
Solution Foot Print
Billback Agrements
Bill back Workbench
Offer Setup in Trade
Management
Accounts
Payables
Vendor
Management
Vendor
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We have the answers…
The case study presented in the next section details how the E
Business Suite Family with Fujitsu’s Add In was leveraged to deliver
an all encompassing vendor Bill back Solution :
Footprint Includes :
 Oracle E – Business processes
 The seeded interface Tables and API’s
 Oracle Order Management
 Oracle Advance Pricing
 Oracle Receivables
 Oracle Trade Management
 Oracle Payables
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Source : 1 :Trade Promotions – BBWB Integration
Flow
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Offer Setup in Trade Management
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Offer Setup – Price Modifier Creation
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Order Entry :
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Pricing Modifiers
List Price : 64.02
Discount : 0.28
Selling Price : 63.84
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Billback Accruals
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Accrual for Marketing Promotions
Manufacturer
Account
Debit
Sales Promotion Expenses
0.28
Promotions - Vendors
Credit
0.28
Distributor
Account
Debit
Pending Bill Backs
0.28
Promotions - Vendors
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Credit
0.28
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Billback Workbench:
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Billback Workbench Summary View:
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Billback Workbench Detailed View:
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Process & Archive Billbacks
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Source : 2 : Claims for Lump sum Deductions
Customer Claims for
 Ad Allowance
 News Letter Discount
 New Store Item Placement
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Claims / Deduction Management: Lump sum
Deductions
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Claims Investigation View :
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Claim Settlement:
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Automated Credit Memo creation:
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RMA: SLA Journal for Pending Billback Accruals
Account
Revenue
AR
Pending Bill Backs
Revenue
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Debit
Credit
158.44
158.44
158.44
158.44
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Claims Credit Memo – Billback Workbench
Integration
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AP Integration : Debit Memo Creation
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Source : 3: Credit Memo – BBWB
Source : Credit Memo
 Promotion Adjustment
 Spoils
 Product Recalls
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Credit Memo – BBWB
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RMA Entry : Product Recall
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RMA: Entry Lines : Return Reasons
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Credit Memo : Product Recalls
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Credit Memo : Reason
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RMA: SLA Journal for Pending Billback Accruals
Account
Revenue
AR
Pending Bill Backs
Revenue
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Debit
Credit
40.18
40.18
40.18
40.18
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Bill Back : Search Page
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Bill Back : Summary
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Bill Back : Details
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Bill Back : Preview
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Source : 4 : Warehouse Spoils
 Product Recalls
 Vendor Returns
 Vendor Supported Labor
 Warehouse - Spoils
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Source : Warehouse Spoils
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Account Alias Issue : Spoils - Warehouse
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Account Alias Issue : Spoils - Warehouse
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Account Alias Issue : Spoils - Warehouse
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SLA : Journal for Warehouse Spoils
Account
Spoils – Warehouse
Inventory
Pending Bill Backs
Spoils - Warehouse
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Debit
Credit
15.10
15.10
15.10
15.10
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Bill Back : Search Page
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Bill Back : Summary
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Bill Back : Detail
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Bill Back : Preview
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BBWB : Key Differentiators
Beyond the Standard Process:
 Centralized database for vendor bill back data
 Automated interface to pull data from various sources
 Review , Hold & Modification options before Bill Back
 Automated accrual for Bill Backs.
 Automated Reversal of Accruals for Adjustments

Reconciliation Reports to Match the GL Accruals to the
Actual Bill back
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Bill Back Work Bench : ROI
 Decrease in Vendor Claims from accurate Bill backs.

Increase in volume of Bill Backs resulting from more accurate
tracking of promotions, Customer Credits and spoils data.

Accurate pricing for customers resulting in increased credibility

Better Management Reporting on Promotions Received Vs Given.
 Accurate financial reporting on Pending Bill Backs.
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Q&A
Thank You
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