Pestalozzi Children‘s Foundation
emPower 2012
Project Cycle Management (PCM)
Introduction & Project Description
Lecturer:
Rahel Hürzeler
Programme
Thursday, August 16, 2nd day
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Review of yesterday by the students
Objectives of the day
Terminology Project Cycle Management (PCM)
Importance of selection criteria and policy frames
Group Work: Plan a leisure time activity with the project cycle
 Terminology PCM
 Exchange of Experience “Effect of Projects”
 Introduction of the PCF template “Project
Description”
Objectives of the Day
PCM module: Introduction & Project Description
 You are familiar with the terminology of PCM
 You reflect the role of criteria and policy frames in
PCM
 You are able to plan a “mini project” along the
project cycle
 You understand the content and utilisation of the
PCF template “Project Description”
 You are able to summarise a project
Terminology of Project Cycle Management
(PCM)
Groups: 4-5 people
Time: 5 minutes individual work, 10 minutes group work
Write down your own definition (5’)
and elaborate a common understanding (10’):
 1.Group: Definition of Project
 2. Group: Definition of Programme
 3. Group: Definition of Project Cycle Management
Terminology of Project Cycle Management
(PCM)
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Project: Complex one time venture with a beginning and an end for the
achievement of concretely defined goals with given resources (human,
financial, time).
Programme: A programme consists of different project with a common
aim. The coordination of the different project activities creates a value
added.
Project Cycle Management: A management process that takes place
for the entire duration of a project, consisting analysis, identification,
planning, implementation, monitoring and evaluation, in order to
improve the quality and effectiveness of the project.
Why do we need clear criteria and policy
frames?
 Policy is a set of main aims and value systems
 Criteria are needed to objectively measure the
realisation of the policy framework and to focus on a
specific field of intervention
Examples:
PCF criteria for country & regions
PCF criteria for projects
PCF selection criteria for emPower students
Individual reflection about the project
criteria in your organisation
→ Are the criteria put down in writing or implicit?
→ Write down the similarities and differences of the
project criteria in your organisation and the PCF
project criteria
Group Work: Application of Project Cycle
Groups of 3-4 people, 20 min. preparation, 5 min. presentation
Plan a leisure time activity for all emPower students, write each
step of the project cycle (Situation Analysis, Identification, Project
Planning, Project Implementation, Project Monitoring, Project
Evaluation) on slips of paper. Make a 5 min. presentation about
these steps and the challenges of the planning process.
Terminology PCM
Understanding the terms efficiency, effectiveness and relevance
We can be very efficient, but not effective!
We can be very effective, but not relevant!
To do the things the right way is very important (efficiency).
But to do the right things is even more important (effectiveness)!
Example: Crossing the lake of Constance, Igloos in Africa
Efficiency, Effectiveness and Relevance in your Context
“Exchange of Experience”
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Effectiveness The extent to which the development intervention’s
objectives were achieved.
Efficiency A measure of how economically resources/inputs (funds,
expertise, time, etc.) are converted to results.
Relevance The extent to which the objectives of a development
intervention are consistent with caps in human rights,
participants’ requirements, country needs, global priorities and
partners’ and donors’ policies.
“Exchange of Experience”
Tell each other one positive and one negative
experience with efficiency, effectiveness and
relevance in your context
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“PCF project planning documents”
http://www.pestalozzi.ch/partnerforum
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PCF project planning documents
http://www.pestalozzi.ch/partnerforum
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Project Description
1. Profile
2. Summary
3. Context
4. Project history
5. Levels of intervention
6. Project Participants
7. Project Structure
8. Project Planning
9. Quality Assurance
10. Project Sustainability
11. Project Ressources
12. Co-ordination and Networking
Annex: Project Planning Documents
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Brainstorming:
Make a summary of your Project
What information has to be included in the summary
(chapter 2 of the project description) for your project?
Make a short outline with the most important information
(10-15 keywords) about your project.
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Practial Example:
Hibret Project, Ethiopia
Read the Profile & Summary from the
Ethiopian Project
Home Work
Please bring with you the project documentation (printed
version) of a project which is implemented by your
organisation and supported by PCF.
For tomorrow the Project Description with the Chapter
Context / Situation Analysis and for Monday the
Logframe and the Action Plan.
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BACKUP
PCF Criteria Country & Regions
PCF Criteria Project Selection
emPower selection criteria for partner organisations and students
1. Selection criteria for partner organisations
Cooperation with PCF
The organisation wishing to send an emPower student should be (or plan) to be an
operational or strategic partner (local or international) of the PCF country programmes.
Interest of partner organisation
The organisation should be interested in the same thematic issues as PCF (such as
basic education, intercultural education and child rights).
Responsibilities of partner organisation
The partner organisation commits itself to bear the responsibilities specified in the letter
of intent.
2. Selection criteria for students
Candidates wishing to participate in the emPower training course should send a
personal application to one of the partner organisations of PCF.
Cooperation with partner organisation
The candidates already cooperate or plan to cooperate with the respective organisation.
Previous education and training
Applicants should preferably have a bachelor degree in any field or any other
comparable education enabling them to follow a demanding training course in English.
Age
Applicants have to be between 22 and 28 years of age.
Language
Good written and oral command of English is required. Minimal requirements are
defined in a specific test that will be organised and conducted by PCF for eligible
candidates during the selection process.
Interest and motivation
Applicants have to be motivated and show keen interest in social professions and
intercultural issues. They have to be willing and have the necessary time to work as
agents of change in their country of origin after finishing the emPower course in
Switzerland.
Competencies
Applicants are required to have good social skills, to be open to live and to work
together with people from different cultures, to be ready to critically reflect their own
culture, to be personally mature and responsible.
Candidates wishing to participate in the emPower training course have to agree with
the attached code of conduct. Breaking the code of conduct results in expulsion from
the course.