GP Practice Data
Collection Pilot
LWEG Update – November 2013
GP Practice Data Collection Pilot
Aims
• To provide a means to collect GP Practice data at a granular level for Practice and CCG
use
• Produce aggregate datasets and meaningful reports
Benefits
• Supports workforce and service commissioning decision making
• Ownership of GP Practice on data
• Promotes good data quality practice
• Timely workforce analysis
• Uniform approach allows for comparison, aggregation and potential benchmarking
Risks
• Engagement from GP Practices – impact on data return and data quality
• Need to test the collection results – is it meaningful, are we collecting the right data?
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GP Practice Data Collection Pilot
Process
• Excel pilot with one practice
• eWIN specification
• Online build (April / May)
• Ran initial pilot with four Lancashire North CCG practices
• Resulted in some amendments to collection and enhancing the user experience
• Rolled out to all practices in Lancashire North CCG (August / September)
What do we collecting?
• Staff in post – Job role, area of work, Full Time Equivalent (FTE), Headcount (HC),
clinical sessions, age, gender, retirement intentions
• Leavers – As above including reasons for leaving and destination on leaving
• Vacancies – Job role and length of vacancy
• Qualitative information – what are the workforce risks and solutions for your practice
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GP Practice Data Collection Pilot
Simple input form
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GP Practice Data Collection Pilot
Who Participated
• 12 of the 13 GP Practices in North Lancashire locality completed the data collection
• The CCG led the communication requesting the completion of the collection
Benefits
• Very positive feedback from the CCG on the information provided
• Retirement profiling for GPs and Practice Nurses facilitating regional discussion with the
Deaneries and the Practice Nurse Network
Results
• Analysis produced by HENW for Lancashire North CCG – acting as the “honest broker”
for the data
• Approx. 20% of all staff groups could retire in the next 3 years
www.nw.hee.nhs.uk
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GP Practice Data Collection Pilot
Results – Some Detail
• The main focus for Lancashire North CCG was retirement profiling
• Two methodologies
• Asking the question – “Retiring in the next three years?” – Yes / Don’t Know / No –
modelled “worst case” of Yes + Don’t Knows
• Using age bands - 45-54 and 55+ age bands were used to model potential
retirements in next 10 to 20 years – found most staff groups had an age band bulge
in the 45-54 age group
• Taking these together, not just about immediate issue of retirements – some
prompted by pension changes – but also about longer term planning for next 20
years
• This is before we take into account service change – we might need to not only
replace but increase areas of the workforce with the shift of care
• Qualitative information told us
• Retention and recruitment of GPs and experienced qualified nursing staff is an issue
• Competitive local employment market
• Freeing up GP time for non-clinical work is difficult
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GP Practice Data Collection Pilot
Next Steps
• Exploring GM roll-out with CCGs and ATs
• Exploring full C&L roll-out with LWEG
• Alignment with national collections and timeframes where possible
• Further data quality and practice engagement
Considerations
• How do we use this data? More useful at sub-regional / regional level taking into account
transformation projects? Will it help us to achieve better primary care workforce planning
and service transformation?
• Do we need to enhance the pilot collection to improve the data we are collecting for wider
use?
• National work on collecting data (see following slides) needs to be taken into
consideration
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Other Issues to Consider
Workforce Minimum Dataset - Context
• As part of the Workforce Information Architecture group, overseen by the DH, a primary
care workforce minimum dataset is being piloted
• The GP and Practice pilot will form the first stage of the wider WIA Primary Care
implementation planned over the coming year
• Implementation Phases
• GP and Practice staff
• Dentistry including nursing, technical and other practice staff
• Ophthalmic
• Pharmacy
• Others and prioritisation to be agreed with stakeholders
• Pilot to take place September – November, followed by feasibility study and
commissioning data collection provider
www.nw.hee.nhs.uk
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Other Issues to Consider
GP Practice Staff Census - Overview
• The census is collected annually
• This year the data completed by GP Practices is collated by Area Teams
• The collection of this data is a statutory requirement
GP Practice Staff Census –
Comparison to eWIN Collection
• High level staff in post figures
• HC and FTE
• Nurse job roles defined
differently
www.nw.hee.nhs.uk
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Liz Thomas
Senior Programme Manager Workforce Strategy
liz.thomas@nw.hee.nhs.uk
0161 625 7793
www.ewin.nhs.uk
@ewin_portal
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