A project funded by
the European Union
Government of the Republic of Serbia
European Integration Office
PROJECT PREPARATION FACILITY
BELGRADE JANUARY 22-24
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Intro
Before I speak, I’ve got something
very important to say
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
A project funded by
the European Union
Government of the Republic of Serbia
European Integration Office
PROJECT PREPARATION FACILITY
BELGRADE JANUARY 22-24
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
TIME
PROJECT MANAGEMENT
IS ABOUT MAKING THINGS
HAPPEN
(MANAGING THE CHANGE)
A PROJECT IS ANY
ENDEAVOUR WHICH HAS A
BEGINNING AND AN END
QUALITY
MONEY
Project funded by
The European Union
SCOPE
Government of the Republic of Serbia
European Integration Office
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Programming
Evaluation
Identification
Formulation
Implementation
Financing
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Programming
Programming is the process of drawing up annual or multi-annual programmes which define funding priorities for
individual financing instruments such as IPA. The duration of programmes is linked to the 7-year EU budget cycle; i.e.
2007-13 for IPA I and 2014-20 for IPA 2
Identification is the process of identifying project ideas for further detailed preparation. Projects must be
identified within the framework of the existing strategic programming documents. The identification stage is concluded
by an EC approved project list equal to the annual funding available.
Formulation stage consists of the preparation of Sector Support Actions and their appraisal. Individual proposals
for Sector Support Actions are prepared by beneficiary institutions in “Action Documents”. Action Documents are
submitted for appraisal to DG ELARG, which in turn sends them to all relevant EC services for inter-service consultation.
The formulation stage is concluded when final Action Documents, together with supporting annexes, are submitted to the
EC services for approval.
Financing covers the drafting of a “Financing Proposal” covering all submitted Action Documents. Upon the
favourable opinion from the IPA Management Committee an “Implementing Decision” is taken by the EC to accept the
Financing Proposal. This is turned into a “Financing Agreement” signed by the EC and the NIPAC that includes the
technical and administrative provisions for project implementation.
Implementation can start once a Financing Agreement has been signed by both parties (i.e. the EC and the
NIPAC). Actions are implemented by means of one, or more, contracts. Procedures for tendering and contracting
services, supplies, works and grants are detailed and accurately specified. An integral part of the implementation stage is
project and programme monitoring. Monitoring is an essential part of day-to-day management. It provides information by
which management can identify and solve implementation problems, assess progress and ensure that projects will
achieve their programming objectives.
Evaluations are normally performed at a few fixed points in the lifetime of a project or programme and are carried
out by external experts. Evaluation is concerned with impact (against programming objectives), relevance (in terms of the
Project funded by
of the Republic of Serbia
original
problems
identified) and sustainability (what will happen once the project /programmeGovernment
has ended).
The European
Union
European Integration Office
 projects are supportive of over-arching
of the EC and of development partners;
 projects are relevant to an
as well as
to the
of target group/beneficiaries;
 projects are
, meaning that objectives can be
realistically achieved within the constraints of the given
environment and capabilities of the implementers;
 the benefits generated by projects are likely to be
.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
 As per each phase of the cycle, decision making
are defined;
 All phases in the cycle are
- each phase
should be completed for the next to be tackled with success
 New programming and project identification draws on the
results of monitoring and evaluation as part of a structured
process of
and institutional learning...
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
PROGRAMME
OBJECTIVE
ACTION
PURPOSE
OBJECTIVE
PROJECT
RESULTS
PURPOSE
OBJECTIVE
ACTIVITIES
RESULTS
PURPOSE
ACTIVITIES
RESULTS
ACTIVITIES
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
LIFE
TO BE REMEMBERED
COMMITTMENT
TO PROCREATE
TO PROCREATE
TO HAVE A FAMILY
TO HAVE A FAMILY
TO HAVE A FAMILY
TO MARRY
TO MARRY
TO MARRY
TO FALL IN LOVE
TO FALL IN LOVE
AFFECTIONS
TO FLIRT
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Break…
Either this man is dead…
… or my watch has stopped.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
More…
If you've heard this story before, don't stop me,
because I'd like to hear it again.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
A project funded by
the European Union
Government of the Republic of Serbia
European Integration Office
PROJECT PREPARATION FACILITY
BELGRADE JANUARY 22-24
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Programming
Analysis Phase
Identification
Project Phase
Formulation
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Implementation
Interim Phase
Evaluation
Final Phase
Programming
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Achieve a direct understanding
Set up a comprehensive picture of the situation
Identify main strengths, weaknesses, opportunities and
threats (SWOT)
Identify main challenges to be addressed
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
ENDOGENOUS FACTORS
EXOGENOUS FACTORS
Strengths
Existing resources
conducive to improving welfare and
competitiveness
Opportunities
Uncontrolled positive factors/trends
that may come to reinforce existing
strengths and being exploited for
development strategies
Weaknesses
Negative factors, deficit of
resources hampering development
Threats
Uncontrolled factors/trends which
may neutralize strengths negatively
affecting development
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
ENDOGENOUS FACTORS
EXOGENOUS FACTORS
Strengths
a good level of higher education
Opportunities
incoming of young labour force
Weaknesses
high unemployment rate among
young people
Threats
brain drain of qualified labour
force
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
WEAKNESSES
STRENGTHS
OPPORTUNITIES
MAXI-MAXI STRATEGY
THREATS
MAXI-mini STRATEGY
Building on strengths in order Building on strengths in order
to exploit opportunities
to fight off threats
Invest on high education to
qualify young labour force
mini-MAXI STRATEGY
Invest on high education
to avoid brain-draining
mini-mini STRATEGY
Minimising weaknesses in
Minimising weaknesses in
order to exploit opportunities order to fight off threats
Project funded by
The European Union
Minimise unemployment to
exploit young labour force
Minimise unemployment to
avoid brain-draining
Government of the Republic of Serbia
European Integration Office
ACTOR:
TRAINING INSTITUTION
ACTIVITY:
VOCATIONAL TRAINING
COURSES
YOUNG PEOPLE ARE
PREPARED TO ENTER THE
LABOUR MARKET
OBJECTIVE:
YOUNG PEOPLE EMPLOYED
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
OBJECTIVE:
LESS YOUNG PEOPLE UNEMPLOYED
JOB PLACES INCREASE
JOB INCENTIVES
CHAMBER
MOBILITY DEVELOPS
NEW REGULATIONS
MUNICIPALITY
YOUNG PEOPLE ARE
PREPARED TO ENTER THE
LABOUR MARKET
VOCATIONAL TRAINING
COURSES
TRAINING INSTITUTION
JOB OPPORTUNITIES ARE
DISSEMINATED
INFORMATION
DISSEMINATION
EMPLOYMENT OFFICE
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
PARTNERS
CONTRIBUTIONS
EXPECTATIONS
Name and description
of the partner
organisation
What it usually does and what it
specifically offers to the
partnership
What it needs and what it awaits
from the partnership
Name and description
of the partner
organisation
What it usually does and what it
specifically offers to the
partnership
What it needs and what it awaits
from the partnership
Name and description
of the partner
organisation
What it usually does and what it
specifically offers to the
partnership
What it needs and what it awaits
from the partnership
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
PARTNERS
CONTRIBUTIONS
Chamber of Commerce
Facilitates access to credit and
Mr.W, the General Secretary coordinates enterprises
The Municipality
Mr.X, the Director of Urban
utilities
The Institute for VET
Mr.Y, the Director
The Local Employment
Office
Mr.Z, Head of IT Unit
Project funded by
The European Union
EXPECTATIONS
Major impact on its services
towards associates
Issues regulation to favour workers’
mobility
Public consensus gained through
better citizen oriented services
Offers updated vocational and
educational training
Students are entering into labour
market
Matches job offers with demand
Increase of offer/demand
matchmaking
Government of the Republic of Serbia
European Integration Office
Young people
unemployed
Unsuitable
labour market
policies
Not enough
job places
Project funded by
The European Union
Labour market
mobility
underdeveloped
Underdeveloped
human resources
Information
is not
available
Young people
not sufficiently
prepared
Government of the Republic of Serbia
European Integration Office
Less young people
unemployed
Lab. mkt. policies
respond to local
circumstances
Job
opportunities
increase
quantitatively
Project funded by
The European Union
Suitable
regulations
favour workers
mobility
Human resources
respond to
lab. mkt. needs
Information
on job
opportunities
is disseminated
Vocational
and guidance
preparation
are available
Government of the Republic of Serbia
European Integration Office
LMP
Less young people
unemployed
Lab. mkt. policies
respond to local
circumstances
Job
opportunities
increase
quantitatively
Project funded by
The European Union
HRD
Suitable
regulations
favour workers
mobility
Human resources
respond to
lab. mkt. needs
Information
on job
opportunities
is disseminated
Vocational
and guidance
preparation
are available
Government of the Republic of Serbia
European Integration Office
LABOUR MARKET
POLICIES
HUMAN RESOURCES
DEVELOPMENT
The Chamber of
Commerce
Designs schemes to facilitate
access to credit for enterprises
Can not contribute
wanting to recruit new personnel
The Municipality
Issues suitable regulations to
favour mobility of workers
Can not contribute
Can not contribute
Organises upgrading and
training courses for young
unemployed
Can not contribute
Disseminates targeted
information for job offers and
seekers
The VET Institute
The Employment
Office
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Organise a suitable intervention logic
Quantify and qualify results
Asses external conditions and manage risks
Properly plan necessary inputs in a given time range
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office
Logic
Definition
Objective
Socio-economic benefits
the project contributes to
achieve
Purpose
Results
Activities
Project funded by
The European Union
Meaning
Why the project is
important for the
general situation?
Why would
Concrete and tangible
beneficiaries need
benefit for the referred
the planned
beneficiaries
activities?
All deliverables the
What beneficiaries
beneficiaries will actually will be able to do
receive from project
or will have thanks
implementation
to the project?
What will be done
What is concretely done
to provide the
to implement the project
recipients with the
Government of the Republic of Serbia
European Integration Office
planned benefits?
Logic
Objective
Purpose
Results
Activities
Project funded by
The European Union
Definition
Less young people unemployed
Labour Market Policies are responding to
current needs and circumstances
Jobs opportunities increase
To elaborate incentives for enterprises in
the creation of new work places
Government of the Republic of Serbia
European Integration Office
OBJECTIVE
PURPOSE
+
ASSUMPTIONS
RESULT
+
ASSUMPTIONS
+
ASSUMPTIONS
ACTIVITIES
Project funded by
The European Union
PRECONDITIONS
Government of the Republic of Serbia
European Integration Office
Less young people
unemployed
LMP respond to local
circumstances
Job opportunities
Increase quantitatively
Incentives to enterprises
for creating new job-places
Project funded by
The European Union
+
Young people are
sufficiently trained
+
Available
labour force
+
Enterprises obtain
incentives
A partnership protocol
isGovernment
countersigned
of the Republic of Serbia
European Integration Office
NO Do not include in the log-frame matrix
YES
Is the
external
condition
important?
Project funded by
The European Union
Do not include in the log-frame
matrix
INCLUDE IT AS AN ASSUMPTION IN THE
Will
MAYBE
LOG FRAME MATRIX
bodies
external
RE-FORMULATE
YES to the
YES
PROJECT
Can it be
project
ACCORDINGLY
implemented
implement
NO
within the
it?
WARNING!
project?
NO KILLER
ASSUMPTION
Government of the Republic of Serbia
European Integration Office
Why define OVI?
Criteria to be met
 To clarify the
characteristics of
the objective, the
purpose and results
 To manage project
under objecitve
parameters
 To provide the
basis for project
monitoring and
Project funded by
evaluation
The
European Union
Specific
Measurable
Achievable
Realistic
Timed
Sometimes it is very difficult
to put objectives in
operational terms, but efforts
should always be made to
find quantifiable, qualitative
and verifiable indicators
Government of the Republic of Serbia
European Integration Office
COST
SURVEYS
INTERVIEWS
STATISTICS
REPORTS
RECORDS
Project funded by
The European Union
COMPLEXITY
Sources of verification should be
assessed for accessibility, reliability
and relevance.
THERE IS A DIRECT RELATIONSHIP
BETWEEN THE COMPLEXITY OF A
Government of the Republic of Serbia
S.o.V. AND
ITS
COST
European
Integration Office
LOGIC
INDICATORS
SOURCES
ASSUMPTIONS
OBJECTIVE
PURPOSE
RESULTS
ACTIVITIES
Project funded by
The European Union
INPUTS
PRECONDITIONS
Government of the Republic of Serbia
European Integration Office
LOGIC
INDICATORS
SOURCES
Less young
people
unemployed
Average age
of the new
workers
Reg. Stat.
Office
records
PURPOSE
Suitable LMP
X% Lab.Mkt.
turnover
Labour
Chamber
Survey
Young people are
sufficently prepared
RESULTS
More job
opportunities
X% labour
demand
increase
Employm.
Office’s
register
Available labour
force
ACTIVITIES
Incentives to create
new job-places
INPUTS
Grant
Scheme
Entrepreneurs
obtain incentives
OBJECTIVE
Project funded by
The European Union
ASSUMPTIONS
A partnership protocol
Government of the Republic of Serbia
is countersigned
European Integration Office
Break…
No man goes before his time …
… unless the boss leaves the office earlier.
Project funded by
The European Union
Government of the Republic of Serbia
European Integration Office