HSBC Archives Hong Kong Library Education & Career Forum 2012 Prepared by: Matthew Edmondson PUBLIC Date: July 2012 Insert GPS number here HSBC ARCHIVES What are Archives? – Difference between Libraries and Archives – Unique nature and irreplaceable nature of archives – Practice and theory of archival management 2 PUBLIC Insert GPS number here HSBC Archives What is in the HSBC Archives? The archive collections represent the organisations corporate memory One of the most heavily used business collections in the world; representing HSBC and many of the banks which have been acquired by HSBC and its predecessor companies – Annual reports; committee minutes; correspondence, strategic files and papers; accounting and customer ledgers – Personal letters, diaries, photographs, cartoons, films, advertising, banknotes, architectural drawings, – Oral history interviews In both hard copy and soft copy (digital) formats. 3 PUBLIC Insert GPS number here HSBC Archives The HSBC Archives global network London Chicago Paris Hong Kong 4 PUBLIC Insert GPS number here HSBC Archives The HSBC Archives team structure 2012 Global Head of Archives Global History Manager [UK] HQ Archives Manager [UK] Senior Asia Pacific Archives Manager UK Archives Manager [UK] [HONG KONG] Administrative Assistant HQ Corporate Archivist Trainee Archivist UK Corporate Archivist Asia Pacific History Manager 5 Archive Collections Manager North America Archives Manager [USA] France Archives Manager [FRANCE] Corporate Archivist PUBLIC Insert GPS number here HSBC Archives What is a typical day like for a HSBC archivist? Select, appraise, describe and preserve historical archives in line with international archival standards – eg, International Standard for Archival Description ISAD (G), PD 5454:2012 Develop global and regional policy and procedures in line with best practice Subject matter expertise in heritage and history of the Bank Research, presentation, writing and publications expertise 6 PUBLIC Insert GPS number here HSBC Archives Utilisation of the collections Knowledge and research – Answer enquiries, internal and external – Support senior management; speeches, management information – Internal communications Supporting brand, values and business objectives – Marketing campaigns – Exhibitions; local and country anniversaries Support employee engagement Sustainability – School and community programs Cultural sponsorship – Support museum exhibitions, through museum loans 7 PUBLIC Insert GPS number here HSBC Archives Supporting brand, values and business objectives 8 PUBLIC Insert GPS number here HSBC Archives The Archive profession in Hong Kong and more information: Hong Kong Archives Society – www.archives.org.hk/news.html Hong Kong Business Records Group – http://www.archives.org.hk/businessrecords/ International Council on Archives, East Asian Branch (EASTICA) – www.eastica.org.hk – Postgraduate Certificate in Archival Studies October 8 - 27, 2012 organized by EASTICA and The University of Hong Kong – http://hkuspace.hku.hk/prog/postgrad-cert-in-archival-studies HSBC Archives – http://www.hsbc.com/1/2/about/history/hsbc-s-archives 9 PUBLIC Insert GPS number here HSBC Archives Thank you, any questions? 10 PUBLIC