HSBC Archives
Hong Kong Library Education & Career Forum 2012
Prepared by: Matthew Edmondson
PUBLIC
Date: July 2012
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HSBC ARCHIVES
 What are Archives?
– Difference between Libraries and Archives
– Unique nature and irreplaceable nature of archives
– Practice and theory of archival management
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HSBC Archives
 What is in the HSBC Archives?
 The archive collections represent the organisations corporate memory
 One of the most heavily used business collections in the world; representing HSBC and many of the
banks which have been acquired by HSBC and its predecessor companies
– Annual reports; committee minutes; correspondence, strategic files and papers; accounting and customer
ledgers
– Personal letters, diaries, photographs, cartoons, films, advertising, banknotes, architectural drawings,
– Oral history interviews
 In both hard copy and soft copy (digital) formats.
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HSBC Archives
 The HSBC Archives global network
London
Chicago
Paris
Hong Kong
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HSBC Archives
 The HSBC Archives team structure 2012
Global Head of
Archives
Global History
Manager
[UK]
HQ Archives
Manager
[UK]
Senior Asia
Pacific
Archives
Manager
UK Archives
Manager
[UK]
[HONG KONG]
Administrative
Assistant
HQ Corporate
Archivist
Trainee
Archivist
UK Corporate
Archivist
Asia Pacific
History
Manager
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Archive
Collections
Manager
North America
Archives
Manager
[USA]
France
Archives
Manager
[FRANCE]
Corporate
Archivist
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HSBC Archives
 What is a typical day like for a HSBC archivist?
 Select, appraise, describe and preserve historical archives in line with international archival
standards
– eg, International Standard for Archival Description ISAD (G), PD 5454:2012
 Develop global and regional policy and procedures in line with best practice
 Subject matter expertise in heritage and history of the Bank
 Research, presentation, writing and publications expertise
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HSBC Archives
 Utilisation of the collections
 Knowledge and research
– Answer enquiries, internal and external
– Support senior management; speeches, management information
– Internal communications
 Supporting brand, values and business objectives
– Marketing campaigns
– Exhibitions; local and country anniversaries
 Support employee engagement
 Sustainability
– School and community programs
 Cultural sponsorship
– Support museum exhibitions, through museum loans
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HSBC Archives
 Supporting brand, values and business objectives
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HSBC Archives
 The Archive profession in Hong Kong and more information:
 Hong Kong Archives Society
– www.archives.org.hk/news.html
 Hong Kong Business Records Group
– http://www.archives.org.hk/businessrecords/
 International Council on Archives, East Asian Branch (EASTICA)
– www.eastica.org.hk
– Postgraduate Certificate in Archival Studies
October 8 - 27, 2012 organized by EASTICA and The University of Hong Kong
– http://hkuspace.hku.hk/prog/postgrad-cert-in-archival-studies
 HSBC Archives
– http://www.hsbc.com/1/2/about/history/hsbc-s-archives
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HSBC Archives
Thank you, any questions?
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