Introduction to Negotiations and Agenda for the

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Negotiation Kick-Off
Meeting
24th February 2011
Brussels
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Integrated Technology Demonstrators (ITD)
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Governance
Governing Board:
European
Parliament
12 industrial leaders + 6 associates +
EU Commission
Annual discharge
National States
representatives
Group
Partners
ITD
Scientific and
Tech. Advisory
Board
General
Forum
Joint Undertaking
Executive Team
ITD
ITD
ITD: integrated Technology Demonstrator
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Technology
evaluator
ITD
ITD
ITD
Partners
3
The Clean
Joint Undertaking
Team Sky
team
Executive
Director
Head of
Administration and
Finance
Assistant,
HR
Secretary
Accounting
officer
Budget
officer
Coordinating Project
Officer
Audit and
Quality Officer
Secretary
2
PO GRA
PO SFWA
PO GRC
Project
Controller
Communication &
SMEs officer
Legal officer
PO SAGE
PO SGO &
SESAR rel.
IT officer
PO ECO
Adm & fin.
assistant
PO TE
Legal officer 2
Budget off 2
4
10
Call 7 Evaluation – 17 January 2011
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
The Clean Sky team
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•
•
•
•
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•
Executive Director: Eric DAUTRIAT
Head of Administration & Finance: Elizabeth GAVIN
Coordinating Project Officer: Giuseppe PAGNANO
IT Manager: Joseph COSGRAVE
Legal Officer: Silvia POLIDORI
Communication Officer: Hélène BARBIER
Secretaries: Aurélie BOUVART & Olivier TWIESSELMANN
Project Officers:
• ED: Vittorio SELMIN
• GRA: Andrzej PODSADOWSKI
• GRC: Sébastien DUBOIS
• SAGE: Michel GOULAIN
• SGO: Ruud DEN BOER
• SFWA: Helmut SCHWARZE
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
A sandwich lunch will be offered by Clean Sky
Afternoon (14 – 16.00):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
6
Some Important Acronyms for
this Presentation!
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•
•
•
•
•
CfP = Call for Proposal
DOW = Description of Work
GA(P) = Grant Agreement (for Partner)
JU = Joint Undertaking = Clean Sky (CSJU)
PO = Project Officer at the JU
SME = Small and Medium Enterprise (PME in
French)
• TM = Topic Manager
 See more acronyms in your information package…
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
7
1. What is the Purpose of Negotiation?
The negotiation of a grant agreement is used to clarify the content
of the proposal between the winning entity and the topic manager.
Many details need to be ironed out at this stage such as:
- Description of Work (DOW) – there may be a need for some
clarifications….
- Deliverables (including reports)
- Final amount for the project and related funding by the JU
- Reporting periods
- IPR aspects between the Partner and the Topic manager
The JU will endeavour to assist in this
phase both actors (TM and Winner)
so that the arrival at signature of the
Grant Agreement for Partner can be
achieved in a timely way.
8
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
9
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
2. Timetable and Deadlines
10
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
11
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
12
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
4. Practical Aspects of Negotiation
Andrzej Podsadowski
Project Officer
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
14
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
5a. Topic Managers: Leadership of Negotiations
and Relationship with Beneficiaries
Vittorio Selmin,
Project Officer
Please go to the
Clean Sky meeting room
(No 24) on the 4th floor
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for specific questions and issues
16
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
5b. Beneficiaries (Coordinators): Presentation
of the IT tools for the Negotiation Phase
Julie Friend
RTD - FP7 IT Training
17
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
Agenda
Morning (10 – 13):
1. What is the Purpose of Negotiation?
2. Timetable and Deadlines
3. Legal Framework
4. Practical Aspects of Negotiation
Elizabeth Gavin
Giuseppe Pagnano
Silvia Polidori
Andrzej Podsadowski
Afternoon (14 – 17.30):
In Parallel:
5a. Topic Managers: Leadership of Negotiations and
Relationship with Beneficiaries
Vittorio Selmin
5b. Beneficiaries (Coordinators): Presentation of the
IT tools for the Negotiation Phase
Julie Friend
Coffee break
6. Clinics with Clean Sky for Specific Questions and Issues
18
Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
6. Clinics with Clean Sky for
Specific Questions and Issues
If you would like to take the opportunity of
this event to meet your Topic Manager,
please contact the Project Officer in
charge of your proposal in order to
coordinate a separate meeting of the
respective parties tomorrow. The JU is
prepared to organise individual clinics for
proposals in order to assist in this part of
the negotiation.
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Clean Sky Call 7 Negotiation Kick-off Meeting - 24th February 2011
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