DISTRICT COMMITTEE TRAINING
WORSHOP (D61)
District Training Committee
Orange Frontier District, Orange County Council #39
JANUARY 9, 2014
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WORKSHOP OBJECTIVES
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1. Define the four functions of the district
operations and list all the positions and
structures of the district that carry out each
of the four functions. List four tasks
accomplished under each of the four
functions.
2. Identify the major duties / tasks of your
specific committee or district assignment and
define the ways each task might be
accomplished.
3
3. Review a list of 12 responsibilities and
correctly label each and assign to either
the district chairman, the district
commissioner or the district executive.
4. Explain why your particular assignment
is essential to district operations.
5.
Name three other positions or
committees of the district that you might
need to contact in order to carry out your
assignment in the district.
4
FOUR FUNCTIONS
of the
DISTRICT OPERATION
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Membership
Strives for growth through organization of
new units & growth through new members
joining existing units & growth through the
retention of existing members.
Fund Development (Finance)
Sees that the district provides its share of
funds to the total council operating budget
& helps units by suggesting & helping with
unit fundraisers.
6
Program
Concentrates on helping Scouting units
with camp promotion; special activities
including community service; training
adult volunteers; and youth advancement
and recognition.
Unit Service
Provides direct coaching and consultation
by district volunteers for unit adult leaders
to help insure the success of every Scouting
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unit.
DISTRICT COMMITTEE
STRUCTURE (typical)
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District
Commissioner
District
Chairman
District
Executive
District Vice Chairman
District Key 3
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District Commissioner
District Chairman
Asst. District Commissioners
Roundtable Commissioners
Unit Commissioners
District Vice Chairman
Fund Development Chairman
(Finance)
Program Chairman
Training Chairman
Camp Promotion &
Outdoors Chairman
Activities &
Civic Service Chairman
District Executive
Membership Chairman
Advancement &
Recognition Chairman
Other Committee Chairman
10
MEMBERSHIP FUNCTIONS
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Gather Information
Cultivate Relationships with
Community Organizations
Organize New Units
Help Youth Join Existing Units
12
FUND DEVELOPMENT
(FINANCE) FUNCTIONS
13
Obtain the district’s share of funds for the
council budget
Carry out FOS campaign in the district
Meet goals by target dates
Approve unit money applications
Implement finance policies
Conduct project selling
Conduct product sales
Assist with endowment development
Stimulate United Way relationships
Recognize donors
14
PROGRAM FUNCTIONS
15
Training
Camping & Outdoors
Activities and Civic Service
Advancement and Recognition
16
UNIT SERVICE FUNCTION
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Regularly visit all units
Demonstrate BSA concern for unit leaders
Facilitate on-time charter renewals
Appraise & help units improve their program
Help units earn the Journey to Excellence Unit Award
Give special help to units with special needs, major
problems, or weak programs
Help units benefit from council resources
Conduct monthly roundtables
Guide the unit leader selection process
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DISTRICT MEMBERSHIP
COMMITTEE
GROUP 1
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MEMBERSHIP
COMMITTEE ORGANIZATION
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District Chairman
District Membership
Chairman
Unit Organization
Events
Cub Scout Pack Organizers
Boy Scout Troop Organizers
Venturing Crew Organizers
Peer to Peer Recruitment
Spring Recruitment
Fall Recruitment
New Cub Scout Event
Webelos to Scout Transition
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Five Sources
of
Membership Growth
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1. Growth from new units
2. Growth from youth recruitment /
additional enrollments
3. Growth from program transition
(Tiger Cub to Cub Scout to Webelos Scout to Boy Scout to Venturer)
4. Growth from stopping dropped units
5. Growth from increasing tenure / more
youth registered at charter renewal
23
DUTIES
of the
MEMBERSHIP COMMITTEE
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Gather Information
Cultivate Relationships with
Community Organizations
Organize New Units
Help Youth Join Existing Units
25
Target Markets
Review membership growth
within the Council & these
might include
26
NEW Units
Low-income urban/ inner-city areas
Isolated/ low-income rural areas
Hispanics
African-Americans
American Indian communities and tribal groups
Various Asian nationality groups
Persons with disabilities
Others
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DISTRICT FUND DEVELOPMENT
COMMITTEE (FINANCE )
GROUP 3
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FUND DEVELOPMENT
COMMITTEE
ORGANIZATION
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District Executive
District Finance Chairman
FOS Chairman
Product Sales Chair
Popcorn
Project Sales Chair
Leadership Campaign
Chair
Unit / Family Campaign
Chair
Unit / Family Presenters
Steering Commitee
Major Gifts Campaign
Chair
Community Campaign
Chair
Family Campaign
Chair
30
DUTIES
of the
FUND DEVELOPMENT COMMITTEE
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Obtain and understand the district’s portion of
funds to be raised toward the council budget
Organize & carry out a successful Friends of
Scouting annual campaign in the district
Assist the council in raising funds towards the
“project selling” program
Promote the council plan for endowment
development
32
Support & cultivate a cooperative relationship
with the local United Way
Implement council finance policies within the
district
Support district activities that involve income and
expense by assuring proper money management
Provide recognition to donors
33
Unit Finance
34
No direct solicitation for funds by units is
permitted
The unit committee is custodian of all funds
All units submit the Unit Money-Earning
Application to the council for approval.
35
General Guidelines
for
Unit Money-Earning
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No gambling or conflict with local ordinances
Respect territorial rights of other units
No conflict with goods or services offered by
established merchants or workmen
“Value received for money spent”
37
The name and goodwill of the Boy Scouts of
America must be protected and not used as a
“front” for commercial interests
No contract signed by a unit may bind BSA,
either locally or nationally
Unit money-earning projects can be planned to
serve a dual purpose of conservation and money
earning
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DISTRICT TRAINING COMMITTEE
GROUP 4
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TRAINING COMMITTEE
ORGANIZATION
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Program Chairman
District Training Chair
Registrar
Training Records
Vice Chairman
Cub Scout Leader
Coordinator
Boy Scout Leader
Coordinator
Trainers
Trainers
Varsity Leader
Coordinator
Venturing Leader
Coordinator
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DUTIES
of the
TRAINING COMMITTEE
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Determine who needs training
Build an annual training report
Develop plans for specific courses
Promote courses
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Provide training recognition
Evaluate training
Promote Fast Start Training
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District Training Goals
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High quality courses
100% of top leaders trained every year
A complete training program, year round
Timelessness - train when participants are ready
Strong, qualified training team
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Unit Training
Priorities
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Unit Leaders and Den Leaders first
Work for two deep leadership
Consider expected tenure of the top leader. If a
short-timer, train the replacement
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CONSIDER THE UNITS “Vital Signs:”
Meetings, attendance, advancement, camping,
growth, new members, two-deep leadership
NEW LEADER IS A PRIORITY:
Train the whole leadership team
Use Fast Start Training
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District Training
Plan
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Tied to goals, prospects and priorities
Council and District calendars
District local events and school calendars
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Formation of new units
Don’t over-schedule
Provide follow-up time
Remember Murphy’s Law and be flexible
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DISTRICT CAMPING
and
OUTDOOR PROGRAM COMMITTEE
GROUP 5
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CAMPING & OUTDOOR PROGRAM
COMMITTEE
ORGANIZATION
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Program Chairman
Camping & Outdoor
Chair
Order of the Arrow
Advisor
Camp Promotion
Chair
High Adventure
Health & Safety
Risk Management
Chair
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DUTIES
of the
CAMPING & OUTDOOR PROGRAM
COMMITTEE
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Promote unit participation in council camping
opportunities
Help select leaders and develop programs for
district Cub Scout Day camp, resident camp and
family camps
Work with commissioners to help Packs, Troops,
Varsity teams and Venture crews plan and carry
out a year-round schedule of camping and
outdoor program events
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Give special guidance on health and safety
concerns
Promote the use of camperships for members
with financial needs
Working closely with its officers, guide the Order
of the Arrow to help promote camping in the
district
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Outdoor Programs
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Cub Scout Programs
Boy Scout Programs
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DISTRICT ACTIVITIES
and
CIVIC SERVICE COMMITTEE
GROUP 6
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ACTIVITIES & CIVIC SERVICE
COMMITTEE
ORGANIZATION
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Program Chair
Activities & Civics Chair
Spring Camporee
Chair
Cub Day Camp
Director
Fall Webelos Woods
Chair
Community Service
Chair
Disrict Dinner
Chair
Scouting for Food
Pinewood derby
Scout O Rama
Chairs
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DUTIES
of the
ACTIVITIES AND SERVICE COMMITTEE
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Plan a well balanced schedule of district events
and recruit teams to carry them out
Decide how Scouting can become involved in
selected needs and interests of communities
Promote and assist with the planning of council
events
65
Promote and carry out the district’s share of
national events
Conduct an annual poll of unit leaders to
determine unit needs and wishes for district
activities
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DISTRICT ADVANCEMENT
and
RECOGNITION COMMITTEE
GROUP 7
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DUTIES
of the
ADVANCEMENT AND
RECOGNITION COMMITTEE
68
Help unit leaders establish and maintain proper
advancement procedures in their units.
Monitor rank advancement progress throughout
the year
Recruit and train an adequate number of merit
badge counselors.
Publish a current list of merit badge counselors
69
Review and approve service projects plans
submitted by Eagle Scout candidates
Participate in troop boards of review, or conduct
district-level boards of review for Eagle Scout
candidates
Consider and act on appeals from Eagle Scout
candidates if their own troop denies their
application or turns them down at a board of
review
70
Recommend youth members or adult Scouters for
special awards and recognition
Provide physical facilities and experts in
advancement fields that are difficult for units to
secure
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Awards
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Quality Unit Award
District Award of Merit
Silver Beaver Award
Lifesaving and Meritorious awards
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Award for meritorious action
Local Council Certificate of Merit
Spirit of Eagle Award
Distinguished Eagle Scout Award
William T. Hornaday Award
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DISTRICT KEY 3
(DC, VDC, DC & DE)
GROUP 8
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DISTRICT CHAIRMAN
and
VICE CHAIRMAN
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DUTIES
of the
DISTRICT CHAIRMAN
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Identify and continually recruit enough of the
right people as operating committee chairs
Initiate plans and help committee chairs recruit
adequate numbers of members to carry out the
functions of the district
Plan, with the District Executive & District
Commissioner, and preside at district committee
meetings
78
Work with the District Commissioner and
District Executive to stimulate and to coordinate
the work of the district, to ensure the success of
the Scouting units
In cooperation with the District Executive, ensure
completion of district goals by monitoring
operating committees
Represent the district on the Council committees
as required
79
Recognize individuals, committees and chartered
organizations for their Scouting accomplishments
Support local and national Scouting policy,
procedures and practices
Help to secure support for Scouting from top
community leaders throughout the district
80
Annually appoint a new district nominating
committee to meet year-round & select nominees
for district officers & district members at large
Train, coach & mentor district committee
members
Aid in the development of the district executive
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SPECIAL ROLE
of the
DISTRICT VICE-CHAIRMAN
82
A “Stand In”
A “Co-Pilot”
On “Special Assignment”
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THE DISTRICT
COMMISSIONER
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DISTRICT COMMISSIONER
STAFF
85
District Commissioner
Assistant District Commissioner
Assistant District Commissioner
Cub Roundtable Commissioner
Boy Scout Roundtable Commissioner
Unit Commissioners
86
DUTIES
of the
DISTRICT COMMISSIONER
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Identify & recruit enough of the right people as
commissioners so that all Scouting units in the
district receive, regular helpful service
Train, coach & mentor
commissioner’s staff
members
of
the
Supervise & motivate unit commissioners to visit
each unit regularly, identify unit needs & make
plans to meet unit needs
88
Administer the annual commissioner service plan,
which gives specific purposes for commissioner
contact with units at designated times of the years
Oversee the unit charter renewal plan so that
each unit registers on time & with optimum
membership
Guide Roundtable Commissioners to ensure that
monthly roundtables are well attended & provide
practical and exciting unit program ideas
89
Plan and preside at monthly meetings of district
commissioner’s staff & set a good personal
example of Scout uniforming
Work with the District Chair and District
Executive to stimulate and coordinate the work of
the district
Help meet district goals
90
Represent the district as a member of the Council
Commissioner’s cabinet
Support local and national Scouting policies,
procedures & practices
Attend district meetings to report on the
condition of unit & to secure specialized help for
units
Promote the commissioner recognition plan for
all commissioners
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Journey to Excellence
District Award
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A National Quality District must achieve six of eight
objectives to qualify. Starred (*) items are required.
*1. More than 60 percent of total units have achieved the National
Quality Unit Award
*2. Record a 2 percent gain in traditional units and a net gain in total
units including Learning for Life groups and posts
*3. Record a balanced membership growth in total Cub Scouts, total
Boy Scouts/ Varsity Scouts and total Venturers, with a gain in total
membership including Leaning for Life, OR record a 2 percent gain
in total Cub Scouts, Boy Scouts/ Varsity Scouts, and Venturers, with a
gain in total membership including Learning for Life
93
*4. Achieve financial goals
*5. Provide ration of one unit commissioner for every three units or
improve the ration over last year
6. Achieve on-time unit re-registration goals
7. Each position in the district structure is filled with a registered and
active volunteer
8. Hold a conference with the head of each chartered organization
annually
94
THE DISTRICT EXECUTIVE
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DUTIES
of the
DISTRICT EXECUTIVE
96
Provide professional coaching
Propose plans & agendas, usually “pencil drafts”,
for consideration
Aid in suggesting action plans for recruiting
district personnel
97
Give inspiration and encouragement
Maintain regular contact with heads of chartered
organizations
Keep district records up to date
Arrange for council’s office services such as
mailings, meeting notices & etc.
98
Provide vital behind-the-scenes administrative
skills
Develop his or her own work schedule
Work with and support volunteers
Maintain a good working relationship with
district volunteers
99