Team Management
Thank you for volunteering
 Your hard work is appreciated
 You will wear many ‘hats’ this season
 Training will not answer every question –
but is a resource
Training – Topics
 Communication & Coordination
 Team Manager Duties – Team Jobs
 Reporting
 Officials
 Rosters
 Tournaments
 Funds
 Patches
 Resources
 Zero Tolerance Policy
Communication &
Coordination
 You are the information person
 Communicate in writing if possible
• Schedules
• Contact Information
• Questions & Concerns
 Know the ALD in your Association and Region 4
 Get to know other Team Managers
• Good resources
 Set up Team Meeting
• Introduce Coaches
• Discuss Player expectations
• Discuss Parent helpers
• Discuss Tournaments and Slush Fund
• Handout/Complete any necessary paperwork
Team Manager Duties
 Attend you Association’s training
 Attend or view Training from Region 4
 Schedule Games
• Most time consuming job
• League Games scheduled with Region 4 ALD
 Schedule first if possible
• Scrimmages games scheduled between you
and other association Team Manager
• Trade ice equally (give a sheet when you get a
sheet)
• Expect conflicts: games get cancelled,
changed, rescheduled every year
• Make sure to document all your scheduling
• Region 4 Website lists Managers by age level
Team Manager Duties – con’t
 Schedule Officials for all you games asap
• See ‘Registering with DCHOA’
 Get Parent help
• Teams provide clock keeper, scorekeeper, and
penalty box personnel at games. Each team is
responsible for manning their own penalty box.
Home team runs the clock, Visitors fill out the
score sheet.
• Hotel accommodations for tournaments
• End of Year Party and Coaches/Players gifts
 Complete All Paperwork
• Birth certificates
• Contact sheets
• Labels for score sheets
• CEP cards from Coaches
• Code of Conduct Forms
• Rosters
• Schedules
Reporting
 Game Sheets are completed for every game
• Supply of sheets given by Association
Results reported every week to Region 4
• Managers must register with Region 4
• Given access code by Association
 To Register with Region 4
• Go to http://www.region4hockey.org
• Along bottom of page, click on ‘Member’s Area’
• Click on Registration Page
• Fill in access code and follow online instructions.
** Returning managers, click on Edit my Info and
follow online instructions
• Once completed, you can go to the website, login,
and perform a variety of tasks: report your scores,
check your results, download a list of other
association’s managers at your level, list games you
are looking for, etc. by clicking on the appropriate
tab.
Reporting – con’t
 Reporting scores
• Online form divided into 2 sections
• Top portion = reporting League Games
• League games are assigned a
number and the number is needed
to properly report the score and
should be noted on the score
sheet.
• League game numbers are
distributed to Team Managers at
the beginning of the season by the
Association
• Lower portion = reporting scrimmage
and tournament game
Any “Game Misconduct” by a player or
coach must be recorded by the home
team at the time the score is submitted.
Reporting – con’t
 Game reports must be reported at the
end of the weekend of play
 Region 4 ALD’s verify scores and update
standings at the beginning of each week
 Your record helps determine where your
team is seated in playoffs.
 Not all Associations belong to the
league.
 In order to help Region 4 prepare the
playoff information, Managers should file
their team roster on the website.
 Any questions about the website can be
submitted online
• Click on Contact Us and submit
questions or concerns to your ALD or
the Web author (Bill Kettler).
Officials
 Register with the Dane County Hockey Officials
(DCHOA)
** If you have registered in previous years – don’t
register again, request that your login be renewed
 Go to: http://www.dchoa.org
 Follow the online instructions for requesting a
login
 Once you have a login, you can request, change,
and cancel officials; check your schedule; and
download helpful information
 Any questions regarding the website or
scheduling of officials can be directed to the
Scheduler at: Scheduler@DCHOA.org
Officials – con’t
Things to remember:
• It is best to schedule officials for all of
your home games as soon as you receive
the team’s schedule
• You must cancel or change officials at
least 10 days prior to a game
• Check your schedule often to make sure
you have officials scheduled for upcoming
games
• Requesting officials late means less
chance of having them scheduled
• You receive confirmation emails that
officials have been requested, changes
have been made, etc. Save all
communication regarding officials
Officials – con’t
How to check your schedule:
•Go to the website: http://www.dchoa.org
• Click on Login; enter your user name and
password; click Login again
• A schedule page will appear (dates entered,
are default dates. You can widen or shorten the
time frame by changing the dates entered
• Click on the “Association” drop down menu
and click on your Association
• Click on the “Age Level” drop down menu
arrow and click on your age level (Mite, Squirt,
etc)
• Click on the “Team” drop down menu arrow
and click on your team level (Team 1 is the A
team, Team 2 is the B team, etc.)
• Click on “Display Schedule”
• Your schedule will appear and you will
see whether officials are assigned or there
are open spots.
Rosters
 Each team is required to submit an official USA
Hockey Roster by Dec. 31st
 The Association will send a team roster with the
player and parent information
 Verify all information as quickly as possible and
report any changes to the Association Registrar
 As soon as you have your USA Hockey roster,
have all the players and coaches sign the roster
 Return to your club’s ALD or Club Registrar
 Rosters are shown (required) at tournaments
and for Region 4 playoff and State tournaments
Tournaments
 Participation in Tournaments should be
addressed at the parent/player meeting
•Coaches typically have an idea of the
competition level they want to play at
• The number of tournaments and the travel
distance should be a decision by the team as a
whole
• Compromise is helpful – you may suggest at
least one tournament around “home” to balance
out any far away tournament
 Find out what your club practices are:
• Do you collect funds from parents for
tournaments
• Do you schedule your own tournaments or are
they scheduled by the Association
Tournaments – con’t
 Where to find Tournaments
• The (WAHA) book you receive will contain ads
for tournaments
• Sanctioned tournaments for Wisconsin are
listed online at http://www.waha-hockey.com
• Associations often send emails or flyers to
other clubs advertising their tournaments
• Coaches and parents may have suggestions
• Association personnel may have suggestions
Funds
Team Managers often collect team funds
• Often called “Slush Fund”
• Tournament entry fees
• Coaches gifts/player’s gifts
• Team events
• Dinner at tournaments
• Outings
• Equally divided among families of team
• Set up separate bank account if needed
Patches
 Keep track of throughout Season
 Score sheets need to be turned in
 Collected by one member of each club
 Players only earn one patch type per year (ie: player
having 3 Hat tricks during the season gets 1 Hat trick
patch. The same player, however, can earn other
patches
Possible Patches to earn:
1.Shut Out – awarded to a goalie when the other
team’s score is zero at the end of a game.
2.Blue Line patch – awarded to the players playing
defense when a goalie earns a shut out (up to 5
players per game)
3.Hat trick – awarded to a player scoring 3 goals during
a game
4.Playmaker – awarded to a player earning 3 assists
during a game
Resources
There are several resources for help and
information
• Other Team Managers
• Coaches
• Association Board Members
• Age Level Directors (ALD’s) both within the
Association and at Region 4 Hockey
• Region 4 Hockey website
http://www.region4hockey.org
• Dane County Hockey Officials Association
(DCHOA) website http://www.dchoa.org
• Wisconsin Amateur Hockey Association
(WAHA) website http://www.wahahockey.com
Zero Tolerance Policy
If a coach, player, parent, or spectator becomes unruly and
displays verbal or nonverbal abuse, they may be ejected from
the game. If the refs perceive potential, or an on going conflict,
off or on the ice, they have been instructed to avoid verbal or
physical attempts to communicate with the person(s), and are
to call 911 for assistance.
DCYHC supports the Referee game officials and will not
tolerate angry words or gestures directed towards Refs from
the bench or spectators. Not only is this behavior poor example
to our children on how we treat authority, it also quickly lowers
esteem for your Organization as a whole.
Please familiarize the Zero Tolerance Rule to your Players,
Coaches and Parents. Dane County Officials are having some
difficulty obtaining and retaining young officials. Often times the
officials are adolescents just like your son and or daughter.
These officials are learning the ropes. Dane County needs
young officials to progress and continue developing their
referee careers.
If you hear someone "Ref-bashing" pretend for a moment that
Ref is your son or daughter. Inform the person of the Zero
Tolerance Rule. Dane County will thank you...and so will the
others in the stands
Conclusion
 Your job is very important
 Takes organization, leadership, patience
 Don’t hesitate to ask questions and seek
answers
 Support and respect the game and all
aspects of hockey
Thank you for your commitment