Carlos Ramirez and John O’ Kane will be your
assignors for the upcoming year.
Important telephone numbers
 Carlos Ramirez (Assignor): 214 -727 -6709
 John O’Kane (Assignor): 469- 688-0434
Melvin Machayo (Secretary): 972-877-1342
Jim Carlsen (1st VP): 214 886 4422
Peter Martell (Treasurer): 214 402 8939
Rick Troup (2nd VP): 214 235 1424
Dennis Dusek (Director of Operations): 972 742 3953
Ian Chapman (President): 972 489 5555
Melvin Machayo: 972-877-1342
 Linking your accounts:
Log into
 Choose group 1194 and the word soccer is the password in
order to link your accounts.
 Now you can switch identities at the top of the page to view
your different accounts
 Melvin will set up new users ASAP with identities once the
meeting is completed.
 We will be using Game officials for this seasons
 When you receive an assignment from
Arbiter / Game Officials BLOCK the other date/s on
the other software. This reduces the amount of times
you end up with conflicts with assignors….and helps us
get you more games.
Game officials Home page
 All information that is pertinent to you is currently
available at and also the opening
page of your game officials accounts.
 Personalize how you want to receive text alerts for
game cancellations etc under my info and scroll down
to cell/pager /email notices and set it up accordingly.
Log in here
On the assignors side
 Red means that you are not available
 Green means you are available
 No color means you do not get seen on our side
Make note of our website:
 Game fees
 Travel fees
 Scrimmage form on next slide
 Information on scrimmages
 Clarification on payments
GAME DATE: _____________________
HOME: __________________________
GENDER (circle one)
LEVEL (circle all that apply)
SCHEDULED START TIME: ________________
REFEREE NAME: ___________________ SIGNATURE:
COACH NAME: _____________________ SIGNATURE:
Game fees/Directions/Partners?
 Log onto to view
 Game fee is Based on the length of your games
 All other information you need will be located in
Game officials: i.e. Stadiums(under my locations)
Partners click on the I icon in Game officials
Match Fees
2 person crew (Dual system) – *JV & Middle School matches with a Single
Referee use Referee 1 fees:
Length of half
Referee 1*
Referee 2
25 minutes
30 minutes
35 minutes
40 minutes
3 person crew (Diagonal system):
Length of half
25 minutes
30 minutes
35 minutes
40 minutes
Assistant 1
Assistant 2
Travel Fees
Metro flat rate of travel reimbursement measured from the Soccer
Chapter Metro Plan Center point which is located at 4976 Sycamore St.,
Dallas TX 75214 to the location of the stadium.
( ≤ 20 miles = $12, ≤ 30 miles = $15, ≤ 40 miles = $18, paid to each
Any school outside the 40 mile radius will revert to the nonmetro (portal to portal) round trip mileage reimbursement.
Round trip mileage paid – One car at the state mileage rate, 2 cars at
75% of the state mileage rate, or three cars at 60% of the state
mileage rate. (Mileage is calculated from the officials home to the
stadium location – roundtrip.) There are no rider fees.
New to the association???
 There are 3 types of games we officiate:
1) Scrimmages
(2) Non District
(3) District play
 Do not be caught on a VARSITY level game with a
whistle in your hand on DISTRICT PLAY only. All
others you may officiate in. You can do all others
Important dates
2014 Important Dates
 Scrimmages: Dec 27- Jan 7
 Tournaments all weekends after this from Thursdays –
Saturdays throughout January
 Non District Games will play in between
 District Play will begin toward the end of January
 Sunday you get the day off…. 
 We need this done by no later than November 15!!!!
 That’s this Friday guys!!!!!
 We now have the schools schedules and want to get your
assignments out to you earlier this year
 This is different from past years as we want to continue to
improve the program for you.
 Taking a day off work for tournaments ?
 Let us know so we can make it worth your while.
 New referees: Melvin will be setting you up with your
own game officials account, please do not ask the
assignors to do this as he needs to keep track of
payments etc
 This will be done this week.
 Please keep your availability current and up to date.
 Feb 14 is still and always will be Valentines day!
 Block out important dates that you cannot work
(anniversary, dogs birthday etc)
 Most games will play Tuesdays and Fridays however we
have got games on the other evenings / Saturdays
Your 2013 High school Ranking
 Board members rank the officials on a scale of 1-5 with
5 being the new members.
 Your assignors utilize this to do your assignments
 If you feel that you want higher level assignments
contact Mr. Troup via email to see if he can get an
assessor to evaluate your performance and upgrade
 [email protected]
Individual Assignments
 Your assignor will be contacting you directly to go
through this with you to avoid conflicts.
 Want your schedule earlier? Have the availability done
sooner. No later than this up coming weekend.
 Our schedules are in, it is now your responsibility to
get your availability current and up to date.
 If you are scratched from a school, you will be notified
by the assignor and your assignments will change
 You cannot officiate Games that a family member
works/plays in, this is unethical and may occur in the
assigning process.
 Please correct your assignor if this happens.
 Everyone gets scratched at some point so NEVER take
it personally.
And noooooooo
 WE cannot scratch Coaches!!
Middle Schools and TAPPS
 Dallas ISD has already begun their middle school
 Frisco schools and outer lying northern areas begin
upon completion of high school in April- June.
 TAPPS(Texas Assoc. of Private Parochial Schools)
begins November.
Dallas ISD Vendor Paperwork
 This can be found on the opening page of Game
officials. Please download it and send it in now in
order to obtain your vendor number.
 If you have moved, you must fill in a change of
address form and resubmit that paperwork or it will
hold up your payment.
 You will need your vendor number for payment for the
games you are doing in Dallas ISD(Loos, Sprague,
Cobb etc)
Dallas ISD Contact
 Silvia Salinas 972 749 2455
 Please allow her at least 4 weeks after you submit your
paperwork to get a vendor number.
Garland ISD
 Will still be playing the 4-6-8pm Varsity sessions until
the new fields are laid in 2014/5.
 JV’s will play on alternate nights but with 4-515-630pm
kick offs or Saturday mornings at 8am,
 They will be going straight to PK’s to determine a
winner if tied.
Game day preparation
 Start off every Mon- Sat with your referee equipment
in the car, washed and ready to go. You may be called
upon anytime.
 Check your assignments before you head out of the
office, there may have been changes.
 Inclement weather: we ask the coaches to let us know
by 2pm if this is going to impact you
 If this does impact you: your game officials account
will be updated and if time permits we will also be
calling you.
 You will definitely be notified if you are going to start
as a dual system if someone is going to run late and
they have notified the assignor.
 Communication is key, communicate with each other
so you know what's going on i.e. stuck in traffic etc
 Game officials will be updated constantly.
 Head referee for the Varsity game please contact your
AR’s and make sure that you all know each others
numbers. This can be found with the I icon.
 The ① icon in Game officials will let you see this
information/current weather/ map to the field/game
information and the assignors contact details.
At the stadium
 Sign in at the gate or with the paperwork in the
Administrators office.
 Hand in a w-9 at every game every time, it helps
process the checks quicker if they have it.
Who is the administrator on Duty?
 Could be your best friend in the case of a problem
 Identify them upon arrival and write their name down
and note where they will be seated.
 You need their name in the event of an incident report.
You must meet the players and
coaches in the center of the field
 Confirm that players are legally and properly equipped and
ask about any medical conditions of players i.e. Asthma
and prior injuries you need to know about
 Let the coaches know their paperwork will be left in the
Locker room after the game, this way they are not chasing
after you.
 For a Varsity match, confirm what will happens in the event
of a tie.
 Proceed with your game after the coin toss.
After the game
 Leave the game reports in the locker room.
 Discuss the game with your fellow referees and see
what we can do in order to improve ourselves.
 Don’t discuss the match with anybody who is not part
of our Chapter
 Be mindful that officials locker rooms may be close to
players locker rooms
Dual system vs. 3 man crew
 In some instances we may run a dual until we get the 3rd
referee in for the varsity.
 Many tournaments are requesting 2 referee dual systems in
order to save money.
 Running Late? 10 minutes into the game and you had the
JV middle? You’ve lost it and will now have to run the line.
 Make yourself known to the officiating crew upon your
arrival. Get the 3 man system up as quickly as possible at
the next stoppage in play!
 Start a file
 Keep ALL of your paperwork with you
 Have w-9’s with you and leave at every stadium
 You are normally paid 30-45 days after completion of
your games.
 If you have not been paid 2 months after the game and
have contacted the schools, ask your assignor for help.
DO NOT wait until Nov 1st to ask for help in games
from January…..2010…
However……..if you try this Guess
 An email received on Nov 2, 2012……
 John, I was wondering if you could please find out the
reason why I haven't gotten paid from last year and the
years before that for Crandall High School, And also,
Red Oak High School from almost two years ago.
 Thank you and hopefully I hear back from you soon.
Questions so far??
SOUND….Chances are someone else is wondering the
same thing!
Weather related issues
Inclement weather
 Carlos and John are your hotlines. We each have our own
districts to look after so please make sure that you contact
the correct Assignor on game days.
 If a School district is shut down for weather and you see
this on the weather channels, we will be playing the match
within the next 48 hours or if on a weekend, probably the
following Monday night.
 If your game is called off midway and is not completed this
is an incident. You need to notify us, chances are you may
be working it the next day…...
General Information
 Contact Crewmates day before game. See the ① icon in game
officials for their contact info.
 Locate school and associated school information under
Locations in Game officials. It is alphabetized to the stadium
 Check game officials before heading out to the stadium.
 Arrive 30 minutes before and fill out paperwork as you walk in
the gate.
 Identify the Administrator on duty.
Referee NO SHOWS
 Don’t panic….Yet!!
 Notify your assignor at halftime in the JV Game.
 Failure to arrive put us all in a Bind, don’t be that
person. Let the assignors know you cant make it, this
is life…. we knows things happen.
 NO TEXTING PLEASE!!!!!!!!!!!!!!!!!
We know we cant get hold of you
as you’re on the fields so…..
 Assignors will notify you via voicemail as soon as we
have made adjustments etc or we will try calling the
head coaches of the upcoming games to explain what
we are doing..
 There are repercussions' for people not showing up to
 Once again: PLEASE……NO TEXTING!!!
 If your missing official does show up, let us know
before you end up with a 4 man crew. That means
someone will not get paid…
 Try your best to be on time, arriving at game time is
not being on time!
John/ Carlos…there’s no one
 You arrive for your scheduled game and no one is there?
Team couldn’t get a bus, Game was cancelled and assignors
not notified…etc
 Your assignors have copies of the schedules the coaches
sent in and will make sure that your payment is
forthcoming. Chances are you may be rerouted to another
venue…but you will still get paid for the missing game
 Athletic Directors know this and are making sure it will not
 You will be copied on the email that is sent out the coaches
and administration with a copy of their initial schedules
requesting payment. It will be up to you then to follow up
on payment. They may need a copy of your w-9 to process.
 Once we do this please do not do or say anything in the
email, it is a courtesy to let you know its being dealt with.
 Let the assignor know when this has been paid, we have
other things going on and need your help in finalizing
these issues.
Late Arrivals
 We are there for the players. If the buses are running
late or get caught in traffic, we have to deal with it.
 This doesn’t happen often, so please be professional
and patient (and sorry there is no overtime payment
for the delay)
Scrimmages: Dec 27- Jan 7
 Take your paperwork to the scrimmages and a preaddressed
envelope and drop it off in the post when you get home. This
means our Director of Operations can do his job once the
paperwork arrives in order to get you paid. The sooner the
better….no paperwork, he will not know if that game ever took
 All paperwork MUST be turned in by no later than Feb 1
 You may have 1 or 2 or if your lucky even 3 officials this year on
certain scrimmages as per the coaches requests.
 Scrimmage Paperwork will be found at
 Once payment is received by TASO Dallas from the
school/s, your check will be sent out. This normally
happens once a month.
 No Paperwork? We need your paperwork in order to bill
the schools…we know you work hard for it but you also
need to keep us in the loop. What happens if the school did
not show up, will I get paid…yes if its scheduled by us you
 What happens if the coach is not there to sign it or you
forget…..Send it in to us regardless.
 If you receive a check from the school for
scrimmages…how do you handle it?
 1) You shouldn’t be receiving it.
 2) Part of this scrimmage money is set aside for the
assessment program.
 3) Let us know so we can resolve it. Normally you
would exchange checks with Peter Martell.
Non Payment from Schools
 Please keep your own records of payments and if you
have a problem in getting paid its normally something
as simple as a missing w-9.
 Know which assignors to let know about missing
payment after you contacted the schools. We each
have our own districts. The schools will ask for social
security Numbers which we do not have access too.
 We will send you the accounts information that we
have on file.
Contact information for schools
 Your assignors will let you know who to contact: be it
the coach or secretary in case of monetary issues.
 If you get us involved allow us some time to get it
resolved. There will be emails and follow ups which
you will get copied on… does take time for people to
check and follow up on. 1 week is pretty much the
norm to get an answer.
 You and the schools are our customers, we need and
want to keep you happy!!
Duration of Games
 Clock is the official time.
 JV’s are all different per district, work with them .
 Do Not shorten a VARSITY DISTRICT match for
any reason
District Play
 Never shorten a District Game for any reason.
 The scorekeeper keeps the “OFFICIAL” clock.
 Consequences of goal differential etc for determining
seeding for playoffs etc.
Travel Pay
 Concentric circles from the center of Dallas going
 Tournament play, you may be paid in cash from the
Booster clubs.
 We understand why there are cancellations, just please
let us know asap on the day of your games.
 We do play on Holidays like Martin Luther King day.
 Be PROFESSIONAL: Please do not email us or text us
cancellations. Pick up your phone. You will be released
from that assignment once contact is made with your
assignor. Game officials will reflect this and an email
sent out to confirm it through the system.
Feeling sick?
 Call in as soon as humanly possible.
 Be PROFESSIONAL: Please do not email us or text us
cancellations. Pick up your phone. You will be released
from that assignment once contact is made with your
assignor. Game officials will reflect this.
Swapping games
 If you swap out a game the assignor needs to know.
 We don’t recommend it but understand sometimes
that things happen.
 Why? There could be changes to the game and we
need to know who to contact
What is an incident report??
 Coach Send Off: Ask, Tell, Remove….move on.
 Spectator Incident/ Ejection
 Match abandonment for reasons other than Natural
What do I do????
 Contact your assignor immediately after the game who
will notify the Board members
 Email your crew and get your stories straight before
sending to UIL. Our Board would like to read your
version of events prior to sending this in to ensure that
we have done it properly.
Repercussions of an incident report
 Coach has to face his Athletic Director and a maybe a
trip to UIL in Austin.
 Possible suspension.
 Failure by the referee to do this in a timely
manner….also has repercussions.
Its freezing……What can I wear??
 Cold weather gear.
 Stay healthy.
 Referee shirts over your cold gear please….no yellow
and red gloves….this causes problems for the players
and coaching staff….preferably as much black as
 We utilize the TASO website for testing. To
take the test, log-in to members portal and click on the
current year test date. The test will change every two weeks
and indicates next test date. the test contains 100 questions
(true or false). You are able to save and continue with the
test during the current test dates. If test changes before you
finish, retake test after the new test dates. When you have
completed test, click submit. To view results, then return to
your members portal page and scroll down to center of
page to 'TASO TESTS' and view the % passed and click on
that % to view your answers. You may take the test once
during each two week test dates.
On Line test
 Can be found at
 Log into your account and take the test asap
 To be eligible for playoffs you MUST Take the test.
 You will also be required to fill in the risk management
form to allow TASO to do a background check.
 You must fill this in ASAP as this is a new requirement by
the STATE to officiate High school sports.
New members and the TASO Test
 New members cannot take the test until you receive a
TASO ID number form the State office, this could
arrive at the end of the season or midway through.
 TASO have promised to expedite your numbers as
speedily as possible though given the new state
TASO Membership number
 Please contact Melvin to get this.
 We try to utilize as many officials as possible for
 You will be selected based on your grade and
 Out of town travelling, we encourage y’all to ride
together and meet up somewhere safe and central for
 You have to have taken the TASO test!
 Coaches normally give us their requests and we try to
utilize this as much as possible.
Questions PLEASE
 Now is the time to ask not once we have begun the
From Carlos and John
 We look forward to working with you and hope that
y’all have a great high school soccer season.