Program for Faculty Development – January 15, 2014
PREPARING YOUR CV IN
MCMASTER FORMAT
•Welcome
This presentation is intended to help you
understand what information belongs on a
McMaster CV and where the information should be
placed
•Overview
• McMaster
University has a specific set of
guidelines for CVs. These guidelines, found in
SPS B-11, are outlined below.
• Faculty members must submit their CV in
McMaster format for all academic reviews and
for any administrative appointments.
• Preparation of the CV in McMaster format can
be simplified using the MacFACTs system
(formerly STAR-CV)
•Name
Guidelines state: The name that you commonly
use should be underlined. However, FHS does
not enforce this requirement. MacFACTS will
pick up your name from the database
** Changes coming to allow for prior name,
common name, etc to appear.**
•Addresses
• This
is usually your university office address
and should include your phone, fax and email
• This is a manual entry into MacFACTS, you can
choose which address you would like to appear,
although this is normally your business/mailing
address
• Do not use your home address!
•Personal Information
Please do not include your: birth date, citizenship
status, home address, etc. It is not considered
relevant to an academic CV.
• Note
•
• this
information may appear in MacFACTS but will not
output into the CV.
• Please check this information and use the email buttons
to request changes
•Educational Background
** Degrees and certifications only
NOTE – if this information was included on your CV
at time of hire, it will appear in MacFacts
automatically. For any degrees earned after hiring,
you will need to request that these be added.
•
For each degree/certificate include:
• designation
(i.e. PhD; MD etc); program or department name
(if applicable); formal name of institution, location; year
received
• For institution - this is the organization that grants the
designation – not where training has taken place.
•Education….
• Subheadings:
•
Degrees and Diplomas – LOCKED
• only
•
completed degrees and diplomas
Qualifications, Licensures and Certifications –
Manual Entry
• Include
•
FRCPC certifications etc.
Other Specialized Training– Manual Entry
• Incomplete
degrees
• Fellowship training (not FRCPC – but other specialized
clinical fellowships)
•Education….
Fellowship Certification
• Correct:
•
•
•
•
2006
FRCPC, Cardiology, Royal College of Physicians
and Surgeons of Canada
•
2006
FRCPC, (Cardiology), Royal College, Canada
Incorrect:
•
2006
FRCPC, McMaster University, Postgraduate
Cardiology Program
•Education…
Other Specialized Training
• Correct:
•
•
•
2004 – 2007 Clinical Fellow, Rheumatology,
University of Western Ontario
•
2000 – 2003 BA program, History, University of
Toronto (not completed)
(note – these are manual entries into MacFACTS)
•Current Status at McMaster
• Note
– these are auto entries in MacFacts
• This includes your academic appointments –
primary, joint and associate.
• This DOES NOT include administrative titles. i.e.
Endowed Chair, Associate Chair etc.
•
These would be manually entered
•Professional Organizations
• List membership in professional organizations
• Include dates
• Note those that are elected
Examples:
2001 – present
2006 – present
Canadian Orthopaedic Association
Infectious Diseases Society (elected)
•Employment History
•
Each listing should include starting and ending
dates, titles, departments/institutions,
geographical locations.
•
Subheadings are used in this section to separate
the types of employment activities:
Academic - Includes all positions held at McMaster,
including current position as well as any faculty
positions held at other educational institutions
• Clinical - While not specifically in the guidelines, clinical
faculty should provide a history of clinical employment
• Consultations - If applicable
• Other - If applicable
•
•Scholarly and Professional Activities
• Each
entry should include dates, and number
of reviews if appropriate
• The
following subheadings are used:
Editorial Boards
• Grant & Personnel Committees
• Executive Positions
• Journal Referee
• External Grant Reviews
•
•Activities – Examples
2008 – Present
2006
2008 – Present
Member, CIHR Peer Review Committee Public, Community & Population Health
Nature (1 review)
Canadian Medical Association Journal (~
2/annum)
•Areas of Interest
• Although
this is a section on the CV Guidelines,
this information is not required. (Your areas of
interest would be reflected in your
teaching/research/clinical activities).
• If you wish, you may include a brief outline of
your interests
•
In the MacFacts system, the following subheadings
are used: research; education; clinical; consulting
•Honours
• Include
any awards and honours not captured
in other sections of the CV.
•
This could include: Order of Canada, scholarships,
and scientific awards etc.
• Include
•
full title; agency/institution, date(s)
This also includes: fellowships (honourary
fellowships – not training), scholarships, scientific
awards (including title, agency, as well as starting
and ending [if appropriate] dates)
•Honours
• Funds
awarded for academic activities that
don’t carry a direct expectation of academic
output are listed under awards.
•
i.e. Travel grants, studentships, fellowship awards.
• Prestigious
titles which may or may not have
funding attached belong in this section
•
Career Scientist awards, Professorships, etc.
•Courses Taught
• The
guidelines currently state “last five years”,
however, you should include as much
information as is relevant (MacFacts includes
all teaching since ~1999)
•
Note that this refers to McMaster teaching.
Teaching done prior to appointment at McMaster
is not required on the CV unless relevant to the
review
• For
inquiry/project courses, student names
should be included
•Teaching - examples
Examples:
2010
BHSc – 4D03, Project Supervisor (Jorge Garcia)
2009
NURSING-1G03, Instructor
2005 – 2014
Introduction to Health Studies (HEALTHST-1A03), Course
Coordinator (6 x)
•Clinical Teaching
•
Clinical teaching is not structured into courses. In
these programs, all educational activities are listed
with a descriptive title.
Rounds presentations provided for student audiences
should be captured under this section as this is
considered an educational activity. Rounds directed at
a professional audience belong in the Presentations
section
• Clinical supervision in the undergraduate and post
graduate medical programs would be listed in this
section rather than in “Supervisorships”
•
• For
clinical supervision, numbers are accepted in lieu of
names
•Clinical Teaching
Examples:
2010
Undergraduate Medicine, Supervisor, Elective, Block
(13 x)
2009
Pediatrics, Resident Research Advisor, (J. Smith)
2009 – 2012
Pediatrics, Resident Research Advisor, (3 x)
•Contributions to Teaching Practice
• This
is a new section added in 2012.
• Information presented in this section will be
especially important for those in the teaching
track category.
• There are no specific guidelines for the
formatting of information provided in this
section. More information will follow as the
section is used.
• Be concise!
•Contributions to Teaching Practice
•
At present, faculty members are asked to include
any relevant information in these sections but are
asked not to include long narratives as these are
best placed in the candidate’s statement.
pedagogic innovation and/or development of
technology-enhanced learning
• leadership in delivery of educational programs
• course/curriculum development
• development/evaluation of educational materials and
programs
• “other”
•
•Supervisorships
• This
section includes information related to
student supervision and other educational
activities
• If not already included - add the following
information: completed, in progress, inactive
•Supervisorships
• Examples:
2006 - 2010
Biochemistry, MSc Supervisor, Monica Cruise,
Gene Regulation and Cancer Biology
2009 – present Member, PhD Supervisory Committee, Stephen
Silver, Biomedical Sciences
•Lifetime Research Funding
•
Recent change from “Last 5 years” to “Lifetime”
•
Note – long term faculty members are not required to add
back all funding for their entire career. Newer faculty will
be expected to keep a “lifetime” record in the CV.
Although this section is entitled “Lifetime Research
Funding”, often in FHS our faculty members are involved
in research projects with no funding attached. To
recognize this, we ask that faculty members enter these
in MacFacts as funded with a value of $0.
• Those marked as “Unfunded” do not appear on the CV
as these are projects which have been denied funding!!!
•
•Lifetime Research Funding
Anything that was applied for through a formal
peer review process, has a defined purpose, and
has a funding amount attached is listed in this
section.
• Other items that would be listed include: “nonpeer reviewed grants” and “local investigator of a
clinical trial” These projects may not have
funding - but they have defined research
objectives and so belong in this section.
•
•Lifetime Research Funding
•
Each entry must include the following information:
Type (i.e. Peer reviewed)
• Title
• Purpose
• Names of investigators, noting PI, Co-PI, Co-I etc;
•
• if
not noted above, it is helpful to include your role on the
grant
Funding Source
• Funding amount
•
• If
you are working on a subsection of a large project – include
your portion of the funding
•Lifetime Research Funding
• Examples:
2010- 2015 Curriculum Vitae: The importance of CV
construction and the effects on tenure and
promotion at McMaster University. R. Collier (PI),
M. Cruise, S. Silver. CIHR, $123,000.
2000 - 2002 A Phase III Study of Regional Radiation Therapy in
Early Breast Cancer, (NCIC), Clinical Trial (Local
investigator)
•Lifetime Publications
• All
publications should be included.
• Publications must be sorted into the categories
and subheadings listed on the next slide.
• Formatting of all entries should be consistent.
•
Do not add, remove or reorder author names.
• Per
the guidelines: The sequence of authors must be the
exact replica of the sequence in which the manuscript
was published.
•Lifetime Publications
Publications are listed under the following subheadings:
• Peer Reviewed
•
•
•
Subheadings: Books; Contributions to books(include
chapter title(s)); journal articles; journal abstracts;
other(including proceedings at meetings)
Not Peer Reviewed
•
Subheadings: Books; Contributions to books(include
chapter title(s)); journal articles; journal abstracts;
other(including proceedings at meetings)
Accepted for Publication (in final form)
• Submitted for Publication
•
•
•
Include date submitted
Unpublished Documents
•
Subheadings: Technical report series, Other
•Presentations at Meetings
• “For
presentations attributable to multiple
authors, the sequence of authors must replicate
that in which the abstract was accepted, with
the name(s) of the presenter(s) underlined.”
• The following subheadings are used:
Invited
• Contributed
•
• Peer
Reviewed
• Not Peer Reviewed
•
Note – rounds presentations directed to student
audiences should be listed in educational activities.
•Presentations
• Invited
•
vs Contributed – general guidelines
Invited
• the
organizers contact you because of your recognized
expertise in your field.
•
Contributed
• you
submit a presentation for review and are then
“invited” to present at a conference – these may be peer
reviewed.
•Patents, Inventions and Copyrights
•
Patents/ Inventions /Copyrights applied for and
received should be listed and include the following
information:
•
•
date applied or issued, names of all authors, title,
agency, patent number/copyright number.
Example:
2004
Brown, Eric, Wright, Gerard, Li, Xiaoming,
Cechetto, Jonathan. Use of multicopy
suppression in the discovery of antibacterial
compounds, their targets and drug efflux
susceptibility., United States, 60/556,378.
•Administrative Responsibilities
• Include start and end dates, role (i.e. member,
chair), etc.
• The following subheadings should be used:
Department
• Faculty
• University
• Hospital/Clinical
•
Examples:
2010-2011
2010-2013
Member (elected), Selection Committee for the Chair, Department
of Pediatrics
Chief, Surgery, St. Joseph’s Hospital Hamilton
•Other Responsibilities
• This section is usually left blank but if there are
other relevant responsibilities that do not fit in
any other section, they may be included here.
•Resources
Content
If you have questions on where information should be entered - Check
with your Department T&P Coordinator first and then if further
clarification/assistance is required, contact FHS Faculty Relations
Contact your department/educational program if teaching activities are
missing
Incorrect info in biographical fields/university appointment – contact
FHS Faculty Relations through MacFacts or email fhsfr@mcmaster.ca
Macfacts
Contact CSU for login and passwords - email maccv@mcmaster.ca
CSU offers training on the system only (i.e. technical not content) – this
is not required prior to using the system.