2015 BUDGET PROPOSAL FEBRUARY 24, 2014 1 Agenda 1. Current Situation 2. Department Objectives, Goals & Strategies 3. 2014/15 Plans 2 Lynnfield Rec Commission Board • • • • • • • Matt Monkiewicz – Chair Frank Morelli – Treasurer John Judd – Fields Committee Liaison Rod Boone – Member Bob Relihan – Member Terri Farrell-Member Frank DeLisi - Member 3 Rec Situation Programming • 19 hours part time • Underserved youth-center stores, library, basketball, Market Street • Underserved Adult (non senior) – no non-family oriented programs • No dedicated space, exception – SSS for Rec Station Fields • 5 hours part time • Sport organizations conducting/funding field maintenance- (being addressed with Fields Project) • Difficulty maintaining fields or planning maintenance • New Fields and major upgrades addressing many issues 4 Lynnfield Rec Department Org Chart Town Administrator Commission Chair Recreation CoDirector - Fields PT – Joe Maney Recreation CoDirector – PT Julie Mallett Louise Ferrullo Volunteer Town Payroll Rec Rollover Account Michael Wein Program Staff Program Staff Program Staff Program Staff 5 Rec Highlights New! Web & Online Registration Father/Daughter Dance Flag Football Recreation Station Learn to Skate at Market St. 6 2013/14 Programs 2013 Total 2014 Total Participants/ Participants/ Attendees Attendees Notes Tree Lighting (est.) Gingerbread Contest Father/Daughter Dance Girl's Softball Pre-Recreation Station Recreation Station Recreation Station Jr. Horribles Parade Flag Football (spring/fall) Concerts on the Common Games (est.) Lynnfield Day (est.) Girls Basketball Skills Movie Nights Learn-to-Skate Running Club Girls Empowerment Mother Son Bowling TOTAL 1,000 400 400 60 310 29 40 200 500 2,939 Var % Var 1,000 400 400 60 104 328 41 40 100 200 500 30 125 50 20 18 250 3,666 Estimated 40 groups-est.10/group 2014 estimated 2014 fall only 2014 estimated 727 25% New Programs 7 Vision Enrich lives of Lynnfield residents through abundant quality programs, events, fields and facilities. 8 Goals • Increase participation by 20%/year • Establish field maintenance standards by 8/14 (including resources and operations) • Add 2 community events that attract 1,000 people each by 2016 • Bring a Rec Center to Lynnfield by 2017 9 Strategies 1. 2. 3. 4. 5. Develop field operations and maintenance guideline in cooperation with the DPW, schools, town manager, BOS and youth sports leagues. Create new programs and work with other community organizations departments to support/enhance existing programs. Establish ‘Rec’ space to begin to serve the community and determine the need for Rec Center. Develop technology infrastructure to enable automation of administrative functions Build Staff to formalize the department and increase the capacity to execute more programs and plans. 10 2015 Goals 1. Increase Participation 20% with new programs – – – – – Institute Rec Excursions Add Thursday night concerts Publish program guide Create Vacation Programs Develop Teen Programs 2. Improve existing programs – Tree Lighting – Girls Softball 3. Establish Rec Space for small programs 4. Obtain approval from BOS for new Field Use Guidelines 5. Collaborate with DPW for a Field Maintenance Plan 11 Proposed 2015 Budget Director Salaries Other Expenses Field Use Fees Administrative Fees Field Maintenance Exp. 2014 2015 Var $ 18,025 $ 70,796 $ 52,771 $ 3,459 $ 3,459 $ $ (45,000) $ (15,000) $ 45,000 $ 21,484 $ 59,255 $ 37,771 12 Job Descriptions Position: Recreation Director General Description: The Recreation Director works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field Director in scheduling and maintain fields. Position Responsibilities: • Research, develop, plan and implement programs, athletics, clinics, trips and special events • Collects and transmit fees and order supplies for programs • Maintain the online registration program • Attend monthly recreation meetings • Work with Treasurer in maintaining account balance • Supervise staff and makes recommendations for hiring and terminating • Perform public relation duties such as respond to complaints, prepare news releases, information & marketing bulletins and other publicity of recreation activities • Work with community and leaders to identify and meet the recreational needs of the community 13 Job Descriptions Position: Recreation Co-Director-Fields General Description: The Recreation C0-Director-Fields works under the general supervision of The Recreation Commission to provide a full range of recreational programs and services. The Director will manage all the operations of the Recreation Department. They are responsible for the financial management or the general operating and capital budget and revolving budget. Works with the Field director in scheduling and maintain fields. Position Responsibilities: • • • • • • • • • • • • • Issue field permits based on LRC Field Use Policy Respond to all inquiries regarding field use Collect permit fees Maintain up to date field schedule on LRC website Maintain Field Use Guidelines and Policies document Collaborate with DPW on development of annual field maintenance plan Meet 1-2 times per week during field use season with the DPW to coordinate field maintenance /preparation activity Meet with DPW on a regular basis to ensure field conditions meet playing standards Conduct regular meetings with groups that use the fields Communicate with vendors Keep accurate records per LRC policies Visit fields to ensure condition and usage meet LRC policy Perform other duties as assigned 14 Lynnfield Rec Department Org Chart Recreation Director FT-Julie Mallet Field Coordinator PT – Joe Maney Program Coordinator PT – Louise Ferullo Program Coordinator PT – Concessions Coordinator PT – Program Instructor Program Instructor Program Staff Program Staff Program Staff Town Payroll Rec Rollover Account Potential future positions 15 APPENDIX 16 Budget Overview General Fund - Town Appropriation 6/30/2012 21,259.00 6/30/2013 21,784.00 6/13/2014 21,784.00 Carryover Cash Balance Revenve Expenses 6/30/2011 43,948.00 29,468.90 6/30/2012 14,479.10 57,515.00 39,552.39 6/30/2013 32,441.71 115,025.00 49,190.24 6/13/2014 98,276.47 9,069.63 39,079.42 Available Cash Balance 14,479.10 32,441.71 98,276.47 68,266.68 Town Appropriation 6/30/2011 21,259.00 General Fund - Revolving Account Note: It is my understanding that revenue from the summer of 2013 Rec Station was deposited in June 2013, and therefore in the 06/30/13 year, but expenses for that program were recorded in 2014. 17 Recreation Director Salaries Similar Neighboring Size Towns Towns Total Avg. Median Min Max $ $ $ $ 31.84 32.53 19.82 43.94 $ $ $ $ 30.75 28.49 25.74 41.22 $ $ $ $ 34.00 33.70 25.74 43.94 Recommendation for Lynnfield Recreation Department Title Annual Hours Annual Salary/Pay Avg. Per Hour Salary/Pay Director 1,820 $50,960 $28.00 Co-Director Fields 992 $19,836 $20.00 18 Peabody Wellesley Weston Wilmington Foxborough Danvers Carslisle Reading Bedford Lincoln Wayland Woburn Wilbraham Sterling Grafton Hanover Hamilton North Reading Salem Lynnfield Lynnfield Field Coord Population* hrs/yr Min 51,251 1,690 27,982 1,820 61,360 11,261 1,958 68,166 22,325 1,820 53,608 16,246 1,560 46,064 26,493 2,080 61,232 4852 1,820 54,539 24,747 1,950 57,389 12,827 2,080 57,827 6,562 2,080 57,740 12,994 2,080 58,213 38,120 2,080 14,868 1,820 46,814 7,808 1,820 40,706 17,765 1,820 44,471 13,879 1,827 32,886 7,764 1,950 44,781 14,892 1,820 42,219 1,820 30,700 11,596 1,820 11,596 992 $ $ $ $ $ $ $ $ $ 74,255 92,040 93,247 67,839 61,643 81,768 69,839 71,370 78,066 77,598 75,954 62,727 56,904 61,610 52,502 64,457 56,663 46,852 41,445 Actual Year Per Hr Avg. $ 74,255 Jul-10 $ 43.94 $ 79,976 Aug-10 $ 42.14 $ 88,567 Jul-10 $ 41.22 $ Jan-08 $ 37.27 $ 58,252 Jul-10 $ 34.52 $ 34.38 $ Jul-10 $ 34.17 $ 68,601 Jul-10 $ 33.02 $ Jul-10 $ 32.67 $ 77,598 10-Jul $ 32.53 $ 67,084 Jul-10 $ 32.25 $ 61,727 Jul-10 $ 29.68 $ Jul-10 $ 28.49 $ Jul-09 $ 28.11 $ Jan-08 $ 26.64 $ 40,932 Jul-10 $ 26.64 $ $ 26.01 $ 46,852 10-Jul $ 25.74 $ 45,779 Jul-10 $ 19.82 $ 50,960 $ 28.00 $ 19,836 $ 20.00 1 Director 1 Director 1 Program Assistant 1 Director 1 Program Assistant 1 Director 1 Secretary 1 Dir, 1 Kids KlubDir, 1 Kids Klub Staff 1 Director, 1 Co-Director-Fields, 2 Prog Coord Co-director fields Similar Neighboring Size Towns Towns Total Avg. Median Min Max Max 31.86 32.53 19.82 43.94 $ $ $ $ 30.75 28.49 25.74 41.22 $ $ $ $ 34.00 33.70 25.74 43.94 *2010 Census Inofrmation 19