2014-2015 CPT Info Session Jayesh Srivastava- Executive Director Macauley Rybar- External Director Allison Schaffer- Internal Director Marissa Alaniz- Planning Director Theron O’Halloran- Operations Director DM VISION • Transparency throughout entire organization • Effective & efficient use of resources • Accepting community and diverse dancer experience • Positive Dancer, Family, and Partner experience • Stewardship in ALL relationships • ALL TO INCREASE IMPACT FOR THE KIDS! LEADERSHIP CULTURE • All 4 Associate Teams contribute to entire DMUM Vision • Opportunities for everyone to express opinions and ideas on all matters, regardless of position • Emphasis on consistent associate leadership experience • 1 Leadership Team = 1 Identity = 1 Family STEERING STRUCTURE DIRECTORS CENTRAL PLANNING TEAM COORDINATORS CPT COMMITMENTS/RESPONSIBILITIES CPT Committee Meetings • Weekly 2 hour meetings on Sunday • 2 Retreats (1 per Semester) • Expected to hold weekly 1 hour meetings • Cross Associate team meetings as necessary Associate Team Chairs • Weekly 2 hour Meetings • Depends on Needs Entire Associate Team • Depends on associate team, but no more than 1 hour a week Steering Meetings • Monthly 1 Hour Meeting LINEDANCE LINEDANCE • What is important about this position? • All associate teams represented • 2 Main Fulfillments ▫ Dancer Engagement throughout the year ▫ Marathon linedance • Linedance leaders: 3 from CPT LINEDANCE (CONT.) Internal Responsibilities, managed by Dancer Engagement (Internal Chair) • Assigned to 2-3 teams • Hype/ bonding/ pod wars • Role: being All-Star dancers Planning Responsibilities, managed by Line Dance Chairs • Song selection • Choreography approval (planning director) • Marathon scheduling (planning director) LINEDANCE (CONT.) Logistics • 26 dancers – 20 on stage at a time • All Coords are selected in Spring for committees • Early Fall: Linedance apps open • Linedance Leaders selected from the CPT body (with the exception of Finance, DR and DE) PLANNING VISION The Planning associate team will focus on creating and implementing the framework for programming and events throughout the year in order to: • Act as a support to our internal organization to facilitate relationships between dancers, dancer captains, and steering members • Target the external community to further develop partnerships and garner support for our organization • Engage the internal and external communities with our cause ENGAGEMENT EVENTS Acting as a support to the internal organization through developing and implementing: • A fall event • Family engagement events • Small activities at the Marathon ENTERTAINMENT Encouraging internal engagement through: • Developing and showcasing relationships with student and external performers • Creating and implementing the schedule of programming for the Gala and the Marathon EVENT MANAGEMENT Providing logistical oversight by: • Addressing facility requirements • Ensuring personnel requirements • Scheduling for preparations, maintenance, and conclusions of events FUNDRAISING EVENTS Engaging both the internal and external audiences of our organization through: • Organizing sustainable fundraising efforts • Expanding into new mutually beneficial partnerships to raise funds and engage dancers EVENT PARTNERSHIP Supporting our internal organization through: • Developing mutually beneficial partnerships with multi-faceted sponsors • Garnering in-kind donations PLANNING Planning Director Fundraising Events Entertainment Engagement Events Event Management Event Partnership EXTERNAL VISION The External Associate Team’s efforts will focus on developing genuine, mutually beneficial relationships that will support our organization and our image as a professional non-profit in Ann Arbor, the state of Michigan, & beyond. This will be accomplished through: • Engaging with corporations on a large scale basis in order to emphasize successful partnerships • Streamlining external communication to spread one, united organizational message • Stewarding all organizational donors and providing resources for the rest of the organization to accomplish this • Sharing our cause and inspiring advocacy across the organization and in the community • Supporting, engaging, and expanding the organization’s role in local schools CORPORATE FOUNDATION RELATIONS Capitalizing on large external fundraising opportunities through: • Applying for grants • Large scale reach outs to corporations • Maintaining relationships with monetary corporate donors • Showcasing mutually beneficial relationships DEVELOPMENT Providing resources for the organization to steward all donors through: • Working on major gifts • Applying stewardship models • Alumni Advisory Board liaison • Alumni relations COMMUNICATIONS Visionary for all external communication outside of the organization through: • Public Relations • Engaging all aspects of the organization to further DM’s name in the community • Media Contacts • Champion Newsletter / Blog K-12 ENGAGEMENT Advocates for our cause and Dance Marathon as an entity in K-12 schools by: • Expanding and growing Mini Marathon programs • Disability Awareness Days facilitation and school support programs • Engaging with other external partners to provide resources to the organization EDUCATION THERAPY RELATIONS Showcasing the DM cause within the organization and to the external community through: • Liaison between therapies, therapists and the organization • Stewarding relationships with our hospitals • Educating donors, partners and dancers • Facilitating relationships with community partners • Fundraising motivation through cause inspiration EXTERNAL External Director K-12 Engagement Development Corporate Foundation Relations Communications Education Therapy Relations INTERNAL VISION The Internal Associate Team will broadly focus on the stewardship of all members and potential members of Dance Marathon with specific focus on: • Providing a revamped Dancer experience focused on widespread, personalized appeal with fewer expectations and a vast array of opportunities • Facilitation of resources directed specifically at dancer and team needs • Emphasizing engagement across the organization, accomplished by supporting dancers on the team level • Development of novel family resources • Providing individual, team and pod resources to bring dancers to their fundraising goals and beyond • Education and development of future leaders DANCER RELATIONS Responsibilities include: • Liaison between resources of internal, DM as a whole, and captains • Communication • Pod Unity FAMILY RELATIONS Responsibilities include: • Family resources • Cause education • Fundraising motivation • Initiatives ▫ Alumni family programming ▫ Family recruitment DANCER FUNDRAISING Responsibilities include: • Individual dancer resources • Assist pod and team fundraising • Resource tool kit • Large fundraising initiatives with fundraising events RECRUITMENT Responsibilities include: • General campus recruitment • Dancer deadlines • Providing resources to: ▫ Student organization teams ▫ Greek life teams • Initiatives: ▫ Increase diversity of DM ▫ Retention of 1st-year dancers DANCER ENGAGEMENT Responsibilities include: • Creating initiatives to be implemented by engagement representatives/linedancers on teams • Managing and supporting engagement reps/linedancers • Pod unity (lipsync, pod wars) • Collaborating with planning • Organization cheerleader INTERNAL Internal Director Dancer Fundraising Dancer Engagement Family Relations Dancer Relations Recruitment OPERATIONS VISION The Operations Associate Team will broadly focus on the improvement of efficiency by being a specialized resource hub for all other associate teams mainly focused on: • Using information gathered from dancers to capitalize on opportunities for growth • Keeping the website up to date with resources provided by other committees • Managing promotion of our organization through social media on our campus, and larger community • Ensuring financial stability and 501(c)3 status by updating financial records and organizing budgets MARKETING Promote the organization through: • Social Media • Media Production • Design FINANCE (Co-Chair) Maintaining financial stability via: • Funding Applications • Budgeting • Financial Record Keeping INFORMATION MANAGEMENT (Co-Chair) Improve the dancer experience: • Check-in • Team Placement • Data Base Management • Website Update OPERATIONS Operations Director Marketing Finance (2) Info Management (2) RECAP • 4 Associate Teams (Planning, External, Internal, and Operations) • Planning – Event Management, Entertainment, Engagement Events, Fundraising Events, Event Partnership • External – K12 Engagement, Development, Corporate Foundation Relations, Education Therapy Relations, Communications RECAP (CONT.) • Internal – Dancer Fundraising, Dancer Relations, Family Relations, Recruitment, Dancer Engagement • Operations – Finance (2), Info Management (2), Marketing • 20 Chairs, 5 per associate team Questions? Contact Us • Jayesh Srivastava: Executive Director 734-2625273 jsriv@umich.edu • Macauley Rybar: External Director 810-2522613 mkrybar@umich.edu • Marissa Alaniz: Planning Director 734-8838160, malaniz@umich.edu • Allie Schaffer: Internal Director 415-8280097, alischaf@umich.edu • Theron O’Halloran: Operations Directors 269348-2712, theohall@umich.edu