Instruction Mode
September 2013
Sharon Wavle
Data Manager
Office of Online Education
swavle@ius.edu
(812) 855-6711
Overview
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Purpose and Importance of Instruction Mode
September 2013 Updates
Coding Procedure
Specific Fall 2013 Examples
Feedback on Job Aid
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Purpose and Importance of Instruction Mode
• Federal and State Reporting
o IPEDS, HLC, ICHE, Federal Title IV (financial aid), U.S. Dept. of Veterans
Affairs, U.S. Dept. of Homeland Security
o Potential for loss of accreditation and financial aid penalties (IU and
student)
• Bursar Billing of Tuition and Fees
o Fair and accurate billing
• IUOCC – Online Class Connect
• SIS – Student Class Expectations
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September 2013 Updates
• Coding inconsistencies for Fall 2013 – lack of shared
understanding of “online”
o Define “online” and “online %” (not defined in original document)
o “Online All” – students cannot be bound by time or place
• Exceptions that don’t “fit” into original codes
o Synchronous distance video (DO)– not “online” but still “distance” by
definition
o Hybrids special case (HD) – combined classroom/synchronous video –
also “distance”
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Coding Procedure
Quick Reference for Instruction Mode Coding
Decision Rule
Code
Meaning
OA
Online All
100% is online education
OI
Online Interactive
76% to 99% is online education
HY
Hybrid, Traditional
26% to 75% is online, remainder is face to face
HD
Hybrid, Distance
26% to 75% is online, remainder is distance ed
DO
Distance, Other
76% to 100% is synchronous distance education
CT*
Closed Circuit TV
76% to 100% is synchronous closed circuit TV
OC
Correspondence
75% to 100% is correspondence
P
In Person (Face to Face)
0% to 25% is online education
IN
Internship
0% to 25% is online education
IS
Independent/Directed Study
0% to 25% is online education
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Coding Procedure
• Determine Online %:
1.
2.
3.
Find “total sessions” = # of class meetings/contact hours
Find “# online sessions” = # of class meetings/contact hours that
are no longer held on campus because the instruction has been
designed and delivered online, often through a course
management system such as Oncourse.
“Online %” = “# online sessions” / “total sessions”
• Use Flowchart and/or Percentage Chart
• Latest Job Aid Available at IUOnline  About Us 
Archives:
http://iuonline.iu.edu/about/archives.shtml
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Coding Procedure
Online % Example A:
• Class “A “ meets once per week for a full semester,
plus a final exam, which is 16 “total sessions”
needed to meet the course requirements for
contact hours. The instructor requires the students to
meet on campus for the first week, midterm week,
and finals week. The remaining sessions have been
designed in Oncourse, making 13 “online sessions”.
The online percentage is 13/16 = 81%. When you
apply this percentage in the Job Aid flowchart, the
course is coded as OI – Online Interactive.
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Coding Procedure
Online % Example B:
• Class “B” meets twice per week for a full semester,
plus a final exam, which is 31 “total sessions”
needed to meet the course requirements. Each
week, one class meeting is held in the classroom,
but the other class meeting materials (including the
final) have been designed in Oncourse, making 16
“online sessions”. The online percentage is 16/31 =
52%. When you apply this percentage in the Job
Aid flowchart, the course is coded as HY – Hybrid,
Traditional.
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Fall 2013 Examples
• All examples shown are from actual Fall 2013 class
listings at various IU campuses.
• Class Notes compared to Instruction Mode
demonstrate a need for more clarity and
communication.
• All examples are available as a survey monkey
“quiz”, complete with full explanations, at:
https://www.surveymonkey.com/s/OOEInstructionModeQuiz
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Fall 2013 Example 1
Current code = “OI”
Days & Times: MoWe 4:15PM - 5:30PM
Room: ARR
Class Notes: Distance delivered via video conference
from IU Southeast.
Correct Code: “DO”
This class uses synchronous video. The instructor is
located at IUS, the students are at IUSB. The class is
taught in real time.
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Fall 2013 Example 2
Current Code = OI, similar sections = HY, CT
Days & Times: Tu 5:30PM - 8:00PM
Room: Center Hall A500
Class Notes: Class sessions will be presented via Broadcast,
Online, and face-to-face.
Broadcast sessions are: Sept 24; Oct 1, 8, 22, 29; Nov 5, 19;
Dec 3
Internet sessions are Oct 15; Nov 12, 26; Dec 10
Final exam: week of Dec 16 via internet
Correct Code: “HD”
5/16 sessions online = 31% Online
Remaining sessions are synchronous video broadcast
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Fall 2013 Example 3
Current Code = “OA”
Days & Times: ARR
Room: ARR
Class Notes: Above class will be taught on the World Wide
Web and will have face-to-face meetings.
Correct Code: “OI” or “HY”
The number of face to face meetings is needed in
order to determine correct code.
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Fall 2013 Example 4
Current Code = “OA”
Days & Times: TuTh 3:15PM - 4:30PM
Room: Wright 2222
Class Notes: Department offers the following course via the
Virtual Indiana Classroom (VIC) and Indiana Higher
Education Telecommunication Systems (IHETS). VIC and
IHETS provide live, interactive television. To participate in
this course, students must attend a local receive site.
Correct Code: “DO”
Students must come to campus to attend this class.
The instructor and student are separated by distance,
but this is not considered an online class.
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Fall 2013 Example 5
Current Code = “OA”
Days & Times: ARR
Room: Web-based Class (WB) WEB
Class Notes: This class will require 4 face-to-face sessions,
four (4) Fridays. Dates/times: 9/13, 10/4, 11/1, and 11/29.
Correct Code: “OI” or “HY”
If this class only meets once per week, then 11/16 =
69% online, for an “HY” designation. If the class meets
twice per week, then 27/31 = 87%, or “OI”.
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Fall 2013 Example 6
Current Code = “HY”
Days & Times: ARR
Room: ARR
Class Notes: Online, ten week course. Mandatory
orientation meeting 8/28 or 8/29 in EP 220, 7-8 pm. Evening
exam 10/29, 30, or 31, Room TBA.
Correct Code: “OI”
As a 10-week class that meets 2 weeks in the
classroom, that’s 8/10 online sessions, or 80% online.
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Fall 2013 Example 7
Current Code = “HY”
Days & Times: We 10:00AM - 1:00PM
Room: Off-campus Class (OC) OC
Class Notes: On the following days (8/21, 9/25, 10/2, 10/9,
10/23, 12/4) the course will be offered in the classroom with
realtime videoconferencing/Movi and the class will be 101pm. The rest of the course will be on the Web via
OnCourse site.
Correct Code: “HD”
6 out of 16 classroom sessions leaves 10 of 16 class
sessions offered online, or 63%. Since those 6
classroom sessions are offered using synchronous
distance video, the code is “HD”.
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Fall 2013 Example 8
Current Code = “HY”
Days & Times: ARR
Room: ARR
Class Notes: Above class students will view an on-line
lecture and meet twice weekly with an instructor in the
assigned campus classroom. Each week, including the first
week, students must view on-line lecture before lab
sections.
Correct Code: “HY”
Although the day/time and room information is not
clear, it appears that this course meets online 1 session
of the 3 needed sessions per week, for 33% online.
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Fall 2013 Example 9
Current Code = “HY”
Days & Times: ARR
Room: ARR
Class Notes: Above class students will meet on campus up
to three times, dates TBA. Some online work is also required.
Correct Code: “OI”
Up to 3 campus meetings would put this class at 13
online sessions out of 16, or 81% online.
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Fall 2013 Example 10
Current Code = “OA”
Days & Times: Th 9:30AM - 12:15PM
Room: Wright 1111
Class Notes: Above class is taught via distance
education.
Correct Code: “OA” or “DO”?
More information about the delivery method is
needed – if this is synchronous video, then “DO”; if it is
all online, then “OA” (and the time/room info need to
be modified).
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Fall 2013 Example 11
Current Code = “OA”
Days & Times: Tu 1:00PM – 3:45PM
Room: Wright 2222
Class Notes: Above class is taught at IU Bloomington
campus.
Correct Code: “P”
The coding conflicts with the class information
provided.
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Fall 2013 Example 12
Current Code = “OA”
Days & Times: ARR
Room: ARR
Class Notes: Above class is offered online through
OnCourse.
Correct Code: “OA”
A straightforward example.
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Fall 2013 Example 13
Current Code = “OA”
Days & Times: ARR
Room: ARR
Class Notes: Above class will be taught online on
Tuesday evenings.
Correct Code: “OA” or “DO”?
The class notes imply that the class is delivered
synchronously, which would be “DO.” If it’s really
online, the class notes should be clarified.
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Fall 2013 Example 14
Current Code = “OA”
Days & Times: We 6:00PM-9:30PM
Room: Wright 1000
Class Notes: Above class will be taught online.
Correct Code: “OA” or “P”?
The room and time information here conflicts with the
current code.
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Fall 2013 Example 15
Current Code = “OA”
Days & Times: We 6:00PM-8:40PM
Room: Web-based Class (WB) Web
Class Notes: Above class is taught via the web using
live video streaming.
Correct Code: “DO”
The student must be present at a specific time to
receive instruction.
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Fall 2013 Example 16
Current Code = “OA”
Days & Times: ARR
Room: Web-based Class (WB) Web
Class Notes: Above class is taught online. Students must
attend an on-campus orientation session August 10, 2013
at 5:30 PM. Check oncourse for specific room assignment.
Correct Code: “OI”
The student must be present on campus at least once,
so this course is not 100% online.
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Fall 2013 Example 17
Current Code = “OI”
Days & Times: Mo 8:30AM-9:45AM
Room: Admin Bldg 100
Class Notes: This is a hybrid class (some classes will be
in person and some will be online). Class meets faceto-face every Monday 8:30A-9:45A.
Correct Code: “HY”
This class looks like it meets once in the classroom and
once online each week, which is 50% online.
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Fall 2013 Example 18
Current Code = “HY”
Days & Times: 6:00PM-8:40PM
Room: TBA
Class Notes: Hybrid course taught online with minimal
classroom participation. Students choose one date for
CPR: 9/23, 9/25 or 10/2 and one date for first aid:
11/11, 11/13, 11/18 or 11/20.
Correct Code: “OI”
There are only 2 required campus meetings, which
leaves 14 of 16 class sessions, or 87%, online.
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Fall 2013 Example 19
Current Code = “HY”
Days & Times: Fr 11:00AM-12:15PM
Room: Center Hall 200
Class Notes: <none>
Correct Code: “P”?
With no class notes the student will not know this is a
hybrid class in SIS class search.
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Fall 2013 Example 20
Current Code = “HY”
Days & Times: Fr 1:00PM-2:15PM
Room: Taylor Hall 2111
Class Notes: Above class is a hybrid course with
significant online work and five mandatory on-campus
sessions which meet on 8/23, 8/30, 9/13, 10/25 &
11/22/13.
Correct Code: “HY”
With 5 campus sessions, that leaves 11 of 16 sessions,
or 69%, online.
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Job Aid Feedback
• Questions, concerns, suggestions?
• Other examples, exceptions to consider?
• Contact Sharon Wavle if you have questions or
need help: swavle@ius.edu
The information we provide to our regulators,
accreditors, decision-makers, and students is only as
good as the codes we enter for each class. Thank you
for taking the time to review and understand the
coding process!
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