A monthly
Guide
ADVISORS CHECKLIST
AUGUST
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Volunteer to help with beginning school activities (e.g., orientation)
Plan membership drive, set a regular meeting time and place, as well
as a method of communication between members
First club meeting – begin dues collection for returning members
Submit Key Club field trip forms if required and put in club calendar
to avoid conflicts
Focus on fundraising for DCON
Make any contact corrections needed with the division Lt.
Governor and local Kiwanis club
Request of Kiwanis funds for their next year’s budget
hold a board meeting with officers to map out service projects and
establish a routine for the club’s regular meetings
SEPTEMBER
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By 5th of the month, have club secretary submit monthly
report on activity that occurred in the previous month
Make plans to attend the divisional rally
Update the current year’s Officer Information Form (OIF)
(Secretary)
Order club shirts
Plan for UNICEF project
Review back to school mailing from Key Club International
Plan ways to support Governor’s Project
Faculty Advisor receives dues password from KCI to school
address
By 30th complete membership drive and collect dues
OCTOBER
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By 5th of September—remember, the monthly reports detail the
activities of the previous month– club secretary report is due
Check dates for Divisional rally
Update the current year’s Officer Information Form (OIF) (Secretary)
Trick of Treat for UNICEF
Plan projects and activities for Key Club Week at beginning of
November
By 31th have the club treasurer update membership at the
Membership Update Center, prints invoice, and puts check in mail for
early bird dues or arrange for online payment
Make sure the club’s yearbook picture is scheduled and that the club
secretary is assigning a photographer to club projects
NOVEMBER
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By the 5th of October, club report is due (Secretary)
Check Division Rally dates
Update the current year’s Officer Information Form (OIF)
(Secretary)
Host Key Club Week
Plan induction ceremony for new members for December
Send in money for Trick or Treat for UNICEF
By 30th, if not done in October, Treasurer updates
membership at the Membership Update Center, prints
invoices, and submits dues check to Key Club International
Begin planning Christmas social and/or events
DECEMBER
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By the 5th of November the club report is due (Secretary)
Update the current year’s Officer Information Form (OIF)
(Secretary)
Host induction ceremony for new members for December
Conduct Christmas projects and/or social
Have club officers rate their performance for the first half of
the year
Schedule an extended board meeting to plan the second half
of the year
Participate in Kiwanis Christmas auctions or service projects
JANUARY
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By the 5th of January, the December report is due (Secretary)
Begin making plans for officer elections to be held in February
Hold an extended board meeting to plan for spring activities
Complete fundraisers for DCON
Begin discussing DCON attendance
Check with school officials concerning permission slips and
chaperones for NOT and DCON
Print off competition forms for students interested in competing in
individual events at DCON
Make plans to attend N.O.T (New Officer Training)
Check LAMISSTENN Key Club website for online registration forms for
NOT and DCON
FEBRUARY
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By the 5th of February, the January report is due (Secretary)
By 28th elections for new officers must be completed
Make sure registration and hotel registration for NOT is complete
Distribute permission forms and medical forms to students attending
NOT
New officers shadow current officers and learn position
Complete the next year’s Officer Information Form (OIF) (Secretary)
Check with students preparing for individual DCON competitions
Begin planning installation an awards ceremony
Online Registration for DCON
Clubs that have not paid dues are suspended and ineligible to attend
DCON
MARCH
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By the 5th of March, the February report is due (Secretary)
Send in dues for any new members joining this semester
Collect permission slips and medical forms for NOT. Finalize
travel plans
Complete DCON registration and send in money
Complete next year’s OIF form (Secretary)
Elect two members to attend district conference as
delegates
Complete award and scholarship applications
Distribute permission forms and medical forms for DCON.
Finalize travel plans for DCON
Complete Annual Achievement Report
APRIL
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By the 5th of April, the March, report is due (Secretary)
Complete/Update the current year’s Officer Information
Form (OIF) (Secretary)
Attend district conference—have fun!!!!!!!!!
Order pins, certificates, etc. for officer installations next
month and plan for event
Check LAMISSTENN website for information on ICON
Order any graduation or end of the year recognition
material
MAY
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By the 5th of May, the April the report is due (Secretary)
Complete/Update the current year’s Officer Information Form (OIF)
(Secretary)
Raise money for ICON (send at least 2 members). Check with
LAMISSTENN website for registration and travel information
Attend Kiwanis meeting and report on DCON (President)
Arrange for Lt. Governor to install new officers (President)
Attend any training session set up by Lt. Governor (Officers)
Assist President, if needed, in creating committees and assigning
committee chairs
Hold installations and awards ceremony
Begin planning for summer projects and board meetings
JUNE AND JULY
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By the 5th of June, the May report is due (Secretary)
Complete/Update the current year’s Officer Information Form (OIF)
(Secretary)
Club officers should set up summer officer/board meetings to plan
membership drive and projects during first part of the school year
Attend ICON
Attend Kiwanis meetings (officers, members, advisor)
Plan and conduct some service or other activities over summer
Plan ways to work with K-Kids, Builders, CKI, Aktion, Kiwanis
In this month or next, Kiwanis President and advisors meet with
principal
RESOURCES
Club contact information
http://lamisstennkeyclub.org/Newsfeed/co
ntact%20info.html
Secretary monthly reports
http://lamisstennkeyclub.org/Newsfeed/Mo
nthly%20Report.html
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