BMX Sports Western
Australia
Club Development Checklist
Administration & Responsibilities
ITEM
YES/NO
DOCUMENT
LOCATION
Do you regularly update contact details at BMX Sports
WA?
□ YES □ NO
Club Contact Form
Forms
Clubs
Are all your committee members aware of their roles
& responsibilities and job descriptions?
□ YES □ NO
DSR Clubs Online
Volunteers
Clubs & Resources
Committees &
Management
Roles & Responsibilities
Does your club hold regular Committee Meetings?
□ YES □ NO
Does the Secretary record minutes at meetings and
circulate them?
□ YES □ NO
Committee
Meeting Minutes
Template
Clubs & Resources
Committees &
Management
Roles & Responsibilities
Do you run successful AGM Meetings?
□ YES □ NO
Club AGM
Checklist
Clubs & Resources
Committees &
Management
Roles & Responsibilities
Administration & Responsibilities
Do you have a Club Delegate who attends General
Meetings at BMX Sports WA?
□ YES □ NO
Role of a Delegate
Clubs & Resources
Committees &
Management
Roles & Responsibilities
Does your Delegate give a report to the club after
attending General Meetings?
□ YES □ NO
Delegate Report
Sample
Clubs & Resources
Committees &
Management
Roles & Responsibilities
Do you keep your members updated with information
through notices, website or newsletters?
□ YES □ NO
Does your Club use the BEM scoring system?
□ YES □ NO
BEM Courses run
BMXWA
Do you know how to access BMX WA policies?
□ YES □ NO
Policies
Do you keep a Rider Register?
□ YES □ NO
Rider Register
Minutes & Policies
Policies
New Membership
Does the Registrar know how to fill out all the forms
required to register and process a new member?
□ YES □ NO
Registrar Pack/
Clubs & Resources
Registrar Information
Would a “buddy system” benefit your new members?
□ YES □ NO
Do you hand out an information pack to new
members?
□ YES □ NO
In production
BMX WA Office
Do you offer any further information to members
after they have joined?
□ YES □ NO
In production
BMX WA Office
Finance
Does the Treasurer keep an accurate set of accounting
books or have a computer accounting system?
Does your Treasurer report the Clubs financial
position at Committee Meetings and record in the
Minutes?
Does the Club have at least two signatories for
payment transactions/cheques?
□ YES □ NO Monthly Income & Clubs & Resources
Expenses Sample
Committees &
Management
Finance
□ YES □ NO BMX Master
Clubs & Resources
Statement of
Committees &
Accounts
Management
Finance
□ YES □ NO
Does your Club have a recorded journal of petty cash? □ YES □ NO
Finance
Does the Canteen have a cash recording system?
□ YES □ NO
Do you fill in a Cheque/Cash Requisition Form
□ YES □ NO
Do you fill in a weekly Membership-Nomination
sheet?
□ YES □ NO
Is your current financial position presented at
meetings?
□ YES □ NO
Canteen Takings
Sample
Clubs & Resources
Committees &
Management
Finance
Cheque Requisition Clubs & Resources
Form
Committees &
Management
Finance
MembershipNomination Form
Clubs & Resources
Committees &
Management
Finance
Policies
Are you and your members aware of the Code of □ YES □ NO
Conduct?
Code of Conduct
C of C Register
Clubs & Resources
Committees & Management
General
Can you access Member Protection, Harassment □ YES □ NO
and other Policies for your club?
BMXWA Website
Minutes & Policies
Policies
Do you have a procedure for Complaints □ YES □ NO
handling?
Incident
Report Clubs & Resources
Form
Committees & Management
Grievance Procedure Accident & Incident Forms
Information
Are you doing WWC Checks and keeping updated □ YES □ NO
records?
WWC Register
BMXWA Website
Are you aware of your responsibilities regarding □ YES □ NO
Social Media?
Social Media
Communication
Policy
Clubs & Resources
Committees & Management
Roles & Responsibilities
& Minutes & Policies
Policies
Insurance
Do you have Public Liability Insurance/Certificate of □ YES □ NO
Currency and can you locate this document?
BMX Australia
BMX Australia
Certificate
of
Currency
when
paid
Do you keep an Asset Register?
□ YES □ NO Asset Register
Do you check Coaches Accreditation prior to
allowing them on your track?
□ YES □ NO
Clubs & Resources
Committees &
Management
General
Safety & Risk Management
Do you have First Aid attendants at all racing & events
□ YES □ NO
Do you encourage & support the training of volunteer □ YES □ NO
members in first aid?
First Aid Courses
Do you regularly conduct risk/safety checks on □ YES □ NO
facilities and equipment?
July and December each year.
Facility Inspection
Checklist
Clubs & Resources
Committees &
Management
General
(also under Track)
Are members bikes and safety equipment checked □ YES □ NO
regularly?
Are you aware of the correct accident reporting □ YES □ NO
procedure?
Accident Report
Procedure
Clubs & Resources
Committees &
Management
Accident & Incident Forms
Do you fill out accident report forms and send them □ YES □ NO
through to BMX Australia?
Accident Report
Form
Clubs & Resources
Committees &
Management
Accident & Incident Forms
Officiating & Track
Do you have track marshalls/volunteers who have □ YES □ NO
attended Officiating Courses?
Officiating Courses
BMX Australia policy suggests 3% of club members □ YES □ NO
should be officials.ie a club with 100 members should
have 3 accredited officials.
Do you have a competent Gate Starter operate the □ YES □ NO
gate at all race meetings?
Do you have Corner Marshalls in place at club meets?
□ YES □ NO
Is your club aware of the Transponder Loop □ YES □ NO
Installation Guidelines?
Is your club aware of the BMXWA Lighting Policy?
□ YES □ NO
Do you fill in the Track Inspection Checklist prior to an □ YES □ NO
event?
Transponder Loop Officiating & Track
Installation
Track
Guidelines
BMXWA
Policy
Lighting Minutes & Policies
Policies
Officiating & Track
Track
Track
Inspection Forms
Guide Checklist
Clubs
BMX Sports Western Australia will be conducting Club Development /information
Communication Technology ( ICT) evenings throughout the year. Your club will be
notified regarding content and attendance.
Please contact us if you have specific information evenings that you require and
we can arrange for you. Example may be Grants, and how to fill them in, General
Admin, setting up a volunteer roster.
If you would like more information for committee members, volunteers and
members in specific areas of development and cannot locate the information on
the website please do not hesitate to contact the office. We can resource
information for your club on many matters including:
Financial management
Conducting meetings
Volunteer management
Planning
Sponsorship
Fundraising
Marketing & Promotion
Courses
Coaching