3.
a.
b.
c.
d.
e.
4.
a.
Responsibilities
Controlled Document Recipients are responsible for:
i.
Acknowledging document receipt and ensuring that the latest authorized documents are being used.
ii.
Marking, destroying, or returning obsolete or superseded controlled documents or those that are no longer
required, and informing the document originator or responsible document control personnel.
Document Originator is responsible for:
i.
Coordinating and ensuring that the assigned document is processed in accordance with applicable
procedures and requirements.
ii.
Preparing the document package and submitting the document to document control.
iii.
Ensuring that processes used to convert controlled documents from one form to another (e.g., paper
version converted to an electronic version) are done accurately and completely.
iv.
Specifying the needed restrictions for personnel authorized access to controlled documents they originate.
In the absence of such a specification, the default access will be the AECOM employees and subcontractor
or teaming partner personnel working on the project.
Document Control - The document control function includes the organizations/titles of Document Control
/Records Management Center (DCC/RMC) and/or Document Control/Records Management Specialist
(DCS/RMS). Document Control personnel are responsible for:
i.
Preparing and maintaining Project Records Indexes.
ii.
Supporting personnel in creating and maintaining documents and document logs (i.e., calculation logs,
drawings logs).
iii.
Receipting, issuing, and distributing project records and correspondence.
iv.
Receipting and filing project documents and records, including QA records.
v.
Ensuring changes and revisions are provided to all holders of controlled copies of the documents being
changed or revised.
Project Manager or designee is responsible for:
i.
Assigning personnel to originate and process designated project documents.
ii.
Reviewing and approving project documents.
Quality Assurance Manager/Local/Project Quality Assurance Representative is responsible for:
i.
Identifying and designating documents that specify quality requirements or prescribe activities that affect
the quality of services and/or deliverables for which they are responsible.
ii.
Ensuring compliance with this procedure through surveillance and/or audits.
iii.
Providing determination of document change classification, as either minor or major, when such
classification cannot be determined as defined in Section 2.3.1 and in Section 4.
Terms and Definitions
Authenticate
The act of attesting - by means such as initialing, handwritten signatures,
electronic signatures, stamping, signing and dating, or other means specified in
writing - that the information contained in a record is accurate and appropriate
to the work accomplished. This is performed by the authenticator or Quality
Assurance Representative.
Although authentication may take a variety of forms, the normal practices at
AECOM will be to perform the review, then sign and date the document or
Document Transmittal form or after loading the record into DoCS go to
© AECOM Restricted
Document Control (AP 6.1)
Revision 13 October 10, 2025
PRINTED COPIES ARE UNCONTROLLED. CONTROLLED COPY IS AVAILABLE ON COMPANY INTRANET.
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