Handout 1 – Creating Frequency Tables in Excel & JASP
In Excel
1. Prepare your dataset
o
Ensure data is in a column (e.g., Gender, Smoking Status).
2. Using PivotTable
o
Select your data column → Insert → PivotTable.
o
Drag the variable (e.g., Gender) into both Rows and Values.
o
The Row Labels show categories (Male, Female).
o
The Values show counts (frequency).
3. Add Percentages (Optional)
o
Right-click inside PivotTable → Show Values As → % of Grand Total.
o
Now you see both frequencies and percentages.
In JASP
1. Open Dataset
o
File → Open → Browse to your dataset (Excel/CSV).
2. Descriptives Menu
o
Go to Descriptives → Drag the variable (e.g., Gender) into the analysis
box.
o
Under Statistics, check Frequencies and Percentages.
3. View Output
o
JASP automatically produces a frequency table (counts + %).
o
You can copy/export the table into Word or PPT.
Key Notes for Students

Use frequency tables for categorical variables (e.g., Gender, Smoking,
Blood Group).

For continuous variables (e.g., Age, BMI), use grouped frequency tables
(class intervals) → available in both Excel (bin ranges) and JASP (Histogram
with counts).