Memorandum 8. Arjornment- exact time - written document either thru email or hard copy Ex. The meeting was adorned by Dean at 11:46 AM - sent to 1 person (personal memo) or more - interoffice- within or inside the organization ex. SUC Pres9. Signature will release a memo about synch and asynch sched Prepared by -outteroffice- wider. ex. DepEd memos since marami Name nakakabasa kahit not part of DepEd. Position FORMAT -Formal- follows dos and don'ts -Informal- if the info is just an announcement Do's and Don'ts - do not use informal or emotional language - Knowing your audience - Purpose and content of the memo Use of For -Heading -Memo number -Series (year) -For - the writer has a lower position than the receiver Use of To -pres to employee Minutes of the Meeting -written form of documentation (standard) - documentation with the purpose of - like a record for future references Essential Parts 1. Heading- complete info of company 2. Title of the meeting- date, day, starting time, venue. Approved by Highest ranking NAME POSITION SPEAKING -use our mouth to convey our thoughts or message - not a talent but rather a skill - act of making vocal sounds. - verbal skills involves the words and sounds Dell Hymes - a philosopher that introduced the theory of speaking (speaking model) in 1974 -Mnemonics- to remember Setting and Scene - place where the communication is happening Participants - who are involved Ends -Outcomes and purpose Acts of Sequence - flow of conversation a. Formal- follows a particular format/flow b. Informal- casual conversation with no particular topic or outcome. 3. Attendance- complete list of names two ways a. (nasa ss) b. Please see attached attendance sheet (provide a new list) Key - themes or basis of what you are going to discuss Present- physically present Regrets- people who are not able to attend but informed Instrumentalities ahead of time -the way you are conversing with Absent- physically absent - Formal, Style, Medium 4. Call to Order-exact time and person who called theNorms meeting - dictated by society Ex. The meeting was called to order at 9:30 am by Deanex. Memes Luisito B. REYES Dean College of Business Studies. Genre 5. Approval of the minutes of the previous meeting- all - types of conversation attendees should see the minutes of the meeting and give approval. Dialogue -two or more people talk to each other or having a 6. Business Arising from the previous minutes of the meeting conversation 7. New Business/ New Agenda Types of Speaking According to situation 1. Interactive 2. Partially Interactive- no chance for the audience to give feedback verbally. 3. Non Interactive- audience cant interact immediately Ex. Radiobroadcasting 2. Arrangement- Arrangement is the process of structuring your content. 3. Style- Style is the process of choosing language and constructing your presentation so as to create an emotional response. This is the Pathos part of the rhetorical triangle. 4. Memory- Memory relates to remembering enough so that you can present fully and fluently, without notes. 5. Delivery- Delivery is the last of the five canons of rhetoric. It Involves using all the tools available to you to effectively communicate. According to Style 1. Intimate- private 2. Casual- common discussion with friends or peers 3. Consultative- standard conversation which cant be too formal or casual 4. Formal- one way ex SONA 5. Frozen- frozen in time. Fixed speech Different Methods of delivery Ex. Preamble, Lord's Prayer 1. Impromptu- An impromptu speech is one for which there is little to no preparation. There is often not a Purposes warning even that the person may be asked to 1. Exploratory- informative speech. Providing information speak. For example, your speech teacher may ask 2. Persuasive- to change a person's mind you to deliver a speech on your worst pet peeve. 3. Motivational- not too pushy. You may or may not be given a few minutes to 4. Debate- one of the hardest since facts and evidences are organize your thoughts. What should you do? DO needed. NOT PANIC. Even under pressure, you can create a 5. Entertainment speech basic speech that follows the formula of an 6. Demonstrative- demonstrating yhe process. Informative introduction, body, and conclusion. answers the what demonstrative answers how 2. Manuscript- A manuscript speech is when the 7. Impromptu-hardest. Time constricted so you don't have speaker writes down every word they will speak the chance to arrange your thoughts during the speech. When they deliver the speech, 8. Oratorical- long and formal they have each word planned and in front of them Ex. Grad speech on the page, much like a newscaster who reads 9. Special Occasion speech- used in different ceremonies. from a teleprompter. 3. Extemporaneous speakingWhen speaking Ceremonial speech extemporaneously, speakers prepare some notes in -observe formality and etiquette advance that help trigger their memory of what they a. Speech of Introduction- introducing somebody planned to say.These notes are not full sentences, b. Speech of presentation- accompanied by a prize but help the speakers, who turn them into a full c. Acceptance sentence when spoken aloud. d. Dedication- house blessings, newly openend businesses 4. Speaking from the memory- memorized speech is e. Toast- for congratulatory also fully prepared in advance and one in which the f. Roast- praise and insult at the same time speaker does not use any notes. g. Eulogy- speech for dead people elegy- poem or song 3 P's of Successful Public Speaking h. Farewell- saying goodbye 1. Preparation- be prepared before giving a speech 2. Practice- improvement of the delivery Public Speaking 3. Performance- The actual speech. - an act and art of making speech - Introduced by Aristotle The 3 P's of public speaking are: Aristotle - art of persuasion - Ethos: credibility - Pathos: audience - Logos: Method Marcus Tulis Cicero 1. Preparation: This involves thoroughly planning and organizing your speech, including researching your topic, structuring your content, and practicing your delivery. 2. Practice: Practice makes perfect. Rehearse your speech multiple times to become familiar with your material and improve your delivery, timing, and confidence. Five Canons of Rhetoric 3. Performance: When it's time to speak, focus on delivering 1. Invention- Invention is the process of coming up withyour message effectively, engaging your audience, and what you want to say to persuade your audience ofmaintaining confidence and composure throughout your your view. presentation.
