1 Enterprise Risk Management 2 Risk Types Definition The uncertainty concerning a potential loss or the chance of something happening that will impact objectives. Elements in the concept of risk Physical, Operational, Financial & economic, Technological, Legal/regulatory, and Political. Risk Management The provision of a way to realize available perception that something could happen, business opportunities without exposing an how likely that something will happen, and organization into unnecessary risks. consequences if it happens. It is an iterative process. 3 Risk Management (RM) Requirements Risk Management policy Defining and documentation of an organization’s policy of managing risks is a duty of the senior management. Should be simple, so that it is easily understood by all within the organization. Implementation Program: Several steps are required to implement effective RM system. Combining or omitting certain steps depend on an organization’s RM structure and culture. Management Review: Top management should ensure efficient regular interval review of organization’s RM system, and this has to be well recorded. 4 THE NEW ISO31000:2018 RISK MANAGEMENT (RM) PRINCIPLES h a. Integrated: RM forms a part of most organizational operations. a g b b. Comprehensive and Structured: These contribute to consistency and comparison ease in the results. f c e d c. Customized: RM frameworks are unique to the contexts of organizations with relation to their missions. d. Inclusivity: stakeholders should all be timely involved in the RM system. e. Dynamism: RM anticipates, acknowledges and responds to the changes of an organization’s context. f. Accurately available records : RM inputs get extracted from history as well present time. g. Cultural alongside human factor input. h. Continous improvements: RM is continuously made better by experiencing threats and getting lessons off the risks encountered. 5 Enterprise Risk Management (ERM) Are the strategies used by firms in identifying and preparing for adverse threats with respect to a firm’s finance ability, operating ways, and missions. Enables managers to work on a company’s risk position. ERM is a high-level “umbrella” that unifies all forms of managing risks. Such risks include: Projects, Insurance, Information Technology, Security, and Finance, Strategic risks. Effective ERM program creates value by linking risk and strategy as part of decision making. 6 Enterprise Risk-Management Process Involves applying policies, practices and procedures in a systematic way, to activities of communicating, consultation, and reporting risk. 7 Reporting Consultation and Communicating 1 1 a. Purpose a Assisting the stakeholders understand risk, which form the basis of decision making. This helps them be aware and be able to understand the threats, and consulting helps give feedback to in decision making. Aims: Bringing together several expertise for all the steps of the RM; Ensuring a consideration of divergent views and opinions in the process of defining riskcriteria and during risk evaluation; Providing adequate information to help in the oversight of risks; Bringing inclusivity among victims of the risk. 8 Establishment of the Scope, Context and Criteria 1 1 b. Involves making the process of managing risks a custom one depending on the needs and targets as well as the organization’s own unique cultures. b It ensures effectiveness in assessing and treating the disruptive risky events. Defining the Scope The scope under consideration should be clarified since the management of risks may be applied at several different important levels within the organizational management structure. The necessary targets are also put into consideration. Factors considered in scope definition a. Targets and choices needed, b. Expectations from the procedures taken, c. Geographic situation, and what should specifically be included and/or excluded, d. Resource requirement. 9 b. Establishing the Scope, Context and Criteria (cont.) External contexts Internal context Context of the RM process Defining risks criteria The Environments e.g., nature, politics and cultures. Interviewing the communities. PESTLE analysis. Internal Review, security risks assessment, etc. Enterprise Risk Management Policies. Risk Management Frameworks. Industrial Requirement. Appetite. Tolerance. Risk capacity. 10 1 1 Assessment of the Risk Combines identifying, analyzing, and evaluating the eventful threats and is done in a systematic and repetitive way. Purpose: c. Risk-Identification c Finding, recognizing and describing a risk that destroys or hinders the achievement of set objectives. Considerations include: Visible and invisible risks; Sources & effects; Chances and dangers; Sources for risk identification indicators of emerging risks; time related factors. Forward looking: what possibly could happen? Historic: what has already happened? 11 d. Risk Analysis Refers to a process of comprehending 3. RISK ANALYSISthe nature of risk and determining its intensity. Factors considered while analyzing risks include: Possibility of threats occurring and their likely impacts; Intensity of the impacts; How complex the threat tends to be; How time would influence the occurrences; Efficiency of available controls. Analyzing the threats is valuable in evaluation of such risks, and subsequently deciding on how and if a risk needs treatment. These outcome are insightful in decision making. d 12 e. Purpose: Risk Evaluation 3. RISK ANALYSIS Determining whether a risk is to be accepted or otherwise. Deciding on the areas requiring the most attention. e Identifying important controls and assigning them (the cumulative set of controls), a rating. Reasons why risks might be accepted: If the risk is of low-level that treating it would stretch the available resources. When no treatment is affordable or otherwise available within reach for the risk. If cost of treating it is excess relative to its benefits. If the risk presents opportunities weightier than the risk itself to a point that acceptance is justifiable. 13 f. Risk Treatment Purpose: At this stage, the whole management process actualizes, and is therefore of value to the firm. The outcome of the assessment; including, planned treatment activities and control are documented in a register. Options for the treatments involve: Removing the risk source; sharing the risk; Altering the possibility; Altering the impacts; retaining the threat by informed decision. f Preparation & implementation of risk treatment plans Purpose Specifying how the decided alternatives are to undergo implementation. Information contained in these plans include: proposed actions, resources required, constraints, rationale for selecting the treatment plans as well as the required reporting and monitoring. 14 g. Monitoring and Reviewing Monitoring and review is a vital step in good management of risks because these threats tend to change e.g., because of environmental change or the activities used in their treatment. This step assures effectiveness in the process design, implementation and outcomes. Recording These management procedures are wholly and fully recorded, and a report based on them relayed to the relevant authorities within and outside the organization. Aims: To help management to decide. Improves risk management activities. Communicating risk-management processes as well as impacts throughout the company or business organization. g 15 Recommendations on RM Need of having proper risk frameworks. Need to have relevant tools to use to manage risks. Monitor regularly. Continuously consult with the surrounding community members, authorities and other stakeholders. Need to have a global standard escalation method. Benefits of an effective ERM program Increases visibility of key performance drivers. Aligns risk taking with profit and growth targets. Generates higher future returns through disciplined allocation of capital. Stabilizes performance by protecting against downside scenarios. Promotes risk awareness within key decision making processes. 16 Lessons Learnt in Building a successful and Sustainable Enterprise Risk Management Framework 1. Avoid jargon and use a language people can easily understand. 2. Get senior buy-in and sponsorships and engage in business regularly. 3. Align to business continuity and resilience strategies. 4. Do not become overly dependent on data and numbers at the expense of good judgement. 5. Get the balance right. 5. Theory is very different from practice. 6. A risk aware culture will not happen overnight; it will do with patience. 7. Risk management standards - avoid adopting one standard and benchmark against peers. 8. Stress test risk scenarios – risk events are a certainty. 9. Ensure risk reports are meaningful and appropriate for the right audience. 17 Crisis Risk Management (CRM) Businesses face an ever-present range of events and hazards which threaten them such as: Supply chain failure; Terrorist actions; Pandemics - from SARS to Covid-19; IT failure; Civil disturbance; Extreme weather. There is, therefore, the need to manage such crises. Crisis Risk Management (CRM) refers to frameworks which give guidance to a firm and its top management so as to be ready to manage and undergo a recovery from risks that would impact the organization’s systems, properties, value and reputative growth, success and even its survival. 18 Crisis Management Integrating with CRM and ERM Issue Management Crisis Management should integrate well with Enterprise Risk Management and CRM so as to achieve an integral Risk-Management. 19 Incident Reporting & Crisis Management Communication Mechanism Fundamental Concepts: Emergency managementorganized analysis of planning and decision making. Security management. Crisis management. Business continuity – ensuring continuation of critical organization’s operations. Common Crises: Violence; Natural hazards; Bomb threats; Utility loss. Pandemics; Phases of Emergency Management: Mitigation – reduction in occurrence probability or consequence severity. Preparedness. Response – collective action taken to protect people. Recovery – care to restore damaged systems and buildings. 20 Incident Reporting & Crisis Management Communication Mechanism (cont.) The Four C’s: Necessary teams: 1. Command- Leadership, someone must be Site Emergency Response Team – responsible in charge. for the company’s first response and 2. Control of resources, people, systems and management of the incident e.g., by evacuation. equipment. Incident Support Team – Provides advice and 3. Coordination. guidance to the site emergency response team. 4. Containment- keep incident from spreading Crisis Management Team – chooses and impacting a wider area. appropriate strategy to manage the response. Universal Protective Actions: Evacuation; o Horizontal. o Vertical. Shelter-in-Place. Lockdown. Top 3 Priorities Formular for Success Life safety; 20% Planning; Incident stabilization; 30% Training; Property conservation. 50% Exercise. 21 Incident Reporting & Crisis Management Communication Mechanism (cont.) Tactical communications-the 3 core elements of a company’s preparedness: Emergency response o Warning and notification; o Evacuation; o Shelter-in-place; o Incident command. Crisis Management o Strategic communications; o Institution issues Management; o Protection of reputation. Business continuity oInformation technology; oFacilities management; Summary oPublic relations; oResearch. 22 Crisis Management & Public Media Pre Crisis Phase Preventive measures include attempting to lower common threats. Preparedness is equally vital; herein there is the creation of a CMP and deciding on the members to compose the Crises Management Team(s). Crisis Management Plan A CMP refers to a tool used for referencing and that gives a list of crucial contact information – it reminds of what is to be done in a crisis. CMP saves time because therein, some tasks are already pre-assigned, with the presumption that there is a designated crisis team. The important concepts contained in a CMP include: Crisis management definitions. Post-incident review process. Team roles and responsibilities. Plan and capabilities maintenance. Team activation criteria. Reporting and screening potential crises. Team structure and membership. Concept of operations. 23 Crisis Management & Public Media (cont.) Crisis Management Team These comprises those from PR, legalsecurity, finances and HR. Compositions, however, vary with nature of the crisis. The team must first be trained and tested. Spokesperson Talks to the news media during a crisis having gotten prior media training. Best practices herein are: Avoiding phrase “no comment” to eradicate a thought of the organization being at guilt. Appearing pleasant before cameras. Crisis Communication Channels Best Practices under this include: Use a unique website to address crisis concerns. Utilize mass notification system to reach stakeholders. Use intranet as a channel to reach employees and other stakeholders. 24 Crisis Management & Public Media (cont.) Initial Response It’s best to: Have consistency and keep the spokesperson updated; Prioritize public safety; Provide sincerity in expressing concern for victims; Have employees included in the initially responding team. Post Crisis Phase Best practices in this phase include: Delivering all facts promised to stakeholders soonest. Keeping stakeholders in the know on the recovery efforts’ progress. Analyzing crisis management efforts. Crisis Types by Attribution of Crisis Responsibility Victim Crises: Minimum Responsibility of the Crisis Include natural disasters, violence by workers, and tampering with products. Accident’s Crisis: Low Responsibilities These include raised issues(stakeholders claiming that the firm is not running appropriately), technical error accidents. Easy to Prevent Crisis: Stronger Responsibilities Such are inclusive of an accident that may result from human-related errors. 25 Business Continuity Management (BCM) Definitions BCM is a way to anticipate occurrences that might impact important operations in an organization and to ensure responsive plans are in place soonest. Business Continuity Plan (BCP) refers to noted-down processes which gives guidance to firms in response, resumption, and restoration of itself after having been disrupted by crises. BCP overview Key benefits of BCM . IT security may be compromised. Instills confidence in stakeholders. Requires commitment from the top. Creates designed road map to manage crises. Requires clear policies and strategies. Guides decision making. Crisis Management and PR are very important. Helps the management to identify risks. Should be inherent in all changes – strategy, projects, culture and policies. 26 Business Continuity Management (cont.) Challenges in being prepared for a crisis. Rising expectations-demand for faster response by stakeholders. Growing cyber exposure. Increased complexity of crisis events. Increased automation. Main Roles and Responsibilities BCM Owner – offers leadership, enforces and embeds policies. Steering Committee – assists, reviews, and supervises the BCM process. Manager – operational manager of the BCM program; coordinates, manages and reports to owner of the program. The Teams’ Roles Team Responsibility Crisis Management Assists the owner to manage disasters and crises. Security Handles security aspects in normal and disaster conditions. Communication Handles internal and external communication that are of relation to BCM. IT DR Manages the program and recovers IT equipment. HR/People Assistance Manages human-related issues for affected people. 27 Business Interruption Crisis Management Introduction to Business Interruption (BI) Business Interruption = Value × Outage Value = Revenue, Production, or other ‘rate-based’ measurement that’s meaningful to the company. Outage = a period of time where the company’s ability to generate their value is interrupted. Definitions Direct Business Interruption (BI) – Loss of revenue or production capability at a specific location due to an adverse event. Business Interruption Interdependency (BII) – Loss of production capability or revenue at a specific location at a corporate due to adverse event at another corporate supplying it. Contingent Business Interruption (CBI) – Loss of revenue or sales at a corporate facility due to adverse event at a non-corporate facility. Increased Cost of Working (ICOW) – Additional expenses incurred from diminishing impacts of a business interruption loss. 28 Business Interruption & Natural Disasters A natural hazard is an unexpected and uncontrollable natural environmental phenomenon which can cause severe property destruction, injuries and/or death and must equally be considered as other risks. They pose challenges for businesses which depend on: Hazard -frequency and severity of events. Vulnerability – extent of damage at a given event intensity. Exposure – exact location and property value. Risk financing – insurance and risk financing mechanisms in place. In seeking to protect their businesses from natural hazard risks, companies should: Identify hazards and potential intensity and frequency relative to a risk’s location; Quantify potential financial exposure to help come up with optimal insurance and risk financing solutions; Manage the risk through enhanced risk mitigation strategies. 29 Maximum Foreseeable Loss (MFL) & Assessing Business Interruption Downtime Management should always prepare for the worst and establish a maximum Foreseeable Loss Scenario (MFL) Definition MFL is the maximum loss sustainable under adverse threats including catastrophic events like earthquake, terrorism, and tidal waves. If the geographic location of the facility is in high-risk area for hazards e.g., earthquakes, typhoon and storm, they will be considered MLF. Losses are distinguished by: 1. Direct Business Interruption (DBI) 2. Increased Cost of Working Reinstatement; Relocation. Ramp-up; Restriction. Access (ICOW) 3. Contingent Business Interruption (CBI) Non-Supply of Raw Materials; Off-site Assets. 30 Delay in Start Up (DSU) Provides an indemnity against financial loss incurred should the completion of an insured construction project be delayed beyond the scheduled completion date as a result of the perils insured. Methodology The insured must substantiate claims that his/her project might have brought enough income to pay both fixed and variable costs, had there been delay. Time Excess (TE) Is part of an indemnity period, which is the period of time in which the benefits are payable under an insurance policy. 31 Case Study (Tunnel Project) Typical Client Expectation A detailed explanation of principles and the scope of cover. Insurance program design, assessment of needs insured, sum insured (DSU Analysis – Quantification & Modelling). Identification of potential loss scenarios with indemnity examples (DSU Analysis – Risk Assessment) Establishing a statement of intent from insurers on advancing the trigger date/extending the period of insurance. Periodic reviews of Project schedule (DSU Analysis – BOT/BOOT Monitoring). Risk Assessment Special Hazards Material damage to the construction works, construction machinery and facilities. Material damage and bodily injury to third parties. Possible Loss Collapse of the trench wall because of failure to adequately adapt risk security measures to the geological circumstances. Damage to third party property i.e. telecommunication lines, electricity cables, water pipes, caused directly by construction machinery equipment. 32 Case Study - Tunnel Project (cont.) Monitoring BANKS INSURANCES ……… Certification of Works Progress Site Organization Site Organization Permitting Plan Permitting Plan Purchasing Plan (Orders, Contracts, etc.) Purchasing Plan (Orders, Contracts) Quality of Works Quality of Works Performance obtained after the Mechanical completion …..... Sub-contractors resources and structure Sub-contractors resources and structure Recovery plan, if any Recovery plan, if any O & M performances during the operational period …..... Capability to guarantee the Pay Back …..... Commissioning and Testing Procedures Commissioning and Testing Procedures 33 Intradependencies and Business Continuity Interdependency vs Intradependency Interdependency refers to how two or more companies work together to survive and depends on a company’s volume. It may lead to risks such as contingent business interruption risks like those transferred by insurance and derivatives. Intradependency is how departments or business units within a company rely on each other for the functionality and operations of the company. Business Continuity Plan(BCP) vs Business Continuity Managements (BCM) BCP refer to a plan used to counter the risk of losing crucial capacity to operate as a result of adverse threats, whereas the latter is a way to anticipate occurrences that might impact important operations in an organization and to ensure responsive plans are in place soonest. Reasons for the Plan are to: Effectively respond to adverse events; Protect customers, operations and properties; Sustain operational capacity; Protect business outcomes. 34 Basic steps to business survival 1. Inform employees about threat environment; 2. Enforce policy to allow critical workers to work from remote areas; 3. Use VPN for a secure access remotely; 4. Encourage employees to use remotely accessible equipment; 5. Increase bandwidth to allow all critical people’s access; The Plan Do Check Act cycle It’s an internationally recognized standard cycle that monitors, and continuously improves how effective an organization’s BCM are. The diagram sideways illustrates this cycle. 6. Use electronic formats for critical records and web-enable them. Consider cloud platforms for remote access; 7. Include telework capability in BCP and implement appropriately. 35 Business Continuity Planning Steps 1. Executive Sponsorship: BCP efforts should be engaged from the top. 2. Understanding a threat and its location: Analyze the threat and examine information available from WHO and available security agencies. Also do an examination of the implications on the business operations. 3. Performing (BIA) – Involves defining assumptions in the planning and identifying the business’ key operations processes. Look out for personal & infrastructure requirements. 4. Development of Business Continuity Strategies: includes forming emergency management and response teams, escalation procedures, command and control protocols as well as training and testing requirements and maintenance Plan. 5. Validation of the plans available for emergency: check on response plans and ensure crisis recovery plans are up to date. 36 Business Continuity Planning Steps (cont.) 6. Developing relevant Strategies: determining ready alternatives; coordinate with interdependent entities and support functions like administration, and identify emergency operations personnel. 7. Train Personnel: this is through briefings & exercises, test and classroom-based trainings. 8. Testing Plans: conduct periodic tests of plans using tablet test, drills, simulations and functional exercises. 9. Proper Maintenance Strategizing by defining roles, updating data periodically, updating strategies and personnel contact information. 10.Build employee awareness with the help of email notices, plan testing, and organization-wide briefings. 37 Business Impact Analysis (BIA) Is carried out before a BCP to identify time-sensitive processes, recovery time objectives, and necessary recovery resources. BIA assists in evaluating critical issues, and answering such questions as: What specific resources are required? What are the supporting implications? What is the potential for financial and operational impacts? What are the priorities for the resumption of operations? BIA Outcomes Endorsement of the organization’s BC program; Analyzing of the results of a firm over a period of time; Establishment of relationship between products and resources; Activities and resources; Parties with interests; Finding ways of how updated the information should be. 38 Business Impact Analysis – BIA (cont.) 39 Business Impact Analysis – BIA (cont.) Basic BIA Requirements Initial (First time) BIA considerations Identifying customers and other interested parties and anticipating their reaction to an incident; Identify products and services; Engaging all relevant interested parties with an appropriate mandate; Create awareness and ensure education; Developing appropriate skills and competencies within the organization or product to conduct the analysis; Determine the impact categories and criteria; Gathering generally complete and accurate information – some information maybe unavailable thus identifying area for further work; Identify the organization’s structure to an appropriate level of detail; Ensuring that management representatives have sufficient authority to approve BIA results, and; Document the work flow to a process and activity, and; Ensuring those contributing to BIA information gathering are well knowledgeable to speak on behalf of the organization, process or activity. Complete information gathering through document review and interviews. 40 Business Impact Analysis – BIA (cont.) Fundamental considerations in BIA Critical Business Processes: BIA allows the company to prioritize its critical processes. Upstream Dependencies: include Internal (inputs from within the company) and External (inputs from third-party vendors). Downstream Dependencies: Internal (outputs to other departments within the firm) and External (outputs from third party vendors). Software Requirements: include MS Office, Windows can be excluded. Human Capital & Workspace Requirements: refers to number of staff at a specific department (Minimum number required to operate a department after 1, 2-3, 5 & 10 days after a disaster). Vital Records: key issues herein include confidentiality, integrity, availability and currency. Information strategies should include hardcopy and virtual formats. Process Recovery: Best ways is by proper documentation, use of third-party help, proper management and use of technological strategies. 41 ERM Summary of crucial Elements Organs/Participants: Organization’s Leadership/Management–Is either the client otherwise referred to as the Risk Owner. Members of the Board– They hold the organization’s manager accountable in so far as risk management with regards to policy is concerned. Committee: The Risk Committee – Oversees the process of Risk Management. Ensures it’s success. It also acts on behalf of management. Procedures: Assessing the Risks. Reporting the assessed risks. Attempting to escalate the threat/risk 42 Question 1. What name is given to a risk management program that comprehends an organization’s strategic, operational, speculative and pure risks? a) Comprehensive risk management system. b) Financial risk management plan. c) Enterprise risk management plan. d) Insurable risks plan. e) Traditional risk management plan. 43 Question 2. Identify which of the below reasons is an exception on why an organization would adopt an enterprise management plan. a) In order to raise earnings’ volatility. b) In order to treat the risks experienced in a more holistic way. c) So as to raise the net income. d) To stabilize performances. e) In order to see the key performance drivers. 44 Question 3. Identify which one of these processes is not part of risk assessment in enterprise Risk Management steps. a) Risk quantification. b) Defining risk criteria. c) Analyzing the risk. d) Risk identification. e) Risk evaluation. 45 Question 4. Advise Mr. Ned, a newly hired risk manager at a Texas hospital, on the appropriate sequence of steps he needs to pick out of the ones listed below. He is tasked with Enterprise Risk Management on his first day at job and needs guidance on the correct order of three steps while going through the ERM process. a) Determine severity of risk; identify the risk; treat the risk. b) Quantify the risk; define the risk criteria; evaluate the risk. c) Identify the risk and quantify it; treat the risk; carry out monitoring. d) Evaluate the risk; treat the risk; determine probability of the risk occurring. e) Treat the risk; carry out monitoring; evaluate the risk. 46 Question 5. Which one of the following shouldn’t you do as an enterprise risk manager in order to build a successful and sustainable ERM framework? a) Stress test eventful threat scenarios. b) Adopt one risk management standard so that you can always use it for risk management in your enterprise. c) Get the balance right. d) Align to business continuity. e) Get sponsorships for your risk management processes. 47 Question 6. Identify the odd one out of the below fundamental concepts of incident reporting and crisis management. a) Insurance. b) Business continuity. c) Security management. d) Management of crisis. e) Emergency management. 48 Question 7. The following information is contained in a Crisis Management Plan (CMP) EXCEPT? a) Operation concepts. b) Duties and responsibilities of the team members. c) Insurer’s contact information. d) Concept of operations. e) Membership of the crisis management team. 49 Question 8. A business enterprise, RST , has decided to develop a Business Continuity Plan (BCP), and the manager tasked with carrying out the risk management wants to decide on what the correct order of three of the procedures of BCP development steps are. Which one of the orders below is the appropriate development BCP sequence for the manager? a) Assess the risk; develop relevant recovery strategies; obtain support of the management. b) Develop relevant recovery strategies; perform a Business Impact Analysis; implement and test the BCP. c) Obtain support of the management; assess the risk; test the Plan. d) perform a Business Impact Analysis; develop relevant recovery strategies; obtain support of the management. e) Test the Plan; assess the risk; develop relevant recovery strategies. 50 Question 9. Identify which Business Continuity Management Team has its responsibility mismatched. a) Security Team Protecting victims of the crisis and the staff b) Other Recovery teams Recover computers and offer intranet to staff c) HR Team Assist affected victims d) Crisis management team Manage the threats alongside the BCM owner e) Communications team Handle external communications 51 Question 10. Which of these questions would be left unanswered after doing a Business Impact Analysis (BIA)? a) What operations of the business are to be resumed first? b) What financial resources are needed? c) What will the compensation be from the insurer? d) What are the supporting implications? e) What are the operational implications? 52 END -THANK YOU-