Barangay ____________ (Address) OFFICE OF THE SANGGUNIANG KABATAAN CHAIRPERSON SANGGUNIANG KABATAAN ORDER NO. 2023-_____ Date: ______________ AN ORDER CREATING THE SANGGUNIANG KABATAAN INVENTORY TEAM IN CONNECTION WITH THEOCTOBER 30, 2023 SYNCHRONIZED BARANGAY AND SANGGUNIANG KABATAAN ELECTIONS WHEREAS,Republic Act No. 11935, also known as “An Act Postponing the December 2022 Barangay and Sangguniang Kabataan Elections, Amending for the Purpose Republic Act No. 9164, as Amended, Appropriating Funds Therefor, and for Other Purposes”; WHEREAS,Section 1 of the said Act provides that the Synchronized Barangay and Sangguniang Kabataan Elections shall be held on the last Monday of October 2023; WHEREAS, the Department of the Interior and Local Government (DILG) issued Memorandum Circular No. 2023- 047 dated March 31, 2023, on the Conduct of Inventory and Turnover of all Barangay and Sangguniang Kabataan (SK) Properties, Financial Records, Documents (PFRDs) and Money Accountabilities by all Incumbent Barangay and SK Officials; WHEREAS, the said Circular mandates all SK Chairpersons tocreate, through an Order, and convene their respective Sangguniang Kabataan Inventory Team (SKIT),and submit a copy of the same to the concernedCity/Municipal Mayor, through the Local Youth Development Officer (LYDO), and theCity Director /C/MLGOO; WHEREAS,the SKIT shall be created primarily for purposes of conducting the initial and final inventory, turnover of all SK PFRDs and money accountabilities; and ensuring an orderly andsmooth transition of SKgovernance to the newly elected or reelected incoming SK officials; NOW, THEREFORE, I, _____________________________________ , the SK Chairperson of Barangay ___________________, City of Laoag, Province of Ilocos Norte, by virtue of the duties and functions vested in me, do hereby order the creation of the SKIT , with the following provisions: SECTION I.COMPOSITION: The SKIT shall be composed of the following: Chair: Vice Chair: Members: Hon. ___________________________, SK Chairperson Hon. ___________________________, Sangguniang Kabataan Member Hon. ___________________________, Sangguniang Kabataan Member Hon. ___________________________, Sangguniang Kabataan Member Mr/Ms. ________________________, SK Secretary Mr./Ms. _______________________, SK Treasurer Mr./Ms. _______________________, LYDO representative Mr./Ms _______________________, Youth Organization/Member of LYDC Mr./Ms ________________________, Member, Katipunan ng Kabataan SECTION II. ROLES AND RESPONSIBILITIES OF THE BIT: The SKIT shall undertake the following: 1. Conduct an Inventory of Properties and MoneyAccountabilities: 1.1 Conduct an initial inventory of all SK Properties, Financial Records and Documents (PFRDs); 1.2 Accomplish SK Inventory and Turnover Form No. 1: Initial Inventory of SK PFRDs 1.3 Submit the accomplished SKIT Form 1 to the City/Municipal Mayor, through the LYDO, copy furnished Local COA and the concerned DILG City Director/C/MLGOO. 1.4 Conduct final inventory of SK PFRDs, to include an inventory of money, e.g. cash on hand and in bank, used and unused checks and loans, if any, usingSK Inventory and Turnover Form No. 2: Final Inventory and Turnover of SK PFRDs and Money Accountabilities. 1.5 Submit the accomplished SKIT Form No. 2 to the City/Municipal Mayor, thru the LYDO, copy furnished Local COA and the concerned DILG City Director/C/MLGOO. 2. Conduct of Turnover Ceremony and Submission of Report: 2.1 Organize and conduct a Turnover Ceremony, to include a briefing on the State of Barangay Governance, Financial Performance Report and Key Challenges, among other information and accomplishments to the new set of barangay officials; 2.2 Notify/Inform the City/Municipal Officials, DILG CD/C/MLGOO, local COA and barangay residents of the conduct of the turnover ceremony; 2.3 Submit a report and the accomplished Turnover Form No. 2 and other relevant documentson the conduct of a turnover ceremony to the Local COA, and the DILG City Director/C/MLGOO; 3. Ensure completeness of the following: 3.1 All SK financial reports, and other financial documents, official receipts and other COA-prescribed forms. 3.2 Transcript, minutes of SK meetings and Katipunan ng Kabataan (KK) Assembly. 3.3 Updated List of KK members. 3.4 SK Pass Book, Bank Statements and other Bank-related records and documents. 3.5 All other documents involving SK transactions 3.6 Copies of the SK Annual and Supplemental Budget, ABYIP and CBYDP. 3.7 Copies of SK Resolutions. 4. See to it that all supplies and properties of the SK, that are in actual possession or entrusted to the concerned SK officials, are properly accounted and listed in the prescribed SKIT Forms. 5. Submit reports on the given timelines indicated in DILG MC No. 2023047. SECTION III. EFFECTIVITY: This Order shall take effect on _____ day of ______ 2023. HON. _______________________________ SK Chairperson Annex “E” –SK Inventory and Turnover Form No. 1 Initial Inventory of SK PFRDs Initial Inventory of Sangguniang Kabataan Properties, Financial Records and Documents(SK PFRDs) As of ____________________ SK of Barangay: _______________________ City/Municipality: ________________________________ Telephone No. __________________ Province: __________________________________________ A. Financial Records/Documents Remarks Particular (if any/List other SK Documents) Quantity (may indicate Series Nos. and/or Year) 1. Journal/Logbook of daily income/ expenses 2. Journal/Logbook of Used Checks 3. Bank Deposit Slips 4. Bank Withdrawal Slips 5. Purchase Slips 6. Vouchers/Payments/Payroll 7. Loan Documents (no. of 8. SK Official Receipts (used and unused) booklets) 9. Other Financial Documents (pls. specify) B. Particular Legislative Documents Quantity Remarks (may indicate Series No. and/or Year) 1. 2. 3. 4. 5. 6. Session Journal/Logbook(attendance & minutes) Resolution Logbook Annual/Supplemental Budget CBYDP ABYIP Others (pls. specify) C. Administrative and other Documents Particular (if any. Indicate those that are available in Remarks the SK) Quantity (may indicate Series No. and/or Year) 1. SK Officials Logbook (Attendance) 2. Journal/ Logbook: a. attendance/minutes of meetings b. Registry of the Katipunan ng Kabataan (KK) c. KK Assembly d. Others (pls. specify) 3. 4. D. Properties Remarks Particular (if any. Indicate those that are available) Quantity (please indicate condition[serviceable or not] and other details) 1. Books /other printed material (encyclopedia, etc) 2. Service Vehicle/s (attach Itemized List) 3. DRR Equipment(attach Itemized List) 4. Computer Set(desktop/cpu/keyboard/web cam) 5. Printer 6. Scanner 7. Photocopier 8. Office Furniture (attach itemized List) 9. Appliances a. Refrigerator b. T.V. c. Water Dispenser d. Others (pls. specify) 10. Others (Please Specify/ may attach itemized list) (This may include plants, title of land, facilities and other infrastructures, if any) Prepared and submitted bySKIT: _______________________________________________ Chairperson, SK ChairVice Chairperson, SK member _____________________________________________ ________________________ __________________________ ____________________________ _______________________ __________________________ ______________________ MemberMemberMemberMemberMemberMember Checked and verified by C/MATT: ____________________________________________________ __________________________________________________ ________________________________________________ ChairpersonCo-Chairperson Vice Chairperson __________________________ ______________________________ _________________________________ _______________________________ _____________________________ Member MemberMemberMemberMember Annex “F” –SK Inventory and Turnover Form No. 2: Final Inventory and Turnover of SK PFRDs and Money Accountabilities. Final Inventory and Turnover of Sangguniang Kabataan Properties, Financial Records, Documents(PFRDs) and Money Accountabilities Date ____________________ SK of Barangay: _______________________ Telephone No. __________________ City/Municipality: ________________________________ Province: __________________________________________ Financial Records/Documents Remarks Quantity A. Particular (if any) 1. 2. 3. 4. 5. 6. 7. 8. 9. (may indicate Series Nos. and/or Year) Journal/Logbook of daily income/ expenses Journal/Logbook of Used Checks Bank Deposit Slips Bank Withdrawal Slips Purchase Slips Vouchers/Payments/Payroll Loan Documents SK Official Receipts (used and unused) Other Financial Documents (pls. specify) (no. of booklets) B. Legislative Documents Particular Remarks Quantity (may indicate Series No. and/or Year) 1. Session Journal/Logbook (attendance and minutes) 2. Ordinance/Resolution Logbook 3. Others (pls. specify) 4. Annual/Supplemental Budget 5. CBYDP 6. ABYIP C. Administrative and other Documents Particular (if any) 1. SK Officials/employees Logbook 2. Journal/Logbook: a. Attendance/minutes of meetings b. KK Assembly c. List of KK members d. Others (pls. specify) 3. 4. D. Particular (if any) 1. Books /other printed material (encyclopedia, etc) 2. Service Vehicle/s (attach Itemized List) 3. DRR Equipment(attach Itemized List) 4. Computer Set (desktop/cpu/keyboard/web cam) 5. Printer 6. Scanner 7. Photocopier 8. Office Furniture (attach itemized List) 9. Appliances (Please specify: i.e. Refrigerator, TV, Water Dispenser, etc.) 10. Others (Please Specify/ may attach itemized list) (This may include plants, title of land, facilities and other infrastructures, if any) E. 1. Cash on Hand Denomination Quantity P1,000 P500 P200 P100 P50 P20 Coins Total 4. LOAN/S (if any): Remarks (may indicate Series No. and/or Year) Quantity Properties Quantity Remarks (please indicate condition [serviceable or not] and other details) MONEY ACCOUNTABILITIES 2. Cash in Bank Amount Bank/Address Acct. No. 3. Checks Amount Total Date Drawee Bank Check No. Amount Total Turned-over by: Received by: Above listed items are hereby officially RETURNED and TURNEDOVER to the newly elected SK officials, thru the [incoming/re-elected] SK Chairperson. This is to ACKNOWLEDGE receipt of the above-listed items from the [outgoing SK Chairperson/SK Treasurer] and I hereby CERTIFY as to the completeness and correctness of entries. ____________________________________________ ______________________________________ (SIGNATURE ABOVE PRINTED NAME OF OUTGOING SK CHAIRPERSON AND TREASURER) Validated by: _________________________________________ ________________________________________ Name of C/MATT Name of C/MATT __________________________________________________________________________________ (SIGNATURE ABOVE PRINTED NAME OF NEWLY ELECTED/RE-ELECTED SK CHAIRPERSON) Witnessed by: ______________________________________ ____________________________________ Name of C/MATT Name of C/MATT
