2020
School Cleanliness
Policies & Procedures
Academic Support Services Division (AcSSD)
READ FOUNDATION, ISB, PAKISTAN
Table of Content
S No.
Contents
1
Introduction
2
Purpose & scope
3
Responsibilities
4
Overview of major component of school cleanliness
Page No.
4
4
5
6
7
5
Policies for keeping and maintaining cleanliness of external premises of
the school
6
Procedures for keeping and maintaining cleanliness of external
premises of the school
7
8
7
Policies for keeping and maintaining cleanliness of internal premises of
the school
8
Procedures for keeping and maintaining cleanliness of internal
premises of the school
9
Policies for keeping and maintaining hygiene and sanitation
10
Procedures for keeping and maintaining hygiene and sanitation
11
Policies for students’ hygiene
12
Procedures for students’ hygiene
13
General guidelines
14
Annexure 1: Annual inspection form
15
Annexure 2: Tasks checklist
16
Annexure 3: Students’ hygiene checklist
School Cleanliness, policies & procedures
8
10
10
12
12
13
14
15
17
List of Abbreviations
AME
Assistant Manager Education
DME
Deputy Manager Education
DoC
Department of Construction
HO
READ Foundation Head Office
READ Foundation
Rural Education and Development Foundation
SCS
School Cleanliness Supervisor
School Cleanliness, policies & procedures
Introduction
The significance of cleanliness and hygiene cannot be overlooked by any society. In fact, it is one
of the key factors by which society can be judged that how much civilized it is. Islam also places
great emphasis on cleanliness. cleanliness is termed an indispensable fundamental of faith.
There are many verses in the Holy Quran which reflect the importance of cleanliness. For
َ َ K ‫َ َ ُ ﱡ‬S ۡ ‫ َ ُ ﱡ ﱠ ﱠ‬Z ‫ﱠ‬
example, Allah says: (‫ َﻦ‬Bۡ DC ‫ﺐ اﻟ ُﻤﺘﻄ ﱢﻬ‬
‫ ِﺤ‬B‫ و‬UT ‫ ِﺤﺐ اﻟﺘﻮ ِاﺑ‬Y [‫“ ِ)ان ا‬Truly, Allah loves those who turn to Him
constantly and He loves those who keep themselves pure and clean” (2:222) Furthermore, in one
َ
ُ ْ َ ُ ُ ‫ﱡ‬
of his sayings the Holy Prophet (PBUH) said: (‫ﺎن‬
ِ ‫ﻤ‬Y‫“ )اﻟﻄﻬﻮر ﺷﻄﺮ ِاﻹ‬cleanliness is part of faith” (Sahih
Muslim:223)
It is essential to provide education about cleanliness in order to train the younger generations of
a society. Therefore, READ Foundation wants to promote cleanliness culture in its schools. For
this, all the educational institutions of READ Foundation will demonstrate cleanliness in their
premises. To achieve the target, this document is being development by the READ Foundation as
a guideline for all its schools. This handbook is intended to provide all the policies and procedures
to keep and maintain cleanliness of the schools and the students.
Purpose & Scope:
The aim of this document is to create and maintained “eye-catching and learning” environment
in READ Foundation schools. Eye-catching means that the building of schools and its premises
are neat, clean and pleasant to watch. Learning means that the school premises empowers the
teacher to teach and the students to learn. The aim of this document is also “to promote
cleanliness culture” among the staff and the students. The purpose of this document is to outline
policies and procedures for keeping school environment neat and clean. Neat and tidy setting
presents the school in a manner which reflects a well-run, high quality facility to all students,
visitors, faculty and staff. This document is to standardize tidiness measures and provide clear
expectations for cleanliness at the schools. As maintaining cleanliness is a continual effort, so this
document will give proper guidelines to the management of the school about how to manage
the routine tasks and maintained them all the time.
School Cleanliness, policies & procedures
The scope of this document is extended to all the schools and colleges of READ Foundation.
Responsibilities
DME/AME:

Provision and orientation of the document (School Cleanliness: Policies & Procedures) to
principal and ensuring its implementation in the schools.
Principal:

Provision and orientation of the document to admin/School Cleanliness Supervisor (SCS),
staff and the students.

Periodic formal and informal inspection of the campus to ensure compliance of the
policies.
Admin officer/School Cleanliness Supervisor (SCS):

Implementation of policies & procedures provided by principal to keep school neat and
clean.

Ensuring that all the building and premises of the school are maintained in a clean and
tidy manner
Staff:

Keeping their immediate work area and classrooms neat and clean.

Informing the admin/School Cleanliness Supervisor in case of any trash/debris is in the
campus.
Students:

Keeping their desks/chairs and classroom clean and tidy. Using dustbin while disposing
wrapper/trash/pencil sharps etc.

Informing the concern teacher in case of any trash/debris/wrappers in the class/ground
or around the campus
School Cleanliness, policies & procedures
This document would be more helpful if it is read and implemented in conjunction with
“Guidelines for care/maintenance/housekeeping of READ Foundation Buildings” provided by
DoC.
Overview of major components of school cleanliness
(In context of READ Foundation)
Physical environment of the school may comprise of following components
I.
External premises of the school
II.
Internal premises of the school
III.
Hygiene and sanitation facilities
IV.
Students’ hygiene
Detail of the above-mentioned components is as under:
I.
II.
External premises of the school may include

Signboard

Boundary wall

School ground/s

Open spaces

Walking tracks

Gardens/Lawns/Flower bed
Internal premises of the school may include

School building

Corridors

Classrooms

Lab/s

Library

Offices (principal, admin, guest room & staff rooms etc)

Canteen

Rooftops
School Cleanliness, policies & procedures
III.
IV.
Hygiene and sanitation facilities of the school may include

Drinking water

Water tank/source

Hand washing places/sinks

Toilets/washrooms
Students’ hygiene may include

Students dress (uniform, shoes, sweater, caps, chadar/scarf etc.)

Students’ physical hygiene (haircut, washing face/body, brushing teeth, trimming
nails)

Students’ belongings (bags, pencil box, lunch box etc.)
Policies for keeping and maintaining cleanliness of external premises of the school

Signboard of the school will be well looked-after, having no unwanted poster/writing or
banner etc

Boundary walls of the schools will be properly maintained, neat and clean. Any writing,
wall chalking, painting, Pena flexes and other displays will be eye-catching and error free.

Unnecessary/unwanted banner/posters/flexes will be removed from boundary walls
immediately.

School ground will be free from hazardous objects.

Opening spaces of the schools will be orderly maintained.

Walking tracks will be properly set and upheld.

Flower beds/gardens will be properly trimmed and maintained.

There will be no wrapper/paper in the school premises.
Procedures for keeping and maintaining cleanliness of external premises of the school
Principal of the school will nominate and delegate the responsibilities regarding cleanliness of
the school, to any staff member preferably admin of the school. Principal will give proper
orientation to the nominated staff member about the tasks. Admin/responsible person will carry
out all the activities with the help of support staff, teachers and the students.
School Cleanliness, policies & procedures
Following actions will be carried out to keep external premises of the school neat and clean
S#
Action
1
Keeping
Frequency
signboard
of
the
school
orderly As needed
Responsibility
Admin/ SCS
maintained
2
Maintaining boundary wall and entrance gate/s As needed
Support Staff
(repairing or paint)
3
Removing
extra
material
(poster/flexes/wall As needed
Support Staff
chalking) from boundary walls
4
Keeping school ground free from hazardous objects Monthly
Sport Incharge
5
Placing big size waste/trash bins in all the open Yearly
Admin/ SCS
spaces for throwing wrappers and papers
6
Empty trash and sanitary receptacles
Daily
Support Staff
7
Trimming and pruning of the weeds
As needed
Support Staff
8
Watering the dust in the ground/s and open spaces Weekly/as
Support Staff
(where needed)
9
needed
Making and maintaining flower beds (Kayari) for Monthly
Support Staff
plants and flowers
10
Maintaining and keeping walking tracks tidy
Monthly/
as Support Staff
needed
11
Sweeping leaves, branches, or debris that is on the Weekly
Support Staff
ground or any other open space
12
Plantation (planting trees/flowers) in the opening Yearly
Staff & Students
spaces of the school
Policies for keeping and maintaining cleanliness of internal premises of the school

School building will be properly maintained, neat and clean

Classrooms will be neat, clean and orderly set.

Office/s will be tidy and well set.
School Cleanliness, policies & procedures

School lab/s will clean and properly maintained.

School library will be neat, clean and all the books/shelves will be orderly set.

All corridors/verandas and rooftop will be neat and clean.

All the furniture, doors, windows and glasses will be tidy and properly maintained.

There will be no trash, wrappers and papers anywhere in the school premises.
Procedures for keeping and maintaining cleanliness of internal premises of the school
School admin/School Cleanliness Supervisor will take help of class teachers, support staff,
proctors/monitors by delegating different responsibilities in order to keep school neat and clean.
Class teachers along with proctors/monitors will ensure cleanliness of classrooms, lab/s, library
and play ground by guiding students and staff to dispose of trash, wrappers and extra papers
properly (in the dustbins). Support staff will help admin/School Cleanliness Supervisor to keep
office/s, staff room, admin room, corridors, verandas and open areas clean.
Following actions will be carried out to keep external environment of the school neat and clean
S#
Action
Frequency
Responsibility
1
Placing dustbins in the classrooms
Once
Admin/ SCS
2
Placing dustbins in all the office/s, lab and library
Once
Admin/ SCS
3
Placing dustbins in all open areas (corridors, verandas etc.) Once
Admin/ SCS
4
Setting classroom norms and displaying in all the Yearly
Class Teachers
classroom. (include clauses to ensure cleanliness in the
classroom)
5
Making proctors/monitors in the classes and assigning Yearly
Class Teachers
them the duty to guide students to use dustbins for
throwing trash, wrapper, papers etc.
6
Dusting tiles/floors and stairs
Daily
Support Staff
7
Spot moping floor/washing floors
Monthly
Support Staff
8
Straightening all the furniture
Daily
Support Staff
9
Dusting all the furniture (Chairs, desks, tables etc.)
Daily
Student/staff
School Cleanliness, policies & procedures
10
Cleaning whiteboard/blackboards
Daily
Support Staff
11
Dusting monitors, computer and other appliances
Daily
Concern Users
12
Emptying all dustbins/trash receptables
Daily
Support Staff
13
Wiping/washing all rooms (classrooms, office, lab/s library Monthly
Support Staff
etc.), floors and corridors
14
Dusting ceiling, light fixtures, fans and clocks etc
Yearly
Support Staff
15
Washing dustbin/trash receptable
Yearly
Support Staff
16
Cleaning/washing carpets
Yearly
Support Staff
17
Cleaning all horizontal surfaces like Window and doors Yearly
Support Staff
(clean with neutral disinfectant to remove spots and smudges)
18
Marking/placing main collection point for all the waste Once
Admin/ SCS
material
19
Disposing off all trash from main collection point
Monthly
Admin/ SCS
Policies for keeping and maintaining Hygiene and sanitation facilities

Drinking water will be pure and healthy

Water tanks, coolers/dispensers and glasses will be neat and clean

Water will be available for washrooms, hand washing etc.

All the washrooms will be properly maintained, neat and clean with allied facilities like
water, soap etc

There will be no trash, wrappers or papers anywhere in the washroom area.
Procedures for keeping and maintaining Hygiene and sanitation facilities
School administration will ensure pure and healthy drinking water for all the students and staff
in the school. School administration, with the help of READ Foundation HO, will conduct water
testing to ensure that it’s safe and healthy to drink. School admin/School Cleanliness Supervisor
will also ensure that water sources like water tanks, water dispensers or water coolers are neat
and clean.
School Cleanliness, policies & procedures
School administration will ensure availability of all necessary accessories/material like soap etc.
in the washrooms.
Following actions will be carried out to keep external environment of the school neat and clean
S#
Action
Frequency
Responsibility
1
Conducting water testing
Once
Principal/HO
2
Fixing water tanks or any source in a place from where Once
Admin/ SCS
water flow can be ensured to all the places at school
3
Purification/filtration of water
As needed
Admin/ SCS
4
Cleaning/washing water cooler/dispenser
Daily/weekly
Support Staff
5
Cleaning/washing glasses for drinking water
Daily
Support Staff
6
Cleaning/wiping water stains/spillage from the floor
As needed
Support Staff
7
Placing sanitary receptable/bins in all the washrooms
Once
Support Staff
8
Cleaning all the toilets and fixtures
Daily
Support Staff
9
Cleaning all the sinks and fixtures
Daily
Support Staff
10
Sweeping and wet mop floors of washrooms
Daily
Support Staff
11
Emptying all sanitary/trash bins
Daily
Support Staff
12
Cleaning mirrors (with glass cleaner using a lint-free Monthly
Support Staff
cloth)
13
Spot cleaning from all the horizontal surfaces like Yearly
Support Staff
doors, windows and walls etc.
14
Washing/replacing
sanitary/trash
washrooms
bins
from Yearly/as
Support Staff
needed
Policies for Students’ hygiene

Students’ dress (uniform, sweater/coat, cap, chadar/scarf, shoes) will be neat and clean.

Physical appearance (body/face, haircut/comb, nail, teeth etc) of the students will be tidy.

Students’ belongings (bag, pencil box, lunch box etc.) will be neat & clean.
School Cleanliness, policies & procedures
Procedures
Principal will give detail orientation to the teachers regarding different aspects of physical
hygiene of the students. Checklist related to the students’ cleanliness will be shared with the
teachers (see checklist in annexure 3). Teachers will motivate and guide the students about their
hygiene and tidiness. Teachers will check the students’ cleanliness on daily basis.
Following actions will be carried out to check students’ cleanliness
S#
Action
Frequency Responsibility
1
Checking students’ uniform (properly washed and well pressed) Weekly
Teachers
2
Checking students’ haircut & comb (male students)
Daily
Teachers
3
Checking students’ shoes (mend & polish properly)
Daily
Teachers
4
Checking students’ teeth (brushed properly)
Daily
Teachers
5
Checking students’ nails (trimmed/clipped properly)
Weekly
Teachers
6
Checking students’ bags, books, notebooks and lunch boxes
Monthly
Teachers
7
Checking students’ physical appearance (hand, face, hair etc.)
Daily/
as Teachers
needed
General Guidelines
Following are general guidelines to keep the school neat and clean:

School admin/ SCS will take round of the campus on daily basis to check cleanliness of the
campus.

School principal will take round of the campus at least once a week.

Principal and staff will regularly guide and motivate the students to keep the surrounding
neat and clean (Quranic verses, Hadith and quotes of famous people can be used as
reference).

Different displays on flexes like drinking water procedure, using dustbins and how to use
washroom properly will be displayed in relevant places of the school to educate the
students.
School Cleanliness, policies & procedures

After each informal or formal inspection visit principal will give feedback to the admin/SCS
and will make an action plan to take corrective measures.

Principal with some staff members will conduct detail annual inspection of the campus to
ensure cleanliness. (See format for inspection in the annexure 1)

Arrange annual classroom decoration competition among different classes to make
physical environment of the school more attractive. In the same way open
spaces/ground/flower beds can divided among student-groups/classes to keep them tidy
and decorate to make them eye-catching. Best class/group can be awarded with
trophy/certificate/cash. (This will be an optional activity)

School administration will try to inculcate these three habits in staff and the students;
o Put things on their respective places after using, “there is a place for everything
and its should be in its place”.
o Use dustbin whenever you have something to dispose in your hand.
o Whenever you see wrapper/paper or trash in the ground immediately put it in
dustbin.
School Cleanliness, policies & procedures
Annexure 1
Annual inspection form
Inspected by:
Inspection date:
Checklist for inspection
Status
Yes
No
Action
N/A Required
By
By
Status
whom
when
(completed
Yes/No)
e.g
Signboard of the school is
properly maintained
School Cleanliness, policies & procedures
Annexure 2
List of tasks
List of daily, weekly, monthly, annual and periodic tasks
Daily Tasks list
Emptying all dustbins/sanitary/trash bins
Dusting/mopping floors and stairs
Straightening all the furniture
Dusting all the furniture (Chairs, desks, tables etc.)
Cleaning whiteboard/blackboards
Dusting monitors, computer and other appliances
Cleaning/washing glasses for drinking water
Cleaning all the toilets and fixtures
Cleaning all the sinks and fixtures
Sweeping and wet mop floors of washrooms
Checking students’ cleanliness
Weekly tasks list
Washing and whipping rooms, stairs and corridors
Watering the dust in the ground/s and open spaces (where needed)
Cleaning/washing water cooler/dispenser
Monthly tasks list
Keeping school ground free from hazardous objects
Making and maintaining flower beds (Kayari) for plants and flowers
Maintaining and keeping walking tracks tidy
Washing/whipping offices, labs and library
Disposing of all trash from main collection point
Cleaning mirrors and glasses (with glass cleaner using a lint-free cloth)
School Cleanliness, policies & procedures
Annual/One time tasks list
Dusting ceiling, light fixtures, fans and clocks etc
Washing dustbin/trash receptable
Cleaning/washing carpets
Cleaning all horizontal surfaces like Window and doors (clean with neutral disinfectant to
remove spots and smudges)
Placing big size waste/trash bins in all the open spaces for throwing wrappers and papers
Placing dustbins in the classrooms
Placing dustbins in all the office/s, lab and library
Placing dustbins in all open areas (corridors, verandas etc.)
Setting classroom norms and displaying in all the classroom to ensure cleanliness in the
classroom (include clauses about the proper use of dustbins)
Making proctors/monitors in the classes and assigning them the duty to guide students to
use dustbins for throwing trash, wrapper, papers etc.
Plantation (planting trees/flowers) in the opening spaces of the school
Conducting water testing
Fixing water tanks or any source in a place from where water flow can be ensured to all the
places at school
Spot cleaning from all the horizontal surfaces like doors, windows and walls etc.
Washing/replacing sanitary/trash bins from washrooms
Periodic tasks list (as needed)
Keeping signboard of the school orderly maintained
Maintaining boundary wall and entrance gate/s (repairing or paint)
Removing extra material (poster/flexes/wall chalking) from boundary walls
Trimming and pruning of the weeds
Cleaning/wiping stains and spillage from the floor
Purification/filtration of water
School Cleanliness, policies & procedures
Annexure 3
Students’ hygiene checklist
Hygiene checklist
Take a bath (at least once a week)
Wash your hand and face daily with soap
Brush your teeth daily
Wash your hands after using toilet and before you eat something
Keep your uniform neat & clean (wash and press it when it’s dirty)
Change your underwear (socks, bunyan etc) at least twice a week
Trim/clip your nails weekly
Have a haircut when your hair are grown up
Comb your hair and keep properly pressed
Polish your shoes daily
Keep your bag, pencil box and lunch box clean (clean these daily)
School Cleanliness, policies & procedures