2020 School Cleanliness Policies & Procedures Academic Support Services Division (AcSSD) READ FOUNDATION, ISB, PAKISTAN Table of Content S No. Contents 1 Introduction 2 Purpose & scope 3 Responsibilities 4 Overview of major component of school cleanliness Page No. 4 4 5 6 7 5 Policies for keeping and maintaining cleanliness of external premises of the school 6 Procedures for keeping and maintaining cleanliness of external premises of the school 7 8 7 Policies for keeping and maintaining cleanliness of internal premises of the school 8 Procedures for keeping and maintaining cleanliness of internal premises of the school 9 Policies for keeping and maintaining hygiene and sanitation 10 Procedures for keeping and maintaining hygiene and sanitation 11 Policies for students’ hygiene 12 Procedures for students’ hygiene 13 General guidelines 14 Annexure 1: Annual inspection form 15 Annexure 2: Tasks checklist 16 Annexure 3: Students’ hygiene checklist School Cleanliness, policies & procedures 8 10 10 12 12 13 14 15 17 List of Abbreviations AME Assistant Manager Education DME Deputy Manager Education DoC Department of Construction HO READ Foundation Head Office READ Foundation Rural Education and Development Foundation SCS School Cleanliness Supervisor School Cleanliness, policies & procedures Introduction The significance of cleanliness and hygiene cannot be overlooked by any society. In fact, it is one of the key factors by which society can be judged that how much civilized it is. Islam also places great emphasis on cleanliness. cleanliness is termed an indispensable fundamental of faith. There are many verses in the Holy Quran which reflect the importance of cleanliness. For َ َ K َ َ ُ ﱡS ۡ َ ُ ﱡ ﱠ ﱠZ ﱠ example, Allah says: ( َﻦBۡ DC ﺐ اﻟ ُﻤﺘﻄ ﱢﻬ ِﺤB وUT ِﺤﺐ اﻟﺘﻮ ِاﺑY [“ ِ)ان اTruly, Allah loves those who turn to Him constantly and He loves those who keep themselves pure and clean” (2:222) Furthermore, in one َ ُ ْ َ ُ ُ ﱡ of his sayings the Holy Prophet (PBUH) said: (ﺎن ِ ﻤY“ )اﻟﻄﻬﻮر ﺷﻄﺮ ِاﻹcleanliness is part of faith” (Sahih Muslim:223) It is essential to provide education about cleanliness in order to train the younger generations of a society. Therefore, READ Foundation wants to promote cleanliness culture in its schools. For this, all the educational institutions of READ Foundation will demonstrate cleanliness in their premises. To achieve the target, this document is being development by the READ Foundation as a guideline for all its schools. This handbook is intended to provide all the policies and procedures to keep and maintain cleanliness of the schools and the students. Purpose & Scope: The aim of this document is to create and maintained “eye-catching and learning” environment in READ Foundation schools. Eye-catching means that the building of schools and its premises are neat, clean and pleasant to watch. Learning means that the school premises empowers the teacher to teach and the students to learn. The aim of this document is also “to promote cleanliness culture” among the staff and the students. The purpose of this document is to outline policies and procedures for keeping school environment neat and clean. Neat and tidy setting presents the school in a manner which reflects a well-run, high quality facility to all students, visitors, faculty and staff. This document is to standardize tidiness measures and provide clear expectations for cleanliness at the schools. As maintaining cleanliness is a continual effort, so this document will give proper guidelines to the management of the school about how to manage the routine tasks and maintained them all the time. School Cleanliness, policies & procedures The scope of this document is extended to all the schools and colleges of READ Foundation. Responsibilities DME/AME: Provision and orientation of the document (School Cleanliness: Policies & Procedures) to principal and ensuring its implementation in the schools. Principal: Provision and orientation of the document to admin/School Cleanliness Supervisor (SCS), staff and the students. Periodic formal and informal inspection of the campus to ensure compliance of the policies. Admin officer/School Cleanliness Supervisor (SCS): Implementation of policies & procedures provided by principal to keep school neat and clean. Ensuring that all the building and premises of the school are maintained in a clean and tidy manner Staff: Keeping their immediate work area and classrooms neat and clean. Informing the admin/School Cleanliness Supervisor in case of any trash/debris is in the campus. Students: Keeping their desks/chairs and classroom clean and tidy. Using dustbin while disposing wrapper/trash/pencil sharps etc. Informing the concern teacher in case of any trash/debris/wrappers in the class/ground or around the campus School Cleanliness, policies & procedures This document would be more helpful if it is read and implemented in conjunction with “Guidelines for care/maintenance/housekeeping of READ Foundation Buildings” provided by DoC. Overview of major components of school cleanliness (In context of READ Foundation) Physical environment of the school may comprise of following components I. External premises of the school II. Internal premises of the school III. Hygiene and sanitation facilities IV. Students’ hygiene Detail of the above-mentioned components is as under: I. II. External premises of the school may include Signboard Boundary wall School ground/s Open spaces Walking tracks Gardens/Lawns/Flower bed Internal premises of the school may include School building Corridors Classrooms Lab/s Library Offices (principal, admin, guest room & staff rooms etc) Canteen Rooftops School Cleanliness, policies & procedures III. IV. Hygiene and sanitation facilities of the school may include Drinking water Water tank/source Hand washing places/sinks Toilets/washrooms Students’ hygiene may include Students dress (uniform, shoes, sweater, caps, chadar/scarf etc.) Students’ physical hygiene (haircut, washing face/body, brushing teeth, trimming nails) Students’ belongings (bags, pencil box, lunch box etc.) Policies for keeping and maintaining cleanliness of external premises of the school Signboard of the school will be well looked-after, having no unwanted poster/writing or banner etc Boundary walls of the schools will be properly maintained, neat and clean. Any writing, wall chalking, painting, Pena flexes and other displays will be eye-catching and error free. Unnecessary/unwanted banner/posters/flexes will be removed from boundary walls immediately. School ground will be free from hazardous objects. Opening spaces of the schools will be orderly maintained. Walking tracks will be properly set and upheld. Flower beds/gardens will be properly trimmed and maintained. There will be no wrapper/paper in the school premises. Procedures for keeping and maintaining cleanliness of external premises of the school Principal of the school will nominate and delegate the responsibilities regarding cleanliness of the school, to any staff member preferably admin of the school. Principal will give proper orientation to the nominated staff member about the tasks. Admin/responsible person will carry out all the activities with the help of support staff, teachers and the students. School Cleanliness, policies & procedures Following actions will be carried out to keep external premises of the school neat and clean S# Action 1 Keeping Frequency signboard of the school orderly As needed Responsibility Admin/ SCS maintained 2 Maintaining boundary wall and entrance gate/s As needed Support Staff (repairing or paint) 3 Removing extra material (poster/flexes/wall As needed Support Staff chalking) from boundary walls 4 Keeping school ground free from hazardous objects Monthly Sport Incharge 5 Placing big size waste/trash bins in all the open Yearly Admin/ SCS spaces for throwing wrappers and papers 6 Empty trash and sanitary receptacles Daily Support Staff 7 Trimming and pruning of the weeds As needed Support Staff 8 Watering the dust in the ground/s and open spaces Weekly/as Support Staff (where needed) 9 needed Making and maintaining flower beds (Kayari) for Monthly Support Staff plants and flowers 10 Maintaining and keeping walking tracks tidy Monthly/ as Support Staff needed 11 Sweeping leaves, branches, or debris that is on the Weekly Support Staff ground or any other open space 12 Plantation (planting trees/flowers) in the opening Yearly Staff & Students spaces of the school Policies for keeping and maintaining cleanliness of internal premises of the school School building will be properly maintained, neat and clean Classrooms will be neat, clean and orderly set. Office/s will be tidy and well set. School Cleanliness, policies & procedures School lab/s will clean and properly maintained. School library will be neat, clean and all the books/shelves will be orderly set. All corridors/verandas and rooftop will be neat and clean. All the furniture, doors, windows and glasses will be tidy and properly maintained. There will be no trash, wrappers and papers anywhere in the school premises. Procedures for keeping and maintaining cleanliness of internal premises of the school School admin/School Cleanliness Supervisor will take help of class teachers, support staff, proctors/monitors by delegating different responsibilities in order to keep school neat and clean. Class teachers along with proctors/monitors will ensure cleanliness of classrooms, lab/s, library and play ground by guiding students and staff to dispose of trash, wrappers and extra papers properly (in the dustbins). Support staff will help admin/School Cleanliness Supervisor to keep office/s, staff room, admin room, corridors, verandas and open areas clean. Following actions will be carried out to keep external environment of the school neat and clean S# Action Frequency Responsibility 1 Placing dustbins in the classrooms Once Admin/ SCS 2 Placing dustbins in all the office/s, lab and library Once Admin/ SCS 3 Placing dustbins in all open areas (corridors, verandas etc.) Once Admin/ SCS 4 Setting classroom norms and displaying in all the Yearly Class Teachers classroom. (include clauses to ensure cleanliness in the classroom) 5 Making proctors/monitors in the classes and assigning Yearly Class Teachers them the duty to guide students to use dustbins for throwing trash, wrapper, papers etc. 6 Dusting tiles/floors and stairs Daily Support Staff 7 Spot moping floor/washing floors Monthly Support Staff 8 Straightening all the furniture Daily Support Staff 9 Dusting all the furniture (Chairs, desks, tables etc.) Daily Student/staff School Cleanliness, policies & procedures 10 Cleaning whiteboard/blackboards Daily Support Staff 11 Dusting monitors, computer and other appliances Daily Concern Users 12 Emptying all dustbins/trash receptables Daily Support Staff 13 Wiping/washing all rooms (classrooms, office, lab/s library Monthly Support Staff etc.), floors and corridors 14 Dusting ceiling, light fixtures, fans and clocks etc Yearly Support Staff 15 Washing dustbin/trash receptable Yearly Support Staff 16 Cleaning/washing carpets Yearly Support Staff 17 Cleaning all horizontal surfaces like Window and doors Yearly Support Staff (clean with neutral disinfectant to remove spots and smudges) 18 Marking/placing main collection point for all the waste Once Admin/ SCS material 19 Disposing off all trash from main collection point Monthly Admin/ SCS Policies for keeping and maintaining Hygiene and sanitation facilities Drinking water will be pure and healthy Water tanks, coolers/dispensers and glasses will be neat and clean Water will be available for washrooms, hand washing etc. All the washrooms will be properly maintained, neat and clean with allied facilities like water, soap etc There will be no trash, wrappers or papers anywhere in the washroom area. Procedures for keeping and maintaining Hygiene and sanitation facilities School administration will ensure pure and healthy drinking water for all the students and staff in the school. School administration, with the help of READ Foundation HO, will conduct water testing to ensure that it’s safe and healthy to drink. School admin/School Cleanliness Supervisor will also ensure that water sources like water tanks, water dispensers or water coolers are neat and clean. School Cleanliness, policies & procedures School administration will ensure availability of all necessary accessories/material like soap etc. in the washrooms. Following actions will be carried out to keep external environment of the school neat and clean S# Action Frequency Responsibility 1 Conducting water testing Once Principal/HO 2 Fixing water tanks or any source in a place from where Once Admin/ SCS water flow can be ensured to all the places at school 3 Purification/filtration of water As needed Admin/ SCS 4 Cleaning/washing water cooler/dispenser Daily/weekly Support Staff 5 Cleaning/washing glasses for drinking water Daily Support Staff 6 Cleaning/wiping water stains/spillage from the floor As needed Support Staff 7 Placing sanitary receptable/bins in all the washrooms Once Support Staff 8 Cleaning all the toilets and fixtures Daily Support Staff 9 Cleaning all the sinks and fixtures Daily Support Staff 10 Sweeping and wet mop floors of washrooms Daily Support Staff 11 Emptying all sanitary/trash bins Daily Support Staff 12 Cleaning mirrors (with glass cleaner using a lint-free Monthly Support Staff cloth) 13 Spot cleaning from all the horizontal surfaces like Yearly Support Staff doors, windows and walls etc. 14 Washing/replacing sanitary/trash washrooms bins from Yearly/as Support Staff needed Policies for Students’ hygiene Students’ dress (uniform, sweater/coat, cap, chadar/scarf, shoes) will be neat and clean. Physical appearance (body/face, haircut/comb, nail, teeth etc) of the students will be tidy. Students’ belongings (bag, pencil box, lunch box etc.) will be neat & clean. School Cleanliness, policies & procedures Procedures Principal will give detail orientation to the teachers regarding different aspects of physical hygiene of the students. Checklist related to the students’ cleanliness will be shared with the teachers (see checklist in annexure 3). Teachers will motivate and guide the students about their hygiene and tidiness. Teachers will check the students’ cleanliness on daily basis. Following actions will be carried out to check students’ cleanliness S# Action Frequency Responsibility 1 Checking students’ uniform (properly washed and well pressed) Weekly Teachers 2 Checking students’ haircut & comb (male students) Daily Teachers 3 Checking students’ shoes (mend & polish properly) Daily Teachers 4 Checking students’ teeth (brushed properly) Daily Teachers 5 Checking students’ nails (trimmed/clipped properly) Weekly Teachers 6 Checking students’ bags, books, notebooks and lunch boxes Monthly Teachers 7 Checking students’ physical appearance (hand, face, hair etc.) Daily/ as Teachers needed General Guidelines Following are general guidelines to keep the school neat and clean: School admin/ SCS will take round of the campus on daily basis to check cleanliness of the campus. School principal will take round of the campus at least once a week. Principal and staff will regularly guide and motivate the students to keep the surrounding neat and clean (Quranic verses, Hadith and quotes of famous people can be used as reference). Different displays on flexes like drinking water procedure, using dustbins and how to use washroom properly will be displayed in relevant places of the school to educate the students. School Cleanliness, policies & procedures After each informal or formal inspection visit principal will give feedback to the admin/SCS and will make an action plan to take corrective measures. Principal with some staff members will conduct detail annual inspection of the campus to ensure cleanliness. (See format for inspection in the annexure 1) Arrange annual classroom decoration competition among different classes to make physical environment of the school more attractive. In the same way open spaces/ground/flower beds can divided among student-groups/classes to keep them tidy and decorate to make them eye-catching. Best class/group can be awarded with trophy/certificate/cash. (This will be an optional activity) School administration will try to inculcate these three habits in staff and the students; o Put things on their respective places after using, “there is a place for everything and its should be in its place”. o Use dustbin whenever you have something to dispose in your hand. o Whenever you see wrapper/paper or trash in the ground immediately put it in dustbin. School Cleanliness, policies & procedures Annexure 1 Annual inspection form Inspected by: Inspection date: Checklist for inspection Status Yes No Action N/A Required By By Status whom when (completed Yes/No) e.g Signboard of the school is properly maintained School Cleanliness, policies & procedures Annexure 2 List of tasks List of daily, weekly, monthly, annual and periodic tasks Daily Tasks list Emptying all dustbins/sanitary/trash bins Dusting/mopping floors and stairs Straightening all the furniture Dusting all the furniture (Chairs, desks, tables etc.) Cleaning whiteboard/blackboards Dusting monitors, computer and other appliances Cleaning/washing glasses for drinking water Cleaning all the toilets and fixtures Cleaning all the sinks and fixtures Sweeping and wet mop floors of washrooms Checking students’ cleanliness Weekly tasks list Washing and whipping rooms, stairs and corridors Watering the dust in the ground/s and open spaces (where needed) Cleaning/washing water cooler/dispenser Monthly tasks list Keeping school ground free from hazardous objects Making and maintaining flower beds (Kayari) for plants and flowers Maintaining and keeping walking tracks tidy Washing/whipping offices, labs and library Disposing of all trash from main collection point Cleaning mirrors and glasses (with glass cleaner using a lint-free cloth) School Cleanliness, policies & procedures Annual/One time tasks list Dusting ceiling, light fixtures, fans and clocks etc Washing dustbin/trash receptable Cleaning/washing carpets Cleaning all horizontal surfaces like Window and doors (clean with neutral disinfectant to remove spots and smudges) Placing big size waste/trash bins in all the open spaces for throwing wrappers and papers Placing dustbins in the classrooms Placing dustbins in all the office/s, lab and library Placing dustbins in all open areas (corridors, verandas etc.) Setting classroom norms and displaying in all the classroom to ensure cleanliness in the classroom (include clauses about the proper use of dustbins) Making proctors/monitors in the classes and assigning them the duty to guide students to use dustbins for throwing trash, wrapper, papers etc. Plantation (planting trees/flowers) in the opening spaces of the school Conducting water testing Fixing water tanks or any source in a place from where water flow can be ensured to all the places at school Spot cleaning from all the horizontal surfaces like doors, windows and walls etc. Washing/replacing sanitary/trash bins from washrooms Periodic tasks list (as needed) Keeping signboard of the school orderly maintained Maintaining boundary wall and entrance gate/s (repairing or paint) Removing extra material (poster/flexes/wall chalking) from boundary walls Trimming and pruning of the weeds Cleaning/wiping stains and spillage from the floor Purification/filtration of water School Cleanliness, policies & procedures Annexure 3 Students’ hygiene checklist Hygiene checklist Take a bath (at least once a week) Wash your hand and face daily with soap Brush your teeth daily Wash your hands after using toilet and before you eat something Keep your uniform neat & clean (wash and press it when it’s dirty) Change your underwear (socks, bunyan etc) at least twice a week Trim/clip your nails weekly Have a haircut when your hair are grown up Comb your hair and keep properly pressed Polish your shoes daily Keep your bag, pencil box and lunch box clean (clean these daily) School Cleanliness, policies & procedures