TERMS AND CONDITIONS FOR CATERING EVENT
CONFIRMATION OF PROCESS:
50% advance after receiving the offer within the cut-off date mentioned in the offer
25% payment 15 days prior to the event
Balance payment prior to the event
For social events all payments will be made by cash
MENU SELECTION:
Menu will be selected minimum o7 working days prior to the function date. Our
printed menu selections are recommended. For special occasions, we can tailor
menu to suit your specific needs. All food and beverage items will be provided by
Six Seasons Hotel.
An Increase of 15 % charge will apply on food, if number of PAX increases 06 hours
prior to event. This increased charge will be imposed only those additional PAX
which were not forecasted.
CANCELLATION CHARGES:
More than 06 Weeks
Less than 21 days of the event date
Less than 14 days of the event date
Less than 07 days of the event date
Less than 48 hours
No charge
25% of the total estimated bill
50% of the total estimated bill
75% of the total estimated bill
100% of the total estimated bill
CONDITIONS:
1) After signing this agreement, it will be considered as the confirmation of
the above mentioned event.
2) Rates mentioned are applicable only for this event and on the dates
mentioned in this proposal.
3) Six Seasons Hotel will consider the payment as cash or credit card as per
correspondence. If it is not paid Six Seasons Hotel reserves the right to
cancel the event.
4) All disputes will be settled subject to the jurisdiction of Bangladesh Courts
as per the Laws prevalent in Bangladesh at the time of correspondence.
5) All government policies/regulations prevalent during the time of your
event will apply. Six Seasons Hotel will not be held responsible for any
subsequent changes in the Government policies, rules and/or regulations
which will/may have a bearing on the Terms and Conditions of our
agreement. In such an event, the Terms and Conditions mentioned herein
in this contract will remain valid.
6) NO halogen lights are allowed at the venue, Fairy lights has to be LED
7) No commercial DJ will be allowed in any way.
M. Arif Hossain
Catering Sales Manager
Six Seasons Hotel Limited
House-19, Road-96, Gulshan-2, Dhaka-1212.
Cell: +880-1987009815 | Tel: +88 02 9840789 (Ext.-119)
hossain.arif@sixseasonshotel.com| www.sixseasonshotel.com
8) Backdrops & Decorations: All wood work, paint work etc. are to be
constructed and completed at the contractor’s workshop and are only
put together at the hotel. The layout of the event has to be presented to
the hotel and pre authorized by the hotel Management/Engineering
Department.
9) The client is liable for any expenses incurred in restoring the hotel
property to its original condition should there be any damage caused to
the hotel, whether caused by the client or the client’s contractor or
guests.
10) The client is liable for the removal/disposal of any props or materials of
the function ending unless alternative arrangements have been made
previously or if the decoration has been supplied by the hotel. Should
materials/props not be removed, the hotel reserves to dispose of any
item(s) and client will borne all costs involved in doing so.
11) An Increase of 15 % charge will apply on agreed venue rent, for any change
of set up request, less than 12 hours prior to starting time of an event
12) The use of nails, screws or hooks in any area of the hotel is not permitted.
No tape may be used on carpets (unless otherwise authorized by the
hotel), ceiling or walls
13) Smoking: Under no circumstances smoking will be allowed in the Hall
room or in the corridor behind the hall. There will be a designated area
where smoking will be allowed.
14) Safety & Security: The client will be responsible to maintain safety and
security within the venue. The overall security will be supervised by Six
Seasons Hotel Safety and Security team.
15) Admittance: Six Seasons Hotel reserves the right to deny any person
admission to the venue
16) Postponement: If for any reason the function/event has to be postponed
the same terms and conditions apply as for cancellation
17) Illegal Activities: Should it be suspected that, an event might bring the
hotel into disrepute and/or if it is suspected that illegal activities might
take place, hotel management reserves the right to cancel the function at
any time without prior notice. Any deposit already received by the hotel
will be forfeited.
18) General:
a) Removal of any hotel property, Six Seasons Hotel reserves the right to
charge the cost to client.
b) Fire exits and escape routes must not be blocked under any
circumstances and at any time.
c) Solicitation of products, other than required for the function, and the
sales of any items must be approved in writing by the hotel.
M. Arif Hossain
Catering Sales Manager
Six Seasons Hotel Limited
House-19, Road-96, Gulshan-2, Dhaka-1212.
Cell: +880-1987009815 | Tel: +88 02 9840789 (Ext.-119)
hossain.arif@sixseasonshotel.com| www.sixseasonshotel.com
d) Heavy equipment is not allowed within the premises without
authorization from the management of the hotel. If approval is given, the
host is responsible for protecting all floors, floor coverings, doorframes
and all other fixtures of the hotel.
e) For equipment brought to the hotel which require electricity and/or
water and therefore also drainage, the Chief Engineer of the hotel has to
be consulted and must give his approval to do so. He will equally have to
approve the contractor doing such work. Water and electricity will be
metered and installation fees for extra cabling and distribution boards or
water and drainage hoses will be borne by client.
f) No food and beverages of any kind is permitted to be brought into the
hotel premises without prior approval from the hotel management.
g) The hotel dose not allows any cooking to be carried out by the guests or
their caterer in the banquet hall, Ballroom, Function rooms and in the
kitchen
h) The tampering with the connections or the removal of any part of the
hotel’s electrical and / or the firm’s alarm/sprinklers system is strictly
forbidden.
i)
Animals are prohibited in any apart of the hotel. The use of flammables,
explosive, toxic or otherwise harmful substances within the hotel
premises is strictly prohibited.
j)
Any use of “Six Seasons Hotel” logo or name for advertising purpose
must be done with approval of the hotel management with approved
logo.
k) Six Seasons Hotel is not responsible for the security of any items left on
the premises overnight or during periods when no representative of the
clients is present in the function room.
FOR & ON BEHALF OF:
Guest’s Signature------------------------
M. Arif Hossain
Catering Sales Manager
Six Seasons Hotel Limited
House-19, Road-96, Gulshan-2, Dhaka-1212.
Cell: +880-1987009815 | Tel: +88 02 9840789 (Ext.-119)
hossain.arif@sixseasonshotel.com| www.sixseasonshotel.com