AIM FF
TE.040AR SYSTEM TEST SCRIPT
RECEIVABLES
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TE.040ar System Test Script Receivables
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20-Jul-99
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Draft 1a
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TE.040ar System Test Script Receivables
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Contents
Document Control .................................................................................................................. ii
Century Date Compliance ..................................................................................................... 1
Accounts Receivable Test Sequences.................................................................................... 2
Test Specification - Enter and Maintain Customer Records .............................................. 3
Test Specification - Enter and Process Receivables Transactions ..................................... 4
Test Specification - Enter and Process Credit Memos ........................................................ 6
Test Specification - Enter and Process Adjustments .......................................................... 7
Test Specification - Enter and Process Receipts .................................................................. 9
Test Specification - Perform Receivables Inquiry ............................................................. 11
Test Specification - Customer Call Processing .................................................................. 12
Test Specification - Receivables Print Statements and Dunning Letters ....................... 13
Test Specification - Receivables Month End Process - Run AR Reports ........................ 14
Data Profile - <Scenario Number> ..................................................................................... 15
Defect Log .............................................................................................................................. 16
Open and Closed Issues ....................................................................................................... 17
Open Issues ..................................................................................................................... 17
Closed Issues .................................................................................................................. 17
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TE.040ar System Test Script Receivables
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Century Date Compliance
In the past, two character date coding was an acceptable convention due to perceived
costs associated with the additional disk and memory storage requirements of full
four character date encoding. As the year 2000 approached, it became evident that a
full four character coding scheme was more appropriate.
In the context of the Application Implementation Method (AIM), the convention
Century Date or C/Date support rather than Year2000 or Y2K support is used. It is
felt that coding for any future Century Date is now the modern business and
technical convention.
Every applications implementation team needs to consider the impact of the century
date on their implementation project. As part of the implementation effort, all
customizations, legacy data conversions, and custom interfaces need to be reviewed
for Century Date compliance.
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Accounts Receivable Test Sequences
Sequence #
Date
Time
10
Accounts Receivable Test Name
Description
Tester
Test Status
Notes
Enter and Maintain Customer
Records
Enter and Process Receivables
Transactions
Enter and Process Credit Memos
Enter and Process Adjustments
Enter and Process Receipts
Perform Receivables Inquiry
Customer Call Processing
Receivables Print Statements and
Dunning Letters
Receivables Month End Process Run AR Reports
20
30
40
50
60
70
80
90
100
110
120
130
140
150
160
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Test Specification - Enter and Maintain Customer Records
Scenario
Step
Test Step
Role
10.1
10.2
10.3
10.4
10.5
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Action or Path
Expected Results
Add a customer profile.
Customers -> Profile
Class
Add several new
customers with
different profile classes.
Customers -> Standard
View a customer
Customers -> Summary
Update a Customer
record
Customers -> Standard
Maintain Individual
Customer’s Profile
- Query up the
customer entered in
10.2
Go to any one of the
Profile Alternative
region and change any
information
Customers -> Standard
Customer profile saved without
error.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
System will automatically number
the address and Bill_to site.
Verify customer profile
information defaults are correct.
Verify data entered in 10.1 is
correct.
Update saved without error.
You are allowed to override the
customer profile information for
individual customer.
Test Specification - Enter and Maintain Customer Records
(v. DRAFT 1A )
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Test Specification - Enter and Process Receivables Transactions
Scenario
Step
Test Step
Role
20.1
20.2
20.3
20.4
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Action or Path
Expected Results
Enter a Debit Memo.
- Use "Manual - Other"
as Batch Source
- Use "Debit Memo" for
transaction class and
type.
- In the Lines window,
QuickPick line name,
and enter other line
related information.
- Make sure all the
account code
combinations are there.
Transactions ->
Transactions
Enter a Credit Memo
that does not associate
to any invoice
- Use "Manual - Other"
as Batch Source
- Use "Credit Memo" for
transaction class and
type.
- In the Lines window,
QuickPick line name,
and enter other line
related information
(Use negative amount).
Enter a couple more
credit memos
Transactions ->
Transactions
View transactions
balances and detail.
Transactions ->
Transactions ->
(B)Balances
Enter transactions with
transaction type
"Invoice"
This debit memo should be able to
complete without any missing
data (click on "Complete"
checkbox to complete a
transaction).
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
This credit memo should be able
to complete without any missing
data (click on "Complete"
checkbox to complete a
transaction).
The transaction balance should be
the same as original transaction
amount since no receipt has been
applied.
All invoices saved without error.
Test Specification - Enter and Process Receivables Transactions
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Scenario
Step
Test Step
Role
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Action or Path
Expected Results
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
Transactions ->
Transactions ->
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Test Specification - Enter and Process Credit Memos
Scenario
Step
Test Step
Role
30.1
30.2
30.3
Action or Path
Expected Results
Enter Credit Memos
- Query up any one of
the debit transactions
entered above as
Credited Transaction
- Enter a credit memo to
fully credit this debit
transaction.
Transactions -> Credit
Transactions
Reapply Credit Memos
- Query up one of the
credit memos entered
above.
- Match this credit item
to a debit item.
Transactions ->
Transactions Summary
-> (B) Applications
View transaction
balances for both credit
memo and credited
transaction. Repeat
steps.
Transactions ->
Transactions Summary
-> (B) Open ->
(B)Balance
This credit memo should complete
successfully.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
Items should be matched without
error
All transactions should show a
balance.
30.4
30.5
30.6
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Test Specification - Enter and Process Adjustments
Scenario
Step
Test Step
Role
40.1
40.2
40.3
Action or Path
Expected Results
- select invoice/debit
memo to be adjusted
- Click on Adjust button
- QuickPick any activity
name. Enter adjustment
amount less than the
adjustment limit of the
person who is doing
this adjustment.
Transactions ->
Transaction Summary
(B) Adjust
- Select invoice/debit
memo to be adjusted
- Click on Adjust button
- QuickPick any activity
name. Enter adjustment
amount more than the
adjustment limit of the
person who is doing
this adjustment.
Transactions ->
Transaction Summary
(B) Adjust
- Login as another user
as approver
- Enter the adjustment
number noted down
above and click Find
button
- QuickPick on Status
field, select "Approved"
and save
Control ->
Adjustments ->
Approve Adjustments
The adjustment should have
"Approved" status
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
The adjustment should have
"Pending Approval" status
The adjustment number is: ______
The adjustment status should be
changed to "Approved" if the
approver’s approval limit is more
than the adjustment amount;
otherwise the approver is not
allowed to approve the adjustment
and the adjustment status will stay
the same.
40.4
40.5
40.6
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Scenario
Step
Test Step
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Action or Path
Expected Results
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
Test Specification - Enter and Process Adjustments
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Test Specification - Enter and Process Receipts
Scenario
Step
Test Step
Role
50.1
50.2
50.3
50.4
50.5
50.6
50.7
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Action or Path
Expected Results
- Enter a check receipt
for one of the invoices
entered above.
- Apply the full receipt
amount to this invoice
Receipts -> Batches
View invoice balances
Transactions ->
Transactions -> (B)
Balances
Reverse the receipt
entered above
Receipts -> Receipts ->
(B) Reverse
View invoice balances
Transactions ->
Transactions -> (B)
Balances
- Enter a check receipt
for the invoice entered
above and leave this
receipt unapplied. Enter
the receipt amount
same as invoice amount
Run Unapplied Receipt
Register Report
Receipts -> Batches ->
(B) Receipts
Apply the receipt
against this invoice
Run Unapplied Receipt
Register Report
Receipts -> Receipts
Summary ->
(B)Application
- Enter a Misc receipt.
- Click on Distribution
button to enter
distribution account
- Transmit to GL
Record saved without error.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
The invoice balance should be 0.
Reversal saved without error.
The invoice should show a balance
after reversal.
The first run of Unapplied Receipt
Register Report should show the
receipt
The second run of the report
should not show the receipt
Verify accounting entries created
as a result of this miscellaneous
receipt transaction.
Test Specification - Enter and Process Receipts
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Scenario
Step
Test Step
Role
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Action or Path
Expected Results
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
Receipts -> Batches ->
(B) Receipts
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Test Specification - Perform Receivables Inquiry
Scenario
Step
Test Step
Role
60.1
Expected Results
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
View Customers
Customers -> Summary
View Invoice Image
Transactions ->
Transactions Summary
->(B)Open->(B)Balance
View Receipts Batches
Receipts -> Batches
Summary
View Receipts by
Customer/Batch
Receipts -> Receipts
Summary
View Transaction
History
Collections -> Account
Details -> (B) Activity
View Customer
Account Detail
Collections -> Account
Details
View Customer
Account Summary
Collections -> Account
Overview
View Customer
Account Summary:
Aging
Collections -> Aging
60.2
60.3
60.4
60.5
60.6
60.7
60.8
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Action or Path
Test Specification - Perform Receivables Inquiry
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Test Specification - Customer Call Processing
Scenario
Step
Test Step
Role
70.1
70.2
Action or Path
Expected Results
- Record a customer call
regarding one of the
open invoices entered
above
- Click Topic button to
record the topic
- Click on Action button
to record the call
actions
Collections ->
Customer Calls
View customer call
history
Collections ->
Correspondence
Customer call information saved
without error.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
The Customer Call should show
up in View Customer Call History
window.
70.3
70.4
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Test Specification - Receivables Print Statements and Dunning Letters
Scenario
Step
Test Step
Role
80.1
80.2
Action or Path
Expected Results
- Submit a statement for
the customer of the
invoices entered above
- View Statement
Generation Program in
Concurrent Request
window
- View Statement online once the concurrent
program is complete
- Print the statement
Print Documents ->
Statements
- Enter a few invoices,
use the first day of last
month’s date as invoice
date and "30 Net" as
payment terms.
- Print a dunning letter
for this customer, use
"Days Overdue" as
dunning method
Print Documents ->
Dunning Letters
The statement should contain all
the invoices, debit memos, credit
memos, receipts and adjustment
activity to your customer. This
statement should also include
unapplied receipts which are
associated to a bill_to site.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
The overdue invoices for this
customer should show up in the
dunning letter.
80.3
80.4
80.5
80.6
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Test Specification - Receivables Month End Process - Run AR Reports
Scenario
Step
Test Step
Role
90.1
90.2
90.3
90.4
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Action or Path
Expected Results
Run the following
reports before posting:
- Deposited Cash
Report
- Other Receipts Report
- Unposted Journal
Entries Report
Control -> Requests ->
Run
Posting to GL, use the
following parameters:
- Post in Summary
- Use Period End date
as GL Posted Date
- Use first day of the
current period for GL
Start Date, use the last
day of the current
period as GL End Date
- Set "Yes" for Journal
Import
Interfaces -> General
Ledger
- Close current
accounting period
- Attempt Entry of an
Invoice to the Closed
Period
- Open the next
accounting period
Control -> Accounting
-> Open/Close Periods
Run Month-end reports
Control -> Request ->
Run
Verify data in reports is accurate.
Actual Results
Expected
Cycle Time
Actual
Cycle Time
Status
Verify the Unposted Journal Batch
created in GL.
Oracle AR will reject the GL date
for the closed period.
Next month will be available for
invoice entry in AR
Verify data in month end reports
is accurate
Test Specification - Receivables Month End Process - Run AR Reports
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Data Profile - <Scenario Number>
Scenario
Step
Business Object
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Data Condition
Business Rule
Type
Status
Data Profile - <Scenario Number>
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Defect Log
Defect ID
Number
Test Step
Reference
Module Name
Defect Description
Resolution
Re-Test By
Re-Test Date
Status (open,
closed, in
process)
Oracle Receivables
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Open and Closed Issues
Open Issues
ID
Issue
Resolution
Responsibility
Target Date
Impact Date
Resolution
Responsibility
Target Date
Impact Date
Closed Issues
ID
Issue
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