REQUIREMENT ANALYSYS – CG
GARMENT
Factory and CG view
JUNE 6, 2022
A K H IT SOLUTIONS (PVT) LTD
Version 1.0
Table of Contents
Factory View ............................................................................................................................................. 1
Factory Login ........................................................................................................................................ 1
Dashboard ............................................................................................................................................ 1
Factory Critical Path ............................................................................................................................. 1
Factory Approval of Order Received (mobile app) ............................................................................. 1
Factory view and actions on Fabric, Trimming and Spec sheet status (mobile app) ......................... 2
CG Admin View for Factory ...................................................................................................................... 3
Selection of Factory .............................................................................................................................. 3
Admin Factory Critical Path ................................................................................................................. 4
CG Approval of Order Raised ............................................................................................................... 4
Style Tracker ......................................................................................................................................... 5
Factory Production Drop Off – Warehouse screen ............................................................................. 5
QC Approval by CG ............................................................................................................................... 5
Factory Settings .................................................................................................................................... 6
Fine System for Factory ........................................................................................................................ 6
Factory Review Setting......................................................................................................................... 6
Supplier Guide ...................................................................................................................................... 6
Chat system for communications between suppliers and CG ............................................................ 6
Factory View
This section is implemented for factory. The process is between factory and CG.
Factory Login
•
When a factory login for the first time they should accept the terms and conditions. If they don’t
accept, they should enter the comments.
•
When accepting the IP and the person who accepted should be tracked.
Dashboard
Style wise these should be seen in the Factory
•
Future orders – this will be when factory is selected in Select factory screen but fabric, trimming
orders or docket confirmation are not completed, this will give them the idea that this factory
will have orders for next few months.
•
Current Order – Docket confirmed Orders and Supplier confirmed the dates for delivery the
fabric and trimming
•
Completed Orders – Production approved orders by CG
Factory Critical Path
Each factory will have their own styles showing that are pending and confirmed docket
Factory Approval of Order Received (mobile app)
Once the order is received from CG after docket confirmation, the factory should accept or reject that
order.
The factory will get all the order details.
•
Accept: Accepting all the order details
•
Decline: Reason should be selected from the drop down; we should have a screen to add
reasons in settings
o
If rejected the factory can Propose New Delivery date, Propose CMT Price.
o
Propose new Delivery date: If the factory selects a different delivery date, should check
whether the factory does not have any other orders to deliver on that date. If available
then allow, if not available notify that they have another order to be delivered.
o
Propose new CMT Price: if the factory declines the CMT price and proposes new CMT
Price
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Factory view and actions on Fabric, Trimming and Spec sheet status (mobile app)
•
Status of Marker pending or completed
•
Status of Fabric/Trimming order is raised or still pending
•
Status of fabric/trimming ready to collect/deliver, if ready when will be the date.
•
If the fabric and trimming is collected/delivered when was fabric collected, Factory should
confirm the date when was collected. (In Fabric Supplier screen it should be mention when it
was collected)
•
Factory should confirm with images and how many received. – Notification should be sent to the
person who raised the order.
•
First sample created from CG should be collected and date should be added when it was
collected. (Sales person in CG also will update the status as first sample given)
•
Barcode, wash care labels received should confirmed.
•
Replicate the docket screen for factory to approve all the items received.
•
Factory should be able to raise issues on the fabric received with images (selection should be in
dropdown), this should be selected based on item marker, fabric and this should be sent to the
person who worked on that.
•
When the factory will cut the fabric date should be entered
•
When factory will send the PP sample date should be mentioned.
•
Notify if PP sample rejected, factory should be notified that its rejection with images and reason,
if rejected the factory should change the date as when will the new PP sample will be sent to
CG.
•
If PP sample is approved, the factory should be mentioned when they will start the production.
Date should be mentioned.
•
Once the date for production is confirmed following status will be maintained:
o
Factory should first confirm when they deliver samples for photoshoot. Date should be
selected. If the date is missed, they should select a reason and give a new date.
o
On that day the factory should select production is started and should have the option
to upload images or videos of the production in the machine.
o
If the production is not started, the factory should select a reason why not started and
when will they start.
o
Once the production started, in every three days status should be updated with images
and videos.
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o
Steaming date of the production of style should be entered, when was that date and
when was completed.
o
Produced style should be passed through QC, they should select what scenarios of QCs
were done and when was it done. Images and videos should be uploaded for each
scenario.
o
The file upload for Spec sheet QC.
o
The packing should be done, date should be mentioned, if the mentioned date is not
done reason should be selected and next packing date should be selected for packing.
o
•
The factory should bring size matrix one item for one size.
Once the production is approved, the factory should set a date to drop the produced items.
o
CG would have allocated a drop of date and time for the factory to drop the
productions. Factory should select the time and send for approval. Each factory will be
allowed to deliver the items five days after the Expected delivery date, if that it missed
that order will be cancelled.
o
Once approved, on the day of delivery once the items are delivered, factory should
confirm the date and time it was dropped.
o
If the delivery is rejected and new date is proposed factory can accept that date or
propose new date, again the five days consideration will be given within those five days
they can drop off.
o
Before the two days of drop off notifications should be sent to the factory as they are on
cause to deliver the items as mentioned delivery date. If they accept It will be delivered
as planned. If not, reason should be selected and new delivery date and has to sent to
sales person to approve the drop off.
•
If the dropped off product is rejected by CG Qc team, the factory should be able accept or reject
the QC, if accepted factory should select the date, it will collect the rejected QC items. If
rejected the reasons should be added why it was rejected.
All these sections should contain images, videos should be upload feature in mobile.
CG Admin View for Factory
Selection of Factory
Factory should be selected based below conditions:
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•
Availability –Factory selection dropdown will be filtered based on the delivery date.
•
Factory reviews e.g.: on time delivery, quality of product, the style type that particular factory
specilaise. This should be visible when user selects the factory.
•
Report – We should show each factory what are the issues that factory have
Admin Factory Critical Path
•
CG admin should have a view on all the factories that have all styles allocated, this is after
docket confirmation, before it will show as Pending docket approval.
•
Admin can change the production dates through the critical path (Drag and drop features) and
notification should trigger to factories and sales person who raised the orders if changes are
made. This should be restricted if already production is started. Confirm with Yathu if drag and
drop will be within same factory or can we move to different factory
•
The factory can accept or reject this change, then the whole factory process will be changed
according to the selection.
•
Style/order view: When we click on the Style No in critical path, we should be able to see all the
task for the particular style and order (like Current Status view implemented)
•
Factory view: when we click on the factory name in the critical path, details of the factories and
their reviews and the styles/orders they have completed
CG Approval of Order Raised
Once the factory is approved or rejected, it should be notified the sales person who created the order.
Email should be sent in each notification between factory and CG sales person and all the history should
be maintained in the process between factory and sales person.
Actions to taken by sales person:
Approve or negotiate and send different delivery date or CMT price.
•
If delivery date is updated it should be updated in all the places where the delivery date is used,
even for fabric supplier.
•
Sales person could forecast the delivery date changes if any delays come in the factory process.
•
If the CG Sales person does not approve the delivery date, they can change the factory and the
same process will be carried in the newly selected factory.
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•
If factory raises any concerns about the fabric received it should be sent to sales person who
raised and action should be taken by the sales person.
Style Tracker
•
Show the full process from start to completed production.
•
The steps should be shown for all the styles from after docket confirmation and before post
production. It should be a list with all the clickable features to see the reason and images.
Factory Production Drop Off – Warehouse screen
•
CG admin should create drop off time slots from the admin side.
•
CG admin can create booking for factories.
•
Admin should be able to approve and decline. If declined admin should be able to propose new
date and time.
•
Based on the created slots for each factory, the factories can select the drop of date and time.
•
Once factory add the drop off date and time CG has to approve the date.
•
Factory drops off the production unit. Drop off received date and by whom approved by
warehouse manager.
•
Stock received date should be updated for each style.
•
Warehouse manager has to mention the date the stock in will be finished for all the orders
received.
•
Once the stock in date is proposed it has to be approved by the sales person.
QC Approval by CG
•
Production Unit Sent QC, send date should recorded
•
Received Production Unit by QC should be updated as received.
•
All the QC done by factory should be viewable for the CG QC person.
•
Once QC is started the QC date should be tracked and once completed Date should be tracked.
•
Internal QC will be done and received sample can be accepted or rejected.
•
If rejected, we should give section to upload images and mention why it was rejected and what
is the next steps.
•
The rejected items can be accepted or rejected by factory, if accepted when they will collect and
if rejected why it was rejected.
•
Once QC is approved pricing should be confirmed and sent to publishing
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Factory Settings
These additional setting have to be included in the factory setting section
•
Set factory capacity
•
Quantity of workers
•
Quantity of products
•
Quantity of resource
•
Add specialization section (which product type they specialize in stitching)
o
Midi, Maxi, Jumpsuit, Swimsuit
•
If a factory is created for each contact person login should be created.
•
CG can assign unique terms and conditions for each factory.
•
If factory does not accept terms and conditions CG should negotiate and update the terms and
conditions and make Factory accept it.
Fine System for Factory
•
Fines will be allocated for factories for different scenarios, in CG there should be section to
create fine and allocate the percentage.
•
Invoice should be raised for each fine this should be shown in the docket screen.
•
Invoice should be editable to remove the fines if needed.
Factory Review Setting
•
There should be a section to assign reviews for factories based on the production and services
and rating should be applied based on the orders that they worked.
•
This review can be given after an order is dropped and QC is completed
Supplier Guide
There should be guide section as to how the system can be used.
Chat system for communications between suppliers and CG
•
Create a chat app
•
Send notifications in the system and emails also should be raised on each action happened
between Supplier, Factory and CG
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