ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet
Name: _________________________________________________________________
Section: ____________ Schedule: ________________________________________
Lesson title: ENTERPRISE SYSTEM
Lesson Targets:
At the end of this module, I should be able to:
1. Understand the use of ERP
2. Know different vendors
3. Search for the best ERP vendors
Class number: _______
Date: ________________
Materials:
Student Activity Sheets, Internet
Access, Computer/ Mobile Phones
References:
www.managementstudy.com
A. LESSON PREVIEW/REVIEW
Introduction
GREAT! Are you excited? for our new topic for today? Let’s just have a review with our previous
lesson. Can you write down here our “Did you Know?” last session.
ANSWER:
B. MAIN LESSON
Content Notes
Enterprise System (ERP)
Earlier, in large organizations, different information systems were used to serve different business
functions like sales, marketing, production, manufacturing, etc., separately. The business processes in
each business function were disparate and not capable of sharing information with each other. It was
difficult for the managers to assemble the data fragmented into separate systems in order to present an
overall picture of the organization’s operations and take firm-wide decisions.
At the time a customer places an order, for example, the sales
personnel might not be able to tell him whether the desired
items are in inventory or are to be produced. To overcome
such difficulties, in recent years, many organizations have
opted to replace the several distinct information systems with
a single integrated system that can support the business
activities for different business functions. Such systems are
called enterprise systems.
An enterprise system, also known as enterprise resource
planning (ERP) system, is a cross- functional information
system that provides organization-wide coordination and
integration of the key business processes and helps in
planning the resources of an organization. With the help of
enterprise resource planning systems, information can flow
seamlessly across the firm. Also, different business
processes from sales, production, manufacturing, logistics,
and human resources, can be integrated into organization-wide business processes.
This document is the property of PHINMA EDUCATION
ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet
Name: _________________________________________________________________
Section: ____________ Schedule: ________________________________________
Class number: _______
Date: ________________
An ERP system is driven by the ERP software suite-a set of integrated software modules–and a
common centralized database. The software modules support the basic business processes under
different functional areas, and the database stores data from and feeds the data to various applications
supporting the internal business activities.
Some examples of business processes supported by ERP software include accounts payable,
general ledger, cash management and forecasting, personnel administration, payroll, time management,
inventory management, product pricing, billing. Initially, ERP software was designed for automating a
firm’s internal ‘back-office’ business processes, but now, it can also communicate with customers,
suppliers, and other business partners.
For implementing ERP systems, organizations need to identify the business processes to be
automated and then map those processes to the processes provided by ERP systems. All this requires
a great amount of effort. Moreover, organizations may find that the business processes of these systems
are not able to support the way that organization’s business processes work.
In such cases, the software may need to be customized to satisfy the requirements of the
organizations. This may not only deteriorate the system’s performance but also need compromising the
information and process integration. Thus, to obtain the maximum benefit from enterprise resource
planning software, the organizations should change their way of working according to the business
processes of software instead of customizing the software.
Nowadays, a variety of ERP software offered by different software vendors are available in the
market. Some major enterprise resource planning software along with their vendors are:
Benefits of Enterprise Resource Planning (ERP) Systems
• Communicate the critical firm-wide information on the business performance to managers all
across the organization quickly, so as to enable them to make better decisions and at the right
time.
• Reduce the cost involved in transaction processing, hardware, software, and IT support staff in
a significant manner.
• Improve the quality and efficiency of customer service, production and distribution by integrating
the company’s internal business processes in sales, finance, production, custom logistics, etc.
• Help to create a more uniform organizational culture where everyone uses similar type of
processes and information to do business.
Now that you understand the concept of Enterprise System, Let’s try a short activity to know how much
you understand our short introduction to our lesson.
This document is the property of PHINMA EDUCATION
ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet
Name: _________________________________________________________________
Section: ____________ Schedule: ________________________________________
Class number: _______
Date: ________________
Skill-building Activities
There you go! I’m expecting that you learn something today, I am excited to hear your understanding with
our lesson for today, answer the following question:
Part 1: Search for following vendor and software and write the information needed below:
VENDOR
SOFTWARE
DESCRIPTION
PRICE
SAP
ORACLE
PEOPLESOFT
ROSS SYSTEM
QAD
BANN
Check for Understanding
1. How ERP use by the company?
Answer:
2. What an organization need for implementing ERP?
Answer:
This document is the property of PHINMA EDUCATION
ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet
Name: _________________________________________________________________
Section: ____________ Schedule: ________________________________________
Class number: _______
Date: ________________
C. LESSON WRAP-UP
FAQs:
1. What is the benefit can get by an organization by using ERP?
Answer:
Improve the quality and efficiency of customer service, production and distribution by integrating the
company’s internal business processes in sales, finance, production, custom logistics, etc.
2. How an Enterprise System adopt by software vendors?
Answer:
In such cases, the software may need to be customized to satisfy the requirements of the organizations.
This may not only deteriorate the system’s performance but also need compromising the information and
process integration. Thus, to obtain the maximum benefit from enterprise resource planning software,
the organizations should change their way of working according to the business processes of software
instead of customizing the software.
Thinking about Learning
Mark the place in the work tracker which is simply a visual to help you track how much work you
haveaccomplished and how much work there is left to do. This tracker will be part of your activity sheet.
To develop habits on thinking about learning, answer the questions below about your
learningexperience.
Three things you learned:
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
3. ___________________________________________________________________________________
Two things that you’d like to learn more about:
1. ___________________________________________________________________________________
2. ___________________________________________________________________________________
One question you still have:
1. ___________________________________________________________________________________
Decision support systems (DSS) are designed to support the
deci-sion making process of managers to improve their
effectiveness and thereby efficiency of the enterprise.
This document is the property of PHINMA EDUCATION
ACC 156: Managing Information and Technology
Module #24 Student Activity Sheet
Name: _________________________________________________________________
Section: ____________ Schedule: ________________________________________
Class number: _______
Date: ________________
KEY TO CORRECTIONS
Skill-building Activities SAMPLE ANSWER ONLY
VENDOR
SOFTWARE
DESCRIPTION
PRICE
SAP
SAP S/4HANA
Cloud
Intelligent ERP system with embedded AI
and machine learning
Enterprise costs $28 per user,
per month, billed annually.
(This price might change,
2020 price)
ORACLE
Oracle Golden Gate
Oracle GoldenGate is a comprehensive
software package for real-time data
integration
and
replication
in
heterogeneous IT environments. The
product set enables high availability
solutions, real-time data integration,
transactional change data capture, data
replication,
transformations,
and
verification between operational and
analytical enterprise systems.
This document is the property of PHINMA EDUCATION
Cloud
$250.00
per license
Data Integration