90-Day Safety Management Guidance and Monitoring
Report
Factory Name :
Harrods Garments Limited
Address:
111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy
Chittagong Chittagong Bangladesh
Assessment Scope :
Assessment Date :
90-Day Safety Management Guidance and Monitoring Report
(Ver. 3)
27 Dec 2022
Assessment Description:
4th cycle of 2022
FACTORY INFORMATION
Basic Information
FFC Id :
11591
Number of Employees (Workers
and Staffs) :
1420
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Page 1/12
Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
ALL QUESTIONS
Summary Updates
Code Provision
Summary Table
Score
Not Applicable
Description
Recommendation
Response Grid
Best
Practice
0
Meets
expectation
6
Needs
Improvement
25
Missing required
evidence
0
Code Provision
01. SAFETY MANAGEMENT: General Comments
Score
Not Applicable
Total Value (in Vulnerability
%)
score
40
6
Description
Recommendation
• Submit evidence that safety management systems have been kept up to date for the past ninety days that is
pertinent and appropriate.
• Safety management ought to be performed on each and every structure at the factory complex.
Code Provision
02. SAFETY MANAGEMENT: Areas of Good Practice
Score
Needs Improvement
Description
• None noted during review.
Recommendation
• All of the recommendations in the report should be reviewed by the factory and incorporated into the safety
management system.
Code Provision
03. SAFETY MANAGEMENT: Areas of Improvement
Score
Needs Improvement
Description
• Has not submitted evidence of activities of trainings like as , BRAC training activities (BRAC Safety, security
guard training, BRAC Safety committee training, BRAC SMS training) /For example, training achievement
summary, training action plan, clear date stamped training photos, Chemical safety training/ For example, clear
training photos, Boiler safety training/For example, detail training manual, Electrical safety training for all
relevant persons (who are working with any electrical equipment)/ For example, training manual (Bangla),
training achievement summary.
• Last 03 months fire drill documents are available but clear fire drill session evidences & head count process was
not available.
• Follow up evidences of risk assessment are not clearly visible.
• Annual training schedule was not updated by including BRAC safety trainings, policy communication related
training.
• It appears that most policies information (such as policy communication, reviewing, monitoring, and evaluating
processes, policy implementation organogram & responsibility etc.) have not been appropriately updated.
• There were a few documents (For example, policies communication evidences) that weren't in the right folder.
If the required documents are not submitted in the appropriate folder and are difficult to locate for review.
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
Recommendation
• The factory ought to implement BRAC and other safety training appropriately for effective safety management
system.
• Fire drills should be conducted on a regular basis (BNBC 2020) including clear date stamped fire drill session
evidences.
• Detailed follow up report with clear supporting pictures risk assessment report for each section should be
submitted.
• All policies ought to be provided and updated in accordance with the factory's context and standard operating
procedures.
• Annual training schedule should be updated appropriately.
• The appropriate folders should be used to submit each document.
Code Provision
04. SAFETY MAINTENANCE: General Comments
Score
Not Applicable
Description
Recommendation
• Submit relevant and appropriate evidence to demonstrate how safety maintenance systems are maintained over
the past 90 days.
• Safety maintenance ought to be performed on each and every structure at the factory complex.
• The report ought to include an explanation of any observation that is not applicable.
Code Provision
05. SAFETY MAINTENANCE: Areas of Good Practice
Score
Needs Improvement
Description
• Earth resistance test (LPS & System) report was conducted on June 2022 respectively which was found
satisfactory. Structural Load Management Program was found satisfactory. The remaining maintenance
documents have scope for improvements, which are discussed in detail in the respective points.
Recommendation
• In accordance with the respective recommendation, the relevant structural, fire, electrical, and other ancillary
systems ought to be updated frequently.
• To demonstrate how those observations were done, the factory should provide the necessary documents,
images, or other relevant evidence.
Code Provision
06. SAFETY MAINTENANCE: Areas of Improvement
Score
Needs Improvement
Description
• Submitted supporting evidences does not reflect every parameter of the inspection and maintenance works
appropriately.
• Some of inspection parameter (Example as Presence of any tripping hazard, Presence of ropes, brick pieces,
metal wedges that interrupt self-closing of the door etc.) are not included into means of egress maintenance
document.
• It was not determined whether each building at factory complex was covered by a safety maintenance program.
• Checklist (For example, fire extinguisher) was not clearly visible.
• Panel board, Circuit breakers, Transformer, VCB test was not conducted in an appropriate manner in
accordance with the relevant standard. Additionally, no test report was available for ATS, ACB.
• No inspection and maintenance documents are available for gas connection, PVC pipe, an underground return
air duct, a fire separation construction wall, a fire damper. If any information is not applicable, it should be
mentioned in the report.
• It appears that other factory name (Vanguard dresses Limited, Clifton Group) was available in title of
maintenance documents, So it was not confirmed that the maintenance was performed for the factory or not.
Recommendation
• Submit evidence that is pertinent and appropriate to show how safety maintenance are being carried out over the
past ninety days.
• Each safety maintenance checklists with supporting pictures ought to be submitted and updated appropriately.
• Safety maintenance ought to be performed on each and every structure at the factory complex.
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
Code Provision
07. BEST PRACTICES NOTED (Safety related)
Score
Not Applicable
Description
None noted during review.
Recommendation
A best practice is a standard or set of guidelines that, when followed, are known to be successful. Best practices
involve how to perform a task or set up something. A governing body or an organization's own strict best practice
guidelines can either be established or internalized. Employees might be given best practices that highlight
effective methods for completing tasks, for instance, in companies that manufacture tangible goods. Safety
procedures that aim to reduce employee injuries may also be outlined in best practices lists.
Code Provision
08. Key Issues: During visit/review
Score
Needs Improvement
Description
• The factory hasn't demonstrated how to implement safety policies effectively.
• The test of the VCB, Transformer, Circuit breakers, COS was not carried out appropriately in accordance with
the relevant standard. Furthermore, no test report was available for ATS, and ACB.
• Submitted supporting evidences does not accurately reflect every inspection and maintenance parameter.
Recommendation
• Each safety policies should be updated as per factory's context.
• Each safety policy should be communicated to everyone as per the factory's communication plan.
• Each safety management and maintenance checklists with supporting pictures ought to be submitted and
updated appropriately.
• Supporting pictures should be submitted appropriately for inspection and maintenance process.
• Submit relevant and appropriate evidence to demonstrate how both safety management and maintenance is
being achieved during last 90-days.
Code Provision
09. Expansion and Extension found after the CAP Closure?
Score
Meets expectation
Description
No Expansion and Extension is noted.
Recommendation
Code Provision
10. Any other technical change (Fire/Electrical/Structure) happened after the CAP Closure?
Score
Meets expectation
Description
No Technical changes are noted.
Recommendation
Code Provision
11. Notes section to update information about any technical changes
Score
Not Applicable
Description
The factory has stated that no technical changes have been made.
Recommendation
Code Provision
12. Report submitted (On Time/ Late / Prior)
(Applicable to 90-Days Only)
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
Score
Meets expectation
Description
On Time
Recommendation
Code Provision
13. Evidence demonstrates Safety Management and Safety Maintenance work is being carried out?
Score
Needs Improvement
Description
• Based on the documents and evidence, safety management and safety maintenance work was not carried out
appropriately; however, there are areas in which there is room for improvement, and these are described
throughout the report.
Recommendation
• Demonstrate how safety management and maintenance have been carried out over the past ninety days by
providing relevant and appropriate evidence.
Code Provision
14. Submits any evidence related to critical findings? For example found during SSV, Helpline call, previous 90day report or Brand observation?
Score
Not Applicable
Description
• No Helpline call is received from the factory.
• No SSV has been conducted in this factory yet.
Recommendation
Code Provision
15. The factory has a comprehensive Housekeeping Policy in place and is able to demonstrate adherence to that
policy?
Score
Needs Improvement
Description
• A housekeeping policy that addresses various aspects of the housekeeping procedure has been developed by the
factory.
• Individual responsibility as per policy implementation organogram , policy communication, reviewing,
monitoring, and evaluating processes was not included in the policy, which are required for the continuous
development and implementation of the policies in the factory effectively.
• Detail housekeeping procedure including different housekeeping area (Generator, Substation, Compressor) are
not mentioned precisely.
• Another factory name (Vanguard garments- Washing division) was found in the policy. It appears that the policy
was not developed following the factory conditions.
• A combined policy communication process was presented in 2.1.Communication Management folder by the
factory. So, it was difficult to find for review of the combined policy communication process.
• The factory was unable to demonstrate that employees are aware of the Housekeeping policy as routine
housekeeping maintenance documents for all relevant areas (from the previous 90 days) are missing, which are
necessary for the factory's effective policy implementation.
Recommendation
• Everyone should be informed of the policy in accordance with the factory's communication strategy.
• Adapt the housekeeping policy to the context of the factory. A housekeeping policy ought to also include the
following elements: Detail policy review (such as management should review the policy, at planned intervals, to
ensure its continuing suitability, adequacy, and effectiveness. Also, management review meeting plan, agenda,
and meeting minutes should be preserved) and detail monitoring process (the organization should establish,
implement and maintain a process for policy monitoring to evaluate progress of policy objectives and
effectiveness etc.), policy communication, and evaluating processes, Individual responsibility as per policy
implementation organogram, Housekeeping methods/parameters that covered in housekeeping in different areas
(dust and dirt removal, sanitation facilities, vermin control, walkways, and working surfaces, lighting, hazardous
waste, and emergency response, material storage, chemical room, boiler room, generator room, pump room,
substation, store area, etc.(If applicable).
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
• Implementation evidence ought to be provided in accordance with the policy's description.
• Routine housekeeping maintenance documents for all applicable areas (for the last 90-days) with caption wise
pictorial evidence should be submitted.
.
Code Provision
16. Is there any sufficient evidences that demonstrates safety policies are communicated to workers ? (We
recommend, policies should be communicated with workers in various ways, for an example; meeting, training,
publishing the polices in production floor, Announcing through PA system etc.)
Score
Needs Improvement
Description
• A combined policy communication process was presented in 2.1.Communication Management folder by the
factory. So, it was difficult to find for review of the combined policy communication process. Additionally,
communication management policy was not covered in the communication process.
• Clear training photos, training achievement summary and yearly training schedule was not available.
• The evidence of the policy's posting on notice boards and the PA system announcement register did not clearly
identify any particular policies.
Recommendation
• All safety policies should be communicated with everyone as per factory's communication plan.
• The factory needs to submit relevant and appropriate naturally occurring evidence to demonstrate how policy
communication system is being achieved during last 90-days.
Code Provision
17. Is there any evidence that relates the implementation of helpline policy and management to factory workers?
Score
Needs Improvement
Description
• Factory's Helpline call investigation policy addresses the process related to the helpline call investigation
briefly.
• A detail procedure for investigating a helpline call (such as Confidentiality, Communication with all workers on
helpline call resolution, Amader Kotha Helpline Number) are absent from the policy.
• Policy implementation organogram and responsibility, policy communication, monitoring process, policy
review, policy evaluation procedure was not available in the policy.
• A combined policy communication process was presented in 2.1.Communication Management folder by the
factory. So, it was difficult to find for review of the combined policy communication process.
• Helpline audio playing register and helpline danglers, posters, stickers posted in various places, evidences are
available but helpline call register was not available.
Recommendation
• Everyone should be informed of the policy in accordance with the factory's communication strategy.
• Develop a helpline call investigation policy in accordance with factory conditions. A helpline call investigation
policy ought to also include the following elements: Detail policy review (such as management should review the
policy, at planned intervals, to ensure its continuing suitability, adequacy, and effectiveness. Also, management
review meeting plan, agenda, and meeting minutes should be preserved) and detail monitoring process (the
organization should establish, implement and maintain a process for policy monitoring to evaluate progress of
policy objectives and effectiveness etc.), policy communication, and evaluating processes, Policy implementation
organogram and responsibility.
• Explain the resolution procedure and keep the call log for the helpline.
• Implementation evidence ought to be provided in accordance with the policy's description.
Code Provision
18. Schedule for Safety Management Activities present?
Score
Needs Improvement
Description
• Factory has developed maintenance policy which has addressed preventative maintenance procedure but policy
communication, review process, policy monitoring process, policy evaluation process, policy implementation
organogram and responsibility are not included in the policy.
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
• Maintenance frequency of electrical with other ancillary elements (For example, generator, boiler, compressor )
are not updated appropriately in the policy.
• The factory has not been able to demonstrate that they communicate the "Preventive maintenance policy" to all
stakeholders along with relevant workers as no documents or evidence are submitted.
• Maintenance schedule is available for electrical elements, structural elements & fire safety solutions. But,
maintenance schedule of some inspection item (e.g. ATS/COS test, transformer test, Circuit breaker test,
ACB/VCB test etc.) haven't included into maintenance schedule.
• Individual inspection item wise schedule was available but yearly maintenance schedule for fire safety solution
was not available.
Recommendation
• Relevant workers should be informed of the policy in accordance with the factory's communication strategy.
• Develop a preventative maintenance policy (building, electrical and fire safety maintenance) in accordance with
the factory conditions. A preventative maintenance policy ought to also include the following elements: Detail
policy review (such as management should review the policy, at planned intervals, to ensure its continuing
suitability, adequacy, and effectiveness. Also, management review meeting plan, agenda, and meeting minutes
should be preserved) and detail monitoring process (the organization should establish, implement and maintain a
process for policy monitoring to evaluate progress of policy objectives and effectiveness etc.), policy
communication, and evaluating processes, Policy implementation organogram and responsibility.
• Implementation evidence ought to be provided in accordance with the policy's description.
• Annual schedule for the maintenance of electrical, and engineered fire safety solutions with other ancillary
equipment's should be developed by the factory considering maintenance frequency and item-wise information.
Code Provision
19. A comprehensive training schedule is in place to cover all aspects of safety training - with an appropriate
cadence in place? For example induction for new employees.
Score
Needs Improvement
Description
• The factory has developed a schedule for annual training for 2022; however, trainings activities (such as
Electrical safety training should be given to all relevant persons (who are working with any electrical
equipment/machine), various policy communication training, Safety committee meeting ) are not included
precisely.
• BRAC related training & some other training schedule are maintained separately but it should be included in
annual schedule.
Recommendation
• The annual training schedule for 2022 should be developed covering all required training activities should be
included in the schedule appropriately.
Code Provision
20. Does the factory have a comprehensive policy for chemical management and is it being adhered too?
Score
Needs Improvement
Description
•The factory has developed chemical safety management (Storage, handling & Usage) procedure which has
addressed the safety aspects of the factory.
• Detail chemical management procedure ((Transport process (from primary to secondary container), allowable
limit process, process of disposal)) are not precisely included in the policy.
• Detail policy monitoring process, detail policy review procedure was not available precisely in the policy.
• As per policy, the factory has stated that they will conduct internal audit but no evidences are submitted.
• The factory has not been able to demonstrate that they communicate chemical management policy to all
stakeholders along with the relevant workers as no document or evidences are available.
• Inspection for safe storage of hazardous material have been conducted daily & monthly with some supporting
pictures, MSDS, chemical inventory but supporting evidences haven't been provided for all inspection work of
each month.
Recommendation
• Relevant workers should be informed of the policy in accordance with the factory's communication strategy.
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Page 7/12
Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
• Adjust the policy on chemical management to the specifics of the factory. A chemical management policy ought
to also include the following elements: Detail policy review (such as management should review the policy, at
planned intervals, to ensure its continuing suitability, adequacy, and effectiveness. Also, management review
meeting plan, agenda, and meeting minutes should be preserved) and detail monitoring process (the organization
should establish, implement and maintain a process for policy monitoring to evaluate progress of policy
objectives and effectiveness etc.), Detail chemical management procedure ((Transport process (from primary to
secondary container), allowable limit process, process of disposal)).
• Checklist for safe storage and use of hazardous materials with caption-wise supporting pictures ought to be
submitted for last 03 months by the factory.
• Implementation evidence ought to be provided in accordance with the policy's description.
• Incompatible chemicals (such as flammable, oxidizing, corrosive etc.) should not be stored at the same place or
same room. During any fire incident, presence of chemicals like flammable, oxidizing etc. at the same room can
create extremely adverse situations like rapid spread of fire, explosion etc. in at that area. Based on chemical
class and compatibility, storage arrangement should be planned with proper segregation and separation.
Code Provision
21. Is the factory able to demonstrate that a comprehensive structural preventative maintenance programme is in
place?
Score
Needs Improvement
Description
• The factory has performed structural preventative maintenance (Dampness and Water Ponding Maintenance,
Corrosion Maintenance, Structural Crack Maintenance, non-Structural Crack Maintenance, non-Structural
Element Anchorage and Structural Bracing Maintenance) for last 03 months with supporting pictures.
• Supporting inspection evidences for ancillary building was not provided for non-Structural Crack Maintenance,
Structural Crack Maintenance work.
• Given checklist format haven't been used for anchorage & bracing maintenance work.
Recommendation
• Supporting pictures should be should be submitted for all buildings.
• Updated Non-Structural Element Anchorage and Structural Bracing Maintenance checklist should be submitted.
Code Provision
22. Is there evidence that demonstrates that a Structural Load Management Program is being maintained?
Score
Meets expectation
Description
• Structural Load Management Program is being maintained regularly and supporting evidences have been
provided with load management document.
Recommendation
Code Provision
23. Is there evidence that demonstrates that a Electrical Load Management Program is being maintained?
Score
Needs Improvement
Description
• On September 19, 2022, Electrical load management programs are conducted.
• No supporting pictorial evidences have been provided with electrical load management document.
• Due to absence measured load of outgoing circuit breakers, it was not confirmed that electrical panel board
loads are balanced load or not.
Recommendation
• The load currents from the individual outgoing circuit breakers on each panel board should be included in the
load management program.
• The load measurement date stamped supporting images for each circuit breakers of electrical panel board ought
to be provided.
• A summation of the total load per phase for each panelboard should be required to ensure a balanced load.
• The balanced load ought to be maintained, the measurement of the load ought to be recorded, and the relevant
documents ought to be brought up to date.
• The factory ought to carry out an Electrical Load Management program for overall power supply & subsequent
distribution panels.
Code Provision
24. Any Category 1, 2 or 3 hot spot found during Thermal Scan, along with a repair/resolution plan?
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
Score
Needs Improvement
Description
• On 01 December, 2022, the factory conducted a thermographic scan.
• As per report, 02 no's category-1 hot point are observed in the report but no remedial evidences haven't been
provided for those point. Additionally, no category-3 & 2 was noted.
• It appears that ambient temperature was not appropriate.
Recommendation
• The factory ought to work on category 1, which can change into category 3 & 2 at any time.
• Ambient temperature is the air temperature of an environment or room temperature.
• Ambient temperature measured evidences should be submitted.
Code Provision
25. Is there evidence that demonstrates that required electrical elements like ACB, VCB/LBS, Panel board/Circuit
breaker, Transformer, ATS/COS etc. are being tested periodically?
Score
Needs Improvement
Description
• Panel board circuit breaker test reports were carried out by the factory on December 02, 2022, with pictorial
evidence.; The following information was not available in the test report: a) Each circuit breaker test data with
individual testing supporting images b) Testing videographic evidence; c) Updated calibration certificate for
utilized electrical equipment.
• COS test was carried out by the factory on December 02, 2022, with pictorial evidence. The following
information was not available in the test report: a) Visual inspection parameters (such as circuits properly tagged
etc.), b) Testing videographic evidence. c) Calibration certificate for utilized electrical equipment/Test equipment
d) How to ensure that test results (such as voltage drop and contact resistance) are satisfactory and provide
appropriate documents accordingly.
• Transformers tests were carried out by the factory on December 02, 2022, with pictorial evidence. The
following information was not available in the test report: a) Turns ratio test measured data (such as applied
voltage and induced voltage) and evidence; b) Testing video graphics evidence; c) Remarks (such as Turns ratio
test and winding insulation resistance test data are satisfactory or not satisfactory), d) Visual inspection (such as
paint, leaks) parameter wise evidence.
• A VCB test was carried out by the factory n December 02, 2022, with pictorial evidence. The following
information was not available in the test report: a) Clear evidence of Hi-pot test; b) Inspection and maintenance
inspection parameter-wise evidence; c) Testing videographic evidence; d) Adjustments measured data and
evidence; and e) Calibration certificate for utilized electrical equipment. f) Remarks (such as Hipot test and Ins.
Res., contact resistance) are satisfactory or not satisfactory.
• No test report was available for ATS, ACB.
Recommendation
• Submit relevant and appropriate evidence to demonstrate how electrical components like the Panelboard/Circuit
breaker, COS, ATS, ACB, VCB and transformer are tested on a regular basis; Refer to NFPA 70B. If any
electrical components are not available, it should be mentioned in the report.
• Preservation and submission of date-stamped visual and videographic evidence in accordance with all
applicable parameters should be done in conjunction with inspection, testing and maintenance.
• Submit calibration certificates for all test equipment used in the testing process.
Code Provision
26. Is the factory able to demonstrate that there is a comprehensive Electrical preventative Maintenance
Programme in place?
Score
Needs Improvement
Description
• Frequency-wise electrical preventative maintenance checklists (For example, IPS & UPS-Quarterly ) are not
available.
• Supporting pictures evidence that has a date stamp on it is available for maintenance works. However,
submitted evidences (For example, Generator, substation room, IPS, UPS, LPS, other electrical system
maintenance) do not reflect every inspection parameter of maintenance works.
• The availability of each building's LPS maintenance checklist was not confirmed. It should be noted in the
report if any building LPS maintenance is not required.
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
• Each conductor of a multi-core cable or multiple cables (For example as Transformer 800KVA to Change Over
Switch/R2-B2) are not tested individually to all other conductors (phase to phase, phase to neutral, phase to
earth) in the insulation resistance test report (last conducted on 06 June 2022 ).
• The factory has stated that they are using Dry Type Transformer.
• It appears that other factory name (Vanguard dresses Limited, Clifton Group) was available in title of
maintenance documents, So it was not confirmed that the maintenance was performed for the factory or not.
• Panel board maintenance document are available only for 1 no's DB board but maintenance document are not
available for all panel board.
• Each floor and each building wise other electrical system maintenance checklist was not available.
Recommendation
• Maintenance frequency wise checklist with supporting pictures should be submitted.
• The appropriate captions for the evidence should indicate which parameter is being checked.
• Each maintenance documents should be submitted following given guidelines and respective standards.
• Each building LPS maintenance documents with supporting pictures should be submitted.
• Each conductor of a multi-core cable or multiple cables should be tested individually to all other conductors
(phase to phase, phase to neutral, phase to earth) in the insulation resistance test report.
• Each electrical panel board & Each floor and each building wise other electrical system maintenance documents
should be submitted.
• Submit relevant and appropriate evidence to demonstrate how electrical preventative maintenance is carried out
on a regular basis.
Code Provision
27. Fire protection and Fire Detection System are functional, with evidence of maintenance and testing?
Score
Needs Improvement
Description
• Supporting photographic evidence is available with a date stamp; however, the supporting photographs do not
have appropriate captions, and the submitted evidence (For example, fire protection system) does not reflect all
of the inspection parameters of maintenance works.
• It appears that other factory name ( Clifton Group) was available in title of maintenance documents, So it was
not confirmed that the maintenance was performed for the factory or not.
• Videographic evidences are not available for testing works.
Recommendation
• Submit evidence that is pertinent and appropriate to demonstrate the regular inspection, maintenance, testing of
the fire protection and fire detection systems; Refer to NFPA 25 /Fire Pump, standpipe, and NFPA 72 /Fire
detection system.
• Videographic evidences should be submitted for testing works.
• The report should include an explanation for any observation that is not applicable.
Code Provision
28. Any system or machinery in place that could compromise fire separation solutions? For example, the
presence of underground return air duct, or PVC pipe.
Score
Needs Improvement
Description
• Supporting photographic evidence is available with a date stamp; however, the supporting photographs do not
have appropriate captions, and the submitted evidence (For example, fire door, fire damper) does not reflect all of
the inspection parameters of maintenance works.
• The coordinator will be not applicable for single-leaf doors.
• The factory has stated that gypsum board, fire stopped caller was not available.
• Fire separation construction wall, fire-rated shutter presence of a PVC pipe, an underground return air duct,
information was not available.
Recommendation
• Fire separation should be maintained appropriately at all applicable areas to minimize the risk of rapid fire
spread within the factory premises during any fire incident.
• Information should be provided regarding the presence of a PVC pipe, an underground return air duct, a fire
separation construction wall, a shutter with a rating for fire, etc.
•The appropriate captions for the evidence should indicate which parameter is being checked.
• Natural evidence ought to be presented to demonstrate the implementation of fire separations appropriately.
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
Code Provision
29. Is there evidence that demonstrates that a planned preventative maintenance programme is in place for the
Boiler (pressurized vessel)?
Score
Needs Improvement
Description
• Daily, monthly maintenance documents have been provided for boiler inspection but yearly maintenance
document with supporting pictures are not available.
• Hydrostatic pressure test has not been conducted for boiler yet.
Recommendation
• Submit relevant and appropriate evidence to demonstrate how boiler maintenance are being inspection and
tested periodically; Refer to Bangladesh Boiler act and manufacturer guidelines.
• Boiler hydrostatic test should be conducted annually with date stamped supporting pictures.
Code Provision
30. Is there evidence that demonstrates that a planned preventative maintenance programme is in place for all
ancillary equipment?
Score
Needs Improvement
Description
• It is unclear, based on the submitted maintenance checklist (For example, emergency light and exit signage),
whether all building checklists are available or not.
• From the evidence it appears that the illumination level test has been performed during presence of others light
due to which actual illumination level cannot be verified at the locations.
• Other location (For example, corridor, stairway ) illumination level measured data are not available.
• Supporting photographic evidence is available with a date stamp; however, the supporting photographs do not
have appropriate captions, and the submitted evidence (For example, compressor) does not reflect all of the
inspection parameters of maintenance works.
• Gas connection information was not available.
• The factory has stated that HVAC, gas cylinder was not available.
• The factory has stated that they have a solar system, but it is out of order. Factory management will take
corrective action in this regards.
Recommendation
• To demonstrate how ancillary equipment maintenance works were accomplished, the factory should provide
documents, visual evidence, and any other relevant evidence that's are required.
.• Emergency light and exit signage checklist should be maintained appropriately.
• The appropriate captions for the evidence should indicate which parameter is being checked.
• Supporting pictures should be submitted for inspection, maintenance and testing works.
• Each building maintenance documents and also each ancillary equipment maintenance documents should be
submitted and updated appropriately. If any equipment is not applicable, it should be mentioned in the report.
Code Provision
31. Continuous improvement of report quality (compared to last submission)
Score
Needs Improvement
Description
• Since the previous submission, safety management and safety maintenance have improved; However, safety
management and maintenance still have room for improvement.
Recommendation
• The factory ought to read the report to determine the potential areas for improvement and concentrate on those
areas.
Code Provision
32. Quality of evidence submitted, such as demonstrates best practice/satisfactory/satisfactory with comments/
requires improvement/requires intervention.
Score
Needs Improvement
Description
• The evidence shows that safety management and maintenance both need to be improved (e.g., electrical, fire
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Factory Name : Harrods Garments Limited
Date :27 Dec 2022
Address : 111, Khowaz Nagar, Sainner Tack Azim para, Karnaphuliy Chittagong Chittagong Bangladesh
safety maintenance & policies implementation evidence, etc.).
Recommendation
• Submit relevant and appropriate natural evidence demonstrating how the safety management and maintenance
has been implemented over the past ninety days.
Code Provision
33. Evidence is consistent with a well-managed factory
Score
Needs Improvement
Description
• The evidence does not indicate that the factory is fully managed.
Recommendation
• To demonstrate how the safety management and maintenance system is performing over the past ninety days,
the factory submit relevant and appropriate naturally occurring evidence.
Code Provision
34. Presence of lockable features at the main exit door of production floors / sheds / building.
Score
Meets expectation
Description
• No lockable feature is noted.
Recommendation
Code Provision
35. Presence of structural crack at any CAP Closed buildings or sheds.
Score
Meets expectation
Description
• No Structural crack is noted.
Recommendation
Code Provision
36. Mitigation put in place by the factory during the construction of a structure adjacent to CAP closed structure.
Score
Needs Improvement
Description
There is no sign of new construction adjacent to the CAP closed structure.
Recommendation
Code Provision
37. Total Values
Score
Not Applicable
Description
40%
Recommendation
Vulnerability Score 6.0
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