STATEMENT OF WORK & REQUEST FOR PROPOSAL
ROLLING 20’S WEDDING
PROJEST MANAGEMENT
RASHANDA JONES, ASHLEY BROWN,WALTER JACKSON,JADA WEBER
11/20/2017
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TABLE OF CONTENTS
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STATEMENT OF WORK...........................................................................................................2
REQUIREMENTS.....................................................................................................................2
DELIVERABLES......................................................................................................................2
BUDGET.................................................................................................................................2
ACCEPTANCE CRITERIA.........................................................................................................2
DUE DATE.............................................................................................................................2
SCHEDULE.............................................................................................................................2
TYPE OF CONTRACT..............................................................................................................2
PAYMENT TERMS...................................................................................................................2
PROPOSAL EVALUATION CRITERIA........................................................................................2
1
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1. STATEMENT OF WORK
Project Title: Mr. & Mrs. James Wedding
Project Manager: Rashanda Jones
Project Objective: Plan and Organize the Rolling 20’s wedding of Ms. Tina Maire to Mr. Rick James
Project History: Rick and Tina were high school sweethearts who have known each other for years. After
college they separated and went on for 4 years. They ran into each other six months ago and recently got
engaged. They live in two separate cities but Rick was recently offered a Record deal with AMC records that is
opening an office here in New Orleans to start here in 1 month. The wedding date is October 13, 2018 in New
Orleans, Louisiana at 5:00pm
2. REQUIREMENTS
Rick and Tian require little involvement and have given specifics such as colors chocolate brown, ivory, gold,
diamonds and pearls. with glass center pieces. Three limos, One for the bride (bride and parents) and two for the
bridal parties (bridesmaids, groom and groomsmen) but may be flexible about adding an additional limo just for
the parents. I have diamond and pearls with decorations and flowers. Cake can only come from Creative Cakes.
A vanilla flavored 6-tiered cake and chocolate groom’s cake shaped as an electric guitar. Bouquets pick two and
bring to the bride made of roses and/or orchids. Invitations and Thank you Cards already picked out but need to
be ordered with save the date cards and thank you cards. Venue is the Vintage Hall.
3. DELIVERABLES
Wedding Outline
Layout of Venue
Decorations
Bridal Party Items
Cake
4. BUDGET
Dress
Caterer
DJ
Bakery
Photographer
Venue & Set up
Wedding Favors
Invitation & Thank You
Florist
Servers
Transportation
Total
Gratuities & Taxes
Grand Total
$10,000
$ 3,500
$ 1,200
$
$ 2,500
$30,000
$20,000
$ 2,000
$
$ 1,000
$ 9,900
$
$ 1,500
$
5. ACCEPTANCE CRITERIA
The wedding will flow smoothly
The food and drink plentiful
Decorated according to the Rolling 20’s Wedding
All requests met
6. DUE DATE
Initial decisions: 4 weeks prior to event
2
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Final decisions: 3 weeks prior to event
Event: 10/13/2018
7. SCHEDULE
Start Date: 10/05/2017
Engagement Date:
Event Date: 11/13/2018
Takes 56 days to complete project
Preparation:
Engagement
Set budget
Choose Bakery
Design Cake
Get DJ list
Caterer list
Confirm Reception Venue
Confirm Ceremony Venue
Decide on Limousine Company
Dresses choice for bride
Dress choice for bridesmaids
Tuxedo
Pick Menu
Florist List
Pick Caterer
Pick DJ
Groomsmen tuxes
All final decisions must be made by 12/20/2017
8. TYPE OF CONTRACT
This is a cost reimbursement contract.
-misrepresentation
-termination
-terms of payment
-bonus/penalty payments
9. PAYMENT TERMS
The terms of payment are $300,000 down payment. Final payment is due three weeks prior to the event. Final
payment due date: October 20, 2017. If for some reason the wedding is cancelled down payment and deposits
are non-refundable. No refunds will be given within 60 days of the event. Any refunds given above the down
payment and deposits will be refunded to the Tina and Rick.
10.PROPOSAL EVALUATION CRITERIA
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Was the ceremony venue set up correctly?
Was the ceremony venue decorated correctly?
Was the reception venue decorated appropriately?
Was the reception venue set up appropriately?
Was the cake design what you wanted?
How was the DJ?
How were the caterer and bartender?
Was everything on time?
Did the decorations and flower meet or exceed your expectations?
What is their overall opinion
3
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