Working with an Architect
I’m often asked about the process of working with an architect. The process can vary
depending upon the type of project and a client’s special needs, but all projects will
generally follow these steps:
We’ll get to know each other
We’ll have an interview (or two) to talk about your project. Here is a link to a blog I posted
about these initial conversations:
https://www.vasilion.com/blog/2015/10/2/five-things-to-consider-when-working-with-anarchitect.
We’ll shake hands
We’ll execute a proposal based on these conversations. It will summarize the project,
outline the services I’ll perform, describe the deliverables, and detail my fees. A retainer
will usually be required at the time we sign the proposal. Fees will be in one of the
following formats:
 Hourly. This is appropriate for small projects or project studies that are difficult to
define a scope of services.
 A “lump sum”. This is a fixed price for a specific set of services. Every time a service
is added or deleted the lump sum amount will be revised.
 A percentage of the cost of construction. The advantage of this form is that the fee
will automatically adjust depending on the services and changes in the scope of
the project.
We’ll get to work
My services will follow these steps:

Preliminary Design
Understanding the parameters that limit and guide our project is important. For a
new home I will consider your site’s topography, solar orientation, best views,
existing vegetation, utility locations, etc. If it’s a remodeling or addition, I will also
study your existing home by measuring, photographing, and drawing the portions
of the home affected by the project. I will then create design sketches based on
your wish-list. We’ll meet to review the sketches as well as my findings from the
research I will conduct pertaining to the building codes, zoning ordinances, and
homeowner association guidelines (if any) affecting your project.

Design Development
Once you’re happy with the Preliminary Design sketches I will develop them into
more detailed drawings with dimensions, materials, roof profiles, etc. Often, I will
create a computerized 3D model to help the owners visualize the new design. We’ll
meet to review the model and drawings, then make any necessary adjustments.

Construction Documents
This is when I prepare and finalize all the detailed drawings necessary to obtain a
building permit and accurate bids from general contractors. Construction
Documents will usually include floor plans, elevations, building sections, details, a
site plan, structural information, electrical outlets (including internet and television),
mechanical system layout, and written specifications. I will coordinate the efforts of
the various other professional entities who may be involved, such as structural, civil,
and mechanical engineers, surveyors, and landscape architects.

Bidding and Permits
I will help with obtaining bids from general contractors and applying for your
building permit. I will answer questions raised by bidders and permit examiners.

Construction Administration
I will periodically visit the construction site during construction. My role is to answer
questions, help solve problems, respond to building inspection corrections, and
review the quality of the construction. I often assist the owner in making selections
of colors for siding, windows, etc. Once the project is completed I perform a final
inspection to help ensure that the contractor has completed all his/her contractual
obligations.
I’ve not listed every available service. You may not need everything described above.
Our proposal will be customized to include what is necessary for your project. The bottom
line is this: it is my job to create the design for your project, to see it through from inception
to completion, to protect your interests, and to help the project go as smoothly for you as
possible.
Feel free to contact me with your questions or comments at svasilion@vasilion.com.
Steve Vasilion, AIA
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