School Disaster Management and Contingency
Planning
About
Manish Kumar Mondal
IX-B
KV Sector – 31D
9 th B
Chandigarh
Disasters in
the
Philippines
and their
Adverse
Effects
2
SDMP : CONTENT
I. Comprehensive School Safety (Framework)
II. School Disaster Management Planning Roles and
Responsibilities
1. Leadership and Coordination
2. Representation
3. Involvement of Students, Parents and Community
4. Steps, Activities, Guidance and Forms
III. School Disaster Management Plan
STEP 1. Know Your Dangers
STEP 2. Reduce Your Dangers
STEP 3. Prepare to Respond
STEP 4. Plan for Educational Continuity
STEP 5. Monitor, Share, and Reach-Out
STEP 6. Implement your Plan, and be Flexible
The goals of DRR in the education sector
#1. To protection children's right to safety and survival, and
#2. To protect children's right to educational continuity.
In the process we will also be safeguarding educational
investments and strengthening disaster resilience everywhere,
through education.
COMPREHENSIVE SCHOOL SAFETY
COMPREHENSIVE SCHOOL SAFETY
II. SDMP: Roles and Responsibilities
1. Leadership and coordination
School safety is the job of the entire school community. However, school disaster
and emergency management requires leadership and coordination by school
administration, and involvement of teachers, staff, students, parents and neighbors.
The committee responsible for school disaster and emergency management is
responsible for leading in the following five steps before a disaster, and one step
during and after a disaster:
STEP 1. Know Your Dangers
STEP 2. Reduce Your Dangers
STEP 3. Prepare to Respond
STEP 4. Plan for Educational Continuity
STEP 5. Monitor, Share, and Reach-out
STEP 6. Implement your Plan, and be Flexible
It also develops, adapts, implements, and updates the school disaster management
plan annually.
It encourages personal and organizational preparedness, guides mitigation work,
assures two fire and building evacuation drills annually, and leads one full simulation
drill annually, evaluates the results, and adjusts the plan accordingly. Ideally the
committee is empowered by and maintains formal links between school and disaster
management authorities.
II. SDMP: Roles and Responsibilities
2. Representation
If your school already has a school-based management committee, school
improvement committee, or educational development committee , then the
roles and responsibilities for school disaster and emergency management
should be included through a regular part of the agenda, some special
meetings, or a sub-committee.
To do this well, you need be sure that the following are represented in the
process: administration, faculty, staff, students, parents, and local disaster
management committee representative. Be sure to also consult with students
with disabilities and their parents, with minority language groups, and with
both girls and boys, so that all of their needs are considered.
During the actual response or immediate recovery, external representation
will also be critical. This includes representation in Local DRRMO meetings,
education cluster meetings and inter-cluster meetings.
II. SDMP: Roles and Responsibilities
3. Involve Students, Parents and Community
Be sure to involve students in your planning. Please see the accompanying
"SCHOOL DISASTER MANAGEMENT: ACTIVITIES FOR CHILD/YOUTH
PARTICIPATION" for activities related to each step of your planning, that can
be adapted for different age groups and abilities. Students will have many
creative ideas and solutions to problems, and can become mentors to
younger and new students.
Be sure to also involve parents. You will need their help in order to
succeed. Link and coordinate your school disaster management plan with
others in the community, who also care about school safety and educational
continuity.
II. SDMP: Roles and Responsibilities
4. Steps, Activities, Guidance and Forms
•The committee should annually conduct the following activities and
complete the following forms. One way to organize this is to cover one major
step per month. Related activities for student and family participation are
provided in the SCHOOL DISASTER MANAGEMENT ACTIVITIES FOR
CHILD/YOUTH PARTICIPATION.
The Role of the DRRM Focal Person
National DRRMO
Regional
Division
School
School Disaster Management and Contingency Plan
School Disaster Management and Contingency Plan
School Disaster Management and Contingency Plan
A comprehensive plan of action that SDRRMG members will
develop together to demonstrate how your school will
prepare for and respond to disasters
What is the purpose of establishing an
SDRRMG or Committee?
Provide a coordinated and effective response to disaster
and emergency situations
Protect and preserve the health, safety and well-being of
pupils, teachers
Ensure that all school members know what to do in the
event of an emergency or disasterPut prevention and
preparedness systems in place at the school level to
minimize the damaging effects of disasters
Step 1: Organizing the SDRRMG....
School Disaster Risk Reduction and Management Group
Functions of SDRRMG
 SDRRMG is responsible for creating and enforcing the
School Disaster Management Plan (SDMP)
 Constantly monitor, evaluate and assess the safety and
security issues at the school and the hazards, risks and
vulnerabilities affecting student and teachers.
What would be the Composition of the SDRRMG?
Describe what is in the picture ..
Who is Responsible for activity…
Picture No. 1
Picture Number 2
Picture
Number 3
Picture
Number
4
Picture Number 5
Evacuate
Now!
Prepare for
possible
evacuation!
Be on Alert!
Picture 6
Picture
Number 7
Picture
number 8
SDRRMG Structure.. Which one
is applicable to your setting…?
Chairperson
BDRRMC
MDRRMC
Vice
Chairperson
Transportation
Security
Supply
Fire Mgt
Early
Warning
Relief
First Aid
Search &
Rescue
Communication
Evacuation and
Camp
Management
Damage Control
Step 2. Hazard, Vulnerability and Capacity
Assessment
KNOW YOUR DANGERS
 Assess your risks, hazards,
vulnerabilities and capacities;
 Plan for risk reduction,
response and educational
continuity;
 Learn and spread key
messages for disaster risk
reduction;
 Learn standard operating
procedures and practice with
school drills.
 Involve and communicate with
your community.
Hazards to consider:
Earthquake
Flood
Fire
Winter Storms / Extreme Cold
Hurricane/Cyclone/Typhoon
Glacial Lake Outburst Flood
Tornado
Hail Storm
Lightening
Heat Wave
Drought
Pandemic (eg. HIV/AIDS, Flu)
Avalanche
Hazardous Materials Release
Landslide
Debris Flow
Volcano
Air pollution
Water pollution
Land contamination
Transportation
Accident
(eg train, ship,
highway)
Water shortage
Power shortage
Food shortage
Pest infestation
Playground Accident
Workshop or Laboratory
Accident
Student Road Accident
Student Illness /
Epidemic
Food Poisoning
Student Fight
Student with Weapon
Student Suicide or
attempt
Civil Unrest
Terrorism
Unexploded ordinance
Other (specify)
HAZARD IDENTIFICATION AND MAPPING
Has two parts:
• base
map, which is drawn on your
illustration board or cartolina
• hazard overlays, which are drawn on
clear plastic sheets
HAZARD IDENTIFICATION AND MAPPING
Sheet 1  Flooding
Sheet 2  Typhoons
Sheet 3  Earthquakes
Sheet 4  Dry Spells
Sheet 5  Fire
Sample..
Fig. 6. Sample of a base map
Fig. 7. Sample of hazard overlays
Hazard Identification and Mapping….
How to make the map?
1.Sketch school & community in bond
paper then transfer to an illustration
board or cartolina
2.Use symbols to represent buildings,
river, houses, etc
HAZARD IDENTIFICATION AND MAPPING
Concrete
house
Chapel
Road trails
Legend for base map symbols
Brgy. hall
Nipa hut
River, creek
School boundary
HAZARD IDENTIFICATION AND MAPPING
Severe
flood
Mudslide,
flashflood
Tsunami
Volcanic
hazards
Fire
Legend: Overlay map
Earthquake
HAZARD IDENTIFICATION AND MAPPING
Using the hazard map, residents of Ilawod, Guinobatan, show their fellow residents
which areas of their community are particularly vulnerable to flooding.
HAZARD IDENTIFICATION AND MAPPING
Residents of Barangay Poblacion, Guinobatan, use Children from Gorong-gorong, Nabua, use colored
markers to draw symbols of typhoons, fire and
their hazard map to demonstrate the safest
earthquake on their hazard overlay sheets.
evacuation route to follow in the event of a
typhoon.
b. Identification of Vulnerabilities and Assessment of
Capacities
Hazard
Vulnerabilities
Capacity
Risk
Assessment
Pupils
Teachers
Buildings and classroom
School properties
Organizational
Policies
High
Low
Step 3. Contingency Planning
Contingency Plan: a document that sets out an
organized, planned and coordinated course of action to be
followed in case of an emergency or disaster
Consists of:
1.Early Warning Plan:
provides for an effective way of alerting school community to an
impending hazard
- includes a universal signal
- Simple to understand, routinely practiced, consistent
Sample early warning plan for
flood
Level
Criteria
Interpretation
Classes ongoing
Warning signal
None
Required action
0
No flood
Conduct classroom
instruction as usual.
1
Floodwaters
Alert
clogging and
overflowing school
drainage ditches
5 rapid whistle blows Move all school
records, lesson plans
and materials to an
elevated shelf.
2
Floodwaters
Prepare to evacuate
beginning to enter
classrooms
10 rapid whistle
blows
Shut down all power
sources. Move pupils
to an elevated place.
3
Floodwaters
Campus completely
reaching one foot evacuated
high from the floor
15 rapid whistle
blows
Evacuate to a safe
location outside the
campus. Bring priority
items along.
Early warning plan for fire
Level
Criteria
Interpretation
Early Warning
Signals
Required
Actions
0
No Fire
Classes
ongoing
1
Smoke and burning
smell
Alert
5 rapid bell
chimes
Activate the
warning and fire
management
committees. Shut
down power
sources
2
Visible fire and more
smoke
Evacuation
underway
10 rapid bell
chimes
Evacuate to safe
holding areas.
Bring priority
items along
3
Raging fire
Campus
completely
evacuated
15 rapid bell
chimes
holding areas
until danger has
passed
None
Conduct
classroom
instruction as
usual
2. Communication Plan
Identifies the flow of information (in this case,
warning advisories) from a transmitter (a
person who provides warning information) to a
receiver who receives reports on behalf of a
school or an organization
Sample Communication Plan
Communication Plan for a “Disaster-Prepared Elementary School”
•
Designated Receiver 
Public Schools District Supervisor
Name ________________________
Phone _________________
Elementary School Principal
_________________________
Grade II Chair
Grade III Chair
Grade IV Chair
Grade V Chair
Grade VI Chair
Grade I
Teachers
Grade II
Teachers
Grade III
Teachers
Grade IV
Teachers
Grade V
Teachers
Grade VI
Teachers
Pupils
Pupils
Pupils
Pupils
Pupils
Pupils
Grade I
Chair
Fig. 12. A sample communication plan for weather and volcanic hazards
3. Evacuation Plan
• Lists the total population per grade level, along with the
number of teaching and non-teaching personnel, as well as
indicates how many people can be accommodated in the
safe holding areas
• Identifies safe holding areas for pupils and teachers if the
classrooms are no longer safe.
Sample Evacuation Plan
No. of Population to
evacuate
Grade
level Pupils
Staff
I
II
III
IV
V
VI
Safe holding areas
Location
Capacity
Population not
accommodated
Alternative
areas
Remarks
If the whole
Total
Along the school is
number Grade II, section 2, road beside affected:
for
will evacuate to the the school •Send home
grades 1 area behind
fence
pupils who
and II Gabaldon Bldg.
live nearby.
•Evacuate the
Total
others to the
number
basketball
for
court.
grade 3
Total
number
for
grades
4,5,6
Contingency Planning
4. Evacuation Map
An evacuation map shows
the routes to take from the
classroom to the safe holding
area
Sample Evacuation Map
To Camalig Centro
.
Industrial
Arts
Building
Safe holding
area
Safe holding area
Science
Room
PSDS
Office
Clinic
ALS Office
Grade VI
Grade VI
ESP Office
Home Economics
Gymnasiu
m
Building
Prop
Room
LRC
Safe holding
area
GR II
AV RM
Math
GR VI
GR I
GR I
GR IV
GR IV
GR IV
Kinder
GR II
GR II
GR III
Safe holding
area
GR III
GR III
GR V
GR V
Evacuation map for fire and earthquake of Camalig South Central School
PILLAR 1. SAFE LEARNING FACILITIES
1. Safe Learning Facilities: involves
education authorities, architects,
engineers, builders and school community
members in safe site selection, design,
construction and maintenance (including
safe and continuous access to the facility).
Safe School Checklist
PILLAR 1. SAFE LEARNING FACILITIES
 Select safe school sites and implement disaster-resilient
design and construction to make every new school a safe
school.
 Implement prioritization schema for retrofit and
replacement (including relocation) of unsafe schools.
 Minimize building and facilities non-structural and
infrastructural risks from all sources, including design as
well as interior layout and furnishings safe for survival and
evacuation.
 Incorporate access and safety for people with disabilities in
design and construction of school facilities.
 If schools are planned as temporary community shelters,
design them to meet these needs. And be sure to plan for
suitable alternate facilities for educational continuity.
PILLAR 1. SAFE LEARNING FACILITIES
 Ensure that children’s access to schools is free
from physical risks (pedestrian paths, road and
river crossings)
 Water and sanitation facilities adapted to potential
risks (rain-fed and lined latrines)
 Implement climate-smart interventions such as
rainwater harvesting, solar panels, renewable
energy, school gardens
 Plan for continuous monitoring, financing and
oversight for ongoing facilities maintenance and
safety.
Pillar 3. Risk Reduction and Resilience Education
 Develop consensus-based key messages for reducing
household and community vulnerabilities, and for
preparing for and responding to hazard impacts as a
foundation for formal and non-formal education.
 Engage students in real-life school and community
disaster management activities, including school drills for
fire (and other hazards, where applicable).
 Develop scope and sequence for teaching about critical
thinking for expected and unexpected, man-made and
natural hazards, climate change impacts, conflictprevention and problem-solving for risk reduction.
Pillar 3. Risk Reduction and Resilience Education
 Develop quality teaching and learning materials for students and
teachers. Address all dimensions of climate-smart DRR education:
disaster mechanisms, key messages for safety and preparedness,
understanding risk drivers and mitigating the consequences of
disasters, building community risk reduction capacity and a culture of
safety and resilience.
 Infuse risk reduction throughout the curriculum and provide
guidelines for integration of DRR into carrier subjects.
 Provide teacher training for both teachers and teacher trainees on
risk reduction curriculum materials and methodologies.
 Develop strategies to scale-up teacher involvement for effective
integration of these topics into formal curriculum as well as nonformal and extra-curricular approaches with local communities.
Crafting the School Disaster Management Plan (SDMP).
SCHOOL DISASTER MANAGEMENT PLAN
I Introduction
A. Purpose of the Plan: Brief summary of the hazards affecting your
school and the level of risk towards each hazard. You will also mention the
key vulnerabilities and capacities your school possesses. Then, in one short
paragraph, state your purpose (or reason) for creating this School Disaster
Management Plan.B.
B. DepEd’s Internal Policies on Disaster Preparedness and Response:
Here you will state the general disaster preparedness policies and
guidance of DepEd. You will also list the guidelines for suspension of
classes during typhoons, earthquakes, fire and other hazards.
C. Composition of Disaster Preparedness and Response Point
Persons: Here you will present the structure and membership of your
SDRRMG. List positions and names of individuals who will fill them.
Responsibilities of each position should be added as annex
Crafting the School Disaster Management Plan
(SDMP)
D. Distribution Copies: list the names of individuals and organizations
who will receive copies of your School Disaster Management Plan.
These may include DepEd representatives from the district and division
level, members of your SDRRMG, representatives from the PTCA, local
BDRRMC and MDRRMO, and any non-governmental organization you may
be collaborating with.
II.
CONTEXT ANALYSIS
A. Disaster Risk Situation This one of the most important components of
the SDMP. In this section, you will present your Risk Assessment Matrix
and Context Analysis Summary and Vulnerability and Capacity
Assessment. This section should convey the overall picture of disaster risk
at your school (needs to be updated yearly)
B. Mission of School and DepEd: Here you will list the mission of the
Department of Education for your division level, the mission of your school,
and the vision statement (if applicable) that your SDRRMG members have
created for disaster risk reduction at your school
Creating a School Disaster Management Plan (SDMP)
C. DepEd’s Mandate and Role in Disaster Management:
In this section, you will
list the pertinent highlights of DepEd Order 55, s. 2007 (available on your
resource CD). You should include the structural and nonstructural components
that have been implemented or will be implemented at your school in the coming
year. You should also list the duties and responsibilities for principals/school
heads, head teachers and classroom teachers.
D. School Staff Complement: List the names of all teaching and non-teaching
school personnel, their assigned grade levels and designations.
E. Stakeholder’s Capacity Assessment: Stakeholders are those groups and
individuals who have an important role to play in disaster risk reduction efforts at
your school. These may be DepEd personnel at the district and division level; the
PTCA and School Governing Council; members of the Local Government Units
at the barangay, municipal and provincial levels; and any nongovernmental
organizations providing technical or material support to your school, such as
Save the Children, the Philippine Red Cross, or local nonprofit and business
groups. Under each stakeholder’s name, list their contributions towards disaster
risk reduction activities at your school. What resources or services do they
provide? What actions will they undertake?
Creating a School Disaster Management Plan
(SDMP)
III. SCHOOL DEVELOPMENT PLAN FRAMEWORK
A. Development Plan Framework: This framework provides a visual representation of what
actions will be undertaken by various key players and the expected outcomes of these
interventions.
Parent-Teacher
Community Association
School
Disaster
Risk
Reduction
Managemen
t
Group
PTA
Officials
Teachers
B.E.R.T.
Plan for the
Safety of
the
Populace
to any
Disaster
Safety of all
PUPILS
and
TEACHER
S
SGC
School Governing
Council
Proposed
Training/Drills
to all School
Populace on
DRR
DRR
integrated in
curriculum
Disaster
resistant
school
building
Improvement
of water and
Electrical
favilities
Crafting a School Disaster Management Plan (SDMP)
B. Disaster Management Action Plan:
This is another extremely important
component of the SDMP. It states what specific actions stakeholders will take
to implement DRR messages, measures and actions in the school. It specifies
the activity to be accomplished, when it will occur, who is responsible, what
materials will be needed, and how it will be funded. (see matrix in session 2)
IV. CONTINGENCY PLANS :Document that sets out an organized, planned and
coordinated course of action to be followed in case of an emergency or
disaster. The plan should specify what needs to be done, who is responsible
for doing it, when it should be done.
A. Early Warning Plans: It is essential to have a uniform early warning system
for fire and flood at your school. Just as PAGASA issues alert warnings for
oncoming storms, your school needs to have its own warning system in place
for potential threats. The warning system should include a specific signal (bells
or whistle) for each warning level – from alert, to ready stage, to evacuate.
All pupils and staff need to be fully aware of the signals so they can properly
respond to an emergency.
Summary of SDMP
Hazard
Flood
Preparedness Prevention and
Vulnerabilities
Plan
Mitigation Plan
Learners
Teachers
Buildings/
Classroom
School
Properties and
equipment
Response
Plan
Rehabilitation
and Recovery
Plan
School Disaster Management Plan
1. School Disaster Risk Reduction
Management Group structure
2. Hazard Vulnerability Capacity Assessment
3. Hazard/Risk Map
4. Contingency plan
a. Early warning plan (per hazard)
b. Communication plan
c. Evacuation Plan
d. Evacuation Map
5. Children’s DRR Brigade
Daghang Salamat!