School Disaster Management and Contingency Planning About Manish Kumar Mondal IX-B KV Sector – 31D 9 th B Chandigarh Disasters in the Philippines and their Adverse Effects 2 SDMP : CONTENT I. Comprehensive School Safety (Framework) II. School Disaster Management Planning Roles and Responsibilities 1. Leadership and Coordination 2. Representation 3. Involvement of Students, Parents and Community 4. Steps, Activities, Guidance and Forms III. School Disaster Management Plan STEP 1. Know Your Dangers STEP 2. Reduce Your Dangers STEP 3. Prepare to Respond STEP 4. Plan for Educational Continuity STEP 5. Monitor, Share, and Reach-Out STEP 6. Implement your Plan, and be Flexible The goals of DRR in the education sector #1. To protection children's right to safety and survival, and #2. To protect children's right to educational continuity. In the process we will also be safeguarding educational investments and strengthening disaster resilience everywhere, through education. COMPREHENSIVE SCHOOL SAFETY COMPREHENSIVE SCHOOL SAFETY II. SDMP: Roles and Responsibilities 1. Leadership and coordination School safety is the job of the entire school community. However, school disaster and emergency management requires leadership and coordination by school administration, and involvement of teachers, staff, students, parents and neighbors. The committee responsible for school disaster and emergency management is responsible for leading in the following five steps before a disaster, and one step during and after a disaster: STEP 1. Know Your Dangers STEP 2. Reduce Your Dangers STEP 3. Prepare to Respond STEP 4. Plan for Educational Continuity STEP 5. Monitor, Share, and Reach-out STEP 6. Implement your Plan, and be Flexible It also develops, adapts, implements, and updates the school disaster management plan annually. It encourages personal and organizational preparedness, guides mitigation work, assures two fire and building evacuation drills annually, and leads one full simulation drill annually, evaluates the results, and adjusts the plan accordingly. Ideally the committee is empowered by and maintains formal links between school and disaster management authorities. II. SDMP: Roles and Responsibilities 2. Representation If your school already has a school-based management committee, school improvement committee, or educational development committee , then the roles and responsibilities for school disaster and emergency management should be included through a regular part of the agenda, some special meetings, or a sub-committee. To do this well, you need be sure that the following are represented in the process: administration, faculty, staff, students, parents, and local disaster management committee representative. Be sure to also consult with students with disabilities and their parents, with minority language groups, and with both girls and boys, so that all of their needs are considered. During the actual response or immediate recovery, external representation will also be critical. This includes representation in Local DRRMO meetings, education cluster meetings and inter-cluster meetings. II. SDMP: Roles and Responsibilities 3. Involve Students, Parents and Community Be sure to involve students in your planning. Please see the accompanying "SCHOOL DISASTER MANAGEMENT: ACTIVITIES FOR CHILD/YOUTH PARTICIPATION" for activities related to each step of your planning, that can be adapted for different age groups and abilities. Students will have many creative ideas and solutions to problems, and can become mentors to younger and new students. Be sure to also involve parents. You will need their help in order to succeed. Link and coordinate your school disaster management plan with others in the community, who also care about school safety and educational continuity. II. SDMP: Roles and Responsibilities 4. Steps, Activities, Guidance and Forms •The committee should annually conduct the following activities and complete the following forms. One way to organize this is to cover one major step per month. Related activities for student and family participation are provided in the SCHOOL DISASTER MANAGEMENT ACTIVITIES FOR CHILD/YOUTH PARTICIPATION. The Role of the DRRM Focal Person National DRRMO Regional Division School School Disaster Management and Contingency Plan School Disaster Management and Contingency Plan School Disaster Management and Contingency Plan A comprehensive plan of action that SDRRMG members will develop together to demonstrate how your school will prepare for and respond to disasters What is the purpose of establishing an SDRRMG or Committee? Provide a coordinated and effective response to disaster and emergency situations Protect and preserve the health, safety and well-being of pupils, teachers Ensure that all school members know what to do in the event of an emergency or disasterPut prevention and preparedness systems in place at the school level to minimize the damaging effects of disasters Step 1: Organizing the SDRRMG.... School Disaster Risk Reduction and Management Group Functions of SDRRMG SDRRMG is responsible for creating and enforcing the School Disaster Management Plan (SDMP) Constantly monitor, evaluate and assess the safety and security issues at the school and the hazards, risks and vulnerabilities affecting student and teachers. What would be the Composition of the SDRRMG? Describe what is in the picture .. Who is Responsible for activity… Picture No. 1 Picture Number 2 Picture Number 3 Picture Number 4 Picture Number 5 Evacuate Now! Prepare for possible evacuation! Be on Alert! Picture 6 Picture Number 7 Picture number 8 SDRRMG Structure.. Which one is applicable to your setting…? Chairperson BDRRMC MDRRMC Vice Chairperson Transportation Security Supply Fire Mgt Early Warning Relief First Aid Search & Rescue Communication Evacuation and Camp Management Damage Control Step 2. Hazard, Vulnerability and Capacity Assessment KNOW YOUR DANGERS Assess your risks, hazards, vulnerabilities and capacities; Plan for risk reduction, response and educational continuity; Learn and spread key messages for disaster risk reduction; Learn standard operating procedures and practice with school drills. Involve and communicate with your community. Hazards to consider: Earthquake Flood Fire Winter Storms / Extreme Cold Hurricane/Cyclone/Typhoon Glacial Lake Outburst Flood Tornado Hail Storm Lightening Heat Wave Drought Pandemic (eg. HIV/AIDS, Flu) Avalanche Hazardous Materials Release Landslide Debris Flow Volcano Air pollution Water pollution Land contamination Transportation Accident (eg train, ship, highway) Water shortage Power shortage Food shortage Pest infestation Playground Accident Workshop or Laboratory Accident Student Road Accident Student Illness / Epidemic Food Poisoning Student Fight Student with Weapon Student Suicide or attempt Civil Unrest Terrorism Unexploded ordinance Other (specify) HAZARD IDENTIFICATION AND MAPPING Has two parts: • base map, which is drawn on your illustration board or cartolina • hazard overlays, which are drawn on clear plastic sheets HAZARD IDENTIFICATION AND MAPPING Sheet 1 Flooding Sheet 2 Typhoons Sheet 3 Earthquakes Sheet 4 Dry Spells Sheet 5 Fire Sample.. Fig. 6. Sample of a base map Fig. 7. Sample of hazard overlays Hazard Identification and Mapping…. How to make the map? 1.Sketch school & community in bond paper then transfer to an illustration board or cartolina 2.Use symbols to represent buildings, river, houses, etc HAZARD IDENTIFICATION AND MAPPING Concrete house Chapel Road trails Legend for base map symbols Brgy. hall Nipa hut River, creek School boundary HAZARD IDENTIFICATION AND MAPPING Severe flood Mudslide, flashflood Tsunami Volcanic hazards Fire Legend: Overlay map Earthquake HAZARD IDENTIFICATION AND MAPPING Using the hazard map, residents of Ilawod, Guinobatan, show their fellow residents which areas of their community are particularly vulnerable to flooding. HAZARD IDENTIFICATION AND MAPPING Residents of Barangay Poblacion, Guinobatan, use Children from Gorong-gorong, Nabua, use colored markers to draw symbols of typhoons, fire and their hazard map to demonstrate the safest earthquake on their hazard overlay sheets. evacuation route to follow in the event of a typhoon. b. Identification of Vulnerabilities and Assessment of Capacities Hazard Vulnerabilities Capacity Risk Assessment Pupils Teachers Buildings and classroom School properties Organizational Policies High Low Step 3. Contingency Planning Contingency Plan: a document that sets out an organized, planned and coordinated course of action to be followed in case of an emergency or disaster Consists of: 1.Early Warning Plan: provides for an effective way of alerting school community to an impending hazard - includes a universal signal - Simple to understand, routinely practiced, consistent Sample early warning plan for flood Level Criteria Interpretation Classes ongoing Warning signal None Required action 0 No flood Conduct classroom instruction as usual. 1 Floodwaters Alert clogging and overflowing school drainage ditches 5 rapid whistle blows Move all school records, lesson plans and materials to an elevated shelf. 2 Floodwaters Prepare to evacuate beginning to enter classrooms 10 rapid whistle blows Shut down all power sources. Move pupils to an elevated place. 3 Floodwaters Campus completely reaching one foot evacuated high from the floor 15 rapid whistle blows Evacuate to a safe location outside the campus. Bring priority items along. Early warning plan for fire Level Criteria Interpretation Early Warning Signals Required Actions 0 No Fire Classes ongoing 1 Smoke and burning smell Alert 5 rapid bell chimes Activate the warning and fire management committees. Shut down power sources 2 Visible fire and more smoke Evacuation underway 10 rapid bell chimes Evacuate to safe holding areas. Bring priority items along 3 Raging fire Campus completely evacuated 15 rapid bell chimes holding areas until danger has passed None Conduct classroom instruction as usual 2. Communication Plan Identifies the flow of information (in this case, warning advisories) from a transmitter (a person who provides warning information) to a receiver who receives reports on behalf of a school or an organization Sample Communication Plan Communication Plan for a “Disaster-Prepared Elementary School” • Designated Receiver Public Schools District Supervisor Name ________________________ Phone _________________ Elementary School Principal _________________________ Grade II Chair Grade III Chair Grade IV Chair Grade V Chair Grade VI Chair Grade I Teachers Grade II Teachers Grade III Teachers Grade IV Teachers Grade V Teachers Grade VI Teachers Pupils Pupils Pupils Pupils Pupils Pupils Grade I Chair Fig. 12. A sample communication plan for weather and volcanic hazards 3. Evacuation Plan • Lists the total population per grade level, along with the number of teaching and non-teaching personnel, as well as indicates how many people can be accommodated in the safe holding areas • Identifies safe holding areas for pupils and teachers if the classrooms are no longer safe. Sample Evacuation Plan No. of Population to evacuate Grade level Pupils Staff I II III IV V VI Safe holding areas Location Capacity Population not accommodated Alternative areas Remarks If the whole Total Along the school is number Grade II, section 2, road beside affected: for will evacuate to the the school •Send home grades 1 area behind fence pupils who and II Gabaldon Bldg. live nearby. •Evacuate the Total others to the number basketball for court. grade 3 Total number for grades 4,5,6 Contingency Planning 4. Evacuation Map An evacuation map shows the routes to take from the classroom to the safe holding area Sample Evacuation Map To Camalig Centro . Industrial Arts Building Safe holding area Safe holding area Science Room PSDS Office Clinic ALS Office Grade VI Grade VI ESP Office Home Economics Gymnasiu m Building Prop Room LRC Safe holding area GR II AV RM Math GR VI GR I GR I GR IV GR IV GR IV Kinder GR II GR II GR III Safe holding area GR III GR III GR V GR V Evacuation map for fire and earthquake of Camalig South Central School PILLAR 1. SAFE LEARNING FACILITIES 1. Safe Learning Facilities: involves education authorities, architects, engineers, builders and school community members in safe site selection, design, construction and maintenance (including safe and continuous access to the facility). Safe School Checklist PILLAR 1. SAFE LEARNING FACILITIES Select safe school sites and implement disaster-resilient design and construction to make every new school a safe school. Implement prioritization schema for retrofit and replacement (including relocation) of unsafe schools. Minimize building and facilities non-structural and infrastructural risks from all sources, including design as well as interior layout and furnishings safe for survival and evacuation. Incorporate access and safety for people with disabilities in design and construction of school facilities. If schools are planned as temporary community shelters, design them to meet these needs. And be sure to plan for suitable alternate facilities for educational continuity. PILLAR 1. SAFE LEARNING FACILITIES Ensure that children’s access to schools is free from physical risks (pedestrian paths, road and river crossings) Water and sanitation facilities adapted to potential risks (rain-fed and lined latrines) Implement climate-smart interventions such as rainwater harvesting, solar panels, renewable energy, school gardens Plan for continuous monitoring, financing and oversight for ongoing facilities maintenance and safety. Pillar 3. Risk Reduction and Resilience Education Develop consensus-based key messages for reducing household and community vulnerabilities, and for preparing for and responding to hazard impacts as a foundation for formal and non-formal education. Engage students in real-life school and community disaster management activities, including school drills for fire (and other hazards, where applicable). Develop scope and sequence for teaching about critical thinking for expected and unexpected, man-made and natural hazards, climate change impacts, conflictprevention and problem-solving for risk reduction. Pillar 3. Risk Reduction and Resilience Education Develop quality teaching and learning materials for students and teachers. Address all dimensions of climate-smart DRR education: disaster mechanisms, key messages for safety and preparedness, understanding risk drivers and mitigating the consequences of disasters, building community risk reduction capacity and a culture of safety and resilience. Infuse risk reduction throughout the curriculum and provide guidelines for integration of DRR into carrier subjects. Provide teacher training for both teachers and teacher trainees on risk reduction curriculum materials and methodologies. Develop strategies to scale-up teacher involvement for effective integration of these topics into formal curriculum as well as nonformal and extra-curricular approaches with local communities. Crafting the School Disaster Management Plan (SDMP). SCHOOL DISASTER MANAGEMENT PLAN I Introduction A. Purpose of the Plan: Brief summary of the hazards affecting your school and the level of risk towards each hazard. You will also mention the key vulnerabilities and capacities your school possesses. Then, in one short paragraph, state your purpose (or reason) for creating this School Disaster Management Plan.B. B. DepEd’s Internal Policies on Disaster Preparedness and Response: Here you will state the general disaster preparedness policies and guidance of DepEd. You will also list the guidelines for suspension of classes during typhoons, earthquakes, fire and other hazards. C. Composition of Disaster Preparedness and Response Point Persons: Here you will present the structure and membership of your SDRRMG. List positions and names of individuals who will fill them. Responsibilities of each position should be added as annex Crafting the School Disaster Management Plan (SDMP) D. Distribution Copies: list the names of individuals and organizations who will receive copies of your School Disaster Management Plan. These may include DepEd representatives from the district and division level, members of your SDRRMG, representatives from the PTCA, local BDRRMC and MDRRMO, and any non-governmental organization you may be collaborating with. II. CONTEXT ANALYSIS A. Disaster Risk Situation This one of the most important components of the SDMP. In this section, you will present your Risk Assessment Matrix and Context Analysis Summary and Vulnerability and Capacity Assessment. This section should convey the overall picture of disaster risk at your school (needs to be updated yearly) B. Mission of School and DepEd: Here you will list the mission of the Department of Education for your division level, the mission of your school, and the vision statement (if applicable) that your SDRRMG members have created for disaster risk reduction at your school Creating a School Disaster Management Plan (SDMP) C. DepEd’s Mandate and Role in Disaster Management: In this section, you will list the pertinent highlights of DepEd Order 55, s. 2007 (available on your resource CD). You should include the structural and nonstructural components that have been implemented or will be implemented at your school in the coming year. You should also list the duties and responsibilities for principals/school heads, head teachers and classroom teachers. D. School Staff Complement: List the names of all teaching and non-teaching school personnel, their assigned grade levels and designations. E. Stakeholder’s Capacity Assessment: Stakeholders are those groups and individuals who have an important role to play in disaster risk reduction efforts at your school. These may be DepEd personnel at the district and division level; the PTCA and School Governing Council; members of the Local Government Units at the barangay, municipal and provincial levels; and any nongovernmental organizations providing technical or material support to your school, such as Save the Children, the Philippine Red Cross, or local nonprofit and business groups. Under each stakeholder’s name, list their contributions towards disaster risk reduction activities at your school. What resources or services do they provide? What actions will they undertake? Creating a School Disaster Management Plan (SDMP) III. SCHOOL DEVELOPMENT PLAN FRAMEWORK A. Development Plan Framework: This framework provides a visual representation of what actions will be undertaken by various key players and the expected outcomes of these interventions. Parent-Teacher Community Association School Disaster Risk Reduction Managemen t Group PTA Officials Teachers B.E.R.T. Plan for the Safety of the Populace to any Disaster Safety of all PUPILS and TEACHER S SGC School Governing Council Proposed Training/Drills to all School Populace on DRR DRR integrated in curriculum Disaster resistant school building Improvement of water and Electrical favilities Crafting a School Disaster Management Plan (SDMP) B. Disaster Management Action Plan: This is another extremely important component of the SDMP. It states what specific actions stakeholders will take to implement DRR messages, measures and actions in the school. It specifies the activity to be accomplished, when it will occur, who is responsible, what materials will be needed, and how it will be funded. (see matrix in session 2) IV. CONTINGENCY PLANS :Document that sets out an organized, planned and coordinated course of action to be followed in case of an emergency or disaster. The plan should specify what needs to be done, who is responsible for doing it, when it should be done. A. Early Warning Plans: It is essential to have a uniform early warning system for fire and flood at your school. Just as PAGASA issues alert warnings for oncoming storms, your school needs to have its own warning system in place for potential threats. The warning system should include a specific signal (bells or whistle) for each warning level – from alert, to ready stage, to evacuate. All pupils and staff need to be fully aware of the signals so they can properly respond to an emergency. Summary of SDMP Hazard Flood Preparedness Prevention and Vulnerabilities Plan Mitigation Plan Learners Teachers Buildings/ Classroom School Properties and equipment Response Plan Rehabilitation and Recovery Plan School Disaster Management Plan 1. School Disaster Risk Reduction Management Group structure 2. Hazard Vulnerability Capacity Assessment 3. Hazard/Risk Map 4. Contingency plan a. Early warning plan (per hazard) b. Communication plan c. Evacuation Plan d. Evacuation Map 5. Children’s DRR Brigade Daghang Salamat!