Bitfury – Inplenion. ERP Implementation
Phase 1. Discovery and BRD
Project kick-off call
23 November 2021
AT
Discovery
# Person
1 Carlo Frondaroli
2 Vadim Krutov
3 Oleg Blinkov
4 Alexey Deyneko
5 Oleg Voronkov
6 Vincent Schreuder
7 Ellen Gormley
8 Natalia Tcarakova
9 Dmitry Strukov
10 Mike Hurton
11 Katerina Doykova
12 Paul Doodson
13 Henk van der Merwe
14 Naeem Essop
15 Gabriel Burgener
16 Mariana Pencheva
17 Suzanne Stoop
2
Phase Project Team
Department
Finance
Strategy & Business efficiency
Mining Operations
IT and Infrastructure
Strategy & Business efficiency
Supply Chain Management
Finance
Hardware Sales
Strategy & Business efficiency
LiquidStack
IT and Infrastructure
Finance
Position
CFO
Chief of staff
Head of DC Development & Operations
IT and Digital Transformation Director
Business Efficiency Manager
Supply Chain Manager
Finance Director
Head of Customer Care
Senior Strategic Analysis Manager
Financial Controller
IT Product owner
NetSuite Administrator
Role
Project Sponsor
Project Director
SME
SME
Co-Project Manager
Co-Project manager, SCM Process owner
SME
SME
SME
SME
SME
SME
Contract owner form Inplenion side
Co-Project Manager
SME
SME
SME
@
carlo.frondaroli@bitfury.com
vadim.krutov@bitfury.com
oleg.blinkov@bitfury.com
alexey.deyneko@bitfury.com
oleg.voronkov@bitfury.com
vincent.schreuder@bitfury.com
natalia.tcarakova@bitfury.com
ellen.gormley@bitfury.com
dmitry.strukov@bitfury.com
mike.hurton@liquidstack.com
katerina.doykova@bitfury.com
paul.doodson@bitfury.com
henk.vdmerwe@inplenion.com
naeem.essop@inplenion.com
gabriel.burgener@inplenion.com
mariana.pencheva@inplenion.com
suzanne.stoop@inplenion.com
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Discovery
Phase Objectives and approach
Discovery phase objective is to acquire implementation playbook - Business requirements document (BRD), which is containing:
 To-be processes described
 Approach to to-be processes automation:
 Ready for implementation in vanilla NetSuite
 The list of Netsuite customizations and automation/arrangement outside system
 Highlevel architecture design
 Implementation phases, anticipated timelines and workload
 Implementation risks register
What should be addressed:
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Define Objects for master data
Sales orders lifecycle management
Procurement and Purchase Order lifecycle management
Inventory management
Manufacturing management
Delivery and logistics management
Demand and Supply planning and balancing
How should be performed – Bitfury and Inplenion will work as a single team in close cooperation with regard to this project phase:
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Discover as-is processes in depth
Bring best practices and Netsuite specifics on the table
Identify chellenges and produce options
Describe dilemmas and facilitate discussion to the decision
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Scope
structure
Project scope is structured from NetSuite implementation sequence perspective:
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Inventory Valuation Method (Direct Cost Evaluation…)
Transition (Dummy) Items for Order2Cash Phase 1
Contract Manufacturing Locations
Traceability
Warehousing, Inflow, Outflow, and Transit
Inventory Transfer (Wafers Transfer to Taiwan)
Inventory Transfer (Chips Transfer to Taiwan)
Inventory Transfer (Chips & PSU Transfer to China)
Transfer (Servers Transfer to Data Centres – EU
Inventory Items and Fixed Assets
Fixed Assets to Inventory Conversion – Inplenion Solution
Order2Cash
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Order Management Process (Sales Channels, Order Types, Users)
Outbound Shipment and Fulfilment Process (Shipment Terms, Customs,)
Payments and AR Register
Intercompany Order Management
Workflow
Procure2Pay
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Procurement Management (Vendors, Pos, Users)
Inbound Shipments and Item Receipts Internal & at Contract Manufacturers
Landed Costs Internal & at Contract Manufacturers
Payments, and AP Register
Workflow
Inventory Management
4
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Scope
structure
Project scope is structured from NetSuite implementation sequence perspective:
Manufacturing
Data Centers and Locations
Demand & Supply Planning
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Assemblies, Sub-Assemblies, Serialized Assemblies,
BOM Setup
Inventory Accounting/Costing Setup
Contract Manufacturing Setup
Contract Manufacturing Make to Stock Process (Chips, PSU)
Wafers cutting and Chips Production Inplenion Solution
Contract Manufacturing Make to Order Process (Servers)
Serialized Assemblies and Fixed Assets
Inbound and Outbound Transfer
Evaluation of manufacturing capacity planning alter natives
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New Data Centres
Operations of Data Centres
Locations and Contract Manufacturers Locations
Financial Impact for Consignment
Reporting and Classification
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Demand Planning Overall Process
Sales Forecast Opportunities and Weighted Average
Orders to Demand Plan
MRP (Push Approach for Wafers / Chips / PSU)
MRP (Pull Approach for Servers)
Item Supply Planning
Outcome Procurement
NetSuite Planning and Budgeting (Optional)
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Project
management structure and roles
Project Committee board
Bitfury:
• Carlo Frondaroli – CFO, Role: Project sponsor
• Vadim Krutov - Chief of staff, Head of Strategy & Business efficiency, Head of Commercial
stream, Role: SME. Project Director
• Oleg Blinkov - Head of DC Development, Operations and SCM;
• Alexey Deyneko - IT and Digital Transformation Director
Inplenion:
• Henk van der Merwe – Program director; Role: Contract owner form Inplenion side
Project Management
Bitfury
•
Oleg Voronkov – Role: Project manager
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Vincent Schreuder – Role: Co-Project manager, SCM Process owner
Inplenion
•
Naeem Essop – Role: Project manager
Workshop Streams
Bitfury
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Vincent Schreuder – Head of SCM, Role: SME
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Natalia Tcarakova – Head of Customer Care, Role: SME
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Oleg Voronkov – Business Efficiency manager, Acting Customer Care function supervisor, Role: SME
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Ellen Gormley – Finance Director, Role: SME
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Dmitry Strukov – Role: Accounting architecture and audit SME
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Mike Hurton - Financial Controller, LiquidStack, Role: SME
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Katerina Doykova – IT Product owner, Role: SME
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Paul Doodson - NetSuite Administrator, Role: SME
Inplenion
•
Gabriel Burgener
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Mariana Pencheva
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Suzanne Stoop
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Project direction and goal setting
Decisions on dilemmas and options
Progress assessment
Resources delegation
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Scope and Schedule management
Team orchestration
Risks management and mitigation
Dilemmas description and reporting for decision making
Progress Reporting
Communication support
Project administration
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Subject matter expertise and Process description by owners – as-is processes
and current business practice
NetSuite as-is setup and access by System owners and administration
Elaboration of to-be processes description with Best practices
Deliverables drafting and validation
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Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Communication
Forum
guidance
Frequency
Project Committee call Thursday @ 1
CET bi-weekly
Forum Representation
Inplenion and BITFURY Key Team
Members
Project management
call
Monday,
Inplenion to send BITFURY
Wednesday sync
Progress Reporting
frequency
WeeklyOnce a
week Thursday
morning
Project
communication space
Inplenion Internal
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Project chat – MS Teams (project
managers and workshop groups)
SharePoint space
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Discovery
8
Phase timelines
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confidential and may not be reproduced, transmitted or used in any
form.
AT
Initial
Workshop sessions timelines
Proposed Date/time
Session Length
Topic
Suggestion:
To discuss as part of Kick-off
(we’ll have 1 hour call)
20min
High-level overview, parking lot Focus on general company details (locations, market, number of
employees, etc.) confirming agenda/participants, general
preferences, build-out of initial parking lot topics and scope for all
topics
Bitfury:
●
Carlo Frondaroli
●
Vadim Krutov
●
Oleg Blinkov
●
Alexey Deyneko
●
Oleg Voronkov
●
Vincent Schreuder
●
The rest of team is optional
Inplenion:
●
Meenakshi Sooneeram
●
….
●
….
30th of November
10:00 - 11:40 CET
OR
14:00 - 15:40 CET
1hr40min
Design to Build
Bitfury:
●
Oleg Voronkov
●
Vincent Schreuder
●
Ellen Gormley
●
Dmitry Strukov
●
Mike Hurton
●
+ Finance controllers
Inplenion:
●
Meenakshi Sooneeram
●
Warwick Smith
●
….
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Agenda
Focus on item strategy, warehouse setup, inventory management
Who should attend
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Initial
Workshop sessions timelines
Proposed Date/time
Session Length
Topic
Agenda
Who should attend
1st of December
10:00 - 12:00 CET
OR
14:00 - 16:00 CET
2hr
Procure to Pay
Focus on Expense reporting, inventory planning, purchasing, receiving,
vendor returns
6th of December
10:00 - 12:00 CET
OR
14:00 - 16:00 CET
2hr
Order to Cash
Focus on shipping, quotes, orders, fulfillment, invoicing, payment
collection, RMA
Bitfury:
●
Oleg Voronkov
●
Vincent Schreuder
●
Ellen Gormley
●
Dmitry Strukov
●
Mike Hurton
●
Paul Doodson
●
+ Finance controllers
Inplenion:
●
Meenakshi Sooneeram
●
Tanja Chater
●
….
Bitfury:
●
Oleg Voronkov
●
Vincent Schreuder
●
Natalia Tcarakova
●
Mike Hurton
Inplenion:
●
Meenakshi Sooneeram
●
….
●
….
10
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Initial
Workshop sessions timelines
Proposed Date/time
Session Length
Topic
Agenda
7th of December
2hr
Plan to Produce
2hr
Demand Planning
Work Order, BOM, Manufacturing Cost Templates, WIP, Bitfury:
Manufacturing Routings, Outsourced Manufacturing
●
Oleg Voronkov
●
Vincent Schreuder
●
Dmitry Strukov
●
Mike Hurton
Inplenion:
●
Meenakshi Sooneeram
●
Warwick Smith
●
….
Safety Stock, Let Sizing Method, Fixed Lot Size, Supply Bitfury:
Planning Periods, Supply Type, Demand Source,
●
Oleg Voronkov
Forward and Backward Consumption Days, Demand and●
Vincent Schreuder
Planning Time Fences, Reschedule In/Out Days
●
Dmitry Strukov
●
Mike Hurton
Inplenion:
●
Meenakshi Sooneeram
●
Warwick Smith
●
Tanja Chater
13:00 - 15:00 CET
13th of December
10:00 - 11:30 CET
OR
13:00 - 14:30 CET
11
Who should attend
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Initial
Workshop sessions timelines
Proposed Date/time
Session Length
Topic
Agenda
Who should attend
14th of December
1hr30min
Record to Report
Focus on Accounting, Finances, Taxes, etc.
30min
Parking lot review
Review of any questions not addressed in other topics,
customizations
Bitfury:
●
Oleg Voronkov
●
Vincent Schreuder
●
Ellen Gormley
●
Dmitry Strukov
●
Mike Hurton
●
+ Finance controllers
Inplenion:
●
Meenakshi Sooneeram
●
….
….
Bitfury:
●
Oleg Voronkov
●
Vincent Schreuder
●
Ellen Gormley
●
Dmitry Strukov
●
Mike Hurton
●
+ Finance controllers
Inplenion:
●
Meenakshi Sooneeram
●
….
10:00 - 11:30 CET
OR
13:00 - 14:30 CET
To be confirmed by Client
12
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
AT
Questions
13
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.
Thank you
14
Legal Notice: All information in this presentation is strictly
confidential and may not be reproduced, transmitted or used in any
form.