Downstream Non-R2 Certified Refurbisher Checklist
Document #
Vendor
Name:
Other
Business
Names:
Address:
This checklist is designed for the evaluation of potential refurbishers under R2:2013 Provision 6(c)(3) for equipment that is
non-functional or untested and in need of testing/repair. This checklist is tailored to vendors who are not R2:2013
Certified.
Document the equipment sent to this refurbisher for testing and/or repair. Describe the processing techniques by the
downstream vendor for each type of equipment. Remove or change equipment types specific to each downstream
vendor.
Equipment
Processing Technique
Desktops
Laptops
Peripherals
Network Equipment
Rechargeable Batteries
LCD TV’s/Monitors
Printers
Cellular Devices
Revision Date:
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Downstream Non-R2 Certified Refurbisher Checklist
Document #
Requirements for non-R2:2013 certified Refurbishers
These requirements are documented in R2:2013 Provision 6(c)(3). The cross-referenced provisions are extracted here for all the
requirements incorporated in 6(c)(3). Downstream refurbishers are required to meet the requirements of Provision 6 in order to
qualify as a downstream refurbisher under Provision 6(c)(3). Any outsourcing to a downstream refurbisher is therefore expected to
meet the same requirements as imposed on the R2:2013 certified recycler.
Prov.
6(c)(3)(B)(ii)
6(b)(1)
6(b)(2)
6(b)(3)
6(b)(3)
6(c)
Requirement
Verify that the downstream refurbisher
does not resell equipment in untested
or non-functioning condition?
Does the refurbisher label and sort
each shipment downstream to track
throughput?
Does the refurbisher sanitize all data on
reusable equipment before it is
shipped downstream?
Does the refurbisher handle and
package shipments for reuse to prevent
damage of the equipment during
transit?
Does the refurbisher package
shipments for reuse in light of the risks
posed during shipment? For example,
refurbished batteries packaged
according to transport regulations to
prevent fires or spills.
Verification
Are shipments by the refurbisher for
reuse identified prior to shipment as:
(1) Tested for Full Functions, R2/Ready
for Reuse;
-or(2) Tested for Key Functions, R2/Ready
for Resale
If downstream refurbisher produces fully functional equipment ready for reuse, verify these requirements.
6(c)(1)(A)
Tested and Full Functions, R2/Ready
for Reuse – Are all equipment functions
tested, working properly and ready for
reuse as if it were new?
6(c)(1)(A)
Is R2/Ready for Reuse equipment
loaded with legally licensed software,
drivers, and configured?
6(c)(1)(B)
Is the refurbisher currently certified to
RIOS or ISO 9001 for refurbishment
activities?
6(c)(1)(B)
If not certified to RIOS or ISO 9001, has
the refurbisher documented a Quality
Assurance Policy?
6(c)(1)(B)
If not certified to RIOS or ISO 9001, has
the refurbisher documented a Quality
Assurance Plan?
Revision Date:
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Downstream Non-R2 Certified Refurbisher Checklist
Prov.
6(c)(1)(B)
6(c)(1)(B)
6(c)(1)(C)
6(c)(1)(C)
6(c)(1)(C)
6(c)(1)(C)
6(c)(1)(C)
6(c)(1)(D)
6(c)(1)(E)
Requirement
Does the Quality Assurance Plan
include steps to verify the accuracy of
test methods (monitoring) and test
equipment (calibration)?
Does the Quality Assurance Plan
include procedures to maintain records
of verification and results of testing?
Does the refurbisher have a written
Product Return Policy which includes
specific policies for R2/Ready for Reuse
equipment?
Does the refurbisher have a written
Product Return Plan that includes plans
for R2/Ready for Reuse equipment
sold?
Is the Product Return Policy and Plan
appropriate for the final destination of
R2 Ready for Reuse equipment
Is the Product Return Policy and Plan
appropriate for the type of equipment
sold to an end user as R2 Ready for
Reuse?
Has the Product Return Policy and Plan
been communicated to buyers and
sales persons as one step in the
implementation?
Is the refurbishers R2/Ready for Reuse
equipment and components clean and
free of major cosmetic defects?
Does the refurbisher ensure that
R2/Ready for Reuse equipment or
components meet the requirements of
the recipient?
Revision Date:
Document #
Verification
Published Revision:
© 2014 R2 Solutions – All Rights Reserved
Downstream Non-R2 Certified Refurbisher Checklist
Document #
If downstream refurbisher produces equipment tested for key functions and ready for resale, verify these requirements.
6(c)(2)(A)
Tested for Key Functions, R2/Ready for
Resale – Does the refurbisher use
effective test methods and testing
equipment to confirm that the Key
Functions of the equipment or
components are working properly? For
example, are “key functions” defined
for each type of equipment and
processes written to specify expected
results for “working”?
6(c)(2)(B)
Is the refurbisher currently certified to
RIOS or ISO 9001 for refurbishment
activities?
6(c)(2)(B)
If not certified to RIOS or ISO 9001, has
the refurbisher documented a Quality
Assurance Policy?
6(c)(2)(B)
If not certified to RIOS or ISO 9001, has
the refurbisher documented a Quality
Assurance Plan?
6(c)(2)(B)
Does the Quality Assurance Plan
include steps to verify the accuracy of
test methods (monitoring) and test
equipment (calibration)?
6(c)(2)(B)
Does the Quality Assurance Plan
include procedures to maintain records
of verification and results of testing?
6(c)(2)(D)
Does the refurbisher have a written
Product Return Policy which includes
specific policies for R2/Ready for Resale
equipment?
6(c)(2)(D)
Does the refurbisher have a written
Product Return Plan that includes plans
for R2/Ready for Resale equipment
sold?
6(c)(2)(D)
Is the Product Return Policy and Plan
appropriate for the final destination of
R2 Ready for Resale equipment?
6(c)(2)(D)
Is the Product Return Policy and Plan
appropriate for the type of equipment
sold?
6(c)(2)(D)
Has the Product Return Policy and Plan
been communicated to buyers and
sales persons as one step in the
implementation?
6(c)(2)(C)
Does the refurbisher disclose to buyers
in writing any functions that are not
working properly with R2/Ready for
Resale shipments?
6(c)(2)(C)
Does the refurbisher provide a
description of cosmetic defects and
missing components in writing with
R2/Ready for Resale shipments?
Revision Date:
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Downstream Non-R2 Certified Refurbisher Checklist
6(c)(2)(E)
Document #
Does the refurbisher ensure that the
equipment or components meet the
specifications of the recipient vendor or
the end user?
Data Destruction Requirements
If equipment is not sanitized of data prior to shipment from the R2:2013 recycler, then the downstream refurbisher must meet the
requirements of Provision 8 for Data Destruction. Use the Downstream Data Destruction Vendor Checklist to qualify the refurbisher
for Data Destruction requirements under R2:2013 Provision 6(b)(2).
5-Downstream Data Destruction Vendor Checklist.docx
Recycling of Residual equipment containing FMs
Downstream refurbishers who are not certified to R2:2013 must also meet the downstream requirements for recycling residual
components containing Focus Materials from the refurbishment process. This includes any components removed during repair that
contain FMs. It also includes any equipment that could not be resold or could not be repaired to a working status and therefore
must be recycled. Use the Downstream Non-R2:2013 Certified Recycler Checklist to qualify the refurbisher to the Provision 3 and
Provision 5 requirements for recycling of these residuals.
Downstream Non-R2:2013 Certified Recycler Checklist.docx
The above information applies to the minimum requirements of R2:2013 Provision 6 for downstream due diligence of refurbishers
not certified to R2:2013. Additional evaluation is recommended. Onsite audits are encouraged.
Revision Date:
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© 2014 R2 Solutions – All Rights Reserved
Downstream Non-R2 Certified Refurbisher Checklist
Document #
Year 1
Evaluator:
Attached
Evidence:
Comments:
Status:
☐ Approved
☐ Suspended
Date
Completed:
Year 2
Evaluator:
Attached
Evidence:
Comments:
Status:
☐ Approved
☐ Suspended
Date
Completed:
Year 3
Evaluator:
Attached
Evidence:
Comments:
Status:
☐ Approved
☐ Suspended
Date
Completed:
Revision Date:
Published Revision:
© 2014 R2 Solutions – All Rights Reserved