Writing Field and Technical
Reports
To survive and thrive in the knowledge Age,
you are expected to know hoe access,
process, and prepare information to
accomplish your various personal and
professional objectives. If not for any other
reason but for personal development , and to
be “in loop”, you should know how to read and
prepare different kinds of reports. Knowing
how to preparethese reports enhance your
ability to organize logically and present clearly
your data and insights.
You would appreciate this skill more when
you go looking for a job after graduation
because this is a basic requirement in all kinds
of workplaces. On the hand, knowing how to
read these repots helps develop the skill of
information processing, which is vital not only
to learning but also to succeeding in this
globalized world where there is always a flood
of information flowing your way.
CONATION
After reading the lesson , you should be able to:
1.Name the basic parts and purposes of different
report sections;
2.Describe writing conventiond related to these
parts; and
3.Apply these writing conventions in rewriting
short report sections.
4.To help you finalize your proposal, as a group,
evaluate your concept paper based on the
rubric below.
CRITERION
POOR
(1 pt)
FAIR
(2 pts)
GOOD
(3 pts)
EXCELLENT
(5 pts)
Content and
Development
Content is
incomplete.
Content is not
comprehensive
and/or persuasive.
Content is fairly
comprehensive,acc
urate, and
persuasive.
Content is through,
accurate and
persuasive.
Major points are a
little clear but not
well supported.
Major points are
stated clearly and
are well supported.
Major points are
very specific, clear,
and wellsupported.
Organization is
confusing.
Structure of the
paper is not easy
to follow.
Organization is
easy to follow.
Organization is
clear and easy to
follow.
Concepts
disconnected and
lack transition of
thoughts.
Concepts are
disconnected.Para
graph transitions
need improvement.
Some concepts are
connected and
some paragraph
transitions are
logical.
Interconnection of
concepts is very
clear.Transition
within and between
paragraphs is
ligical.
Major points are not
clear or persuasive
Coherene and
Organization
Research
No research
and
was done.
Documentati
on
Paper
shows
inadequate
research
and
improper
documentati
on.
Paper
shows
inadequate
research.Mo
st parts of
the paper
are properly
documented
.
Scholarly
research
was done.
Proper
documetatio
n is
observed intext and at
the end of
the paper.
Grammar
and
Mechanics
Paper has
few errors in
grammar and
mechanics.
Most of the
paper is
written
following
correct
grammar and
mechanics.
Paper has no
errors in
grammar and
mechanics.
Paper has a
lot of errors in
grammar and
mechanics.
Writing Style for Reports
Concise writing- means efficient writing.Your
text should state an idea with the least
number of the words without affecting
meaning.This means editing your report in
order to cut unnecessary words and shorten
expressions.
 Clear writing- means writing that transmits to
the reader the exact idea that you havein
mind.Ideas are clear if they are expressed in
concrete terms.”Concrete” means something
that can have percieved; its opposite is
abstract ,something that cannot be percieved.

Objective writing- means writing that is free of
emotionally loaded or biased wors, so that the
report appears neutal or factual .
 Nondiscriminatory writing- refers to writing that
treats all people equally and with respect.Be
careful to use nondiscriminatory language when
referring the following:
Gender- Your language should refect equal
treatment of people of different gendrs.Avoid
using words like man, mankind, or he to refer to
people in general, as “people” icludes varius
genders.Rather use gender-neutral terms like
people humanity.In addition, do not assume that
the default gender is masculine.

PARTS OF A REPORT
Report parts may vary depending on the type
and the teacher’s requirements.(So pay
attention to your course or department
guidelines.) However, it can be said the most
reports contains the following sections.
*Are report sections found before the actual
report, such as the:
-Tittle Page
-Abstract or Executive Summary
*Report Proper- Is the actual report, which
usually has the following elements.
-Introduction
-Procedures
-Results Discussion
-Conclusion
-Appendix
-References