Assessment
Task 1
Manage project
information and
communication
BSBPMG516
Student Declaration
To be filled out and submitted with assessment responses
◻ I declare that this task and any attached document related to the task is all my own work and I have not
cheated or plagiarised the work or colluded with any other student(s)
◻ I understand that if I If I am found to have plagiarised, cheated or colluded, action will be taken against me
according to the process explained to me
◻ I have correctly referenced all resources and reference texts throughout these assessment tasks.
◻ I have read and understood the assessment requirements for this unit
◻ I understand the rights to re-assessment
◻ I understand the right to appeal the decisions made in the assessment
Unit Title Manage project information and communication
Unit Code BSBPMG516
SAI
Student name
Student ID
number
62394
Student
signature
Sai
Task Number
1
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
Date
25/06/2021
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------OFFICE USE ONLY----For Trainer and Assessor to complete:
◻ Student requested reasonable adjustment for the assessment
Question
Marking Sheet - Assessor to complete.
Did the student satisfactorily address each question as
instructed:
Completed satisfactorily
S
NYS DNS Comments
Question 1
Question 2
Task Outcome:
Satisfactory ☐ Not Yet Satisfactory ☐
Student Name:
Assessor Name:
Assessor Signature:
Date:
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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Table of Content
Student Declaration ............................................................................................................................................... 2
Task 1 – Knowledge Questionnaire ..................................................................................... 5
Answer all the questions below: ....................................................................................................................... 6
Question 1 ................................................................................................................................................................. 6
Question 2 ................................................................................................................................................................. 8
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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Task 1 – Knowledge Questionnaire
Task summary and instructions
What is this
assessment task
about?
This assessment is a written questionnaire with a mix of objective and
subjective questions.
The questionnaire is designed to meet the knowledge required to
meet the unit requirements safely and effectively.
The questions focus on the knowledge evidence required for this unit
of competency:



What do I need to do
to complete this task
satisfactorily?




explain alternative communication methods and media and their
application on various projects
identify effective project-management information systems and
their various applications
explain methods used to evaluate information systems and
communication processes.
submit your answers to the questions within the set timeframe,
answer all questions as instructed,
answer all questions using your own words and reference any
sources appropriately,
all questions must be answered satisfactorily.
It is advisable to:



Specifications
Resources and
equipment
review the questions carefully,
answer the questions using online research and the learning
material provided for the unit and by reviewing real or simulated
relevant business documentation (such as policies and
procedures),
further research the topics addressed in each question.
You must submit to GOALS the



assessment coversheet,
answers to all questions,
references.
•
•
•
computer with Internet access,
access to Microsoft Office suites or similar software,
learning material
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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greenwichcollege.edu.au
Task summary and instructions
What will the
assessor be looking
for?
Your assessor will be looking for demonstrated evidence of your
ability to answer the questions satisfactorily, follow instructions,
conduct online research and review real or simulated business
documentation, such as policies and procedures related to project
management.
Re-submission
opportunities
You will be provided feedback on your performance by the Assessor.
The feedback will indicate if you have satisfactorily addressed the
requirements of each part of this task. If any parts of the task are not
satisfactorily completed, the assessor will explain why, and provide
you with written feedback along with guidance on what you must
undertake to demonstrate satisfactory performance. Re-assessment
attempt(s) will be arranged at a later time and date. You have the
right to appeal the outcome of assessment decisions if you feel that
you have been dealt with unfairly or have other appropriate grounds
for an appeal. You are encouraged to consult with the assessor prior
to attempting this task if you do not understand any part of this task
or if you have any learning issues or needs that may hinder you when
attempting any part of the task.
Answer all the questions below:
Question 1
Communication is essential in projects. Address the questions below:
A
Question
Select 3
communication
methods, explain
them and describe
how they can be
applied to projects.
Method
Interactive
Communication
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
Answer
Explanation and application (50-80)
words/method)
Interactive communication is an effective
communication, that allows all the stakeholders
live interaction with all the people related to the
project. Some of the best examples of interactive
communication methods are video conferencing,
live chat, and phone calls. The interactive
communication process is more suitable for the
stake holders located in the different regions.
According to the experts, video conferencing is
considered as most effective in comparison to
other modes of interactive communication.
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Question
Push
Communication
Pull
Communication
B
Select 2
communication
media, explain them
and describe how
they can be applied to
projects.
Medium
Face-to-Face
Communication
Answer
In this communication type, the information is
passed to the recipients and where the feedback
is not required immediately. Project managers
can use this medium of communication for
sending meeting notes, and other information.
They can also use this mechanism to pass
information to stakeholders through a press
release. Project managers also can send faxes,
letters, emails, memos, status reports using the
push notification mechanism.
As the name itself suggests, this communication
method is suitable for the large-scale audience,
who like to access information at their own
convenient time. The project managers store this
information in the data repository on the
company server or a place where it can be
accessed by the team members or stakeholders.
The information can be anything ranging from
slide shows, study materials, or training sessions.
Explanation and application (30-50
words/medium)
Face-to-face communication is very powerful.
You can communicate verbally with the words
you speak as well as non-verbally through body
language. It also allows you to get immediate
feedback from the receiver so you can adjust
how you are delivering your message if
necessary.
Some examples of face-to-face communication
include informal hallway chats, project meetings,
annual performance reviews, and job interviews.
C
Identify 2 effective
project
management
information
Written
Communication
Written communication is any type of
communication that involves the written word.
This can involve both formal and informal
communications. A key distinction between
written communication and face-to-face
communication is that feedback from the
receiver may not be immediate.
Information
system
Application (30-50 words/information
system)
Because schedules are such a core component of
project management as a whole, almost all
Scheduling
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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Question
systems and
communication
processes and outline
how they can be
applied to projects.
Estimating
Answer
project management information systems
contains scheduling tools. The project schedule
is communicated to stakeholders and forms the
baseline for project control, that is, the project is
continuously measured on the basis of its
adherence to the schedule.
Project estimating involves assigning a price to
each of the project tasks. Each task is then
rolled up into an overall project estimate. In a
perfect world, the actual project cost will always
fall within the estimate, but we know that is only
an ideal to be strived for.
Question 2
Select and explain 2 methods used to evaluate information systems and communication
processes.
(30-50 words/method)
Method
Goal-free evaluation
Criteria-based evaluation
Explanation
Goal-free evaluation is an inductive methodology, which aims at
gathering data on a large amount of
actual effects and then assessing the importance of these effects in
meeting demonstrated needs of the sociotechnical environment in
which the IS is to produce change or innovation.
Criteria-based evaluation means the evaluation is conducted
according to predefined checklists, heuristics, or principles. These
criteria mainly stem from some specific theories as well as sets of
guidelines, standards or even legal requirements. The selected
criteria for evaluation indicate that evaluators emphasize and focus
on certain characteristics more than others. Therefore, the criteria
used for evaluation determine the types of outcomes that can be
acquired
Reference:
1. Greycampus.com. 2021. Greycampus. [online] Available at:
<https://www.greycampus.com/blog/project-management/communication-methods-in-projectmanagement>
2. PM, B. and Medium, C., 2021. Types of Communication Medium for Project Managers. [online]
Project Management Skills. Available at: <https://www.project-management-skills.com/types-ofcommunication-medium.html>.
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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3. Bernie Roseke, P., 2021. 8 Functions of Project Management Information Systems. [online]
ProjectEngineer. Available at: <https://www.projectengineer.net/8-functions-of-project-managementinformation-systems/>.
4. Eprints.whiterose.ac.uk. 2021. [online] Available at: <https://epr
BSBPMG516 Manage project information and communication V2 2020
RTO Provider: 91153 - CRICOS Code: 02672K
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