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AWARDED NEW PROJECTS / CONTRACT MANAGEMENT PLAN (CMP)
Following procedures must be applied
A Contract Management Plan needs to be produced which defines the necessary steps you need to take to manage any change to the
Subcontract:
Action
Who
Email the team advising them of our successful tender
Minhthi
Request contract from Builder
Shane/Hiep
Save a copy to the estimating contract folder
Shane/Hiep
Email contract to John, Account (review for bond), (broker to review) etc
Shane/Hiep
Print copy – tab pages required for John and Claudia (Initial every page) and Director to execute
Shane/Hiep
Complete the contracts register
Shane/Hiep
Update Job tracker spreadsheet
Shane/Heip
Print copy of Quotation deliverable to Claudia + check contract value
Shane/Heip
Pre interview sheet – review matches
Shane/Heip
Payment terms as agreed
John H
Retention terms
John H
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Contract Insurance
Claudia
Special conditions
John/estimating
Review scope of works
Minhthi
Review transmittal
Shane/John N
Review program
Minhthi/Shane
Variation / agreement
John N
Bond for review liabilities
Claudia
SWMS / Management Plans and all safety docs
Heliana
Shop Drawings (eg: stairs, rediwall,)
Shane/Hiep
PI Insurance (eg: Engineers)
Shane/Hiep
Personal Liability
Claudia
Quotations from Suppliers
Shane/Hiep
PROJECT REPOSITORY
A Project Database is to be created for every Project, Estimating network, titled the Quote number, Suburb, Builder.
Files and folders in this Repository must be secured and access granted to nominated users only.
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PROJECTS
PROJECT MANAGEMENT PLAN (PMP) - FOLDER
Items to be identified and described in detail in this Plan are:
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JOB FOLDER
Appendices:
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Daily Pre Start Meeting
Tool Box Meeting
Assigner procedure
Equipment Register
Dangerous goods register
Incident report
Scope Of works
Contract drawings
Formwork layout plans
This needs to be supplied to site and will be used as a tool to drive the project delivery and implementation.
PROJECT FINANCIALS
Folders must be created as follows:
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Payment Schedule
Project Invoicing
Payment advises
Project budget
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CONTRACT MANAGEMENT PLAN (CMP)
CHECKLIST
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VARIATIONS
Following procedure must be applied:
Estimators
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- Shane review and mark up then forward to John N to price up.
Add appropriate parties onto Aconex
Notifications
o follow up on jobs
o Review and discuss – weekly
Builder to request any variations to foreman
Foreman to approve and get a signed off site instruction before any works are to begin
Estimating provide a quotation
GM to sign off all variations
Send to Builder for approval
Submit to accounts for invoicing/progress claim
Prepare invoice to add to month end claim
Add to payment schedule