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sample answer order.procurement letter (1)

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OUTBOX & CO.
290 DECKER LAKE ROAD
12345 SHAH ALAM
Tel: (777) 777-7777
Email: [email protected]
Your ref.: ABC
Our ref.: DEF
5 May 2019
Mr. Graham Pollack
The Procurement Officer
Oriental Office Supplies
102 Justice Road
12345 Shah Alam
Dear Mr. Graham
Order for New Office Supplies
Thank you for sending the catalogues for the new office supplies and equipment that you have
added to your inventory. It is indeed quite a collection of things from which Outbox & Co. can
definitely benefit.
As your catalogues came at the right time, I would like to order some items that I have selected
from them in addition to the office supplies that I order on a regular basis. Since you have
mentioned item numbers on the catalogues, I will refer to them so that you can easily pick them
out. Please refer below for the list of supplies that we need:
Item Type
Item Number
Quantity
A4 Sized Papers
OPF-210
500 packs
Glue
OPF-1100
100 sticks
Blue Pens
OPF-9654
200
Please have these delivered to our office by May 1, 2015 at the very latest. While we can
provide a larger timeline for the new products (the ones that have item numbers mentioned), we
will need the rest by May 1 as we are slowly running short of them. If possible, please send me
a quotation for all these items through email or fax, as soon as possible so that I can have the
payment ready. As always, the payment method will be in the form of a
check made out to Oriental Office Supplies.
I look forward to your prompt reply.
Yours sincerely
SarahHedgens
Sarah Hedgens
Procurement Officer
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