TIMS
TIMS
TIMS
1. Objective:
The objective of this document is to build an Object model for the proposed TIMS system. TIMS
stands for Training information management system. It is a system built to manage students,
course schedules, and training instructors efficiently.
2. JAD Summary:
In the JAD session Jill comes up with a proposal of an efficient information management system
that can be used in managing the activities of Training programme. The title chosen is TIMS. It
stands for training information management system.
The session introduces the objectives of the TIMS system. It shall manage student, courses and
training instructor’s data efficiently. To perform the said task the system shall be supported with
various kinds of database. The JAD session discusses various needs and their opinions with the
respect to TIMS system. The team comprises of Administrative support group, web designers,
system groups, programmers, Business Solutions Group, Accounting department etc.
Each of the participants expresses their specific requirements which they expect TIMS should
fulfill and the type of report they expect from TIMS.
For example: Accounting department expresses that TIMS should provide them updates with
respect to student courses fees so that they can generate invoices to students and SCR clients.
SCR clients request for schedule of training courses for next 90 days to be announced to them by
TIMS system and TIMS must be capable of generating and issuing digital certificate of training
course.
Based on the above discussion it was found that TIMS should perform following functionalities:
1. Schedule courses.
2. Register student for various courses
3. Verify student registration
4. Manage class scheduling
5. Track classes
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TIMS
6. Generate digital certificates
7. Generate updates of payment
8. Generate report of student info, course conducted, institutional assignments and training
performance.
9. Take feedback and generate its report
10. Update SCR.
3. Use cases:
The primary actors in TIMS system are:
1.
2.
3.
4.
Administrator: managing TIMS system
Students: Using TIMS for registration etc.
Instructor
SCR clients
Based on the above functionalities of the TIMS and primary actors, the use case diagram is given
below:
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TIMS
4. Use case description:
1. Use case 1:
Registration
Actor(s):
Student
Purpose:
To fill the registration form and enroll for course
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Overview:
this process enables a student to enroll to training program. Student enters
his/ her details.
Preconditions:
student should exists, course should exists and vacancy should be there for
that course
Post conditions:
student details are entered and verified
Typical Course of Events
Actor Action
System Response
Registration
A form asks for Student details, and
other information, which are entered.
Save the form
Form is saved in the database
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
Extensions <to schedule classes >
2. Use case 2:
Select course
Actor(s):
Student
Purpose:
To select a training course
Overview:
this process enables a student to select for a training course.
Preconditions:
student should exists, course should exists and vacancy should be there for
that course
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Post conditions:
student is allotted a training schedule for that course.
Typical Course of Events
Actor Action
System Response
Select course
A student is asked for various courses
and based on his choice and vacancy
course is allotted.
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
Extensions <to schedule classes >
3. Use case 3:
pay fees
Actor(s):
Student
Purpose:
To pay fees for a training course
Overview:
this process enables a student to pay fees for a training course.
Preconditions:
student should exist, and a course be allotted to him/her
Post conditions:
student is notified with an invoice.
Typical Course of Events
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Actor Action
System Response
Pay
An fee invoice is generated and student
is asked to pay fee at account department
Alternative Courses

Calls help desk or mails help desk, or visits account department
Related Use Cases
Extensions <to get updates >
4. Use case 4:
Give feedback
Actor(s):
Student
Purpose:
To select a training course
Overview:
this process enables a student to select for a training course.
Preconditions:
student should exists, course should exists and vacancy should be there for
that course
Post conditions:
student is allotted a training schedule for that course.
Typical Course of Events
Actor Action
System Response
Select course
A student is asked for various courses
and based on his choice and vacancy
course is allotted.
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TIMS
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
Extensions <to schedule classes >
5. Use case 5:
Take class
Actor(s):
Instructor
Purpose:
To Take training classes
Overview:
this process enables an Instructor to get schedule o class and take class
Preconditions:
Instructor should exists, course should exists
Post conditions:
Class performance is tracked
Typical Course of Events
Actor Action
System Response
Take class
A schedule of classes is generated to the
Instructor which he/ she has to follow
Alternative Courses

Can consult admin
Related Use Cases
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TIMS
Inclusion<to get schedule>
Extensions <to track class >
6. Use case 6.:
Give assignment
Actor(s):
Instructor
Purpose:
To give assignments during training to students
Overview:
this process an instructor to give assignments.
Preconditions:
student should exists, course should exists and class should be scheduled
Post conditions:
performance of students is evaluated
Typical Course of Events
Actor Action
System Response
Submit assignment
Instructor submits assignments, students
enrolled for that course are sent the
assignments on their portal.
Alternative Courses

Can orally announce assignment and make update.
Related Use Cases
Extensions <to generate report >
7. Use case 7:
View report
Actor(s):
Instructor and SCR client
Purpose:
To view report of student registration and performance
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Overview:
this process enables an Instructor and SCR clients to get idea of student
before training and their performance after training.
Preconditions:
student should exists, course should exists
Post conditions:
Student performance is evaluated
Typical Course of Events
Actor Action
System Response
View
If select before training
Then:
A report giving student details before
training is sent to Instructor and SCR
clients
Else:
A report of performance of training is
sent to Both.
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
Extensions <to generate certificate >
8.Use case 8.
Get schedule
Actor(s):
SCR Client
Purpose:
To update SCR client with courses schedule
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TIMS
Overview:
this process enables SCR clients with Course schedule
Preconditions:
student should exists, course should exists
Post conditions:
student is allotted a training schedule for that course.
Typical Course of Events
Actor Action
System Response
Get
Schedule for course and their details are
sent to SCR client
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
Extensions <to schedule classes >
9. Use case 9:
Verify registration
Actor(s):
Administrator
Purpose:
To verify student registration
Overview:
this process enables administrator whether student data is correct or not
Preconditions:
student should register.
Post conditions:
student registration is confirmed
Typical Course of Events
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TIMS
Actor Action
System Response
Verify
Student registration form is displayed
upon verification tick the student is
notified for successful registration.
Alternative Courses

Notify student
Related Use Cases
Extensions <to schedule classes >
10.Use case 10:
Schedule class
Actor(s):
Administrator
Purpose:
To Schedule training courses and classes
Overview:
this process enables an admin to manage courses and classes for both
student and instructors.
Preconditions:
student should exists, course should exists
Post conditions:
a training schedule for that course is generated and classes are executed
Typical Course of Events
Actor Action
System Response
Schedule
A class schedule with instructor name,
student names, size , room number, time,
and course name is generated for each
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instructor.
Alternative Courses


Calls help desk or mails help desk
Schedule manually
Related Use Cases
Extensions <to give assignments >
11.Use case 11:
track class
Actor(s):
Administrator
Purpose:
To track whether training is imparted or not
Overview:
this process enables TIMS admin to track whether training was executed
on time
Preconditions:
student should exists, course should exists and vacancy should be there for
that course class must be scheduled
Post conditions:
Give assignments and generate performance report
Typical Course of Events
Actor Action
System Response
Track class
Based on class schedule student
attendance by allotted Instructor is
submitted
Alternative Courses
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TIMS

manually
Related Use Cases
Extensions <to generate certificate >
12.Use case 12:
Generate Report
Actor(s):
Administrator
Purpose:
To generate reports for instructor and SCR clients
Overview:
this process enables Instructors and SCR clients to get status of student
training program, performance and feedbacks
Preconditions:
student should exists, course should exists
Post conditions:
View report
Typical Course of Events
Actor Action
System Response
Generate report
Based on report choice following reports
are generated:
If choice is 1: Registered student for each
course with student info
If choice is 2: schedule for course and
class.
If choice is 3: student performance
If choice is 4: student feedback
If choice is 5: fee updates
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Else exit
Alternative Courses

visit admin
Related Use Cases
None
13.Use case 13:
Generate Certificate
Actor(s):
Administrator
Purpose:
To generate certificates for enrolled students
Overview:
this process enables a student to download a certificate from TIMS
Preconditions:
student should exists, course should exists , certificate should exist
Post conditions:
student passes programme.
Typical Course of Events
Actor Action
System Response
Generate
Student details are asked
If found student certificated is generated
Else Not generated
Alternative Courses
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TIMS

Calls help desk or mails help desk
Related Use Cases
Inclusion< get report, registration>
14.Use case 9:
Generate update for accounts
Actor(s):
Administrator
Purpose:
To provide updates of fees and bills
Overview:
this process enables accounts department to generate invoices for SCR
clients and students
Preconditions:
student should exists
Post conditions:
bills are generated and sent
Typical Course of Events
Actor Action
System Response
Generate
Based on course fee student fee updates
and instructor charges are given to
accounts for student fee bills and SCR
client bills.
Alternative Courses

Calls help desk or mails help desk
Related Use Cases
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Inclusion< pay fees>
5. Object diagram:
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