BOILER REPLACEMENT SCHEME (BRS) INSTALLERS GUIDE Boiler Replacement Scheme – Installers information Pack: Introduction
1
INSTALLERS GUIDE
Section 1 – Introduction ................................................................................................ 3
Section 2 – Eligibility criteria ......................................................................................... 4
Section 3 – The allowance............................................................................................ 5
Section 4 – The process ............................................................................................... 6
Section 5 – The fine print.............................................................................................. 7
Section 6 - Documentation ........................................................................................... 9
Section 7 – Application of VAT ................................................................................... 11
Section 8 – Building Control requirements ................................................................. 13
NI Building Control Information Note No. 01............................................................... 14
NI Building Control Information Note No. 02............................................................... 22
Appendix A – Boiler Replacement Scheme Application Form .................................... 27
Certificate of Earnings ................................................................................................ 42
Appendix B – Boiler Installer Form ............................................................................. 43
Appendix C – Approval pack ...................................................................................... 47
Appendix D – Revised invoice template ..................................................................... 55
Appendix E – Boiler replacement leaflet ..................................................................... 57
Boiler Replacement Scheme – Installers information Pack: Introduction
2
Section 1 – Introduction
Following the successful Pilot Boiler Replacement Scheme, a new scheme has been
launched by the Department for Social Development. The scheme, funded by the
Northern Ireland Executive, will be managed by the Northern Ireland Housing
Executive.
This guide has been developed following consultation on the scheme design with a
number of key stakeholders including Installers groups and the gas companies.
The administration of the scheme has been developed taking into account lessons
learned from the pilot Boiler Replacement Scheme which completed in March 2012.
This document will give a brief guide to scheme eligibility, the process used to
administer the scheme, and is part of a pack designed to help installers with
administration.
While processes have been designed to make the scheme as straightforward as
possible, it is important for Installers to understand that the Housing Executive must
ensure that all reasonable steps have been taken to meet governance requirements
and that proper processes have been put in place to prevent fraudulent claims.
Therefore a number of checks have been built into the system.
Installers are requested to note the importance of submitting the correct
documentation to the Housing Executive, at the right time. This will hopefully minimise
administration of the scheme and provide a better service to both you and our Boiler
Replacement Scheme applicants.
Boiler Replacement Scheme – Installers information Pack: Introduction
3
Section 2 – Eligibility criteria
The following eligibility criteria will be applied for the scheme:
Applicants must be owner occupiers
 Owner occupiers include those people who have their ‘day in the house’;
 The property must be the applicant’s sole or main home (not a holiday home,
bed and breakfast establishment, a static caravan or a houseboat);
 The allowance is not available to private sector tenants, NIHE or housing
association tenants.
Total gross income must be less than £40,000
 Total gross income is the total earnings and benefits of both the owner and
their partner. We will also take into account all earnings and benefits of any
other owners and their partners who are living in the property;
 Income includes self employed earnings and other income the applicant may
receive such as pension payments;
 We will NOT take into account savings or investments, or capitalise any land
which the applicant may own.
The existing boiler must be at least 15 years old
 The installer will be asked to note the age of the boiler on the Boiler Installer
Form;
 All oil, gas, and LPG (Liquid Petroleum Gas) boilers which are at least 15 years
old are eligible for the scheme;
 While it is possible to replace an LPG boiler at least 15 years old with a new
LPG boiler, it is not possible to convert from oil or natural gas to LPG;
 Stoves or ranges used exclusively for cooking are not eligible for replacement
under the scheme.
Boiler Replacement Scheme – Installers information Pack: Introduction
4
Section 3 – The allowance
Boiler Replacement Scheme Allowances
The Boiler Replacement Allowance is available to those with a joint annual income of
under £40,000. However, there is an increased allowance for those who earn under
£20,000. Therefore, the amount of allowance depends on two factors;

The total income earned by the applicant and their partner

The type of boiler they intend to install.
Joint Income of
owner occupier/s
and
spouse/partner
Option 1
Option 2
Option 3
Option 4
Oil to Oil
Oil to Oil
with
Controls
Oil or Natural
Gas to Natural
Gas
Oil to
Wood
Pellet
Less than £20,000
£700
£1,000
£1,000
£1,000
£20,000 - £39,999
£400
£500
£500
£500
Where an existing boiler is at least 15 years old and runs on LPG (Liquid Petroleum
Gas), it may also be eligible to be replaced with a new LPG boiler or with oil or gas,
but it is not possible under the scheme to replace an existing oil or gas boiler with a
new LPG boiler.
Further financial assistance
Applicants who wish to convert to gas for the first time will be eligible for a further
allowance from one of the gas companies, dependant on the gas network appropriate
to their location.
Contribution from gas companies
Firmus
Phoenix
£300
£200
Boiler Replacement Scheme – Installers information Pack: Introduction
5
Section 4 – The process APPLICANT AND GRANTS OFFICE
INSTALLER
INITIAL CONTACT
The applicant contacts the Grants Office
Applicant asked showstopper questions:
1. Are you the owner/occupier (or have your day in the house)?
2. Is this address your sole or main home (not holiday home,
B&B, static caravan or houseboat)?
3. Is the total gross annual income of you and your partner
combined less than £40,000?
4. Is your existing central heating boiler at least 15 years old?
5. What fuel does it run on: Oil/Gas/LPG?
No input
GRANTS OFFICE ISSUES APPLICATION FORM
APPLICANT SUBMITS APPLICATION FORM
Applicant must provide:
Grants Office will;
Recent mortgage statement OR
Check for any previous
copy of house insurance policy
grants or applications
Check owner occupation
Most recent utility bill (rates,
electricity, gas, telephone)
Recent payslip or certificate of
Check income
earnings (if working)
BOILER INSTALLER FORM ISSUED TO APPLICANT
(Applicant gives to installer to complete)
No input
Installer may submit
application form, but Grants
Office will deal directly with
applicant. A Boiler Installer
Form may also be submitted
at this time if the applicant
has chosen an installer.
Installer MUST include:
1. Applicant details
2. Installer details
3. Current boiler details
4. Details of new boiler
GRANTS OFFICE RECEIVES BOILER INSTALLER FORM
1. Record boiler information on system
2. Select for inspection
GRANTS OFFICE ISSUES APPROVAL
Applicant notified of amount of allowance payable and that work
should be completed within 3 months
GRANTS OFFICE NOTIFIED OF COMPLETION OF WORK
1. Request outstanding documentation
2. Select for inspection
MAKE PAYMENT
No input
See Appendix C
Documents for payment:
1. Detailed final invoice
2. Building Control
Completion Certificate
3. Commissioning Certificate
for new boiler
4. Copy of planning approval
(if required)
5. BACS if appropriate
Boiler Replacement Scheme – Installers information Pack: Introduction
6
Section 5 – The fine print
The Housing Executive has provided important information about the scheme in notes
on both the application form and the Boiler Installer Form. It is essential that both you
and the applicant are aware of these notes:
Notes to the applicant on the application form:
1. The Housing Executive accepts no duty of care for any works carried out under
this Scheme.
2. The Housing Executive accepts no responsibility for the quality/standard of any
work carried out under this scheme.
3. The installer you choose to install your new boiler is responsible for carrying out
the works in a competent manner. If you have any problems with your new
boiler, or if your property is damaged during the boiler replacement works, you
should contact your installer.
4. The boiler manufacturer will issue a specific warranty for the boiler. The
installer should make clear to you that he will provide a separate guarantee for
his workmanship. He should make clear to you what aspects of the works he
will guarantee and for how long he will guarantee them. You should talk to your
installer before any works begin to agree a warranty period for his
workmanship.
5. We would advise that all electrical works should be carried out by a competent
electrician registered with NICEIC, ECA or an equivalent body.
6. You must ensure that all works carried out in your home comply with all statutory requirements. 7. The Housing Executive will not pay any allowance under this scheme until we
have received the following documents:
 a final itemised invoice from the installer in every case;
 a Building Control completion certificate in every case;
 a commissioning certificate in every case appropriate for the type of
boiler newly installed under the scheme; and
 a copy of planning approval where necessary.
Boiler Replacement Scheme – Installers information Pack: Introduction
7
Notes to installer on the installer form
1. The Housing Executive accepts no duty of care for any works carried out under
this scheme.
2. The Housing Executive accepts no responsibility for the quality/standard of any
work carried out under this scheme.
3. The boiler manufacturer will issue a specific warranty for the boiler. The installer should make clear to the householder that he will guarantee his workmanship. He should make clear what aspects of the works he will guarantee and for how long he will guarantee them. 4. All electrical works carried out under this scheme should be carried out by a
competent electrician registered with NICEIC, ECA or an equivalent body.
5. The installer must ensure that all works carried out under this scheme comply
with all statutory requirements.
6. The Housing Executive will not pay any allowance under this scheme until we
have received the following documents:
 a final invoice from the installer in every case;
 a Building Control completion certificate in every case;
 a commissioning certificate in every case appropriate to the type of
boiler newly installed under the scheme; and
 a copy of planning approval where necessary.
The above notes are included on the Boiler Application Form and the installer form.
While shown here for emphasis they should be read in conjunction with the forms
themselves which include other important information. Installers should pay particular
attention to Note 4 on the application form and Note 3 on the installer form.
Work should not commence on the boiler replacement before the Housing Executive
issues formal approval to do so. The Boiler Replacement Allowance will not be paid if
works are started before formal approval is issued.
Boiler Replacement Scheme – Installers information Pack: Introduction
8
Section 6 - Documentation
The Housing Executive is aware of the need, particularly in the current economic
climate, to process payments as quickly as possible. However applicants and
Installers will appreciate that we also need to ensure that robust governance
procedures are in place to ensure that public funds are paid in accordance with
legislation and policy.
Therefore, it is important for installers to be aware of the documentation required to
process an application and payment, and the need for this documentation to be
provided as quickly as possible in the correct format. Below is a quick guide to the
information we will be requesting:
FROM THE APPLICANT – THE APPLICATION FORM: Form completed and submitted to the Grants Office with the following documentation:
1. Latest mortgage statement OR current house insurance policy (if applicant
doesn’t have a current mortgage statement)
2. Most recent utility bill (eg. Rates Demand, electricity, gas, telephone)
3. A copy of most recent pay slip or certificate of earnings (if working)
PLEASE NOTE THAT APPLICATION FORMS NOT PROPERLY COMPLETED, OR
NOT ACCOMPANIED BY THE ABOVE DOCUMENTATION, WILL BE RETURNED
TO THE APPLICANT.
FROM THE INSTALLER – THE BOILER INSTALLER FORM
All sections of the Installer form must be completed. Eligibility for the Boiler
Replacement Allowance will be based on information provided by the Installer on this
form. Installers should note that the installer form must be signed. An unsigned form
will be returned.
Installers undertake to comply with Building Control and statutory requirements for
works to be carried out under the Boiler Replacement Scheme. (See Section 8)
INSTALLERS MUST BE GAS SAFE REGISTERED TO WORK ON NATURAL GAS
INSTALLATIONS. YOU MUST PROVIDE YOUR GAS SAFE REGISTRATION
NUMBER ON THE FORM.
You are not required to be OFTEC registered to work on oil fired installations, but if
you are, please include your OFTEC registration number in the box provided.
FROM THE GRANTS OFFICE TO THE APPLICANT – APPROVAL
DOCUMENTS
The following documents will be issued by the Grants Office:
1. Covering letter
2. Formal approval to start work, stating allowance payable
Boiler Replacement Scheme – Installers information Pack: Introduction
9
3. Notification of Completion of Works form
4. BACs Forms 01 & 02 – (Assignment documents)
5. Installers invoice template
FROM THE APPLICANT & INSTALLER - PAYMENT
DOCUMENTATION
The following documents will be required before payment can be processed;
1. Notification of Completion of Works form (signed by the applicant)
2. BACS form (Either BACS 01 or 02)
3. Installers detailed invoice. The invoice must be signed and dated by the
installer (See also Chapter 7 on Application of VAT)
4. Invoice template included at Appendix D
5. Building Control Completion Certificate (Please see Section 8 on Building
Control procedures)
6. Boiler Commissioning Certificate
7. Planning approval (if required)
An electrical completion certificate will not be required, but all electrical work carried
out under this Scheme should be carried out by a competent electrician registered
with NICEIC, ECA or an equivalent body.
On receipt of the above documentation the Grants Office will select a number of
applications for inspection.
The Housing Executive accepts neither a duty of care for the works carried out, nor
accepts responsibility for the quality/standard of any work carried out under the
scheme.
Boiler Replacement Scheme – Installers information Pack: Introduction
10 Section 7 – Application of VAT
It is important that Installers apply the correct level of VAT to works carried out under
the Boiler Replacement Scheme. The Boiler Replacement Allowance itself is ‘outside
scope’ for VAT purposes and therefore the allowance given by the Housing Executive
will be the same, whether VAT is charged or not.
However, while VAT is not taken into account by the Housing Executive in assessing
the allowance, it is important in relation to the amount the applicant will have to pay to
the Installer.
Installers should read the relevant sections of the VAT legislation to ensure they
charge the correct amount. You may wish to consult the following issued by HM
Revenue and Customs in November 2011;
Notice 708/6 Energy Saving Materials
Section 3.9 (Grant funded schemes)
Section 3.11 (Contributions from householders own resources)
Section 3.9 indicates that work carried out under the Boiler Replacement Scheme is
eligible for the reduced rate of VAT.
Section 3.11 indicates that where schemes are only part grant aided, such as the
Boiler Replacement Scheme, only the proportion of the work which is grant aided is
eligible for the reduced VAT rate.
Example;
A householder is eligible under the Boiler Replacement Allowance to convert from oil
to gas. As the householder has income of less than £20,000, they are entitled to a
£1,000 Boiler Replacement Allowance.
Installer does not apply reduced VAT
Boiler Replacement
Allowance
Cost of works
£2,000
VAT @ 20%
£400
Total Cost to Householder
£2,400
Installer applies reduced VAT for grant portion of the
works
Cost of works
£2,000
VAT @ 20% on £1,000 not grant aided
£200
£1,000
Boiler Replacement
Allowance
Boiler Replacement Scheme – Installers information Pack: Introduction
11
VAT @ 5% on £1,000 grant aided
£50
Total Cost to Householder
£2,250
£1,000
This example shows that, although there is no financial advantage to the Installer, the
applicant will pay £150 more where the correct VAT rate has not been applied.
This can be a significant amount to a household with earnings of less than £20,000
per year, and may be the deciding factor on whether an applicant carries out the
works. This in turn could have an impact on the level of uptake for the scheme.
Therefore Installers should include details of the VAT applied on their final invoice
(See Appendix D).
As stated above, the rate of VAT charged will not affect the allowance paid, but the
Housing Executive will monitor how VAT has been applied as the scheme progresses.
Boiler Replacement Scheme – Installers information Pack: Introduction
12 Section 8 – Building Control requirements
Installers undertake to comply with relevant Building Control and other statutory
requirements. Building Control Completion Certificates will be required for all boiler
replacement applications.
The following information notes are attached:
 Building Control (NI) Information Note No. 1 - Procedural information for
Building Regulations application for domestic boiler replacements & associated
works.
 Building Control (NI) Information Note No. 2 - Boiler Replacement Scheme
2012 – Information note for contractors & applicants
Boiler Replacement Scheme – Installers information Pack: Introduction
13 Subject:
NI Building Control
PROCEDURAL INFORMATION FOR
Information Note
BUILDING REGULATIONS APPLICATION
No. 01
FOR DOMESTIC BOILER REPLACEMENTS
& ASSOCIATED WORKS
Issued
Sept.
2012
Revision
02
Page
01
Of
08
It is a legal requirement under The Building Regulations (Northern Ireland) 2000 that
an application be made to the relevant local council for work in connection with boiler
replacements. The Building Control Northern Ireland website may be of further
assistance:
www.buildingcontrol-ni.com
MAKING AN APPLICATION
STEP 1.
Establish which council area the property lies in. The following page in the website
shows a map of the current council boundaries in Northern Ireland.

Building Control NI – Council boundaries
If you click on any area, you will get useful information about that council, including
contact details, and a more detailed map of the borough, which should help confirm
that it is the local council that covers the property. See also the contact details in this
document.
If the property is too near a boundary to determine, confirm by phoning one or both of
the councils; their Building Control Departments are probably best equipped to answer
this, as they usually deal with postal numbering.
STEP 2.
Fill out an application form.(see an example of a completed form) This link takes
you to a form on the BCNI website:

Building Control NI application form
The form can be filled out online and printed out. Hard copies of standard Northern
Ireland Building Control forms are available from any local Council Building Control
office. Tick the ‘Building Notice’ box. The sections for details of applicant, agent, and
works location should be filled in. The applicant can be the person occupying the
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
14 dwelling, although it can be any other associated party. The agent is usually the
installer.
In section A Fill in description of work. It is important that the person filling out the
application form inserts the correct wording to reflect the option as
detailed on the NIHE application forms, as this is what will be printed on
the Building Regulation Completion Certificate
ie: Option 1 - Existing Oil to new oil (no additional controls)
Option 2 - Existing Oil to new oil with full dual controls
Option 3 - Existing LPG to new LPG (no additional controls)
Option 4 - Existing LPG to new LPG with full dual controls
Option 5 - Existing LPG to new Oil with full dual controls
Option 6 - Existing Oil (or LPG) to Natural Gas (with full dual
controls)
Option 7 - Existing Oil (or LPG) to Wood Pellet (with full dual
controls)
In section B A brief description of the materials, components and construction should
be entered.
In Section C Ignore unless the work has already been carried out & you now wish to
legitimise it. (ie; Regularisation Application)
In Section D Provide an estimated cost of the works proposed (see Step 3 for further
guidance)
The applicant/ installer must complete, sign and submit the Building Regulation
Application, to the relevant council prior to works commencing with the relevant fee.
A site location plan at either 1:1250 or 1:2500 scale may be requested at application
stage.
STEP 3.
Legislation requires that a fee be paid for works in connection with a boiler
replacement. The fee is based on the estimated cost of the works excluding VAT. The
two fee categories likely to be considered under this scheme are:
 Cost of works up to the value of £2,000 which attracts a Building Regulation
Fee of £60 (£72 for a regularization application) and;
 Cost of works between the value of £2,001 and up to £5,000 which attracts a
Building Regulation Fee of £150. (£180 for a regularization application)
For any works estimated above £5,001 please contact your local Council
Building Control Department for advise on fees.
(all above fees are currently under review & are subject to change)
Please ensure cheques are written out to the relevant council.
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
15 A number of councils also accept applications electronically via the council’s website
or email. Payment may alternatively be made by using most major credit/debit cards.
Contact your local Council Building Control department for further advice.
NOTIFICATION OF WORKS.
After a Building Regulation application has been submitted, the applicant/ installer will
receive acknowledgement of receipt of the application.
As the installation works commence the applicant/ installer must notify Building
Control to arrange suitable date/time for access to inspect the works.
Please refer to the Information Note No.2 regarding what the Building Control Officer
may be looking for during the completion inspection.
When the Building Control inspector is satisfied that the works comply with the
Building Regulations, the Council will issue a Building Regulation Completion
Certificate.
If you have any queries either before or during the process, please call your local
Council Building Control department.
NB
The new Building Regulations for Northern Ireland will be introduced on 31st
October 2012 & as result any information given in this document will be subject
to review & update.
The Building Regulation fees are under review & are subject to change
All contact details for Building Control Offices can be found at the following web site
www.buildingcontrol-ni.com
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
16 CONTACT DETAILS FOR COUNCILS: Antrim Borough Council
Antrim Civic Centre, 50 Stiles Way
Antrim BT41 2UB
Co. Antrim
Telephone: 028 9446 3113
Ards Borough Council
2 Church Street
Newtownards BT23 4AP
Co. Down
Telephone: 02891 824034
Armagh City & District Council
The Palace Demesne
Armagh BT60 4EL
Co. Armagh
Telephone: 02837 529616
Ballymena Borough Council
Ardeevin
80 Galgorm Road
Ballymena BT42 1AB
Co. Antrim
Telephone: 02825 660300
Ballymoney Borough Council
Riada House
14 Charles Street
Ballymoney
BT53 6DZ
Telephone: 02827 660200
Banbridge District Council
Civic Building
Downshire Road
Banbridge BT32 3JY
Telephone: 02840 660603
Belfast Building Control Service
5th Floor 9 Lanyon Place
Belfast BT1 3LP
Telephone: 02890 270650
Helpline: 02890 270432
Carrickfergus Borough Council
Building Services Department
Museum & Civic Centre
11 Antrim Street
Carrickfergus BT38 7DG
Co. Antrim
Telephone: 02893 358000
Castlereagh Borough Council
Castlereagh Civic & Administrative
Offices
1 Bradford Court
Upper Galwally
Castlereagh BT8 6RB
Telephone: 02890 494610
Coleraine Borough Council
Cloonavin
66 Portstewart Road
Coleraine BT52 1EY
Telephone: 02870 347252
Cookstown District Council
Burn Road
Cookstown
Co.Tyrone
BT80 8DT
Telephone: 02886 762205
Craigavon Borough Council
Civic Centre
Lakeview Road
Craigavon BT64 1AL
Telephone: 028 3831 2486
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
17
Derry City Council
98 Strand Road
Derry BT48 7NN
Co. Londonderry
Telephone: 02871 376521
Down District Council
24 Strangford Road
Downpatrick BT30 6SR
Co. Down
Telephone: 02844 610829
Dungannon and South Tyrone Borough
Council
Circular Road
Dungannon
Co. Tyrone BT71 6DT
Telephone: 028 8772 0357
Fermanagh District Council
Town Hall
Enniskillen
Co. Fermanagh BT74 7BA
Telephone: 02866 321807
Larne Borough Council
Smiley Buildings
Victoria Road
Larne BT40 1RU
Co. Antrim
Telephone: 02828 272313
Limavady Borough Council
7 Connell Street
Limavady
BT49 0HA
Telephone: 02877 760301
Lisburn City Council
Building Control Services,
Environmental Services Department
ISLAND CIVIC CENTRE
1 The Island
Lisburn BT27 4RL
Telephone: 02892 509372
Magherafelt District Council
50 Ballyronan Road
Magherafelt BT45 6EN
Telephone: 028 7939 7979
Moyle District Council
Sheskburn House
7 Mary Street
Ballycastle BT54 6HQ
Telephone: 02820 762225
Newry & Mourne District Council
O´Hagan House
Monaghan Row
Newry BT35 8DJ
Telephone: 02830 313000
Newtownabbey Borough Council
Mossley Mill
Newtownabbey BT36 5QA
Co. Antrim
Telephone: 02890 340140
North Down Borough Council
Town Hall, Castle Park Avenue
Bangor BT20 4BT
Co. Down
Telephone: 02891 278015
Omagh District Council
The Grange
Mountjoy Road
Omagh
Co. Tyrone BT79 7BL
Telephone: 02882 245321
Strabane District Council
47 Derry Road
Strabane
Co. Tyrone BT82 8DY
Telephone: 028 7138 1315
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
18
Application form example
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
19 Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
20
Version
Date
Who
Detail
0.1
02.09.12
T L. SGBC
1st issue
0.2
20.09.12
T L. SGBC
Page 1 - Amendments from 4 to 7
options
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
21
Subject:
NI Building
Boiler Replacement Scheme 2012 Information Note
Control
Information for Contractors & Applicants
Note No.
Issued
Revision
Page
Of
02
Sept.2012
2.0
01
04
This information note is intended to provide awareness & information to householders,
plumbers & agents regarding the issues surrounding the recently launched (2012)
Department of Social Development (DSD) Boiler Replacement Scheme across
Northern Ireland. This information note aims to give awareness of the legal duty to
comply with the Northern Ireland Building Regulations (currently Building Regulations
(NI) 2000), & the practical implication for this & similar schemes. Information is based
on the legislation presently enforced & upon information available at the time of issue
& may be subject to change.
The Building Regulations (NI) 2000 & associated Department of Finance & Personnel
(DFPNI) guidance documents should always be consulted for full details in any
particular case.
Why do I need to make a Building Regulation application?
The Building Regulations are necessary to ensure that an acceptable standard of
construction is achieved to protect the health & safety of people in & around buildings
& to improve energy conservation. For the vast majority of domestic boiler
replacement1, it is a legal requirement that a Building Regulation application must be
made to the Local Council, which may take the form of a Building Notice.
How do I comply with the NI Building Regulations?
Whether or not a Building Regulation application is required for the boiler replacement
works, it is a legal requirement that all the works must comply with the Building
Regulations.
The Building Regulations are legislative requirements to ensure that the health &
safety of people in or about buildings is not compromised.
With regards to boiler replacements, the main requirements are that;
a)
it operates safely
b)
it’s operation does not cause damage by heat or fire
1
generally the only exception being where an existing boiler is being replaced without any works such
as new flue etc
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
22 c)
the products of combustion do not cause a risk to health
d)
it receives sufficient air for its safe operation
e)
the system is efficient
Under the Building Regulations (NI) 2000, there are a number of items that should be
checked for compliance. These include;
1. New flue arrangement to comply with guidance in Building Regulations
Technical Booklet L, 2006 2. Any new thermostatic controls generally to comply with “reasonable provisions”
as suggested in the DCLG (2008) guide.
3. NB. Care must also be taken when working on existing systems that have back
boilers or solar panels etc., to ensure that the safety & efficiency of the system
are not compromised (boiler warranty also to be considered).
4. Correct fitting of existing/new fire valve
5. Any new replacement circulation pump
6. Any new installation of programmer/timer as per DCLG (2008) guide
7. Adequate permanent supply of combustion air (see Building Regulations
Technical Booklet L, 2006, for guidance)
8. Boiler efficiency (see guidance below for performance standards)
9. Insulation of pipes & fittings (see Building Regulations Technical Booklet
L,2006, for guidance) 10. Safe storage of fuel (see Building Regulations Technical Booklet L, 2006, for
guidance)
11. Safe disposal of condensates
12. All heating and hot water systems need to be fully commissioned to ensure
they are operating at maximum efficiency and that all controls work as
intended. The person who carries out the commissioning must provide a
certificate confirming that it has been carried out properly to both the client and
the Building Control Surveyor.
13. Proper instructions to owners should be provided to inform them of how to
operate the system efficiently including what routine maintenance is required.
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
23 What are the performance standards for central heating boilers?
For domestic oil & gas fired boilers you are required to have a minimum SEDBUK
2005 2 seasonal efficiency rating 90% from 31st Oct. 2012 (current requirement min.
86% applies until then).
For domestic wood pellet boilers you are required to have a minimum SEDBUK 2005
seasonal efficiency rating 70/75% from 31st Oct. 2012 (current requirement min 65%
applies until then).
All values are minimum values and apply to new and existing buildings, except where
stated. The boiler efficiency should meet either the SEDBUK 2005 or SEDBUK 2009
standard.
If the SEDBUK efficiency given in boiler literature is not dated, it should be assumed
to be the SEDBUK 2005 value.
Efficiency is heat output divided by calorific value of fuel. The net calorific value of a
fuel excludes the latent heat of water vapour in the exhaust, and so is lower than the
gross calorific value. Efficiency test results and European standards normally use net
calorific values. SAP 2009, which uses gross values, gives factors in Table E4 for
converting net efficiency to gross efficiency (e.g. 0.901 for natural gas, 0.921 for LPG,
0.937 for oil).
Controls etc. for heating and hot water systems
Given the potential variety & complexity of existing heating & hot water systems, there
may well be various solutions to providing controls etc. which could comply with the
requirements of the Building Regulations.
Space heating controls, zone controls, timing controls, boiler control interlocks etc.
should be designed to comply with the principles as set out in the DFPNI Technical
Booklet F1, 2006 & DCLG Domestic Heating Compliance Guide 2008.
These include:
1. Areas with differing heating needs (such as separate sleeping and living areas)
should have individual temperature control - by the use of room thermostats or
individual radiator valves.
2. Separate timing controls should be provided for space heating and hot water
(except for combination boilers and solid fuel appliances). The system design
must allow the provision of only space heating, only water heating, or both
when required.
3. Boiler interlock should included (ie; anti-cycling devices) to ensure that when
there is no demand for either space heating or hot water, the boiler & pump will
switch off.
2
If boiler assessed under SEDBUK 2009 then seasonal efficiency rating 88% applies
from 31st Oct. 2012
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
24 4. Pipes and ducts should also be insulated, particularly where they run through
unheated areas or outside. Hot pipework connecting to boilers and hot water
storage vessels (including the vent pipe) should be insulated for at least 1m
from the point where they connect.
5. All heating and hot water systems need to be fully commissioned to ensure
they are operating at maximum efficiency and that all controls work as
intended. The person who carries out the commissioning must provide a
certificate confirming that it has been carried out properly to both the client and
the Building Control Surveyor.
6. Proper instructions to owners should be provided to inform them of how to
operate the system efficiently, what routine maintenance is required and the
benefits of conserving fuel and power
Building Regulation Completion Certificate.
Ensure you receive your Building Regulation Compliance Certificate from your local
Council Building Control Department on satisfactory completion of the works.
NB
The new Building Regulations for Northern Ireland will be introduced on 31st
October 2012 & as result any information given in this document will be subject
to review & possible update.
http://www.legislation.gov.uk/nisr/2012/192/contents/made
Useful links and advisory leaflets.
1. Building Regulations (NI) 2000, Technical Booklet F1,2006: Conservation of
Fuel and Power in Dwellings
2. Building Regulations (NI) 2000, Technical Booklet L,2006: Conservation of
Fuel and Power in Dwellings
3. Guide to the Condensing Boiler Installation Assessment Procedure for Dwellings ODPM 2005 4. Domestic Building Services Compliance Guide 2008 DCLG
All leaflets can be downloaded from http://www.dfpni.gov.uk/index/buildingsenergy-efficiency-buildings/building-regulations.htm
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
25 Version
Date
Who
Detail
0.1
Aug. 2012
TL (SGBC)
Draft 01
0.2
Sept 2012
TL (SGBC)
1st issue to DSD/NIHE
Boiler Replacement Scheme – Installers information Pack: Building Control
Information Note No.1
26
Appendix A – Boiler Replacement Scheme Application Form Boiler Replacement Scheme Application Form
Office
Stamp
Ref. No._______________________
Please read carefully all notes, including
additional notes on page 9 of the form.
Please return this form when completed to:
Please contact the Grants Office if you
require advice or guidance on completing
the form. All information provided on this
form will be treated in strictest
confidence.
YOU MUST NOT COMMENCE WORK ON
THE BOILER REPLACEMENT BEFORE
THE HOUSING EXECUTIVE ISSUES YOU
WITH FORMAL APPROVAL TO DO SO.
IF YOU DO COMMENCE THE WORKS
WITHOUT FORMAL APPROVAL, THE
BOILER REPLACEMENTALLOWANCE
WILL NOT BE PAID.
Tick () answer boxes where appropriate.
For assistance telephone
FRAUD WARNING - YOU WILL BE PROSECUTED IF YOU PROVIDE FALSE
INFORMATION If this form is not properly completed, we will return it to you. You will not be considered for the scheme until the form is properly completed and returned to us.
Boiler Replacement Scheme eligibility criteria
A.
Applicant eligibility
To be eligible for the Boiler Replacement Scheme you must:
Own your home and occupy it as your sole or main residence (you may
also be eligible if you are entitled to have your day in the house or if you
are in the co-ownership scheme);
Boiler Replacement Scheme – Installers information Pack: Sample application form
27 And
The total, gross, annual income of the owner occupier/s and his/her
spouse/partner must be less than £40,000;
B.
Boiler eligibility
To qualify for the Boiler Replacement Scheme:
Your existing boiler must be at least 15 years old.
1.
Applicant details
Title:
First Name: Surname:
Date of Birth: National Insurance Number:
2
Details of spouse/partner
Title:
First Name: Surname:
Date of Birth: National Insurance Number:
3
Address of property where boiler is to be replaced
Post code:
To be eligible for the Boiler Replacement Scheme, this address must be your sole or
main home. Holiday homes, bed and breakfast establishments, static caravans or
houseboats are not eligible for consideration under this scheme.
Boiler Replacement Scheme – Installers information Pack: Sample application form
28 4.
Contact details
Please indicate () your preferred contact method
Home telephone number:
Mobile telephone number:
Work telephone number:
Email address:
5.
Representative/correspondence details
If someone will be acting on your behalf, or if you want us to send correspondence to
another address, please provide details below.
Name of representative:
Representative’s relationship to you:
Address:
Post code:
Preferred telephone number
Email address
6.
Do you own your home, or are you entitled to your day in the
house, or are you currently in the co-ownership scheme; and do you
occupy your home as your sole or main residence?
Yes
No
You must provide your latest mortgage statement. If you do not have a recent
mortgage statement, we may accept your current certificate of house buildings
insurance. You must also submit a recent utility bill (rates demand, electricity, gas,
telephone bill).
The Boiler Replacement Scheme is NOT available to private sector tenants nor to
tenants of the Housing Executive or registered housing associations.
Boiler Replacement Scheme – Installers information Pack: Sample application form
29 7.
Is your existing boiler at least 15 years old?
Yes
No
8.
Are the works the subject of, or included in, any other
application to the Housing Executive for grant aid or assistance?
Yes
No
If “Yes”, please give details
9.
Apart from the additional funding available as part of this
scheme from Phoenix Natural Gas or Firmus Energy, are you
applying for any other help to replace your boiler?
Yes
No
If you are applying for other help, the Housing Executive will not pay an allowance
under this scheme.
To be eligible for the Boiler Replacement Scheme, your total, gross, annual income
must be less than £40,000.
Income consists of:
 Earnings from your job (including self employment);
 Benefit income;
 Any other income including income from a pension, property rental, maintenance or similar.
10.
Is your total, gross, annual, income less than £40,000?
Yes
11.
No
Income details
If you answered “yes” at 10 above, please provide details on the next page of your
total, gross, income and the total, gross, income of your spouse/partner. You must
confirm, under the categories listed, all sources of income or benefits that you or your
spouse/partner receive.
If you and your partner are employed, you must enclose with this form a recent payslip
or have the enclosed certificate of earnings form completed by your employer.
Boiler Replacement Scheme – Installers information Pack: Sample application form
30 Anyone else who may be registered as an owner of this property and who occupies it
as their sole or main residence must also provide details of their income. Please
continue on the additional sheets, see pages 10 and 11.
If you require any help or clarification, please contact your Grants Office on the
telephone number on the front of this form.
When entering amounts in the boxes below, please indicate whether payments are received
on a weekly (w), fortnightly (f), monthly (m), 4 weekly (4) or annual (a) basis
For example: a = Annual income
You
Spouse/Partner
(Amount)
Gross Salary/Wages
(a) £14,112
(Frequency)
00
Earned Income
69
a
(Frequency of Payment)
Spouse/Partner
£
£
£
£
Type of benefit
You
Spouse/Partner
Attendance Allowance
£
£
Disability Living Allowance
£
£
Incapacity Benefit
£
£
Self Employment
Gross earnings from self employment
(c)
£11,223
(Frequency)
You
Gross salary/wages
(b)
a
(Amount)
B
enefits
Boiler Replacement Scheme – Installers information Pack: Sample application form
31 (d)
Retirement Pension
£
£
Pension Credit
£
£
Occupational Pen. (Gross)
£
£
Income Support
£
£
Job Seeker’s Allowance
£
£
Employment/Support Allow. £
£
Child Benefit
£
£
Child Tax Credit
£
£
Working Tax Credit
£
£
Other Income/Benefits (please specify and show amounts and
frequency of payment)
Other Income/Benefits
You Spouse/Partner
£
£
£
£
£
£
£
£
I/we declare that I/we have accurately recorded all sources of income received.
I/we understand that we may be liable to prosecution if we make false statements I/we understand that the Housing Executive may share my details with other agencies as appropriate. I/we understand that the Housing Executive will contact other agencies as appropriate to verify the information provided
Signature of
applicant
Date
Signature of
spouse/partner
Date
Boiler Replacement Scheme – Installers information Pack: Sample application form
32 12.
Boiler Replacement Allowance
The amount of allowance you might get will depend on your total household income,
and the works you propose to carry out.
Joint income of
owner occupier/s
and spouse/partner
Option 1.
Option 2.
Option 3.
Option 4.
Oil to oil
Oil to oil with
controls
Oil or natural
gas to
natural gas
Oil to wood
pellet
Less than £20,000
£700
£1,000
£1,000
£1,000
£20,000 - £39,999
£400
£500
£500
£500
If your existing boiler runs on LPG (Liquid Petroleum Gas, which is usually provided in
bottles or tanks), and is more than 15 years old, you may be able to install a new LPG
boiler, in which case you might be eligible for the levels of assistance set out above at
Option 1. Alternatively, you might be eligible to convert to oil or natural gas (as above
at Options 2 or 3).
The Boiler Replacement Scheme is not available to convert from oil or natural gas to
LPG.
If you are converting from oil to natural gas for the first time, the gas utility companies
will give you an additional contribution. Phoenix Natural Gas will give you £200
towards the costs of converting to natural gas under this scheme; Firmus Energy will
give you £300.
For further information, you should contact:
Phoenix Natural Gas on 08454 55 55 55 or Firmus Energy on 08456 08 00 88.
Boiler Replacement Scheme – Installers information Pack: Sample application form
33 13. Please let us know how you first heard about the Boiler
Replacement Scheme
NIHE website
Boiler Replacement
Scheme leaflet
Family or friends
Which was sent to my home
From the NIHE Grants Office
From an Occupational Therapist
From a Gas Company (Phoenix/Firmus)
From an Oil Company/Distributor
From Health Trust (Doctor’s
Surgery/Hospital)
Local Post Office
Local Library
Local Church
From a newspaper
Belfast Telegraph
Irish News
News Letter
Local paper (Please name below)
I was advised by a gas/oil
company that a grant was
available
An installer called to
my home
Boiler Replacement Scheme – Installers information Pack: Sample application form
34 At an event
Balmoral Show
Local agricultural show
Specific local show or event (Please name
below)
Other (Please give details)
Boiler Replacement Scheme – Installers information Pack: Sample application form
35 14.
Declaration.
To be completed by the applicant. I authorise the Housing Executive to obtain information from any source which may be relevant to my application and to share this information with other agencies.
I declare that to the best of my knowledge the details provided on this form are correct.
I understand that if I give information that is incorrect or incomplete, I will
be liable to prosecution. I declare that I own and occupy as my sole or main residence the property
at the address shown at section 3.
I declare that my existing boiler is at least 15 years old.
I enclose the following:
1. Latest mortgage statement or
Current certificate of house buildings insurance (I do not have a
current mortgage statement)
2. Most recent utility bill (rates demand or electricity, gas, telephone bill) 3. Most recent pay slip or certificate of earnings (if working)
Please tick the boxes appropriate to the documents you intend sending
to us. You must provide either of the documents at 1 plus one of the
documents at 2 and, if you are working, one of the documents at 3.
Signature: ________________________________
Date:_____________
Warning:
Anyone knowingly making a false statement to fraudulently obtain
monies is liable to prosecution.
You must not commence work on the boiler replacement before the
Housing Executive issues you with formal approval to do so.
If you do commence the works without formal approval, the boiler
replacement allowance will not be paid.
Boiler Replacement Scheme – Installers information Pack: Sample application form
36 15.
Fair Processing Code and Data Protection Act 1998:
The Housing Executive must collect personal details for the purpose of establishing
eligibility, facilitating the processing of the application, if eligibility is established, and
enabling us to pay the Boiler Replacement Allowance, if approved, to a specified bank
account.
In order to comply with the requirements of the “Fair Processing Code” and other
obligations under the Data Protection Act 1998, the Housing Executive has prepared
an information leaflet which is available at your local grants office, or by visiting our
website: www.nihe.gov.uk
Notes to applicant
1. The Housing Executive accepts no duty of care for any works carried out under
this scheme.
2. The Housing Executive accepts no responsibility for the quality/standard of any
work carried out under this scheme.
3. The installer you choose to install your new boiler is responsible for carrying out
the works in a competent manner. If you have any problems with your new boiler,
or if your property is damaged during the boiler replacement works, you should
contact your installer.
4. The boiler manufacturer will issue a specific warranty for the boiler. The installer
should make clear to you that he will provide a separate guarantee for his
workmanship. He should make clear to you what aspects of the works he will
guarantee and for how long he will guarantee them. You should talk to your
installer before any works begin to agree a warranty period for his workmanship.
5. We would advise that all electrical works carried out should be carried out by a
competent electrician registered with NICEIC, ECA or an equivalent body.
6. If you are converting from oil to natural gas for the first time, your chosen installer
MUST be Gas Safe registered.
7. You must ensure that all works carried out in your home comply with all statutory
requirements.
8. The Housing Executive will not pay any allowance under this scheme until we have
received the following documents:
 a final detailed invoice from the installer in every case;
 clear instructions on paying the allowance (BACS 01 or BACS 02);
 a Building Control completion certificate in every case;
 a commissioning certificate in every case appropriate for the type of boiler
newly installed under the scheme; and
 planning approval certificate where necessary.
Boiler Replacement Scheme – Installers information Pack: Sample application form
37 9. All information provided by you may be subject to verification. We reserve the right
to refuse to make payment if you supply false information and you will be
prosecuted.
Boiler Replacement Scheme – Installers information Pack: Sample application form
38 This section is to be completed only where there are additional owners living in
the property.
Please record the total, gross, income details of additional owner occupiers
Earned income
Gross salary/wages Additional owner
occupier 1
Additional owner
occupier 2
Additional owner
occupier 3
£
£
£
Additional owner
occupier 1
Additional owner
occupier 2
Additional owner
occupier 3
£
£
£
Self employment
Gross earnings
from self
employment
Benefits
Type of benefit
Additional owner
occupier 1
Additional owner
occupier 2
Additional owner
occupier 3
Attendance Allowance
£
£
£
Disability Living
Allowance
£
£
£
Incapacity Benefit
£
£
£
Retirement Pension
£
£
£
Pension Credit
£
£
£
Occupational Pen.
(Gross)
£
£
£
Income Support
£
£
£
Job Seeker’s Allowance
£
£
£
Employment/Support
Allow.
£
£
£
Child Benefit
£
£
£
Boiler Replacement Scheme – Installers information Pack: Sample application form
39 Child Tax Credit
£
£
£
Working Tax Credit
£
£
£
Other income/benefits (please specify and show amounts and frequency of
payment)
Additional owner
occupier 1
Additional owner
occupier 2
Additional owner
occupier 3
£
£
£
£
£
£
£
£
£
£
£
£
Please note:
The partner/spouse of an additional owner/occupier must also provide details of
all income received. Please ask for additional income sheets if you need them.
Boiler Replacement Scheme – Installers information Pack: Sample application form
40 I/we declare that I/we have accurately recorded all sources of income received. I/we understand that we may be liable to prosecution if we make false statements. I/we understand that the Housing Executive may share my details with other agencies as appropriate. I/we understand that the Housing Executive will contact other agencies as
appropriate to verify the information provided.
Please print name of additional owner occupier 1 Signature of additional owner occupier 1 Date Please print name of additional owner occupier 2 Signature of additional owner occupier 2 Date
Please print name of additional owner occupier 3 Signature of additional owner occupier 3 Date
Boiler Replacement Scheme – Installers information Pack: Sample application form
41 Boiler Replacement Scheme
Office
Stamp
Certificate of Earnings
Any information you provide on this form will be processed in accordance with the
requirements of the Data Protection Act 1998.
If you are working and cannot provide a pay slip, please have your employer complete
this form.
Ref. No._______________________
Employee’s
Employer’s name (official stamp)
Address:
Occupation:
Payroll No:
Employer’s
NINO :
If paid WEEKLY, the following information should relate to the previous 4 WEEKS or,
if paid MONTHLY/4 WEEKLY, the previous 4 MONTHS/16 WEEKS.
Date
Gross earnings
£
:
Office use only
p
Week/month/4 weeks ending
Week/month/4 weeks ending
Week/month/4 weeks ending
Week/month/4 weeks ending
Boiler Replacement Scheme – Installers information Pack: Sample Certificate of
Earning
42
Boiler Replacement Scheme Office Stamp
Appendix B – Boiler Installer Form
The applicant for the Boiler Replacement Scheme should ask their installer to
complete this Form and return it, when completed, to the Housing Executive.
Ref. No. ___________________________
Please read carefully all notes, including
the additional notes at the end of the form.
Please contact the Grants Office should
you require advice or guidance on
completing the form. All information
provided on this form will be treated in
strictest confidence.
Please return this form when
completed to:
Tick () answer boxes where appropriate.
For assistance telephone 03448 920 900
1.
Name of applicant
2. Address of property
where the boiler is to
be replaced
Post Code:
Boiler Replacement Scheme – Installers information Pack: Sample Installer Form
3.
Installer details
Name
Address
Post code:
Telephone number
Email address
4. Under the Gas Safety (Installation and Use) Regulations 1998, it is illegal to
work on natural gas installations if you are not Gas Safe registered. The
Housing Executive will not make payment in such circumstances. Please
provide your registration number in the box below.
Gas Safe Registration Number
If you are OFTEC registered, please provide your registration number in the box
below.
OFTEC Registration Number
5. Details of existing boiler
The Boiler Replacement Scheme is designed for the replacement of central heating
boilers that are at least 15 years old. Stoves or ranges used exclusively for cooking
are not eligible for replacement under this scheme.
Age of existing boiler:
years
Is there primary flow and return pipework from the boiler to the hot water cylinder
separate from the central heating flow and return pipework?
Yes
No
Boiler Replacement Scheme – Installers information Pack: Sample Installer Form
44 6.
Boiler replacement works to be carried out
Does the existing boiler run on (tick one only): Oil
LPG
Natural Gas
Will the proposed new boiler run on (tick one only):
LPG
Natural Gas
Oil (with full dual controls*)
Wood Pellet
Oil
It is permissible to convert from LPG to oil or natural gas. However, we will not fund
conversion from oil or natural gas to LPG.
(*Full dual controls mean the capacity to heat water without heating the radiators.
This work will require full compliance with current building regulations)
7.
Details of new boiler
Make:
Model:
SEDBUK ‘A’ Rated:
8.
Yes
No
Declaration of installer.
Eligibility for the Boiler Replacement Scheme will be based on the information
provided by the installer. I undertake to comply with all Building Control and other
statutory requirements in the carrying out of works under the Boiler Replacement
Scheme.
Signature of installer: ________________________________ Date: ___________
I declare that the information provided is accurate.
I understand that I am liable to prosecution if I make a false statement Signature of installer: ________________________________ Date: ___________
Boiler Replacement Scheme – Installers information Pack: Sample Installer Form
45 Fair Processing Code and Data Protection Act 1998:
The Housing Executive must collect personal details for the purpose of establishing
eligibility, facilitating the processing of the application, if eligibility is established, and
enabling us to pay the Boiler Replacement Allowance, if approved, to a specified bank
account.
In order to comply with the requirements of the “Fair Processing Code” and other
obligations under the Data Protection Act 1998, the Housing Executive has prepared
an information leaflet which is available at your local grants office, or by visiting our
website:
www.nihe.gov.uk
Notes to installer
1. The Housing Executive accepts no duty of care for any works carried out under
this scheme.
2. The Housing Executive accepts no responsibility for the quality/standard of any
work carried out under this scheme.
3. The boiler manufacturer will issue a specific warranty for the boiler. The installer should make clear to the householder that he will guarantee his workmanship. He should make clear what aspects of the works he will guarantee and for how long he will guarantee them.
4. All electrical works carried out under this Scheme should be carried out by a
competent electrician registered with NICEIC, ECA or an equivalent body.
5. If you are installing a natural gas boiler, you MUST be Gas Safe registered.
6. The installer must ensure that all works carried out under this scheme comply
with all statutory requirements.
7. The Housing Executive will not pay any allowance under this scheme until we
have received the following documents:
 a final detailed invoice from the installer in every case;
 a Building Control completion certificate in every case;
 a commissioning certificate in every case appropriate to the type of
boiler newly installed under the scheme; and
 a copy of planning approval where necessary.
Boiler Replacement Scheme – Installers information Pack: Sample Installer Form
46 Appendix C – Approval pack
Date:
Ref:
Dear
Northern Ireland Boiler Replacement Scheme
Address of property:
The Executive has approved your application for the Boiler Replacement Scheme in
respect of the above property. I enclose, therefore, the documents listed below:
 Approval form BRS 17;
 Notification of Completion of Work form BRS 18 which must be returned to the
Housing Executive as soon as the works have been completed – please do not
wait until you have received all the other documents detailed below;
 Payment forms BACS 01 and BACS 02. The Housing Executive intends to pay
the allowance directly into your bank account. You must, therefore, ensure that
you have a bank account. You should complete BACS 01 to give us your bank
account details and return it to this office. Alternatively, if you wish to have the
allowance paid to your installer’s bank account, please have him complete
BACS 02 (see attached letter for further clarification),
Upon completion of the work, you must submit:
 Notification of Completion of Works form BRS 18
 A detailed invoice(s), or, if you have already paid the installer, the receipts
relating to the work to be funded by the allowance;
 Payment form BACS 01 or 02, as appropriate;
 A Building Control completion certificate;
 A Commissioning Certificate for the new boiler;
 Copy of Planning Approval where necessary.
The allowance will not be paid until we receive all the documents listed above.
This approval is based on the information provided by you and your chosen installer.
If we subsequently discover that any of this information was incorrect, we reserve the
right to refuse to make payment. Your attention is particularly drawn to the notes on
the back of the enclosed approval form. The notes set out the conditions of the
approval.
Yours sincerely
Boiler Replacement Scheme – Installers information Pack: Sample Installer Form
Approval of application for Boiler Replacement Scheme
Ref:
Property address
Applicant’s name
Applicant’s address
Levels of financial assistance available under the Boiler Replacement Scheme
Income
Option 1
Option 2
Option 3
Option 4
Oil to oil
Oil to oil
with
controls
Oil to gas
Oil to wood
pellet
Less than £20,000
£700
£1,000
£1,000
£1,000
£20,000 - £39,999
£400
£500
£500
£500
1. The Northern Ireland Housing Executive hereby approves your application for
the Boiler Replacement Scheme.
2. Based on all the information you and your installer have provided, the Housing
Executive has calculated that the allowance payable in your case is: £
3. You are required to complete the works within 3 months of the date of this
approval.
4. Signature of Authorising Officer:
________________________________
Date:
________________________________
5. Please ensure you read the important notes overleaf
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
48 Approval of application for Boiler Replacement Scheme – NOTES
You are required to submit a detailed invoice from your contractor prior to payment of
the allowance.
The allowance will not be paid until we have received the following documents: A detailed invoice(s), or, if you have already paid the installer, the receipts relating to the work to be funded by the allowance; 
Notification of Completion of Works form BRS 18;

Payment form BACS 01 or 02, as appropriate;

A Building Control completion certificate;

A Commissioning Certificate for the new boiler;

Copy of Planning Approval where necessary
The Housing Executive does not accept any liability or responsibility in respect of the
work carried out to your dwelling. Accordingly you should not rely on the inspection or
payment of the allowance by the Housing Executive as any proof or guarantee that
the contractor you have engaged to execute the works has completed the said works
to a proper standard.
Any monies due to the Housing Executive as a debt will be set off against any monies
payable. All electrical work carried out should be certified as being in compliance with the applicable edition of the IEE regulations.
The appropriate health and safety standards must be adhered to if any item of works includes the handling of asbestos based products.
The Housing Executive accepts no liability in respect of any loss or damage arising out of or in connection with:

Approval of any scheme by the Housing Executive;

Non renewal of any such approval;

Withdrawal of any such approval;

Any act or omission on the part of any company or body concerned in the
management or running of any such scheme;

Any act or omission on the part of any building contractor involved in work or
any act or omission of any servant or agent of any such contractor.
The amount of allowance payable under the Boiler Replacement Scheme depends on
the total, gross, annual income of all registered owners who occupy the property and
the type of new boiler it is proposed to install. The allowance is payable solely
towards the cost of installing a new boiler as specified by your installer. If you ask
your installer to carry out additional works, you must arrange with him to pay for those
works yourself.
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
49 Your new boiler must be SEDBUK ‘A’ rated for maximum energy efficiency. A new
gas boiler must be installed by a GAS Safe registered installer. If you use an Oftec
registered installer to install a new oil boiler, please let us know. You must also, on
completion of the works, provide a commissioning certificate appropriate to the type of
boiler installed.
Income means earnings from a job, including self employment; benefit income and
any other income including income from a pension.
This approval is based on the information provided by you and your chosen installer.
If we subsequently discover that any of this information was incorrect, we reserve the
right to refuse to make payment.
BRS 17-09/12
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
50 Notification of completion of work
Applicant Name:
Property Address:
Boiler Replacement Scheme Reference:
I would like to inform you that the boiler replacement work at the above address has
been completed to my satisfaction on
Date ___/_____/ 20___
I now wish to claim my boiler replacement allowance.
Applicant’s Signature: _______________________________
Date:
_____________________
PLEASE READ THE FOLLOWING IMPORTANT NOTES
1. In order to save unnecessary journeys by the Housing Executive’s Technical
Officer, please do not submit this form until ALL WORKS HAVE BEEN
COMPLETED. You are required to have the works completed within 3 months
of the date of the approval.
2. Please read notes number 3 and 7 on the back of your formal approval
document which state that the Housing Executive does not accept any liability
or responsibility in respect of the work carried out to your dwelling. You need to
satisfy yourself that you have appointed a competent installer to carry out the
works.
3. Please note that while we encourage you to complete this form, we can make
payment without it because payment of the allowance is conditional on the
work being carried out to the satisfaction of the Housing Executive
Please return this form to the Grants Office at the address above.
BRS 18-09/12
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
51 Date:
Ref:
Dear
Northern Ireland Boiler Replacement Scheme
Address of property:
I refer to your formal approval for the Boiler Replacement Scheme for works to the
above property. The Housing Executive intends to pay the allowance directly into
your bank account. You should, therefore, complete the attached form BACS 01 to
give us your bank account details and return it to this office.
If you wish, you can authorise us to pay the allowance directly to your chosen installer.
In that case, please complete section A on attached form BACS 02 to give us your
installer’s bank details. You must also sign the declaration in section B on BACS 02
to confirm your authorisation for us to pay the allowance directly to the installer. The
completed form should be returned to us at this office.
Please note that, once we receive the signed form of assignment, we must pay the
money to your installer unless you both agree, in writing, that the assignment should
be set aside.
Yours sincerely
BACS 09/12
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
52 Boiler Replacement Scheme BACS 01
Bank Name
Bank Address
Post Code
Name of Account Holder
Sort Code
__ __/__ __/__ __
Account Number
__ __ __ __ __ __ __ __
Roll Number (if applicable)
__/__ __ __ __ __ __ __ __
Applicant’s signature
Please return this form to the address at the top of the covering letter BACS 01-09/12
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
53 Boiler Replacement Scheme - Assignment of allowance BACS 02
Name of installer
Signature of installer
Installer address
Post code
Installer’s telephone
Installer’s VAT No.
Bank name
Bank address
Bank post code
Bank account number __ __ __ __ __ __ __ __
Account sort code __ __/__ __/__ __
Roll number (if __/__ __ __ __ __ __ __ __
applicable)
Have you previously been paid by the Housing
Executive?
Yes
No
If yes, did we pay the money into this account?
Yes
No
If you wish to assign all of the approved allowance to your chosen installer, you (the
assignor) must complete the following assignment of allowance declaration.
I, the Boiler Replacement Scheme applicant (assignor), hereby authorise the Housing
Executive to pay all of the approved allowance to my chosen installer as specified
above. In agreeing to this assignment, I am aware that the assignment is irrevocable
at law and cannot be waived or set aside without the prior written consent of both
assignee and assignor
Signed:
Date:
Boiler Replacement Scheme – Installers information Pack: Sample Approval Pack
54 Appendix D – Revised invoice template
INSTALLER NAME INSTALLER ADDRESS BRS REF. No:
TEL. NO:
FAX NO:
_____________
Email address: BOILER REPLACEMENT SCHEME
INSTALLERS FINAL INVOICE
INSTALLER DETAILS:
VAT REGISTRATION NO:
(If not VAT registered you should still
detail VAT on materials)
GAS SAFE REG. NO.* (If gas boiler
installed)
OFTEC REG. NO. (If applicable)
CLIENT NAME:
PROPERTY
ADDRESS:
Boiler Replacement Scheme – Installers information Pack: Revised Invoice Template
55
Works carried out
Total cost
Oil to Oil
£
LPG to LPG
£
Oil to Oil with Controls
£
LPG to Oil with Controls
£
Oil to Gas
£
LPG to Gas
£
Gas to Gas
£
Oil to Wood Pellet
£
LPG to Wood Pellet
£
OPTION 1
OPTION 2
OPTION 3*
OPTION 4
VAT (5% on grant aided works)
£
VAT (20% on non grant aided works)
£
TOTAL AMOUNT DUE
£
* Please ensure you provide your Gas Safe Registration No. if a gas boiler has been
installed.
THE AMOUNT OF GRANT PAID IS BASED ON THE TYPE OF BOILER
INSTALLED. INSTALLERS SHOULD ENSURE THAT INFORMATION PROVIDED
ON THIS FORM IS CORRECT. ANYONE KNOWINGLY MAKING A FALSE
STATEMENT TO FRADULENTLY OBTAIN MONIES IS LIABLE TO
PROSECUTION.
Boiler Replacement Scheme – Installers information Pack: Revised Invoice Template
56 The Boiler Replacement Scheme
Process
Step 1 Submit a Boiler Replacement Application
Form. (Contact your local grants office to get an
application form.)
Step 2 When we receive your application form,
we will determine your eligibility and issue a Boiler
Installer Form.
Step 3 You should seek the advice of an installer
about the type of new boiler that best suits your
needs and get him to complete the Boiler Installer
Form.
Step 4 When we receive your Boiler Installer Form
we may inspect your existing boiler. If your boiler
is eligible, we will issue an approval to install a
new boiler which must be SEDBUK ‘A’ rated for
efficiency. We will also let you know the amount of
allowance you will receive.
YOu muST nOT START AnY wORkS unTil
we HAve iSSued APPROvAl
Step 5 When the work has been completed,
you or your installer should submit the following
documents:
Notification of Completion Building Control
of Works Form
Completion Certificate
Installer’s detailed Invoice Boiler Commissioning
Certificate
BACS form (Instruction to Planning Approval
pay allowance into a Bank (if required)
Account)
Step 6 We may inspect the work following which
payment will be issued.
DPS/74/08/12
September 2012
www.nihe.gov.uk
Help with your Application
If you require advice or assistance our Grants Office staff will be pleased to help you.
�
For more information, please contact your local Grants Office Tel: 03448 920 900
North East Area
northeast.grants@nihe.gov.uk
Covers: Antrim, Ballymena,
Moyle, Coleraine, Ballymoney,
Carrickfergus, Larne and
N’abbey District Council areas
Belfast Area
belfast.grants@nihe.gov.uk
Covers: Belfast City Council
area
South Area
south.grants@nihe.gov.uk
Covers: Armagh, Craigavon,
Banbridge, Newry & Mourne
District Council areas
South East Area
southeast.grants@nihe.gov.uk
Covers: Down, Lisburn, Ards,
Castlereagh and North Down
District Council areas.
West Area
west.grants@nihe.gov.uk
Covers: Cookstown, Omagh,
Dungannon, and Fermanagh
District Council areas
North West Area
derry-londonderrygrants@
nihe.gov.uk
Covers: Londonderry, Strabane,
Limavady and Magherafelt
District Council areas
Twickenham
House
Mount Street
Ballymena
BT43 6PB
Boiler Replacement
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BT48 6JS
• do you own
your own home?
• do you earn less
than £40,000
a year?
• is your existing
heating boiler
at least 15 years
old?
if you can answer “Yes” to
all of the above questions
you are eligible to apply
for the new Boiler
Replacement Allowance.
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who is eligible to receive the Boiler
Replacement Allowance?
The Boiler Replacement Allowance is funded by
the NI Executive and administered by the Housing
Executive. It is aimed at owner occupiers.
The total gross income must be less than £40,000.
The Allowance is not available to tenants in either
the public or private rented sector.
what types of boilers are eligible for
the Allowance?
Your existing boiler must be at least 15 years old.
The Allowance applies only to existing oil or gas
fired central heating boilers at least 15 years old.
It does not apply to Economy 7 heating, stoves
used exclusively for cooking, back boilers or room
heaters.
does the Allowance apply to any
house?
The Allowance is only available for the house in
which you live. It is not available for properties
used for Bed & Breakfast, second homes, mobile
homes or caravans, boats, or buildings used as
temporary accommodation.
How much is the Boiler Replacement
Allowance?
The amount you receive depends on your total
income and the type of boiler you plan to install.
The table below shows the amount available.
Annual
Income
Income
under
£20k
Income
£20,000
to
£39,999
New Oil
Boiler
No
Controls
£700
New Oil
Boiler
with Dual
Controls
£1,000
New Gas*
Boiler
Conversion
£400
£500
£500
£1,000
*These allowances will also apply for converting to a wood pellet boiler
How do you work out my income?
Your total income will include all earnings from
your job (including self employment), and any
income you receive from benefits, pensions or any
other source. Income from all owner/occupiers
and their partners will be taken into account.
what type of boiler can i install?
Your new oil or gas fired boiler must be SEDBUK
“A” rated for efficiency. Your installer can advise you
about this. Dual control boilers mean you can heat
your hot water without turning on your central
heating, but can be considerably more expensive
to install.
Can i convert from oil to a gas or
wood pellet boiler?
You may convert from an oil fired boiler to a gas or
wood pellet fired boiler. If you are installing a gas
boiler for the first time you may also be eligible for
additional help from the gas companies.
You will need to contact the individual gas
company before you carry out any work, as this
aspect of the scheme will not be administered by
the Housing Executive. The contributions available
from the gas companies are in addition to the
Boiler Replacement Allowance, and are as
follows:
Firmus
£300
Phoenix
£200
Can i do the work myself?
The work must be carried out by an installer who has
suitable experience and expertise. You must use a
‘Gas Safe’registered installer for gas boilers.
How do i Apply?
You can apply by contacting Housing Executive
Grants Offices, either in writing, by phone or by
e-mail. Grants Office contact information is shown
at the end of this leaflet. The office will send you an
application form to complete and submit. Please
see the step by step guide to the application
process on the following page.
Telephone: 03448 920 900
Alternatively you can email the Grants Office for
your area at the address overleaf.
YOu muST nOT START AnY wORkS unTil
we HAve iSSued APPROvAl