P.O. GAIL COMPLEX, VIJAIPUR
DISTT. GUNA, MP - 473 112
GAIL (India) Limited
Ph: +91-7544-274444
Fax: +91-7544-274600
E-mail: vijpcp@gail.co.in
ECC NO: AAACG1209JXM004
(A Government of India Undertaking)
(A Navratna Company)
TIN : 23265002549
REQUEST FOR QUOTATION
To,
GAIL WEBSITE VENDOR,
India
Vendor Code : 101019938
RFQ No. :GAIL/VL/10/M110/3200067821/MECH
Date:15.01.2011
RFQ Due on : 09.02.2011 at 14:00 Hrs IST
Tender Opening Date : 09.02.2011 at 15.00 Hrs IST
____________________________________________________________
Dear Sir(s)/Madam,
GAIL (India) Ltd. invites you to submit your offer in sealed envelope, superscribing RFQ No. & Due date
for the following item(s) in complete accordance with enquiry documents/attachments:
Sl. No
MatCode
Description
UOM
QTY
Unit Price
(in figures & words)
-----------------------------------------------------------Group : 1
PUMPS, CENTRIFUGAL
MAKE: MATHER&PLATT, INDIAN
MODEL: 14/16 CME
SUPPLIER/PO DETAILS:
CAPACITY: 1500 m3/hr
HEAD: 45 m
NO.OF STAGES:
DISCHARGE PRESSURE:
SUCTION PRESSURE:
DESIGN PRESSURE:
TAG NO.:
SERIAL NO.:
SUPPLEMENTARY REQUIREMENTS:
SERVICE: COOLING WATER
ADDITIONAL REQUIREMENTS:
1
1810861333
EACH
4
RING,WEAR,NON MET,COMP,PEEK,32,14/16 CME
________
Page 1 of 9
Regd. Office: 16, Bhikaiji Cama Place, R. K. Puram, New Delhi - 110 066
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
COMPOSITE NON METALIC WEAR RING ##
MOC: PEEK ##
DRAWING NO.: 2MP/P-2067/32##
PART NO.: 32##
Composite Wear ring (PEEK)(MIN THK-5 MM) installed into Mettalic Wear ring (As supplied
by OEM)for Pump. Model:14/16 CME.
Group : 2
PUMPS, CENTRIFUGAL
MAKE: BEACON WEIR
MODEL: SDA 350/450RD
SUPPLIER/PO DETAILS:
CAPACITY:
HEAD:
NO.OF STAGES:
DISCHARGE PRESSURE:
SUCTION PRESSURE:
DESIGN PRESSURE:
TAG NO.:
SERIAL NO.:
SUPPLEMENTARY REQUIREMENTS:
SERVICE:
ADDITIONAL REQUIREMENTS:
2
1721351043
EACH
4
________
WEAR RING,COMPOSITE NON METALIC,PEE,21
COMPOSITE NON METALIC CASE WEAR RING ##
MOC: PEEK ##
PART NO.: 21##
DRAWING NO.: 172991##
Composite Wear ring (PEEK)(MIN THK-5 MM) installed into Mettalic Wear ring (As supplied
by OEM)for Pump. Model:SDA 350/450
------------------------------------------------------------
Page 2 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
EMD Details : 1.0 BIDS MUST BE ACCOMPANIED WITH EARNEST MONEY/BID SECURITY
AMOUNTING Rs.14000/- IN THE FORM OF DEMAND DRAFT [PAYABLE AT STATE BANK OF
INDIA, GAIL VIJAIPUR, BRANCH CODE (6635) ONLY] / BANKER'S CHEQUE / BANK
GUARANTEE.
2.0
BIDDERS SHALL ENSURE THAT EARNEST MONEY / BID SECURITY HAVING A
VALIDITY OF AT LEAST 06 (SIX) MONTHS BEYOND THE FINAL BID DUE DATE MUST
ACCOMPANY THE BID. BID NOT ACCOMPANIED WITH EARNEST MONEY/BID SECURITY OR
EARNEST MONEY/BID SECURITY NOT IN REQUISITE FORM SHALL BE SUMMARILY
REJECTED.
Page 3 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
Instruction to Bidders : 1. IMPORTANT INSTRUCTION TO BIDDERS
(TWO BID SYSTEM)
Bidders should submit their bids in two separate parts (Part-I & Part-II) i.e. Part-I (Un-priced bid) & Part-II
(Price bid) in separate sealed envelopes super-scribed with name of the bidder, RFQ Number & due date.
These two envelopes containing part I (Un-priced bid) and part II (Price bid) shall be put in a single larger
envelope duly sealed & super-scribed with RFQ number, due date of opening and name and address of the
bidder.
(A) PART - I: UN-PRICED BID
IT SHOULD CONTAIN THE FOLLOWING DOCUMENTS
(I)
Documentary evidence against "Bidder's Eligibility Criteria" mentioned in RFQ.
(ii)
Requisite EMD as mentioned in RFQ.
(iii)Copy of All document of RFQ duly sealed & signed in each page as a token of acceptance of all terms
& conditions of the RFQ.
(B) PART - II: PRICED BID
It should contain only the prices of the quoted item in "Price Schedule". Blank format of Price Bid shall be
filled properly & neatly, wherever applicable.
METHODOLOGY FOR SELECTION OF TECHNO-COMMERCIAL ACCEPTABLE BIDDERS:
i)
Part I: Un-priced bids received within stipulated time/date, shall be opened on scheduled date/time
in presence of bidders who may wish to attend tender opening.
ii)
Evaluation of the Un-priced bids shall be carried out on the basis of requisite document submitted
along with EMD (if applicable).
iii)
Price bid of only those bidders will be opened who will be techno-commercially acceptable as per
terms and conditions of tender.
INSTRUCTION TO BIDDERS:
Please note that this RFQ is issued on "zero deviation" basis and offers with deviation / conditional offers
will not be accepted.
Incomplete bids shall not be considered.
Prior to detailed evaluation, pursuant to bidder's eligibility and rejection criteria, GAIL will determine the
substantial responsiveness of each bid to the RFQ/Tender Document. A substantially responsive bid is one
which conforms to all the terms and conditions of the bidding documents without deviations or
reservations.
A bid determined as substantially non-responsive may be rejected by GAIL and may not be subsequently
made responsive by bidder by correction of the non-conformity through queries/ clarifications or any other
means, unless sought in writing.
Technical and commercial queries (TQ/CQ), if required may be issued to only those bidders whose bids
will be prima-facie responsive, for seeking clarification. The request for such clarifications and the response
shall be in writing and no change in the price or substance of bids shall be sought, offered or permitted. The
substance of the bid includes but not limited to price, delivery/completion, scope, specification etc.
Therefore, bidder is requested to not to take any deviation to the terms and conditions of RFQ and submit
all the requisite documents as mentioned in RFQ failing which their offer may be summarily rejected.
Page 4 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
2.
PRICE BASIS :
AS SPECIFIED IN ANNEXURE-II.
3.
DELIVERY/ COMPLETION PERIOD:
AS SPECIFIED IN ANNEXURE-I.
4. TERMS OF DELIVERY:
AS SPECIFIED IN ANNEXURE-II.
5.
CONSIGNEE ADDRESS:
Dy. General Manager (Contract & Procurement)
GAIL (India) Limited,
P.O. GAIL Complex, Vijaipur- 473 112
DISTT. : GUNA [M.P.]
Phone: +91-7544-274444, Extn: 1380
Fax: +91-7544-274600
E-mail: amt01468@gail.co.in / vijpcp@gail.co.in
6.
TERMS OF PAYMENT
AS SPECIFIED IN ANNEXURE-II.
7.
WARRANTIES:
AS SPECIFIED IN ANNEXURE-I.
8.
PRICE REDUCTION SCHEDULE:
AS SPECIFIED IN ANNEXURE-II & DETAILED IN GENERAL PURCHASE CONDITION
[ENCLOSED]
9
PERFORMANCE BANK GUARANTEE:
AS SPECIFIED IN ANNEXURE-II & DETAILED IN GENERAL PURCHASE CONDITION
[ENCLOSED]
10
OTHER CONTRACTUAL STIPULATIONS
PRE-BID/TENDERING CONFERENCE(PTC):
[DATE & TIME: 29.01.2011 AT 1500 HRS.; VENUE: ADMINISTRATIVE BUILDING, GAIL,
VIJAIPUR]
BIDDER OR HIS DESIGNATED REPRESENTATIVE(S) ARE INVITED TO ATTEND A
PRE-TENDERING CONFERENCE (PTC) WHICH WILL TAKE PLACE AT GAIL (INDIA) LIMITED,
[P.O. GAIL COMPLEX, VIJAIPUR, DISTT. GUNA, MP-473 112], TO DISCUSS THE TECHNICAL
SPECIFICATIONS, TERMS & CONDITIONS OF RFQ, AND TO CLARIFY ISSUES & TO ANSWER
Page 5 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
QUESTIONS ON ANY MATTER THAT MAY BE RAISED AT THAT STAGE. PLEASE DEPUTE
YOUR AUTHORIZED REPRESENTATIVE TO ATTEND THE SAME ALONGWITH APPROPRIATE
AUTHORIZATION LETTER. NON-ATTENDANCE OF THE PTC WILL NOT BE A CAUSE FOR
DISQUALIFICATION OF A BIDDER.
ALL QUESTIONS/QUERIES SHOULD BE REFERRED TO GAIL ON OR BEFORE THE
SCHEDULED DATE OF 'PTC'. THE QUESTIONS/QUERIES RECEIVED BY GAIL PRIOR TO PTC
WILL BE ADDRESSED IN THE PTC & NO SEPARATE COMMUNICATION WILL BE SENT TO
BIDDERS. ANY CLARIFICATION OR INFORMATION REQUIRED BY THE BIDDER BUT SAME
NOT RECEIVED BY THE EMPLOYER 03 (THREE) DAYS PRIOR TO 'PTC', IS LIABLE TO BE
CONSIDERED AS "NO CLARIFICATION/INFORMATION REQUIRED".
11.
DESPATCH DETAILS
The supplier shall ensure to dispatch the material so as to get it delivered at destination before contractual
delivery date. The dispatch details comprising of Delivery Challan, Transporter Lorry Receipt/ Goods
Receipt, Invoice, Test Certificate, Catalogue etc. to be sent by courier addressed to consignee immediately
after dispatch of material.
12.
GENERAL CONDITIONS OF CONTRACT :
GENERAL PURCHASE CONDITIONS ARE ENCLOSED HEREWITH.
13.
SPECIAL CONDITIONS OF CONTRACT AS SPECIFIED IN APPENDIX-'A' AS PER SCOPE
OF WORK.
SAMPLE / CATALOGUES REQUIRED ALONG WITH OFFER.
TEST CERTIFICATE REQUEIED ALONG WITH SUPPLY.
14.
ENCLOSURES:
APPENDIX-A : TECHNICAL SPECIFICATIONS & SCOPE OF WORK [TOTAL 3 PAGES]
APPENDIX-B : DRAWINGS & DATA SHEET [TOTAL 9 PAGES]
ANNEXURE -'A' : LIST OF PROPERTRIES OF PEEK MATERIALS.
ANNEXURE - I : FORMAT FOR TECHNICAL TERMS & CONDITIONS.
ANNEXURE - II : FORMAT FOR COMMERCIAL TERMS & CONDITIONS.
ANNEXURE -III : GENERAL PURCHASE CONDITIONS (GPC).
15.
BIDDER'S ELIGIBILITY CRITERIA [BEC]:
BIDDER SHOULD BE EITHER PUMP MANUFACTURER/ SUPPLIER/ AUTHORIZED
DISTRIBUTOR/ DEALER OR MUST HAVE SUPPLIED COMPONENTS OF PEEK MATERIALS IN
REPUTED ORGENIZATION DURING LAST SEVEN YEARS. COPY OF SUCH LOI/WORK ORDER
MAY BE ATTECHED AS DOCUMENTORY EVIDENCE.
BIDDERS WHO HAVE SUPPLIED THE COMPONENTS OF PEEK MUST BE
MANUFECTURER/SUPPIER/AUTHORIZED DISTRIBUTORS/DEALERS OF SUPPLYING OF PEEK
(POLYETHER EATHER KETONE) MATERIALS. AS AN EVIDENCE MANUFACTURE SHOULD
SUPPLY ISO CERTIFICATES. SUPPLIER/AUTHORIZED DISTRIBUTORS/DEALERS SHOULD
SUBMIT AUTHORIZED CERTIFICATES ALONG WITH THE VALIDITY.
BIDDER SHOULD SUBMIT DOCUMENTARY EVIDENCES ALONG WITH BID TO
SUBSTANTIATE ABOVE ELIGIBILITY CRITERIA.
Page 6 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
Bids complete in all respect should reach on or before the RFQ due date and time. Bids through Fax/
E-mail shall not be considered.
In case of any query, please contact:
Dy. Manager (C&P)
GAIL (India) Limited,
P.O. GAIL Complex, Vijaipur - 473 112
Distt. : GUNA. [M. P.]
Phone: +91-7544-274444, Extn: 1388
Fax: +91-7544-274600
E-mail: nks02384@gail.co.in
16.
TECHNO-COMM BID EVALUATION
Evaluation shall be done on item-wise basis. Following shall be added for calculation of landed price of
techno-commercially acceptable offers for comparison and determining lowest bid, thereof:
(a)
(b)
(c)
(d)
(e)
Ex-works price quoted by the bidder.
Packing & forwarding charges (if applicable).
Excise duty on the finished goods (if applicable).
Sales Tax on the finished goods (if applicable).
Inland Transportation charges up to Transporter's Godown at Guna (M.P) [if extra]
17.
AGREED UPON TERMS & CONDITIONS
Bidder must fill the enclosed Annexure - I & II in token of his acceptance to the specified terms and
conditions.
18. GAIL RESERVES THE RIGHT TO REJECT ANY OR ALL THE BIDS RECEIVED AT ITS
DISCRETION WITHOUT ASSIGNING ANY REASON WHATSOEVER.
Page 7 of 9
REQUEST FOR QUOTATION (Cont.)
RFQ No:GAIL/VL/10/M110/3200067821/MECH
Date: 15.01.2011
____________________________________________________________
Important :
1. Percentage of Taxes, Duties, P&F, Freight charges etc. of quoted basic price should be clearly mentioned
in the quotation.
2. Please go through the General Purchase Conditions (GPC) enclosed as Annexure. Deviations to GPC
shall liable for rejection of your offer.
3. Please submit Catalogue/Specification Details, Test Certificates/Traceability Certificate for accuracy
along with your quotation.
Yours truly,
For and on behalf of
GAIL ( India ) Ltd.
(Authorized signatory)
Page 8 of 9
APPENDIX-A
PROCUREMENT / SUPPLY & INSTALLATION OF COMPOSITE WEAR RINGS FOR COOLING WATER
CIRCULATION PUMPS AT COOLING TOWER 1 & 2 AT LPG RECOVERY PLANT , GAIL (INDIA) LTD.,
VIJAIPUR.
SCOPE / NATURE OF WORK
•
The existing pumps 02 nos. each (Make: Mather & Platt and Beacon Weir) are installed at Cooling
tower 1 and 2 respectively with the details given below.
Cooling water circulation pumps for CT-1 (02 nos.)
Tag: 20-P-205-A/B
Make: Mather & Platt
Model: 14”/16”CME
Speed: 1470 RPM
Media: Cooling Water
Temp: 33 deg max
Flow: 1500 m3/hr
Dimension of case wear ring: OD 420 mm X ID 380 mm x Width 40 mm
Material of case wear ring: Brass
Note: Pump data sheet is attached for detailed specification.
Cooling water circulation pumps for CT-2 (02 nos.)
Tag: 21-P-205-A/B
Make: Beacon Weir
Model: SDA 350/450 axial split
Speed: 1470 RPM
Media: Cooling Water0
Temp: 33 deg max
Flow: 1667 m3/hr
Head: 45 mtrs
Dimension of case wear ring: OD 368 mm X ID 290 mm x Width 36.50 mm
Material of case wear ring: Brass
Note: Pump data sheet is attached for detailed specification
•
These pumps are assembled with metallic wear rings as supplied by OEM (i.e.: Mather & Platt and
Beacon Weir).The job mainly involves replacement of old existing metallic wear rings by fixing
composite non metallic wear ring which are non galling, non seizing & having low coefficient of
friction.. Material of construction for non metallic wear rings are PEEK (Polyether Ether Ketone).
•
The specification of materials for PEEK is given below in line with API Std 610 (Ninth edition)
1: Carbon fiber reinforced compression molded PEEK (Polyether Ether Ketone)
2: Material offered must have excellent low co-efficient of friction, non-galling, non-seizing, high
strength to weight ratio, excellent wear resistance, and thermal shock resistant & impact resistant.
3: Typical properties of wear ring materials are as per attached annexure” A”
•
The job mainly includes fitting of PEEK composite wear ring inside the metallic wear ring. The
metallic wear ring should be supplied by the party & is of same materials as supplied by the pump
manufactures (i.e. OEM) & as per details given above. The bidder may please come at site to
have a look for the wear ring materials at Gail, Vijaipur.
•
The minimum thickness of PEEK material shall be aprox 5 mm.
•
The job involves opening of pumps, removal of impeller rotor from casing, measurement of impeller
wear ring OD / ID, existing diametrical clearances between impeller & wear ring.
•
The non metallic (Carbon-reinforced PEEK- Polyether Ether-Ketone) under sized wear ring will be
kept ready fitted inside the metallic wear ring (MOC of metal wear ring will be same as supplied by
OEM of pump) by the party.
•
Upon opening of pumps & measurement of existing clearance with old conventional metallic wear
rings, the party has to do machining of Case wear ring ID which is fixed with PEEK material &
keeping diametrical clearance as per API 610 for PEEK material.
•
Final assembly of impeller & wear ring by keeping the diametrical clearances as per API 610 (9th
plan). The party has to show the clearance readings before & after installation of Composite wear
rings.
•
After fixing of PEEK wear ring, the party has to show the improvement in the performance of pump
in the terms of following parameters.
1: Efficiency of Pump
2: Reduction in amperes drawn or Power Consumed for same flow & head.
GAIL`s SCOPE OF WORK
•
•
•
•
•
GAIL shall provide all the manpower assistance for opening of pumps, removal of impeller rotor,
cleaning of assembly, and measurement of clearance of wear ring & impeller before & after
installation of composite wear ring in co-ordination with your site engineer who will be deputed at
site for the job.
GAIL shall provide all general purpose tools & tackles, consumables, or any miscellaneous
materials which are required for completion & commissioning job. However if any special tool is
required for fixing wear ring or in the process if required will be brought by party.
Any other job required to complete the job which are not specifically mentioned but required to
complete the work in totality will be in the party’s scope.
The party shall make its own boarding & lodging arrangements, to & fro & also bear all incidental
charges for erection & commissioning engineer. In case of availability, the party may avail the
guest house facilities on chargeable basis as applicable from time to time i.e. at site the lodging
and boarding charges in party scope.
The party may visit the site before quoting for better understanding of requirement & scope of work.
Party’s SCOPE OF WORK
•
Supply of wearing ring suitable for mentioned specification for above said pumps.
•
•
•
•
•
Special tools required for above said job.
Installation of wear ring on the pumps.
Any special precaution / attachment required for assembly of pump.
Post running performance of pump.
1: 04 set of drawings of wear rings
2: 04 set of performance reports
3: 04 set of Material Test Certificates
4: 01 set of soft copy for above all as mentioned in above 03 points (01 Compact Disc)
SPECIAL CONDITIONS OF CONTRACT
•
•
•
•
Initially the party will supply only 01 set of composite PEEK wear rings for any pump & same shall
be installed as per detailed scope of work. Upon satisfactory performance of the same for a period
of one month, the party will supply & install balance set of composite wear rings for 03 pumps one
by one after the clearance form M/s GAIL(India) Limited.
GAIL will not allow any major modification (if required) in the pumps except that of on composite
wear rings The party has to submit the detailed drawings for the composite wear ring offered by the
party along with the offer.
The party has to submit the detailed properties of the materials offered by them for composite wear
rings & shall be in line with API standards 610( ninth edition). Documentary evidence (technical
brochure) shall be attached along with the offer.
The quoted prices shall be inclusive of all the taxes, duties, WCT, transportation (to & fro), packing
at GAIL site & your works etc & overheads inclusive of service taxes.
GUARANTEE
A guarantee certificate is to be given for all set of composite wear rings for 12 months from the
date of commissioning or 18 months from the date of supply of the material whichever is earlier.
10% Bank Guarantee shall be released after successful completion of Defect liability period (i.e. 12
months satisfactory performance of installed composite wear rings). The guarantee for each set of
composite wear rings will be considered separately.
PAYMENT
Based on monitoring the satisfactory performance for 1 month of 1st set of wear rings, 100 %
Payment will be released by GAIL (India) Ltd. against submission of 10% performance BG for
remaining period of Warranty/Guaranty. If the satisfactory performance will not be observed the
materials will be returned to the party & no payment will be made for the materials supplied
by
party. However if the satisfactory performance is achieved then Gail will give clearance for supply
& installation of balance set of composite wear rings for remaining pumps. The payments for
balance 03 set of composite wear rings will be released again after monitoring the performance
for 01 month. Based on monitoring the satisfactory performance for 1 month of 3 set of wear rings,
100 % Payment will be released by GAIL (India) Ltd against submission of 10% performance BG
for remaining period of warranty / guaranty.
PRICE REDUCTION SCHEDULE (PRS):
Applicable as per GAIL’s GCC.
L~
List of Propertries of PEEK Materials
Polyether Ether Ketone Carbon fibre reinforced as
per API·510 ( 09 th Edition)
Sr. No. Properties as per ASTM Methods
1
2
3
4
5
6
7
8
9
Color
Specific Gravity
Tensile Strength @ break ,Psi
Upper Temp Limit Deg C
Non Galling
Non Siezing
Excellent Heat Dissipation
Excellent Chemical Resistance
Low Co-efficient of Friction
Black
1.43
19400
135 C
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/\:T
ANNEXURE-I
FORMAT FOR TECHANICAL TERMS & CONDITIONS
(Please submit this annexure duly filled, singed & stamped on each page along with your offer)
SN
1.
DESCRIPTION
DETAILS/ CONFIRMATION
Bidders must furnish relevant Document(s) / Information in support of the above Eligibility Criteria
along with the offer / bid, failing which the offer / bid shall be summarily rejected without assigning
any reason.
Bids complete in all respect should reach on or before the RFQ due date and time. Bids through
Fax/ E-mail shall not be considered.
FOLLOWING DOCUMENTS ARE SUBMITTED TO SUBSTANTIATE BID EVALUATION CRITERIA (BEC)
SPECIFIED ABOVE.
3.
(i)
………………………………………………….
(ii)
………………………….………………………
(iii)
…………………………………………………
TERMS AND CONDITIONS:
BIDDER COMFIRMATION
TENDER REQUIREMENT
(I) DELIVERY/ COMPLETION
PERIOD
The material should be delivered within 6 to 8
weeks from the date of PO.
The items supplied shall be warranted /
(II) GUARANTEE/ WARRANTEE Guaranteed for 12 month from the date of
commissioning / operation or 18 month from
date of dispatch whichever is earlier.
4
[Accepted / Not Accepted]
[Accepted / Not Accepted]
OTHER DETAILS
i)
Samples/Catalogue Required along with offer
YES
ii)
Test Certificate required along with supply
YES
iii) Details drawing / Data Sheet submitted
iv) The material must be confirming to IS as specified in
RFQ.
v)
The material must be inspected by third party.
vi) The material will be inspected by GAIL before dispatch
vii) Supplier must send sample for approval before
dispatch.
viii) Detail Specifications of items shall be as specified in
RFQ in all respect.
PLACE:
DATE:
YES / NO
YES / NO
YES
YES / NO
ACCEPTED
[ACCEPTED / ………….…….]
NO
YES / NO
NO
YES / NO
NO
YES / NO
ACCEPTED
[ACCEPTED /…………..……]
SIGNATURE OF AUTHORISED SIGNATORY
NAME:
DESIGNATION:
SEAL:
ANNEXURE-II
FORMAT FOR COMMERCIAL TERMS & CONDITIONS
(Please submit this annexure duly filled, singed & stamped on each page along with your offer)
1
TERMS AND CONDITIONS :
(I)
QUOTED PRICES
(II)
DETAIL OF EMD
(III)
PRICE BASIS
(IV)
TERMS OF DELIVERY
TENDER REQUIREMENT:
FIRM
BIDDER COMFIRMATION
[ACCEPTED / NOT ACCEPTED]
The EMD of Rs.14000/- Applicable in
form of Demand Draft in favor of
“GAIL (India) Limited” payable at
State Bank of India, GAIL Complex,
Vijaipur (Branch Code 06635) or in
the form of Bank Guarantee from
any Nationalized/Scheduled Bank
as per format must be submitted
along with Un-priced Bid.
DD No ………………
dated …………. For
Rs………….. drawn
on ……. ….. ……………..
payable at, SBI Vijaipur /
Bank Guarantee
No. …………
dated ………. For
Rs. ………….. issued
by …………………. ………
………………… valid
till ………………
Prices shall be on F.O.T. Guna
basis.
Accepted / ………………….
Material must be delivered through Accepted / …………………
road transport (preferably by
TCI/ETO or any other bank ………………………………
approved transporter who have
their Offices/Godown in Guna, ………………………………
(M.P.) / By Courier.
Transit Insurance shall be
arranged by GAIL.
(V)
VALIDITY OF BID
(VI)
PRICE REDUCTION
SCHEDULE
(VII)
PAYMENT TERMS
(VIII)
MODE OF PAYMENT
90 Days from bid due date.
[Accepted / Not Accepted]
In case of delay in delivery of
equipment/materials or delay in
completion, total contract price shall
be reduced by ½% (half percent) of
the contract price (excluding taxes,
[Accepted / Not Accepted]
duties & freight) per complete week
of delay or part thereof subject to a
maximum of 5% (five percent) of the
total contract price as detailed in
General Purchase Conditions
100% payment through E-banking
within 15 days after receipt &
[Accepted / Not Accepted]
acceptance of material at GAIL
Stores.
The requisite details are
GAIL has e-banking facility in SBI/
duly filled in FORMAT 1A
HDFC / ICICI & shall release the
& 1B / ………………...
payment to bidder through ebanking, if you have an account in
any of these banks please fill FORM
1A & 1B.
(IX)
2.
PERFORMANCE BANK
GUARANTEE
/
SECURITY DEPOSIT
(X)
ARBITRATION /
JURISDICTION OF COURT
(XI)
FORCE MAJEURE
Applicable
[Accepted / Not Accepted]
As specified in General Purchase
Conditions
[Accepted / Not Accepted]
As specified in General Purchase
Conditions
[Accepted / Not Accepted]
TAXES AND DUTIES (BIDDERS ARE REQUESTED TO MENTION % OR ‘NIL’ OF TAXES & DUTIES
IN THE CORRESPONDING RIGHT COLUMN.
(i)
P & F CHARGES (IN %) (IF EXTRA)
AT ACTUAL
(ii)
FREIGHT CHARGES (IN%) (IF EXTRA)
AT ACTUAL
(iii)
EXCISE DUTY (IN %) (IF APPLICABLE)
AT ACTUAL
@ …… % [Extra] / NIL
YES
YES / NO
BIDDER SHALL CONFIRM TO
SUBMITCENVATABLE EXCISE INVOICE AT
THE TIME OF SUPPLY OF MATERIAL) TO AVAIL
CENVAT BENEFITS (IF APPLICABLE).
@ …… % / Rs…………
[Extra] / NIL
@ …… % / Rs…………
[Extra] / NIL
(iv)
EXCISE CHAPTER HEADING NUMBER (AS
PER TARIFF) FOR ASSESSMENT OF DUTY.
(v)
VAT (for bidder of Madhya Pradesh)
(IN %) (IF APPLICABLE)
AT ACTUAL
@ …… % [Extra] / NIL
(vi)
CST (for bidder out of Madhya Pradesh)
(WITHOUT SALES TAX CONCESSIONAL
FORM (IN %) (IF APPLICABLE)
AT ACTUAL
@ …… % [Extra] / NIL
CST (for bidder out of Madhya Pradesh)
(AGAINST SALES TAX CONCESSIONAL
FORM i.e FORM – C / FORM – 33)
(IN %) (IF APPLICABLE)
AT ACTUAL
THIRD PARTY INSPECTION CHARGES
(IF APPLICABLE & EXTRA)
AT ACTUAL
@ …… % / Rs…………
[Extra] / NIL
(IX)
TEST CERTIFICATE CHARGES (IF
APPLICABLE & EXTRA)
AT ACTUAL
(X)
INSTALLATION & COMMISSIONING
CHARGES (IF APPLICABLE & EXTRA)
ANY OTHER TAXES / CHARGES
(IF APPLICABLE)
@ …… % / Rs…………
[Extra] / NIL
@ …… % / Rs…………
[Extra] / NIL
@ …… % / Rs…………
[Extra] / NIL
(VII)
(VIII)
(XI)
(XII)
(XIV)
AT ACTUAL
AT ACTUAL
_________________
@ …… % [Extra] / NIL
AAACG1209JXM004
___________________
23265002549
___________________
ENTERPRISES INFORMATION WITH
RESPECT TO MSME DEVELOPMENT ACT
2006
We are a supplier within the
definition of section 2 (n) of the
MSMED act
(Micro/Small/Medium)
Yes (Certificate Attached)
/ No
ALL THE PAGES OF THIS REQUEST FOR
QUOTATION ARE DULY SIGNED &
STAMPED IN TOKEN OF ACCEPTANCE.
YES
YES / NO
ECC NO./ EXCISE REGN. NO.
CST NO. /ST-TIN NO.
(XIII)
_______________
:
3.
______________________________________
DETAILED ADDRESS OF BIDDER
: ______________________________________
CONTACT PERSONS
(Name and Designation)
PHONE NO. (With STD Code)
FAX NO. (With STD Code)
E-MAIL Address
MOBILE NOS.
: _____________________________________
:
_____________________________________
:
:
_____________________________________
:
:
_____________________________________
:
_____________________________________
PLACE:
SIGNATURE OF AUTHORISED SIGNATORY
DATE:
NAME: __________________________
DESIGNATION: ___________________
SEAL:
GAIL (INDIA) LIMITED
Vijaipur
GENERAL PURCHASE CONDITIONS (GPC)
1.
Consignee: C&P In-charge, GAIL (India) Ltd, GAIL Complex, Vijaipur – 473 112.
Distt. : Guna (M.P.). Any expenditure and/or demurrage incurred in respect of a wrong delivery shall be recovered
from supplier.
2.
Quotation, duly sealed & super scribed with the tender/enquiry no., bid opening date and the words ‘QUOTATION –
DO NOT OPEN’, should reach this office on or before 1400 hrs on the due date of opening along with samples, if
required, failing which your offer will not be considered. Quotations received late are liable to be rejected. Quotations
will be opened on the due date at 1500 hrs in the presence of bidders/authorized representatives of bidders, who
may intend/like to participate. A quotation received late by post or other means are liable to be rejected.
GAIL reserves the right to accept/reject any or all tenders without assigning any reason whatsoever.
3.
Local Sales Tax and Central Sales Tax/VAT/TIN registration Nos. must be mentioned in the quotation.
4.
Rates should be given according to unit mentioned in NIT and no alternative unit will be considered. Further, rates
should be quoted on FOT dispatch point basis including P&F and indicating rate of taxes, duties etc. and freight up
to site. Price shall be written in both words and figures. In the event of difference, the price in words shall be valid
and binding. Unit prices shall be considered correct in the event of any discrepancy with regard to total price.
5.
The offer should remain valid for not less than 3 Months from the bid opening date. Offers with less validity are likely
to be ignored.
6.
Offers subject to prior sale will not be considered. Further, the standard terms and conditions of the bidder are not
acceptable.
7.
Revised offer or post-bid modification of offer after the opening date will not be considered.
8.
The required quantities at the time of placement of order can be changed up to ± 25% of the quantities specified in
enquiry.
9.
Price /Purchase Preference:
Price/Purchase preference shall be applicable as per Govt. rules/guidelines in vogue.
10.
Price Reduction Schedule for delayed delivery:
In case of delay in delivery of equipment/materials or delay in completion, total contract price shall be reduced by
½% (half percent) of the contract price (excluding taxes, duties & freight) per complete week of delay or part thereof
[genuine pre-estimate of the loss/damage agreed between the Seller and Purchaser without any proof of the actual
loss/or damage caused by such breach/delay] subject to a maximum of 5% (five percent) of the total contract
price(excluding taxes, duties & freight). In case of delay in delivery on the part of Seller, the invoice value shall be
reduced proportionately for the delay and payment shall be released accordingly. In the event the invoice value is
not reduced proportionately for the delay, the PURCHASER may deduct the amount so payable by SELLER from
any amount falling due to the SELLER or by recovery against performance guarantee. Decision of the Purchaser in
the matter of applicability of price reduction shall be final and binding on the Seller. The date of GR/LR shall be
considered as date of delivery.
In a supply contract, the portion of supply completed in all respect which can be used for commercial operation shall
not be considered for applying PRS, if delivered within contractual delivery period. The remaining supplies which are
completed beyond the contractual delivery shall attract price reduction schedule @½ % of the delayed delivery value
maximum up to 5% of the total order value.
1
11.
Enterprise’s information with respect to MSME Development Act, 2006
The bidders are required to confirm whether the enterprise is a Micro/ Small/ Medium enterprises along with
documents from the appropriate authority:
“We confirm that we are a micro/ small/ medium enterprises under the MSMED Act 2006.” (Please strike off
whichever status is not applicable).
Further, with respect to micro and small enterprises, the MSMED Act defines the term ‘supplier’ as enterprises which
have filed a memorandum with the authority specified by the respective State Government.
If the bidder is a micro/ small enterprise and has filed a memorandum with the specified authority, please confirm
the following:
“We are a supplier within the definition of section 2 (n) of the MSMED Act __________(Yes/ No).”
If the response to the above is ‘Yes’, the bidder is required to provide a copy of the Entrepreneurs Memorandum
(EM) filed with the authority specified by the respective State Government.”
12.
Performance Guarantee (CPBG):
In case the basic order value exceeds Rs 2.0 (Two) lakhs, the seller shall within 15 days after the receipt of order,
furnish Performance Guarantee either in the form of Demand Draft or in the form of Bank Guarantee/irrevocable
Letter of Credit to GAIL, in the format provided in the bidding documents, for an amount equivalent to 10% of the
basic value of contract. The performance guarantee shall be valid for 3 months beyond the expiry of
Warrantee/Guarantee period. The Bank Guarantee will be discharged by GAIL not later than 6 months from the date
of expiration of the Seller’s entire obligations, under the contract.
13.
Inspection, Testing & Expediting:
Purchaser or its representative shall have the right to inspect and / or test the goods to confirm their conformity to
the contract specifications. The inspection & tests may be conducted on the premises of the seller at the point of
delivery and / or at the goods final destination. All reasonable facilities & assistance including access to drawings &
production data shall be furnished by seller to purchaser free of cost.
When stores are rejected by the consignee, the same will be intimated to the supplier with the details of such
rejected stores as well as the reason for their rejections and that the material will be lying at the consignee’s
premises at the risk and cost of supplier. The supplier will also be called upon either to remove the materials or to
give instructions as to their disposal within 14 days and in the case of dangerous/infested and perishable materials
within 48 hrs, failing which the consignee will either return the materials to the supplier on freight to pay or otherwise
dispose them off at the supplier’s risk and cost. The consignee will also intimate the concerned paying authority,
quantity of the material so rejected so as to recover the freight charges from the supplier. The purchaser shall also
be entitled to recover handling and stores charges for the period during which the rejected stores are not removed
@ 5% of the stores for each month or part of a month till the rejected stores are finally disposed off.
14.
Warranty :
The supplier shall warrant that everything to be furnished hereunder shall be free from all defects and faults in
material, workmanship and manufacture and shall be of the highest grade and consistent with the established and
generally accepted standards of the materials of the type offered and in full conformity with the specifications
drawings or samples, if any, and shall if operable, operate, properly. This warranty shall survive inspection of
payment for and acceptance of the goods but shall expire 24 months from the date of commissioning / operations or
30 months from the date of despatch, whichever is earlier.
15.
Payment terms:
100% Payment will be released within 15 days of receipt and acceptance of material/installation at site/stores
through e-banking. In case of payment through bank, all bank charges shall be borne by the vendor.
16.
Invoice:
Original plus one copy of Invoice may be directly sent to In-charge (F&A), GAIL (India) Ltd, GAIL Complex, Vijaipur –
473 112. Distt. : Guna (M.P.) immediately after dispatch with copies to purchaser and the consignee mentioned in
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purchase order. Invoice must bear the purchase order no. with date and should also indicate the dispatch
particulars. It may be noted that the documents will be retired only if the dispatches are made as per the terms of the
purchase order.
17.
Packing & Marking:
While dispatching ordered stores, it will be the responsibility of the supplier to properly pack the consignment so as
to enable its delivery at destination free from loss, damage or pilferage. Each packing must contain a list of stores
packed therein. Each packing/bundle must be prominently marked with order no. and packing no. & consignee name
& address.
18.
Dispatch documents:
Transit Risk Insurance shall be arranged by GAIL. The vendor will intimate dispatch particulars to purchaser through
e-mail / fax at the time of dispatch of goods.
The dispatch documents shall consists of Invoice, Challan, Packing List, GR/LR, inspection/Test Certificate and any
other document(s) as mentioned in the P.O. Copies of dispatch documents should reach GAIL well in advance
failing which any demurrage/wharfage etc. incurred on account of late/ non-receipt of dispatch document/wrong
dispatches of consignment will be recovered from supplier. In case of documents through Bank, it may be noted that
the documents will be retired only if the dispatches are made as per the terms of the purchase order.
19.
It should be noted that if an order is placed on a higher bidder as a result of this tender, in preference to the lowest
acceptable offer, in consideration of an earlier delivery, the supplier will be liable to pay to GAIL the difference
between the ordered rate and the rate quoted by the lowest acceptable bidder in case he fails to complete the
supply in terms of such order within the date of delivery specified in the tender and incorporated in the order. This is
without prejudice to other rights under terms of order.
20.
Limitation of Liability:
Notwithstanding anything contrary contained herein, the aggregate total liability of Seller under the agreement or
otherwise shall be limited to 100% of order price. However, neither party shall be liable to the other for any indirect
and consequential damages, loss of profits or loss of production
21.
Repeat Order:
Purchaser reserves the right within six months of order to place repeat order up to 50% of ordered quantity.
22.
Termination of Contract:
The PURCHASER may, without prejudice to any other remedy for breach of contract, by written notice of default
sent to the Seller, terminate the contract in whole or part –
a)
b)
c)
If the Seller fails to deliver any or all of the goods within the time period/(s) specified in Contract; or
If the Seller fails to perform any other obligation(s) under the Contract and
If the seller, in either of the above circumstances, does not cure his failure within a period of 30 days
(or such longer period as the Purchaser may authorize in writing) after receipt of the default notice
from the Purchaser
In the event the Purchaser terminates the contract in whole or part, the Purchaser may procure, upon such terms
and in such manner as it deems appropriate, goods similar to those undelivered and the Seller shall be liable to the
Purchaser for any excess costs for such similar goods. However, the Seller shall continue performance of the
Contract to the extent not terminated.
In case of termination of contract herein set forth except under conditions of FORCE MAJEURE and termination
after expiry of contract, the vendor shall be put under holiday [i.e. neither any enquiry will be issued to the party by
GAIL (India) Ltd.. against any type of tender of tender not their offer will be considered by GAIL against any ongoing
tender(s) where contract between GAIL and that particular vendor (as a bidder) has not been finalized] for a period
of three years from the date of termination by GAIL (India) Ltd. to such vendor.
The Purchaser may at any time, terminate the contract by giving written notice to the Seller, without compensation to
the Seller, if the Seller becomes bankrupt or otherwise insolvent, provided that such termination will not prejudice or
affect any right of action or remedy which has accrued or will accrue thereafter to the Purchaser.
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23.
Force Majeure :
Shall mean and be limited to the following –
(a) War / Hostilities (b)Riot or Civil Commotion (c) Earthquake, flood, tempest, lighting or other natural disasters (d)
Restrictions imposed by the Government or other statutory bodies which prevents or delays the execution of the
Contract by the Seller
The Seller shall advise Purchaser/Consultant by a registered letter duly certified by the local Chamber of Commerce
or statutory authorities, the beginning and end of the above causes of delay within seven (7) days of the occurrence
and cessation of such Force Majeure conditions, In the event of delay lasting over one month, if arising out of
causes of Force Majeure, Purchaser reserves the right to cancel the Contract and the provisions governing
termination stated under Article 20 above shall apply. For delays arising out of Force Majeure, the Seller shall not
claim extension in completion date for a period exceeding the period of delay attributable to the causes of Force
Majeure and neither Purchaser nor Seller shall be liable to pay extra costs provided it is mutually established that
Force Majeure conditions did actually exist. Seller shall categorically specify the extent of Force Majeure conditions
prevalent in their works at the time of submitting their bid and whether the same have been taken into consideration
or not in their quotations. In the event of any Force Majeure conditions, the Seller or the Purchaser shall not be liable
for delays in performing their obligations under this order and the delivery dates will be extended to the Seller
without being subject to price reduction for delayed deliveries, as stated elsewhere.
24.
Resolution of Disputes / Arbitration
All disputes or difference whatsoever that shall at any time arise between the parties relating to execution of this
Contract/Purchase order shall be referred to the Sole Arbitrator appointed by the General Manager/Officer-in-Charge
(OIC) of GAIL (India) Ltd. whose award shall be final & binding on both the parties.
The contract shall deem to have been entered at GAIL (India) Ltd, GAIL Complex, Vijaipur – 473 112. Distt. : Guna
(M.P.) and all suits in respect of this contract shall be under the jurisdiction of the court in New Delhi.
25.
Seller shall protect and fully indemnify GAIL from any claim from infringement of patents, copyright, trademark and
the like. In case of any claim in this regard, Seller shall be solely responsible for any consequences/damages.
26.
Subsequent to receipt of bids, the information related to the examination, clarification, evaluation and comparison of
bids and recommendations for award of contract shall not be disclosed to bidder or other person not officially
concerned with such process. Any effort by bidder to influence GAIL processing of bid or award decisions may result
in rejection of such bids.
27.
The Purchaser requires that Bidders/Suppliers observe the highest standard of ethics during the procurement and
execution of the order. In pursuance of this policy, the Purchaser :
i)
will reject a proposal for award if it determines that the Bidder recommended for award has engaged in
corrupt or fraudulent practices in competing for the contract in question.
ii)
will declare a firm ineligible, either indefinitely or for a stated period of time, if at any time the Purchaser
determines that the firm has engaged in corrupt or fraudulent practices in competing for or in executing a
contract.
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