To,
500 MW SGTPS, MPPGCL, ,BIRSINGPUR DISTT: UMARIA (M.P.)
Phone no. 07655-260214.
No. 511-1800/SGTPS/ENQ-P ...
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Fax No076555-262232 tJ1 email secti.3 b~9m'l.com
Birsinghpur D,ate
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DUE DATE
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Sub.: Enquiry f~r Supply of ..
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Dear Sir,
Quotations in sealed cover are invited for supply of materials as per schedule enclosed.
The cover .
shall be fully super scribed with enquiry no. and of opening and name of the firm. Quotations shall be accepted if sent by post only.
The rate should be quoted Ex-works basis exclusive P&F/freight , CSTNAT etc if applicable shall be mentioned clearly.
luding
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1SUBMISSION AND OPENING OF' QUOTAT~.
before 3.30P.M. on the date .
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The s~aled quotation must reach in this offer on or
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the quotation will be opened on the same date at 4.00 P.M. in presence of suppliers or their representative who so ever may be present.
quotation received late will not be opened .:
2EARNEST MONEY DEPOSIT· Quotation should accompany with, earnest money worth
Rs .in
the form of D.D.lpostal
order in favour of Sr. Accounts Officer.
MPPGCL ,
Birsingpur . However, fully owned unit of states/central ~ovt. are exempted but such organization has to append a certificate to that affect. The mode of depo~iUExemption should clearly be Branch mangther Distt. Umaria (M.P.).
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3PAYMENT TERM - (1) payment would ordinarily be made in 45 days or on turn as per queue whichevet is later after receipt of material in good conditions in MPGCL stores. The company shall not be liable fir any interest payment.
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(2) 100% against MRC within 45 days on direct basis.
, 4SECURITY DEPOSIT-If the cost of order exceeds 30,000=00 successful tenderer have to make security deposit '10% of the cost of ordered value in the form of demand draft payable in favour of Sr.
Account Officer.SGTPS, MPPGCL, Birsingpur at C.B.!. Manghter' branch bank Guarantee in the perform to be supplied along with order within 15 days after receipt of order or before dispatch of the material. This amount is retainable for a period of 18 months. after the date of completion of the order for due and faithful performance of the contract against defective material and/or workmanship if the tenderer fails to supply the materials as per specification within stipulated period or fails to replace defective materials the security deposit can be forfeited .
5VALIDITYThe quotation should remain valid for a minimum period of 120 days from the date of opening otherwise the offer is likely to be rejected in case the validity period has, not been mentioned it will be deemed 120 days .
6- .PRICE VARIATION AND RATE JUSTIFICATIONNo variation in rates are acceptable.
Prices are accepted within validity period of 120 days.
Please submit a copy of a printed price IisUcatalogue along with the offer to ascertain the reasonability of rates " In case of ncn-avallability of printed price list . copy of order executed previously for Govt.lsemi Govt. organizations may be enclosed with offer.
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7DELIVERYThe materials are required immediately.
Tenders are requested to indicate shortest possible delivery period.
8PENALlTYthe delivery period stipulated in our enquiry will be the essence of the supply order. In case of delay in executing the order the company may at it's option (1) Either recover from supplier the sum @ %% of the price of the material not delivered per week subject to maximum of 10% or (2) purchase from elsewhere on account and at the risk of the supplier or (3) Cancel the order in case the supplier not honoring the written order for some reason or order. The company may debar the firm for future supply;

9- -VAT/SALE TAX (STATE & CENTRAL)-In case the tenders are registered dealers they are re, to quote their Registration No. & Date.
THE SALE TAXffIN NO. MUST BE PRINTED IN YI.
OFFER OTHER WISE YOUR OFFER SHALL NOT BE CONSIDERED.
The company is a registe, consumer engaged in Generation and Distribution of Electricity and is entitled for concessional ratl of the sales tax against form C&D as the case may be C&D form will be issued on demand oniy aftei the receipt of material by consignee in full quantity.
10- EXCISE DUTY- It should be clearly mentioned in th~ offer, if applicable, and should be confirmed that excise duty gate pass voucher will be provided in original.
11- SPECiFCATION OF MATERIALSpecification of material Brand/Make should be mentioned in quotation .Rates of each make must be quoted separately, and in , case the parties do not follow the instructions . their offer are like!y to be rejected . The undersigned reserves the right to decrease!
increase the quantity of items required and accepUreject and offer wholly!partially
, accept any of the tender considered 'advantageous to' the company without assigning and reason what so ever.
12- SAMPLES FOR APPROVALIf samples' are desired with the offer the postal charges "for arranging the samples will not be borne by the company samples once submitted will be returned to be firm, only unseal able samples will be returned.
13- REJECTION - If all the information's are not furnished in particulars and quotation submitted is not complete, the same is liable to be rejected . Even other wise, the company reserves the right to accept to reject any or all of the quotation without assigning any reason there of.
14- DESPATCH DAMAGESThe materials should be dispatched duly packed to consignee according to. Railway, Tariff packing conditions.
In the event of any loss during transit due to non - standard packing while taking delivery , the replacement orlloss damaqe of· materials wifl have to be made
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15- POSTAL DELIVERYThecompany shall not be responsible for any. postal delay in any case what so ever. The tender is requested to make sure that the quotation is submitted in time,
16- INSURANCE .. The insurance shall be arranged by the company.
If the rates are offered FOR destination basis then a rebate of 0.5% shall be deducted from the material cost while packing the order,
17- GUARANTEEThe material must be guaranteed for a period of 12 months from the date of commissioning/18 months from the date of dispatch which ever is earlier.
"Thanking You"
Your faithfully
Enclosed:- Schedule of material.
. superint~ngineer (ET&I) - (III)
SGTP'~~GCL,BirSinghPUr(M.
P.)
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No.
Prequalifying requirements (PQR): a) The bidder should submit copy of sale tax / VAT / TIN Registration No. and PAN card separately.
b) The bidder must be established manufacturer/authorized dealer/supplier who have supplied the same/similar item in Govt.lSemi Govt./SEB's/any leading organization.
c) The bidder has to submit purchase order copies executed by them during last five years including proof of execution of purchase order
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