STAGE II ACCREDITATION REVIEW
CHECK LIST
Notes: For the purposes of assisting reviewers during Stage II (Step 1) accreditation review in their review of applications for accreditation, this
checklist has been developed and integrated into the workflow of the Online Accreditation System (OAS). The standardised checklist has been
created based on the Green Climate Fund’s (the Fund) fiduciary principles and standards, environmental and social safeguards, and gender policy, as
well as the accreditation application form, which has been developed in accordance with document GCF/B.08/06 Application Documents for
Submission of Applications for Accreditation as per decision B.08/06. The checklist may be amended by the Fund from time to time. No applicant
entity or any other person may derive any rights, and the Fund shall accept no liability, from the publication of this checklist.
In the event that an application is deemed to be incomplete, questions and/or requests for clarification are sent to the applicant entities during the
review of applications.
Applicant Name
Type of Entity
Application Number
Application Received On
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INSTRUCTIONS TO REVIEWER
The checklist for Stage II Accreditation Review is designed based on the Green Climate Fund’s fiduciary standards, Interim Environmental and Social
Safeguards (ESS) and Gender Policy, and the Accreditation Application Form. The application form for accreditation for the Green Climate Fund is
composed of the following sections:
I.
Background and contact information of the applicant entity;
II.
Information on the ways in which the institution and its intended projects/programmes will contribute to furthering the objectives of the
Green Climate Fund;
III.
Information on the scope of intended projects/programmes and estimated contribution requested for an individual project or activity within
a programme;
IV.
Basic fiduciary criteria;
V.
Applicable specialized fiduciary criteria;
VI.
Environmental and social safeguards (ESS);
VII.
Gender.
The Stage II Accreditation Review focuses on sections IV to VII of the Accreditation Application Form
Guidance to Accreditation Panel for Sections IV and V:
1. The response in column 3 would be based on a detailed analysis, the write-up on which can be incorporated in the area marked
“Analysis/Notes/Observations/Comments.”
2. If adequate evidence is available then write a short summary/note describing how the entity meets the requirement. This summary/note
would be incorporated into the recommendation from the Accreditation Panel to the Board.
3. In case the entity does not meet the requirements of the Basic Fiduciary Standard or the applicable Specialized Fiduciary Standard(s),
indicate the items for which information is incomplete/inadequate.
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4. The example given in the column “Remarks/Observations or points for discussions by Accreditation Panel, if any” is only illustrative. The
actual situation may be different. Also for some of the points there could be multiple observations.
5. Create a list of queries/questions which seek the required information along with list of supporting documents required, in case the entity
has not met the requirements of the Basic Fiduciary Standard and the applicable Specialized Fiduciary Standard(s) in column 5.
Guidance to Accreditation Panel for Sections VI and VII:
1. All applicant entities have to meet the Environmental and Social Management Systems (ESMS) requirements as defined in Performance
Standard 1 (PS1) in the Green Climate Fund’s Interim ESS. The entire checklist below applies to entities applying through the normal process
as well as the Adaptation Fund- and EU DEVCO-accredited fast track entities. The GEF-accredited fast track entities should only be evaluated
against the items identified as applicable to such entities (i.e. gaps) since the GEF has already reviewed the content in the items in its
accreditation and assessment processes.
2. Entities will be assessed against PS1 requirements which include the necessary systems and processes to identify and manage PS2-8 issues,
if and when they arise on future projects/programmes.
3. At the time of recommending accreditation, the Accreditation Panel will specify the environmental and social risk category (i.e., Category
A/Intermediation-1, Category B/I-2, or Category C/I-3) for which the entity has demonstrated an effective ESMS. Any conditions should also
be specified.
4. The response in column 3 would be based on a detailed analysis, which is documented in the checklist in the space provided under
“Analysis/Notes/Observations/Comments.”
5. If adequate evidence is available, document this in a short summary/note describing how the entity meets the requirement in column 4. This
summary/note will be incorporated into the Accreditation Panel recommendation to the Board.
6. If the entity cannot demonstrate compliance, document why in column 4.
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7. The examples given in column 1 of the types of evidence that might demonstrate compliance, if any, are illustrative and not exhaustive. The
actual situation may be different and for some points there could be multiple types of evidence.
8. Create a list of queries/questions which seek the required information along with list of supporting documents required and incorporate the
same in column 5.
9. In the case that the Accreditation Panel cannot recommend an entity for accreditation, they shall note the specific areas where the ESMS is
incomplete or insufficient to meet the Green Climate Fund’s standards.
E&S Risk Categories
Category A: Activities with potential significant adverse environmental and/or social risks and/or impacts that are diverse, irreversible, or
unprecedented. High level of intermediation (I1): When an intermediary’s existing or proposed portfolio includes, or is expected to
include, substantial financial exposure to activities with potential significant adverse environmental and/or social risks and/or impacts
that are diverse, irreversible, or unprecedented.
Category B: Activities with potential mild adverse environmental and/or social risks and/or impacts that are few in number, generally site-specific,
largely reversible, and readily addressed through mitigation measures. Medium level of intermediation (I2): When an intermediary’s
existing or proposed portfolio includes, or is expected to include, substantial financial exposure to, activities with potential limited
adverse environmental or social risks and/or impacts that are few in number, generally-site specific, largely reversible, and readily
addressed through mitigation measures; or includes a very limited number of activities with potential significant adverse
environmental and/or social risks and/or impacts that are diverse, irreversible, or unprecedented.
Category C: Activities with minimal or no adverse environmental and/or social risks and/or impacts. Low level of intermediation – I3: When an
intermediary’s existing or proposed portfolio includes financial exposure to activities that predominantly have minimal or negligible
adverse environmental and/or social impacts.
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An Environmental and Social Management System (ESMS) is a set of management processes and procedures that allow an organization to
identify, analyze, control and reduce the adverse environmental and social impacts of its activities and maximize any potential environmental and
social benefits in a consistent way and to improve the environmental and social standing of the organization and its activities over time.
Management Processes and Procedures covering:
i) A Policy
ii) Identification of Risks and Impacts
iii) Management Programme
iv) Organizational Capacity and Competency
v) Monitoring & Review
vi) External Communications
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SECTION IV: Initial Basic Fiduciary Standards
4.1 Key administrative and financial capacities
Underlying principles of the Fund’s initial basic fiduciary standards for administrative and financial capacities are:
a) Financial inputs and outputs are properly accounted for, reported, and administered transparently in accordance with pertinent regulations
and laws, and with due accountability;
b) Information relating to the overall administration and management of the entity is available, consistent, reliable, complete and relevant to
the required fiduciary standards; and
c) Operations of the entity show a track record in effectiveness and efficiency.
Item 4.1.1 General management and administrative capacities
Clear and formal definition of the main “corporate governance” actors of the entity and of their respective roles and responsibilities (for example,
oversight authorities, audit committee, regulators, governing board, executive body, internal audit body, external audit body, etc.).
Item 4.1.1 (a): Existence of adequate internal oversight bodies and transparent rules regarding the appointment, termination and
remuneration of members of such committees
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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Information Required:
Names of internal oversight bodies
established
Roles and
responsibilities
are adequately
defined
i) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
ii) _________________
iii) _________________
iv) _________________
v) _________________
Effective
functioning of the
bodies has been
satisfactorily
demonstrated
For example:
through meeting
agendas, minutes or
reports
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
For example: in terms of the
adequacy/inadequacy of the
established oversight bodies visa-vis the size and
scope/complexity of the entity’s
operations
Additional information,
if any, required from
entity
i)
ii)
i)
ii)
i)
ii)
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
Item 4.1.1 (b): A consistent, clear and adequately communicated organization chart available, which describes, as a minimum, the entity’s
key areas of authority and responsibility, as well as well-defined reporting/delegation lines
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Name of key function/Oversight
Body
i) Audit Committee
ii) Ethics Committee
iii) Finance
iv) Internal Audit
v) Others: _________________
Organisation
chart provided
with reporting
relationships
of following
key
functions/Over
sight Bodies
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Is the reporting
relationship
satisfactory for
independent
functioning
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
For example: The reporting
relationships support
independent and effective
functioning without “Conflict of
Interest”
Additional information,
if any, required from
entity
i)
ii)
i)
ii)
i)
ii)
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
_________________
Item 4.1.1 (c): A consistent and formal process to set objectives and to ensure that the chosen objectives support and align with the
mission of the entity.
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Information required
Status
i) Formal documented process for
setting entity level long term and
short term objectives
ii) Organisation has a strategic/long
term plan
iii) Organisation prepares annual
plans and corresponding budgets
iv) Process to ensure that the chosen
objectives support and align with
the entity’s mission is defined
v) Clear linkages defined aligning
objectives (long and short term)
with entity’s mission
⎕ Yes
⎕ No
Are the processes/
outputs
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i)
ii)
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
_________________
_________________
i) _________________
ii) _________________
Item 4.1.1 (d): Indicators to measure defined objectives and internal documents demonstrating that organization-wide objectives provide
clear guidance on what the entity wants to achieve
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Information required
Status
i) Appropriate indicators/metrics
for all key organisational
objectives (long term and annual)
defined
ii) Break-up of indicators/metrics
for organisational objectives into
departmental objectives
undertaken
iii) Achievement of
organisational/departmental
objectives is supported by
adequate action plans
⎕ Yes
⎕ No
Are the processes/
outputs
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i) _________________
ii) _________________
Item 4.1.1 (e): A general management plan that also includes processes to monitor and report on the achievement of set objectives.
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Information required
Status
i) Responsibilities for periodic
monitoring and evaluation of
plans are clearly defined
ii) Periodic evaluation of
achievement of organisational
objectives and expenditures is
undertaken and results published
iii) Monitoring and evaluation of
general management plan results
in well-defined actions to correct
variances
iv) Implementation of action plans in
item (iii) above is regularly
monitored
⎕ Yes
⎕ No
Are the processes/
outputs
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
Item 4.1.2: Financial Management and Accounting
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Item 4.1.2 (a): Financial statements follow the Generally Accepted Accounting Principles (GAAP) and are prepared in accordance with
recognized accounting standards, such as the International Financial Reporting Standards (IFRS), or the International Public Sector
Accounting Standards (IPSAS) in the case of public entities, or other equivalent standards.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
Is the Accounting
Standard used
either
GAAP/IFRS/IPSAS
i) Has information on Accounting
Standard used been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any. In
case the Accounting Standard is
different from those mentioned
please comment on the
acceptability of the Standard.
Additional information,
if any, required from
entity
i) _________________
ii) _________________
Item 4.1.2 (b): The entity has in place a clear and complete set of financial statements that provide information on:
i) A statement of assets, liabilities and fund balances (statement of financial position);
ii) A statement of financial performance (income and expenses/revenue and expenditure);
iii) A statement of changes in financial position or a statement of changes in reserves and fund balances;
iv) A statement of cash flows;
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v) A description of the accounting policies used explaining the accounting framework used; and
vi) Appropriate notes and disclosures in annexes to the financial statements, in particular explaining the accounting framework used, the basis of
preparation of the financial statements, and the specific accounting policies that are necessary for a proper understanding of the financial
statements.
Analysis/Notes/Observations/Comments:
The external audit report would typically comment on the accounting policies/framework used and also on the appropriateness of notes and
disclosures attached to the financial statements. The assessment of this item should be completed in response to these aspects on the basis of
information provided in the external audit report.
Summary/Conclusions:
Information required
Status
i) Statement of financial position
(assets, liabilities and fund
balances) provided
ii) Statement of financial
performance (income and
expenses/revenue and
expenditure) provided
⎕ Yes
⎕ No
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⎕ Yes
⎕ No
Are the
information
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
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iii) Statement of changes in financial
position (reserves and fund
balances) provided
iv) Statement of cash flows provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.1.2 (c): Financial statements are reported periodically, consistent with previous reporting periods, and allow for comparison
among reporting periods.
Analysis/Notes/Observations/Comments:
The external audit report would also have observations regarding the comparability (in terms of consistency over different reporting periods and
accounting practices) of the financial statements. This item should be completed in response to these aspects on the basis of information provided in
the external audit report.
Summary/Conclusions:
Information required
Status
i) Information regarding the
comparability of financial
⎕ Yes
⎕ No
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Are the
information
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
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statements in terms of
consistency over different
reporting periods and accounting
practices is available
Item 4.1.2 (d): The entity uses accounting and financial information systems based on the accounting principles and procedures indicated
in paragraph (a) above and how the accounting policies of the entity are adapted to the nature and complexity of its activities;
Analysis/Notes/Observations/Comments:
The external audit report would typically comment on the accounting principles and procedures and their suitability for the nature and complexity
of the entity’s activities. This item should be completed in response to these aspects on the basis of information provided in the external audit report.
Summary/Conclusions:
Information required
Status
i) Brief details of Financial
Reporting System (MIS) provided
⎕ Yes
⎕ No
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Are the
processes/outputs
adequate/appropr
iate and clearly
defined?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
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ii) Financial reporting system
contains list of key reports
prepared
iii) Sample copies of major reports
(as required in the MIS above
provided).
iv) Suitability of accounting
principles and procedures has
been commented upon in the
external audit report
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.1.2 (e): Transparent and consistent payment and disbursement systems are in place with documented procedures and clear
allocation of responsibilities.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
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Status
Are the
processes/outputs
adequate/appropr
iate and clearly
defined?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
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i) A documented payment and
disbursement system(policies,
procedures and Delegation of
Authority) are available
ii) The procedures provide for a
clear segregation of approval and
disbursement
responsibilities/authorities
iii) The entity has a system for
periodic compliance check/audit
of the payment and disbursement
system
iv) Reports/evidence of compliance
checks/audits of the system have
been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
The entity has also legal and operational capacity to receive international payments from the Fund’s Trustee and to make payments to the
Fund’s Trustee:
Item 4.1.2 (f):
A track record in the preparation and transparent use of business plans, financial projections and budgets, and the
ability to continuously monitor performance and expenditure against these; and
Item 4.1.2 (g):
Resources, systems and procedures (including fiduciary accounts, as appropriate) are in place that ensure proper
financial reporting over the use of funding received from the Fund.
These items have been covered in other sections and hence no separate analysis is required in this section.
4.1.3 Internal and external audit
Item 4.1.3 (a): Independent audit committee
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i) An independent audit committee or comparable body is appointed and fully functional and oversees the work of the internal audit function
as well as the external audit firm as it relates to the audit of financial statements, control systems and reporting.
ii) The audit committee or comparable body is guided and mandated by written terms of reference that address its membership requirements,
duties, authority, accountability and regularity of meetings.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i) Composition of the Audit
Committee has been provided
ii) ToRs of the Audit Committee
provided
iii) The Audit Committee has
expertise and independence to
ensure effective functioning for its
given ToRs
iv) Audit Committee meets regularly
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Adequacy of the
Committee and its
functioning
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i)
ii)
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
_________________
_________________
i) _________________
ii) _________________
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v) Agenda and minutes of Audit
Committee meetings have been
provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.1.3 (b): Internal Audit
Internal auditing is an independent, objective assurance and consulting activity designed to add value and improve an organization's operations. It
helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve the effectiveness of risk
management, control, and governance processes (as defined by the Institute of Internal Auditors).
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Internal audit function has a
documented terms of reference
or charter, reviewed and
approved formally by senior
management and the audit
committee, that outlines its
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Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
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ii)
iii)
iv)
purpose, authorized functions
and accountability
Internal audit function is
carried out in accordance with
internationally recognized
standards such as those
prescribed by the Institute of
Internal Auditors or other
equivalent standards
Auditors and/or entities that
provide internal auditing
services adhere to ethical
principles of integrity,
objectivity, confidentiality and
competency, which is supported
by specific legal arrangements
to this effect
Internal audit function is
independent and able to
perform its respective duties
objectively. It is headed by an
officer specially assigned to this
role with due functional
independence, who reports to a
level of the organization that
allows the internal audit activity
to properly fulfil its
responsibilities
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⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
20
v)
The chief audit officer shares
information and coordinates
activities with relevant internal
and external parties (including
external financial statement
auditors) ensuring proper
coverage and a minimization of
duplication of efforts
vi) The internal audit function
disseminates its findings to the
corresponding senior
management units and business
management units, which are
responsible for acting on
and/or responding to
recommendations
vii) Internal audit function has a
process in place to periodically
monitor the response to its
recommendations
viii) A process is in place to monitor
and assess the overall
effectiveness of the internal
audit functions, including
periodic internal and external
quality assessments
ix) Audit plans for each of the past
3 years (evidence for item (v)
above)
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⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
21
x)
xi)
xii)
Status of execution of the last
3 years’ internal audit plans
Sample internal audit reports
Status of response to internal
audit observations of last 3
years (evidence for item (viii)
above)
xiii) Periodic internal and external
quality assessments for
assessment/ monitoring of
overall effectiveness of the
internal audit function provided
(evidence for item (ix) above)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i)
ii)
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
_________________
_________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.1.3 (c): External audit
The external financial audit function ensures an independent review of financial statements and internal controls (as defined by the International
Federation of Accountants (IFAC)).
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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Information required
Status
i)
⎕ Yes
⎕ No
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
ii)
iii)
iv)
v)
Entity has appointed an
independent external audit firm
or organization
ToRs for external audit
provided
Work of the external audit firm
or organization is consistent
with the recognized
international auditing standards
such as International Standards
on Auditing (ISA), or other
equivalent standards
In cases where the entity is
subject to external audits
carried out by a national audit
institution or other form of
public independent inspection
body, provisions should be
made so that the external audits
are guaranteed independence
and impartiality, including
through formal terms of
reference
Entity exhibits all necessary
provisions and arrangements to
ensure that an annual audit
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⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
23
opinion on the financial
statements and/or, as
appropriate, on all financial
resources received from the
Fund and administered by the
entity, is issued by the external
auditor and made public
vi) Complete external audit reports
for the last 3 financial years
have been provided (also refer
to item 4.1.2 (b))
vii) The external auditor makes
regular reports of
observations/recommendations
with respect to accounting
systems, internal financial
controls, and administration
and management of the
organization.
viii) Audits and management
progress reports (actions taken
on external audit observations/
recommendations) are
reviewed by the audit
committee or comparable body
periodically
ix) Status of management response
to external audit
observations/recommendations
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
24
of previous years is reviewed
and commented upon during
annual external audits
Item 4.1.4: Control framework
The Committee of Sponsoring Organizations (COSO) of the Treadway Commission defines internal control as a process, effected by an entity's board
of directors, management and other personnel, designed to provide reasonable assurance regarding the achievement of objectives in the following
categories:
(a)
Effectiveness and efficiency of operations;
(b)
Reliability of financial reporting;
(c)
Compliance with applicable laws and regulations.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
A control framework has been
adopted. It is documented and
includes clearly defined roles
for management, internal
Version 1.0
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
25
ii)
iii)
iv)
v)
auditors, the board of directors
or comparable body, internal
oversight bodies, and other
personnel
The control framework covers
the control environment (“tone
at the top”), risk assessment,
internal control activities,
monitoring, and procedures for
information sharing
Control framework defines the
roles and responsibilities
pertaining to the accountability
of fiscal agents and fiduciary
trustees
At the institutional level, riskassessment processes are in
place to identify, assess, analyse
and provide a basis for
proactive risk responses in each
of the financial management
areas. Risks are assessed at
multiple levels, and plans of
action are in place for
addressing risks that are
deemed significant or frequent
The control framework guides
the financial management
framework
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
26
vi)
Procedures are in place for
identifying internal controls and
assessing the details of the
controls annually in core
financial management areas
vii) Provisions for regular oversight
of the procurement function
with consistent monitoring and
follow-up on review reports
evidence that a risk
management process exists and
allows management to identify,
assess and address existing or
potential issues that may
hamper the achievement of the
entity’s objectives (this is also
covered in the Item on
Procurement in the application
form)
viii) Sample recent procurement
oversight/audit reports have
been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
ix)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Evidence of monitoring of the
observations contained in the
procurement oversight/audit
report and appropriate
Version 1.0
27
x)
management response/actions
has been provided
Duties are segregated where
incompatible. Related duties are
subject to a regular review by
management; response is
required when discrepancies
and exceptions are noted; and
segregation of duties is
maintained between settlement
processing, procurement
processing, risk
management/reconciliations,
and accounting
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.1.5: Procurement
Procurement processes in the applicant entity cover regular procurement relating to the general operations of the entity as well as procurement in
the context of the implementation and execution of funding proposals approved by the Fund. These should include formal standards, guidelines and
systems based on widely recognized processes and an internal control framework to ensure fair and transparent procurement processes.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Version 1.0
28
Information required
Status
i)
⎕ Yes
⎕ No
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
ii)
iii)
iv)
Formal internal guidelines and
a procurement policy that
promotes economy and
efficiency in procurement
through written standards and
procedures that specify
procurement requirements,
accountability, and authority to
take procurement actions
Specific procurement guidelines
are in place with respect to
different types of procurement
managed by the entity, such as
consultants, contractors and
service providers
Complete documents for 2
separate major procurements
undertaken in the recent past
have been provided and
demonstrate compliance to the
entity’s procurement policies,
guidelines and procedures
Specific procedures, guidelines
and methodologies as well as
adequate organizational
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
29
resources for overseeing,
assessing and reviewing the
procurement procedures of
beneficiary institutions,
executing entities or project
sponsors are in place
v) Assessment/review reports for
overseeing, assessing and
reviewing the procurement
procedures of beneficiary
institutions, executing entities
or project sponsors provided
vi) Procurement performance in
the implementation of Fund’s
approved funding proposals is
monitored at periodic intervals,
and there are processes in place
requiring a response when
issues are identified
vii) Procurement records are easily
accessible to procurement staff,
and procurement policies and
awards are publicly disclosed
viii) Evidence of transparent and fair
procurement policies and
procedures that are consistent
with recognized international
practice
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
30
ix)
x)
Entity has an accessible and
transparent Procurement
Dispute Resolution process
Data on procurement
complaints handled in the last 2
years along with brief details of
sample cases and their current
status (including closure)
provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i) _________________
ii) _________________
Item 4.2: Transparency and Accountability
Underlying principles are:
a) Protection and commitment against mismanagement and fraudulent, corrupt and wasteful practices;
b) Disclosure of any form of conflict of interest (actual, potential or perceived); and
c) Code of ethics, policies and culture that drive and promote full transparency and accountability.
Transparency and accountability are to be demonstrated through an effective combination of fully functional policies, procedures, systems and
approaches. The following requirements outline the key standards to demonstrate fiduciary alignment with the above principles.
Item 4.2.1: Code of ethics
Analysis/Notes/Observations/Comments:
Version 1.0
31
Summary/Conclusions:
Information required
Status
i) Organization has in place a
documented code of ethics that
defines ethical standards to be
upheld, listing the parties
required to adhere to the
standards, including employees,
consultants, and independent
experts; or alternatively, a set of
clear and formal management
policies and provisions are in
place to define expected ethical
behaviour by all individuals
contracted or functionally related
to the organization
ii) All individuals with a functional
and/or contractual relationship to
the organization are made aware
of such codes of ethics or
policies/provisions as
appropriate
iii) Evidence of communication
(making all concerned aware in a
structured manner) of the
code/standards provided
⎕ Yes
⎕ No
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
32
iv) Organization has in place an
ethics committee or has allocated
such functions to other relevant
bodies/committees within the
organization. (This is also covered
in items 4.1.1 (a) and 4.1.1 (b) of
this document)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.2.2: Disclosure of conflict of interest
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i) Organization has a financial
disclosure policy, or equivalent
administrative provisions to this
effect, that establishes the
necessary financial disclosures of
possible, actual, perceived or
apparent conflicts of interest by
⎕ Yes
⎕ No
Version 1.0
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
33
identified parties as appropriate.
The policy, or equivalent
administrative provisions,
specifies prohibited personal
financial interests and describes
the principles under which
conflicts of interests are reviewed
and resolved. It should also
describe sanction measures for
parties that do not disclose such
conflicts on a proactive basis
where a conflict of interest is
identified.
ii) Documented Conflict of Interest
review and resolution procedures
provided
iii) Examples/demonstration/eviden
ce of practice where a Conflict of
Interest has actually been
reviewed and resolved provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i) _________________
ii) _________________
Item 4.2.3: Preventing Financial Mismanagement - Capacity to prevent or deal with financial mismanagement and other forms of
malpractice
Analysis/Notes/Observations/Comments:
Version 1.0
34
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
ii)
iii)
Policy on Financial Management
which also describes the
various malpractices which may
occur and prevention strategies
Demonstrated experience and
track record in accessing
financial resources from
national and international
sources
Evidence of tone or statement
from the governing bodies or
senior management of the
organization emphasizing a
policy of zero tolerance for
fraud, financial mismanagement
and other forms of malpractice
by staff members, consultants,
contractors, or from any other
relevant party associated
directly or indirectly with the
general operations of the entity,
and particularly in relation to
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
35
iv)
v)
vi)
the implementation of approved
funding proposals
Avenues and tools for reporting
suspected ethics violations,
misconduct, and any kind of
malpractice
Policy/mechanisms protecting
whistle blowers reporting
violations
Evidence of an objective
investigation function for
allegations of fraud and
corruption, which includes
procedures in the organization
to process cases of fraud and
mismanagement, undertake
necessary investigative
activities and generate periodic
reports for information and
follow-up by the ethics function.
(This point is covered in detail in
item 4.2.4)
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
May not be
assessed in this
item
⎕ Yes
⎕ No
Example of a best
practice: entity has a
provision on its
website, which is
easily
accessible/visible,
for reporting
violations.
⎕ Yes
⎕ No
⎕ Yes
⎕ No
May not be assessed
in this item
i) _________________
ii) _________________
i) _________________
ii) _________________
i) _________________
ii) _________________
36
vii) Brief details of general
management policies which
promote an organizational
culture that is conducive to
fairness, accountability and full
transparency across the
organization’s activities and
operations
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.2.4: Investigation function
The investigation function provides for the independent and objective investigation of allegations of fraudulent and corrupt practices (using widely
recognized definitions such as those agreed by the International Financial Institutions Anti-Corruption Task Force) in all operations of the entity as
well as allegations of possible entity staff misconduct.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i) The investigation function has
publicly available terms of
⎕ Yes
⎕ No
Version 1.0
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
37
reference that outline the
purpose, authority and
accountability of the function.
This function may be assigned to
a dedicated organizational
component within the entity’s
structure or to another
organization.
ii) To ensure functional
independence, the investigations
function is headed by an officer
who reports to a level of the
organization that allows the
investigation function to fulfil its
responsibilities objectively
iii) The investigation function has
published guidelines for
processing cases, including
standardized procedures for
handling complaints received by
the function and managing cases
before, during and after the
investigation process.
iv) The investigation function has a
defined process for periodically
reporting case trends. To enhance
accountability and transparency,
case trend reports and other
information are made available to
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
38
senior management and relevant
business functions to the extent
possible
v) Data/information on cases of
violation of code of ethics, fraud
or corruption reported in the past
3 years along with current status
of investigation/action
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 4.2.5: Anti-money laundering and anti-terrorist financing
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Anti-money laundering and antiterrorist financing policy
provided
ii) “Know your customer” due
diligence procedures to combat
Version 1.0
⎕ Yes
⎕ No
Adequacy/effectiv
eness suitably
demonstrated
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
39
money laundering and financing
of terrorism provided
iii) Mechanisms to trace/monitor
electronic transfer/wiring of
funds provided
iv) Sample copies of recent reports
on KYC due diligence undertaken
v) 2 copies of monitoring reports on
electronic funds transfer
prepared in the recent past
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
40
SECTION V: Specialized Fiduciary Standards
The Green Climate Fund’s specialized fiduciary criteria refer to institutional capacities that will qualify the applicant entities to undertake specialized
activities depending on the nature and scope of their mandate within the Green Climate Fund’s operations.
5.1 Project Management
The underlying principles of the Funds Initial specialized fiduciary standards relating to project management are:
a. Ability to identify, formulate and appraise projects or programmes
b. Competency to manage or oversee the execution of approved funding proposals, including the ability to manage executing entities or project
sponsors and to support project delivery and implementation; and
c. Capacity to consistently and transparently report on the progress, delivery and implementation of the approved funding proposal.
Item 5.1.1 Project identification, preparation and appraisal
Item 5.1.1 (a): Project preparation and appraisal
Track record of capability and experience (including appropriate tendering procedures for project proposals) in the identification and design of
projects or programmes within the respective jurisdiction (subnational, national, regional or international, as applicable).
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Version 1.0
41
Information required
Status
i) Copy of the entity’s project
preparation
framework/guidelines/procedure
s has been provided*
ii) Copy of the entity’s project
appraisal
framework/guidelines/procedure
s has been provided*
iii) Copy of policy or other document
that outlines the entity’s project
risk assessment (at the project
preparation and appraisal stage)
procedures/framework and
developing appropriate risk
mitigation/management
strategies/plans has been
provided
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
42
iv) 3 examples of project appraisals
⎕ Yes
⎕ Yes
i) _________________
undertaken in the past 3 years
⎕ No
⎕ No
ii) _________________
(preferably climate change
mitigation or adaptation projects)
have been provided. The project
documents demonstrate the
entity’s capacity to:
a. Effectively use the guidelines
for project preparation and
appraisal
b. Assess project risks and
integrate corresponding
mitigation strategies/plans at
the project
preparation/appraisal stage
* Applicant shall demonstrate track record of capability and experience in appropriate tendering procedures for project proposals, where applicable.
Item 5.1.1 (b): Capacity to clearly state project objectives and outcomes in preparing funding proposals and to incorporate key
performance indicators with baselines and targets into the project design
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Version 1.0
43
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
The project guidelines and the
project document formats
provide for incorporating the
project objectives and outcomes
clearly in funding proposals
ii) The project guidelines and the
project document formats
provide for clearly stating key
performance indicators with
baselines and targets for the
project into the project design
itself
iii) Examples of projects undertaken
in the last 3 years provided in
item 5.1.1 (a) (iv) (or separate
project documents provided)
demonstrate that the project
objectives and outcomes and key
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
44
performance indicators with
baselines and targets are
established at the project design
stage
Item 5.1.1 (c): Ability to examine and incorporate technical, financial, economic and legal aspects as well as possible environmental, social
and climate change aspects, and relevant assessments thereof, into the funding proposal at the appraisal stage
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Copy of the entity’s project
preparation
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
45
framework/guidelines/
procedure provides guidelines
and templates for incorporating
technical, financial, economic and
legal aspects as well as possible
environmental, social and climate
change aspects, and relevant
assessments thereof, into the
funding proposal at the appraisal
stage
ii) Examples of projects undertaken
in the last 3 years provided in
item 5.1.1 (a) (iv) (or separate
project documents provided)
demonstrate the entity’s capacity
to examine and incorporate
technical, financial, economic and
legal aspects as well as possible
environmental, social and climate
change aspects, and relevant
assessments thereof, into the
funding proposal at the appraisal
stage
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.1.1 (d): Appropriate fiduciary oversight procedures are in place to guide the appraisal process and ensure its quality and
monitoring of follow-up actions during implementation
Analysis/Notes/Observations/Comments:
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46
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Framework/guidelines/procedur
es for undertaking Quality Review
during project preparation and
appraisal process
ii) Sample reports of the Quality
Review undertaken during
project preparation and appraisal
process for 2 different projects
(These reports should also include
follow-up actions, if any, to be
taken during the implementation
of the project)
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
47
iii) Procedures/formats for
monitoring of follow-up actions
during implementation
iv) Sample reports of monitoring of
follow-up actions (based on
Quality Reviews) during
implementation for 2 different
projects
i) _________________
ii) _________________
i) _________________
ii) _________________
5.1.2 Project oversight and control
Item 5.1.2 (a): Operational systems, procedures and overall capacity to consistently prepare project implementation plans, including
project budgets, reporting guidelines and templates to be used by executing entities or project sponsors
Item 5.1.2 (b): Operational capacity and organizational arrangements to continuously oversee the implementation of the approved
funding proposal in order to regularly assess project expenditure against project budget as well as to monitor and identify
opportunities for improving project performance against its budget and timelines
Item 5.1.2 (c): Appropriate reporting capabilities and capacities to appropriately publish implementation reports
Item 5.1.2 (d): Operational systems and overall capacity to conduct necessary activities relating to project closure, including due
reporting on results achieved, lessons learned and recommendations for improvement, as well as capacity to disseminate
results and make key findings publicly available
Analysis/Notes/Observations/Comments:
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48
Summary/Conclusions:
Information required
Status
i) The entity’s policy and
operational systems/ procedures
in respect of preparation of
project implementation plans,
including project budgets,
reporting guidelines and
templates have been provided
ii) Implementation plans (which
include project implementation
plans, monthly/quarterly/ annual
project budgets, reporting
guidelines and templates) for
2 projects undertaken in the last
2 years have been provided to
demonstrate the entity’s overall
capacity for planning/overseeing
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
49
iii)
iv)
v)
vi)
project implementation as
defined in item (i) above
Procedures/organizational
arrangements for
ongoing/continuous oversight of
the implementation of the
approved funding proposal to
regularly assess project
expenditure against project
budget as well as to monitor and
identify opportunities for
improving project performance
against its budget and timelines
are defined and documented
Procedures and formats for
periodic reporting/ publishing of
status of project
implementation/approved
funding proposals during
implementation phase have been
provided
Sample reports of implementation
status for 2 projects currently
under implementation have been
provided
Policies and procedures relating
to project closure, including due
reporting on results achieved,
lessons learned and
Version 1.0
i) _________________
ii) _________________
i) _________________
ii) _________________
i) _________________
ii) _________________
i) _________________
ii) _________________
50
recommendations for
improvement, as well as capacity
to disseminate results and making
key findings publicly available are
defined and documented
Item 5.1.3: Monitoring and evaluation
The monitoring function detects, assesses, and provides management information about risks relating to projects, particularly those deemed to be at
risk.
The evaluation function assesses the extent to which projects, programmes, strategies, policies, sectors or other activities achieve their objectives
and contribute to the initial results areas of the Fund. The goal of evaluation is to provide an objective basis for assessing results, to provide
accountability in the achievement of objectives, and to learn from experience (and to detect any deviation from project planning in the early stages)
Item 5.1.3 (a): Monitoring
Item 5.1.3 (a)(i):
Operational and organizational resources are available to implement monitoring functions, policies and procedures
consistent with the requirements of the Fund’s monitoring and evaluation guidelines;
Item 5.1.3 (a)(ii): The roles and responsibilities of the monitoring function are clearly articulated at both the project and
entity/portfolio levels. The monitoring function at the entity/portfolio level is separated from the project origination
and supervision functions
Item 5.1.3 (a)(iii): Tools for reporting on project monitoring are available and monitoring results are periodically published
Analysis/Notes/Observations/Comments:
Version 1.0
51
Summary/Conclusions:
Information required
Status
i) Policy or other document which
gives an overview of the entity’s
Monitoring and Evaluation
function has been provided
ii) The structure of the entity’s
Monitoring and Evaluation
function including roles,
responsibilities and competencies
of the key personnel has been
provided
iii) The policy and structure relating
to monitoring and Evaluation
clearly provide for a segregation
of the monitoring function at the
entity/portfolio level from the
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
52
project origination and
supervision functions
(independence of the M&E
function)
iv) Procedures/tools and
formats/templates for
undertaking Monitoring and
Evaluation are available
v) The Monitoring and Evaluation
procedures provide for a
comprehensive analysis of project
expenditure compared to the
project budget and a brief
explanation of major variances
vi) Recent sample monitoring and
evaluation reports for 2 to 3
different projects have been
provided
vii) Evidence of the monitoring and
evaluation reports being
published in accordance with the
entity’s policy on publishing of
such reports is available
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.1.3 (b): Evaluation
Item 5.1.3 (b)(i):
Version 1.0
Independent evaluations are undertaken by an established body or function as part of a systematic programme of
assessing results, consistent with relevant requirements and related Fund policies
53
Item 5.1.3 (b)(ii): The evaluation function follows impartial, widely recognized, documented and professional standards and methods
Item 5.1.3 (b)(iii): The evaluation body or function is structured to have the maximum independence possible from the organization’s
operations, consistent with the structure of the entity, ideally reporting directly to the board of directors or
comparable body. If its structural independence is limited, the evaluation body or function has provisions that ensure
transparent reporting to senior management
Item 5.1.3 (b)(iv): An evaluation disclosure policy is in place. Evaluation reports are disseminated as widely as possible, at a minimum to
all parties directly or indirectly involved in the project or programme. To enhance transparency, reports are available
publicly to the extent possible
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
54
i)
ii)
iii)
iv)
v)
The entity has a documented
policy for independent evaluation
of project results
The policy clearly defines the
requirement (ensures) that the
body or function undertaking
such evaluations is completely
independent of responsibility/
accountability for the project
In case of an in-house Evaluation
body or function, the structure
provides for maximum
independence possible from the
organization’s operations,
consistent with the structure of
the entity, ideally reporting
directly to the board of directors
or comparable body. If its
structural independence is
limited, the evaluation body or
function has provisions that
ensure transparent reporting to
senior management
Copies of the Terms of Reference
(ToRs) for independent
evaluation of 2 different projects
have been provided
The independent evaluation
policy and the ToRs provided
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
55
demonstrate that the Evaluation
function follows impartial, widely
recognized, documented and
professional standards and
methods
vi) 2 independent evaluation reports
(at least one of these should be a
final evaluation report) have been
provided
vii) The independent evaluation
reports include an assessment of
the entity’s capabilities in respect
of project design, planning and
oversight of project
implementation
viii)The entity has an evaluation
disclosure policy (either as a part
of its evaluation policy or as a
separate policy). The policy
requires that the evaluation
reports are disseminated as
widely as possible, at a minimum
to all parties directly or indirectly
involved in the project or
programme and are preferably
available publicly to the extent
possible to enhance transparency.
ix) Evidence that the evaluation
reports are disseminated in
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
56
accordance with the stated policy
has been provided
Item 5.1.4: Project-at-risk systems and related project risk management capabilities
Note: Item 5.1.4 relates to requirements during project implementation and hence is different in its scope in item 5.1.1 (a)(iii) which relates to risk
assessment at the project preparation and appraisal stage.
Item 5.1.4 (a): A process or system, such as a project-at-risk system, is in place to flag early on when a project has developed problems that
may interfere with the achievement of its objectives, and to respond accordingly to redress the problems
Item 5.1.4 (c)(i): Risk assessment: Demonstrated capabilities to undertake the assessment of financial, economic, political and regulatory
risks during the implementation stages
Analysis/Notes/Observations/Comments:
Examples of project problems addressed to demonstrate effectiveness of the system.
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
57
i)
Process/procedures for projectat-risk system to flag problems
during project implementation,
that may interfere with the
achievement of its objectives or
lead to unintended negative
consequences, at an early stage
and to respond accordingly to
redress the problems are defined
and documented
ii) Examples of project problems
identified and addressed
(mitigation plans/actions) to
demonstrate effectiveness of the
system have been provided.
⎕ Yes
⎕ No
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.1.4 (b): Availability of an independent risk management function differentiated from project implementation and project
supervision responsibilities
Analysis/Notes/Observations/Comments
Version 1.0
58
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
The Project at Risk System is
independent of the project
implementation and project
supervision system
ii) Examples of reports/output from
the Project at Risk System
demonstrate that it works
independently of the project
implementation and project
supervision system
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
59
Item 5.1.4 (c)(i): Risk assessment: Demonstrated capabilities to undertake the assessment of financial, economic, political and regulatory
risks during the implementation stages
Note: item 5.1.4 (c)(i) is covered under item 5.1.4 (a).
Item 5.1.4 (c)(ii): Risk assessment: Demonstrated ability to integrate risk mitigation and management strategies into the funding proposal
at all levels listed above, and to exercise such strategies during the implementation stage
Analysis/Notes/Observations/Comments
Summary/Conclusions:
Information required
Status
i) Information on
⎕ Yes
⎕ No
system/procedures within the
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
60
entity to ensure effective
implementation of the planned
risk mitigation strategies
during project implementation,
based on financial, economic
political and regulatory risks
identified during project
implementation.
ii) Examples in the form of project ⎕ Yes
⎕ No
monitoring reports and or
audit reports which confirm
effective implementation of the
system/procedures at (i)
above
Version 1.0
⎕ Yes
⎕ No
i) _________________
ii) _________________
61
5.2 Grant Award and/or Funding Allocation Mechanisms
Item 5.2.1 (a): Transparent eligibility criteria and evaluation
Item 5.2.1 (a)(i):
The grant award mechanism is organized in a fully transparent manner that guarantees impartiality and equal
treatment to all applicants
Item 5.2.1 (a)(iv): All stages are formally documented through standardized checklists and forms
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Grant award system/process is
clearly defined and includes
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
62
ii)
iii)
iv)
v)
defined roles and responsibilities
including those of the Grant
Evaluation Committee and the
Grant Approval Authority
There is a provision for formally
documenting all stages of the
grant award system/process
through standardized checklists
and forms
The grant award system/process
is adequately publicised and is
available on the entity’s website
Sample grant notices/call for
proposals provided are
comprehensive and the criteria
for exclusion, eligibility, selection
and awards is included in the call
for proposals
These grant notices/call for
proposals were adequately
publicised to attract a wide range
of potential grantees
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.2.1 (a): Transparent eligibility criteria and evaluation
Item 5.2.1 (a)(ii):
Item 5.2.1 (a)(iii):
Version 1.0
The evaluation process is based solely on the criteria for exclusion, eligibility, selection and award pre-announced
in the call for proposals
Eligibility evaluation performed on the basis of the criteria stated in the call for proposals
63
Item 5.2.1 (a)(v):
Item 5.2.1 (a)(v)(1):
Item 5.2.1 (a)(v)(2):
There is an evaluation committee that:
Evaluates the applications to make a recommendation for award and rejections in accordance with the preannounced criteria
Works in accordance with the formal rules of procedure
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Composition of the Grant
Evaluation Committee ensures
both competence and
independence to undertake
evaluation and
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
64
ii)
iii)
iv)
v)
vi)
decide/recommend award of
grants
Documented Terms of Reference
(ToRs) for the Grant Evaluation
Committee have been provided
Sample grant award notices/call
for proposals provided are
comprehensive and the criteria
for exclusion, eligibility, selection
and awards is included in the call
for proposals. This item is same as
item 5.2.1 (a)(iv) and has been
repeated here for ease of
reference
For the sample grant award calls
for proposal provided (item (iii))
above eligibility evaluation has
been undertaken on the basis of
the criteria stated in the call for
proposals
Based on the documents provided
it can be concluded that the Grant
Evaluation Committee evaluated
the applications/made
recommendations for award and
rejections in accordance with the
pre-announced criteria
Agenda and minutes of recent
Grant Evaluation Committee
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
65
meetings have been provided and
these demonstrate transparency
and objectivity in decision making
vii) Based on the documents provided
it can be concluded that the Grant
Evaluation Committee works in
accordance with the formal rules
of procedure prescribed for it
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.2.1 (b): Grant award decision and procedures
Item 5.2.1 (b)(i):
The grant award decision is taken by the person or body who is legally authorized to sign grant agreements on behalf
of the body
Item 5.2.1 (b)(ii): The grant award decision is based on the grant award proposal prepared by the evaluation committee.
Item 5.2.1 (b)(iii): If the grant award does not follow the evaluation committee’s recommendation, the departing decision is adequately
justified and documented
Item 5.2.1 (b)(iv): The grant decision states the following:
(1) Subject and overall amount of decision;
(2) Name of beneficiaries, title of granted activity, grant amount awarded, and the reason(s) for this choice; and
(3) Names of application(s) rejected and reason(s) for their rejection(s).
Note: with reference to item 5.2.1 (b)(i) above what is required is that the grant award decision be taken by the person or body to whom the appropriate
authority has been delegated for this purpose. The grant agreements can be signed by anyone who has the authority to sign such agreements on behalf of
the entity.
Analysis/Notes/Observations/Comments:
Version 1.0
66
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Grant award system/process
clearly defines the authority for
taking decisions for award of
grants
ii) All the decisions for award of
grants (based on sample evidence
provided) have been taken by the
persons or bodies with the
requisite authority
iii) All the decisions for award of
grants (based on sample evidence
provided) have been taken in
accordance with the
recommendations prepared by
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
67
the evaluation committee. In all
cases provided where the grant
award does not follow the
evaluation committee’s
recommendation, the departing
decision is adequately justified
and documented
iv) In all the cases of award of grant
the decision includes the
following information:
a. Subject/project and overall
amount of grant
b. Name of beneficiaries, title of
granted activity, grant amount
awarded, and the reason(s)
for this choice
v) Evidence of the name(s) of the
applicant(s) rejected and reason
for their rejection(s) has been
provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.2.1 (b)(v):
Checks have been undertaken to guarantee that one and the same activity only results in the award of one grant to any
one beneficiary
Item 5.2.1 (b)(vi): No grant is awarded retrospectively for activities already started or completed at the time of the application
Item 5.2.1 (b)(vii): All applicants are notified in writing of grant award outcome
Item 5.2.1 (b)(viii): Rejected applications result in rejected applicants receiving reason(s) for rejection with reference to the preannounced criteria
Version 1.0
68
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
The entity has checks/procedures
in place to ensure or guarantee
that one and the same activity
only results in the award of one
grant to any one beneficiary
ii) The entity has demonstrated
compliance with the procedures
at item (i) above in case of the
grants awarded by the entity for
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
69
iii)
iv)
v)
vi)
which information has been
provided
The entity has checks/procedures
in place to ensure or guarantee
that no grant is awarded
retrospectively for activities
already started or completed at
the time of the application
The entity has demonstrated
compliance with the procedures
at item (iii) above in case of the
grants awarded by the entity for
which information has been
provided
The entity has a policy/procedure
for notifying all applicants in
writing of grant award outcome.
Evidence of compliance to such a
policy has been provided.
The entity has a policy/procedure
for notifying all applicants whose
applications have been rejected
and for providing the applicant
with the reason(s) for rejection
with reference to the preannounced criteria. Evidence of
compliance to such a policy has
been provided.
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i) _________________
ii) _________________
70
Item 5.2.2: Public access to information on beneficiaries and results
Item 5.2.2 (a): Grant-awarding entity makes the grant award results public;
Item 5.2.2 (b): Results made public within a reasonable timeframe following the grant award decision;
Item 5.2.2 (c): The following information should be included (at a minimum):
(i) Name, address and nationality of the beneficiary;
(ii) Purpose of the grant; and
(iii) Grant amount awarded and, where applicable, the maximum co-financing rate of the cost.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
71
i)
The entity has policies/guidelines
for providing information to the
public regarding its grant
decisions. The policy/guidelines
cover, inter alia:
a) Type or content of
information to be provided
b) Media/channels through
which information will be
provided
c) Timelines within which the
award information will be
made public
ii) The information on award of
grants contains the following
information at least:
a) Name, address and nationality
of the beneficiary
b) Purpose of the grant
c) Grant amount awarded and,
where applicable, the
maximum co-financing rate of
the cost
iii) Evidence of publication of grant
award results for the past
3 grants made by the entity has
been provided. The publishing of
results is in line with the entity’s
applicable policies/guidelines
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
72
Item 5.2.3: Transparent allocation of financial resources
Item 5.2.3 (a):
There is a system in place to provide assurance on the reality and eligibility of activities to be carried out with the
grant award as well as the legality of the underlying operations
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
The entity has a documented
framework/system for
undertaking due diligence with
clearly defined responsibilities
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
73
ii)
iii)
iv)
v)
and applicable formats/templates
for assessing the eligibility and
capabilities of potential grant
awardees
The entity has
systems/procedures/checks in
place to provide assurance on the
reality and eligibility of activities
to be carried out with the grant
award
The entity’s procedures also
include checking of the legality of
the operations to be undertaken
with the grant funds
The entity has provided evidence
relating to grant awards which
confirm that checks are
conducted to get assurance on the
reality and eligibility of activities
and legality of the operations to
be carried out with the grant
award funds
For ensuring greater
transparency in the use of funds
by grantees the entity has a
system of providing access to the
public to information on the
periodic progress of individual
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
74
projects including budget
utilisation
vi) The entity has provisions for an
annual/periodic independent
review/external audit of its grant
award activities.
vii) Copies of the independent
review/external audit reports for
the last 2 years have been
provided (applicable if answer to
item (vi) above is yes)
Item 5.2.3 (b):
Item 5.2.3 (c):
Item 5.2.3 (h):
Item 5.2.3 (i):
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
There is a system in place to recover funds unduly paid
There is a system in place to prevent irregularities and fraud
There are clear procedures about procurement rules the grant beneficiary is required to apply, if any
There are procedures in place for the suspension, reduction, or termination of the grant if the beneficiary fails to
comply with its obligations
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Version 1.0
75
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
ii)
iii)
The entity has
systems/procedures to
undertake audits/checks of the
expenditures made by the
grantees
The entity has defined suitable
procedures for recovery of
funds paid to the grantees, in
respect of expenditures which
are unauthorised or fall outside
the scope of the funding for the
project
The right to conduct
audits/checks along with the
procedures for recovery of
funds paid to the grantees, in
respect of expenditures which
are unauthorised or fall outside
the scope of the funding for the
Version 1.0
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
76
project are a part of the grant
agreement document/annexes
to the agreement/are clearly
stated and communicated
elsewhere
iv) Brief description of the entity’s
policies and the system to
prevent irregularities and fraud
in the use of grant funds has
been provided*
v) Data on irregularities and
frauds detected in the last 2
years has been provided*
vi) Information on any action taken
in case of any
irregularities/frauds detected
has been provided*
vii) The entity has defined the
procurement rules and
procedures which the grant
beneficiary is required to apply
viii) The need to follow the
established procurement rules
and procedures is a part of the
grant agreement
document/annexes to the
agreement/is clearly stated
elsewhere.
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
i) _________________
ii) _________________
77
ix)
The entity has defined suitable
i) _________________
procedures for suspension,
ii) _________________
reduction, or termination of the
grant in the event of the
beneficiary failing to comply
with its obligations
x) The procedures for suspension,
i) _________________
reduction, or termination of the
ii) _________________
grant in the event of the
beneficiary failing to comply
with its obligations is a part of
the grant agreement
document/annexes to the
agreement/is clearly stated and
communicated elsewhere
* The information required for items iv to vi above may have been covered/provided in item 4.2 related to Transparency in the Basic Fiduciary
Standards.
Item 5.2.3 (d):
Item 5.2.3 (e):
Item 5.2.3 (f):
Item 5.2.3 (g):
The grant-awarding entity monitors the implementation of funded programme activities and supports beneficiaries
through counselling and advice
There are sufficient possibilities for the beneficiary to contact the grant-awarding entity
The grant-awarding entity carries out on-site visits to monitor the implementation of individual projects
Those on-site visits are used to support the beneficiary, gather and disseminate best practices and establish/maintain
good relations between the awarding entity and the beneficiary entity
Analysis/Notes/Observations/Comments:
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78
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Monitoring and Evaluation of
projects and/or grants may be
very similar. Separate M&E
frameworks/procedures for
projects and grants are not
required. M&E requirements for
grants may be assessed on the
basis of the
framework/procedures provided
for projects in items 5.2.1 (a)
Monitoring and 5.2.1 (b)
Evaluation. Similarly evidence of
monitoring of implementation of
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
79
3 projects in the past 3 years
provided for projects could also
serve as evidence for grants. No
additional/separate information
required in case the information
available in the items mentioned
above is found to be adequate.
ii) Does the entity have a system
(procedures and a structure) for
supporting beneficiaries through
counselling and advice during
implementation of grant funded
activities?
iii) There are sufficient
avenues/possibilities for the
beneficiary to contact the grantawarding entity (This information
may be provided under item (ii)
above and hence may be
completed on the basis of that
information)
iv) The grant-awarding entity carries
out on-site visits to monitor the
implementation of individual
projects (This may be covered
under item (i) above and hence
may be completed on the basis of
that information)
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
80
v) Reports of site visits also
demonstrate that these visits are
used to support the beneficiary,
gather and disseminate best
practices and establish/maintain
good relations between the
awarding entity and the
beneficiary entity
Item 5.2.3 (h):
Item 5.2.3 (i):
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
There are clear procedures about procurement rules the grant beneficiary is required to apply, if any
There are procedures in place for the suspension, reduction, or termination of the grant if the beneficiary fails to
comply with its obligations
No separate matrix is provided for the above items as they are covered throughout the other matrices under item 5.2.3.
Item 5.2.4: Good standing with regard to multilateral funding
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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81
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Reports/Evidence relating to
reviews undertaken or
observations made by multilateral
agency(ies) regarding their
experience of the entity in
handling of funds have been
provided
ii) Independent evaluation reports
(mid-term or final on closure of
projects) commissioned by the
multilateral agencies which
include comments/observations
on the performance of the
applicant entity in respect of its
handling of the project have been
provided
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
82
5.3 On-lending and/or Blending
Additional specialized criteria for on-lending and blending will apply for intermediaries and IEs that wish to use those financial instruments with the
Green Climate Fund’s resources.
The following list suggests possible on-lending and blending capacities for consideration during the accreditation process:
Item 5.3.1: Appropriate registration and/or license from a financial oversight body or regulator in the country and/or internationally, as
applicable
Note: This requirement will be checked as a part of the Stage I Institutional Assessment and Completeness Check and hence is not covered in this
checklist.
Item 5.3.2: Track record, institutional experience and existing arrangements and capacities for on-lending and blending with resources
from other international or multilateral sources
Item 5.3.3: The creditworthiness of the institution making on-lending or blending arrangements
Note: The requirements for items 5.3.2 and 5.3.3 have been combined into a single matrix below as both the points fall within the broad category of
institutional standing. Although the availability of credit ratings will be checked at the Stage I Institutional Assessment and Completeness Check,
other aspects of track record and creditworthiness, which to some extent are linked will need to be assessed at Stage II Accreditation Review.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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83
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Data for the last 3 to 5 years in
respect of funds for On-lending
and Blending, received and
handled, from different
international and multilateral
funding sources has been
provided
Note: Data for 3 to 5 years may
show some trends which may
provide evidence whether the
entity is gaining or losing the
confidence of funding sources. This
would provide another perspective
on the entity’s track record and
creditworthiness
ii) Project documents for 3 onlending or blending projects,
clearly stating the intermediaries
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
84
and sources of international and
multilateral funding have been
provided
Item 5.3.4: Due diligence policies, processes and procedures in place
Analysis/Notes/Observations/Comments:
On-lending and/or blending procedures
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
The entity has defined and
documented
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
85
policies/guidelines/procedures
for its On-lending and/or
Blending operations and these
have been provided
ii) The entity has a documented
framework/system for
undertaking due diligence with
clearly defined roles and
responsibilities and applicable
formats/templates for assessing
the capabilities of the recipient
organisations
iii) Sample due diligence reports (at
least 2) in respect of its onlending and/or blending
operations have been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
_________________
Item 5.3.5: Financial resources management, including analysis of lending portfolio of the intermediary
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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86
Information required
Status
i)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
A document outlining the entity’s
policy with respect to
management of financial
resources (this should cover
resources for lending)has been
provided
Note: This may not be a separate
policy document but may be a part
of a larger policy on Financial
Management
ii) Framework/procedures for
evaluating an intermediary’s
lending portfolio are defined and
documented
iii) Recent reports with respect to an
assessment of the lending
portfolio of 2 different
intermediaries have been
provided
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
87
Item 5.3.6: Public access to information on beneficiaries and results
Note: Information required for this item could be along the same lines as for item 5.2.3 for Grant Award and Funding Allocation Mechanisms.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
The entity has policies/guidelines
for providing information to the
public regarding its decisions on
on-lending and/or blending
Version 1.0
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
88
operations. The policy/guidelines
cover, inter alia:
a) Type or content of
information to be provided
b) Media/channels through
which information will be
provided
c) Timelines within which the
award information will be
made public
ii) The information on beneficiaries
contains the following
information at least:
a) Name, address and nationality
of the beneficiary
b) Purpose of the funding
c) Funded amount with details
like rate, period, etc.
iii) The information on results of
projects contains the following
information at least:
a) Actual vs planned
results/outcomes
b) Adherence to
budgets/cost/timelines
c) Brief summary of project
iv) Evidence of publication of
beneficiaries for the last 1 or 2
years has been provided
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
89
v) Evidence of publication of results
of 3 projects in the past 3 years
(preferably climate change
mitigation and adaptation
projects) has been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.3.7: Investment management, policies and systems, including in relation to portfolio management
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
90
i)
The entity has provided a copy of
its investment management
policy
ii) Guidelines/procedures for
managing the entity’s investment
portfolio have been provided
iii) Copies of 2 investment portfolio
management reports prepared in
the past 3 years (preferably the
last 2 years annual portfolio
management reports) have been
provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 5.3.8: Capacity to channel funds transparently and effectively, and to transfer the Fund’s funding advantages to final beneficiaries
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
91
i)
The entity has
systems/procedures/ checks in
place which provide the required
assurance that the funds provided
by the entity are channelled
transparently and used effectively
ii) The entity has a provision for an
annual/periodic independent
review/internal or external audit
on the use of its funds
iii) The entity has provided
reports/evidence which confirm
that reviews/audits/checks are
conducted in accordance with
items (i) and (ii) above which
confirm that the funds are
channelled transparently and
used effectively
iv) The entity has provided data
relating to at least 3 projects
which provide evidence of the
advantages to final beneficiaries
of projects funded by the entity
Version 1.0
⎕ Yes
⎕ No
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
92
Note: This would provide
assurance that the entity has the
capacity to use the Green Climate
Fund’s funding for advantage of
the final beneficiaries.
Item 5.3.9:
Item 5.3.10:
Financial risk management, including asset liability management
Governance and organizational arrangements, including relationships between the entity’s treasury function and the
operational side
Note: Capacity to manage financial risk is a part of the requirements of Internal Control. Accordingly, some of the information relevant for this item
may have been provided in item 4.1.4 Internal Control in the Basic Fiduciary Standard.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
93
i)
Financial risk management
policies and procedures provided
ii) Brief details of major financial
risk management strategies
planned and implemented during
each of the last 2 years provide
(this may also be available in the
risk management section under
Internal Control Framework)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
iii) Analysis/report of the
impact/effectiveness of the major
financial risk management
strategies implemented in the last
2 years provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
iv) 2 samples of the minutes of recent
meetings of the entity’s Asset and
Liability Committee (ALCO) have
been provided
v) Brief details of the relationship
(working and reporting) between
the treasury function and the
operations have been provided
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Version 1.0
i)
ii)
i)
ii)
_________________
_________________
_________________
_________________
94
vi) There is clear evidence of
segregation of duties of the
treasury function and operations
Item 5.3.11:
Item 5.3.11 (a):
Item 5.3.11 (b):
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
For intermediaries or Implementing Entities (IEs) that blend grant awards
There are clear procedures about the grant award rules that the implementing partner is required to apply; or
If the intermediary or IE uses its own rules, the minimum requirements are satisfactory
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
95
i)
The applicant entity has clearly
defined
guidelines/rules/procedures
which have to be followed by its
implementing partners which
undertake blending of grant
funds. A copy of these
guidelines/rules/procedures has
been provided
ii) The applicant entity has
systems/procedures in place to
ensure compliance by an
implementing partner to its
guidelines/rules/procedures for
blending of funds
iii) The applicant entity has provided
evidence (reports) of its capacity
to ensure compliance as above
(item (ii)) to its guidelines/rules
/procedures by its implementing
partners
iv) In case the applicant entity’s
implementing partner or
intermediary uses its own rules,
applicant entity has an acceptable
system for checking that the
minimum requirements (as
stipulated by its Implementing
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
96
partner or intermediary) are
satisfactory
v) The applicant entity has provided
evidence that its systems of
checks mentioned above (item
(iv)) are implemented effectively
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
97
SECTION VI: Environmental and Social Safeguards
The accreditation review against the Green Climate Fund’s environmental and social safeguards (ESS) will focus on the applicant’s institutional
Environmental and Social Management System (ESMS). The ESMS requirements are captured in Performance Standard 1 (PS1): Assessment of
Management of Environmental and Social Risks and Impacts. Some entities may have a certified ESMS such as ISO 9001, ISO 14001, ISO 26000 or
OSHAS 18000, etc. which is good but it is not a direct substitute. The level of detail and complexity of the ESMS and the resources devoted to it will
depend on the level of impacts and risks of the project/programme to be financed; however, the end goal of the Green Climate Fund is to have a
reasonable assurance that the entities have systems, processes and staff in place in order to be able to make consistent decisions on E&S issues in
line with the Green Climate Fund’s ESS
Item 6.1: Environment and Social Policy
This policy should define the environmental and social objectives and principles that guide the organization to achieve sound environmental and
social performance for the project or programme that will be financed by the Green Climate Fund and consistent with the Green Climate Fund’s
Interim ESS (PS1) requirements.
Note: The policy should provide an overarching definition of E&S objectives and requirements to ensure sound E&S performance, commitment to comply
with applicable law, be consistent with the principles of the Performance Standards, indicate who will ensure conformance with the policy and be
responsible for execution.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
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98
Information required
Status
i) A formal E&S Policy,
endorsed/approved by
management provided (For
category A and B)
ii) The policy includes a
comprehensive statement of the
E&S objectives and principles
guiding the institution (For
category A and B)
iii) The policy states the E&S
standards the institution adheres
to including host country laws
and laws implementing host
country obligations under
international law (For category A
and B)
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) ________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
iv) The policy indicates who within
the entity will ensure
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
99
conformance with the policy and
be responsible for its execution
(For category A and B)
v) In the absence of a formal policy
(if answer to item (i) is “No”), a
description of the specific
institutional policies or processes
related to the elements that
would otherwise be included in
an E&S policy have been provided
(For category A and B)
vi) The policy is communicated to
all levels/within the
organisation and may be
consulted publically (For
category A and B)
vii) No policy required (For
category C)
Note: while no policy is required
for Category C entities, an entity
may still opt to provide
information on their E&S Policy if
they have one.
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
100
Item 6.2: Identification of Risks and Impacts
The entity should have a process for identifying the environmental and social risks and impacts of a project/programme identified in the
Performance Standards throughout the life of the project/programme. This process could be in the form of a procedure which guides staff in the
steps to take during appraisal or due diligence as well as at other stages in the project/programme cycle for each new potential activity. For
example, guidance could be provided in how to identify risks and impacts potentially in a variety of geographic settings, a variety of business sectors,
and a variety of types of financing and could instruct staff on which tools to utilize such as full-scale environmental and social impact assessment
(ESIA), a limited or focused ESIA, an environmental or social audit or risk/hazard assessment, or application of environmental siting, pollution
standards, design criteria or construction standards.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Version 1.0
Status
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
101
i) An institutional process or
procedure to guide staff in
identifying the E&S risks and
impacts of projects/programmes
as they evolve over the project
life. (For Category A, B, and C)
Note: This ESMS should be fully
evolved and documented and
integrated across the entity for
Category A. For Category B, it may
have areas that are operationally
intact but need to be further
documented and it may not be
integrated across the entity but be
more isolated to units or groups.
ii) A track record of applying this
process that is consistent with
PS1-8 (For category A and B)
iii) A basic E&S risks and impacts
identification procedure/process,
which may be implemented by
the relevant part of the
organization is provided (For
category C only)
Version 1.0
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) ________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
102
iv) If a risk categorization system is
already used, an illustrative list of
projects and descriptions from
the past 3 years and their risk
category, including an indication
of who (position not person
name) within the organization
made the risk categorization
determination is provided (For
category A, B and C)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Note: For “ Track Record” of the requirements for identification of Risks and Impacts applicant entities would be required to provide actual
project documents at the project preparation and approval stage, and during the project implementation stage which would demonstrate
compliance to policies, use of the systems/procedures and provide evidence of competence to undertake/oversee/integrate these
requirements.
Item 6.3: Management Programme
Consistent with the objectives and principles described in the entities policy, the entity should have a process to manage the mitigation and
performance improvement measures derived from the risks and impacts identification process. This management programme could be a
documented process, a tracking system, etc. that ensures that all of the actions that were identified are implemented in a timely manner. Advanced
management programs may include performance indicators, targets etc. that can be tracked over time.
Analysis/Notes/Observations/Comments:
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103
Summary/Conclusions:
Information required
Status
i) A documented institutional
⎕ Yes
⎕ No
process for managing mitigation
measures and actions stemming
from the E&S risk identification
process provided, distinguishing
between different categories of
risk (For category A and B)
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
Item 6.4: Organizational Capacity and Competency
The entity has established and maintains an organizational structure that defines roles, responsibilities, and authority to implement the ESMS.
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Information required
Status
i) Organisational chart that
identifies key units, departments,
senior and line management
personnel who are responsible
for implementing the ESMS along
with their authority and reporting
lines has been provided (For
category A and B)
ii) Key E&S responsibilities as
outlined in the organisational
chart are adequately defined and
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
105
communicated (For category A
and B)
iii) Evidence of adequate technical
staff with direct responsibility for
the project/programme
performance having the
knowledge, skills and experience
necessary to understand and
ensure implementation of PS1-8
has been provided (For category A
and B)
iv) Description of training and
development programs for E&S
and other relevant staff has been
provided (For category A and B)
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 6.5: Monitoring and Review
The entity has established processes and procedures to monitor and measure the effectiveness of the management programme as well as
compliance with any related legal and/or contractual obligations and regulatory requirements. Senior management has taken the necessary and
appropriate steps to ensure the intent of the client’s policy is met, that procedures, practices, and plans are being implemented and are effective.
Analysis/Notes/Observations/Comments:
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Summary/Conclusions:
Information required
Status
i) A monitoring/supervision
process or procedure that
instructs staff on how to
systematically track completion of
mitigation and performance
improvement measures, including
roles and responsibilities have
been provided (For category A
and B)
ii) Evidence/reports of periodic
performance reviews reported to
Senior Management on the
effectiveness of the ESMS have
been provided (For category A
and B)
iii) Evidence of Senior Management
taking the necessary steps to
⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
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Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
107
ensure that the intent of the
institutions policy is met and that
procedures, practices and plans
are implemented has been
provided (For category A and B)
iv) Examples of how lessons learned
from monitoring and evaluation
have influenced the
design/decisions concerning
projects/programmes or have
resulted in updates to the ESMS
have been provided (For category
A and B)
v) Description of project monitoring
process with respect to E&S
requirements has been provided
(For category C only)
vi) Sample project monitoring
reports with respect to E&S
requirements have been
provided. These reports may be
specific for E&S or the E&S
component may be included in
the overall project monitoring
reports (For category C only)
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i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
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Item 6.6: External Communication
Entities have implemented and maintain a procedure for external communications that includes methods to (i) receive and register external
communications from the public; (ii) screen and assess the issues raised and determine how to address them; (iii) provide, track and document
responses, if any; and (iv) adjust the management programme, as appropriate. This is different from and is not intended to fulfil the PS1 Stakeholder
Engagement requirements which are project/programme specific and will be examined post-accreditation during the funding proposal review stage.
Note: The entity should develop and implement an external communications system at an institutional level, not just at the project level.
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i) The entity has avenues/channels,
such as a provision on its website,
⎕ Yes
⎕ No
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Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
109
etc. to receive and register
external communications (For
Category A, B, and C)
ii) The entity has internal
procedures and competencies to
screen and assess issues raised
and address issues, as needed
(For Category A, B, and C)
iii) The entity has submitted a
register of external
inquiries/complaints received
along with responses from the
past 3 years provided (For
Category A, B, and C)
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⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
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SECTION VII: Gender
Item 7.1: Demonstrate competencies, policies and procedures to implement the Green Climate Fund’s Gender Policy
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i) Gender Policy meeting Green
Climate Fund requirements
provided
ii) Procedures and practices to
support the Gender Policy
provided
⎕ Yes
⎕ No
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⎕ Yes
⎕ No
Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
i) _________________
ii) _________________
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iii) Competencies (qualification
and/or experience) to implement
the policy, policies and practices
established
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
Item 7.2: Demonstrate experience with gender and climate change, including a track record of lending to both men and women
Analysis/Notes/Observations/Comments:
Summary/Conclusions:
Information required
Status
i)
⎕ Yes
⎕ No
Examples of 2 lending operations
that specifically target women
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Are the polices/
procedures/
competencies/info
rmation clearly
defined/
established,
adequate/
appropriate and
suitably
demonstrated?
⎕ Yes
⎕ No
Remarks/Observations or
points for discussions by
Accreditation Panel, if any
Additional information,
if any, required from
entity
i) _________________
ii) _________________
112
among project/programme
beneficiaries have been.
ii) Evidence to show that projects to
which the entity lends have nondiscriminatory practices in terms
of benefits and remuneration for
both men and women employees
has been provided.
iii) Data on lending to women as
compared to overall lending in
the past 2 to 3 years has been
provided.
iv) Examples for requirements
related to gender and climate
change
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⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
⎕ Yes
⎕ No
⎕ Yes
⎕ No
i) _________________
ii) _________________
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STAGE II ACCREDITATION REVIEW LOG
Date of completion of
Stage II Accreditation
Review
Assessment 1
Assessment 2*
Assessment 3*
If ready for
Recommendation, date
of communication from
Accreditation Panel to
Board
If additional information
required, date on which
requirements sent from
Accreditation Panel to
applicant entity
Date on which required
information received by
Accreditation Panel from
applicant entity
*If applicable
Final Conclusion:
⎕ Recommendation can be forwarded by the Secretariat on behalf of the Accreditation Panel to the Board
⎕ Entity requires Readiness Support
⎕ Application required further information
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