Coal Export Terminal
Operations Handbook
NCIG Coal Export Terminal Operational Handbook Revision 2 - 13 April 2012
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TABLE OF CONTENTS
1. PURPOSE
3
2. DEFINITION
3
3. INTRODUCTION
7
4. CONDITIONS OF USE
8
4.1.
SAFETY REQUIREMENTS
8
4.2.
ENVIROMENTAL REQUIREMENTS
8
4.3.
SECURITY REQUIREMENTS
8
5. PORT LOADING FACILITIES
5.1.
9
GENERAL NCIG DATA
9
6. COAL EXPORT TERMINAL OPERATIONS
11
6.1.
COAL EXPORT REQUIREMENTS
11
6.2.
PORT INFORMATION
11
6.2.1. Port entry/harbour movements and departure conditions
11
6.2.2. Vessel sizes
12
6.2.3. Tug establishment and utilisation
12
SHIPPING ADVICE AND REVIEW
13
6.3.1. Vessel information
13
6.3.2. Vessel criteria
14
6.3.3. Temporary limitations
15
6.3.4. Vessel berth allocation
17
STOWAGE AND LOADING ADVICE
17
6.4.1. Stowage plan guideline
17
SHIPLOADING PROCEDURES
18
6.5.1. Vessel Berthing
20
6.5.2. Vessel mooring
21
6.5.3. Gangways
21
6.5.4. Vessel signup and Vessel signoff
21
6.5.5. Marine surveyors (Shipper and Vessel) and draught survey
21
6.5.6. Loading Procedures
22
6.5.7. Deballasting and notice of
23
6.5.8. Vessel trimming
23
6.5.9. Vessel replenishing
24
6.5.10. Vessel sailing
24
6.3.
6.4.
6.5.
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7. APPENDICES
APPENDIX A
NEWCASTLE COAL EXPORT TERMINAL CLEARANCE DIAGRAM– K8 AND K9
BERTH
25
APPENDIX B
SHIPLOADER CLEARANCES
26
APPENDIX C
PREFERRED MOORING LAYOUT
27
APPENDIX D
PLANT LAYOUT
28
APPENDIX E
PLANT SCHEMATIC
29
APPENDIX F
AERIAL MAP OF PORT OF NEWCASTLE
30
NCIG Coal Export Terminal Operational Handbook Revision 2 - 13 April 2012
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1.
PURPOSE
The purpose of this Handbook is to inform Terminal Users, Masters of Vessels, Owners and their
Agents of the relevant operational protocols for Newcastle Coal Infrastructure Groups Berths and
Coal Export Terminal in the Port of Newcastle, Australia.
2.
DEFINITIONS
Advice
means written advice.
Air Draft
is height above the chart datum (zero tide) to the hatch
coaming/covers for operational clearance for the ship-loader.
(At NCIG the maximum air draught is 20.5mtrs above the chart
datum (zero tide).
AMSA
means The Australian Maritime Safety Authority (Issues
Navigation Regulations).
AQIS
means the Australian Quarantine and Inspection Service
BC Code
of Safe Practice for Solid Bulk Cargoes.
Berthing Time
mean time recorded in vessel's deck log for "all fast".
BLU Code
of Practice for the Safe Loading and Unloading of Bulk Carriers.
CET
Coal Export Terminal
Chart Datum (CD)
The plane or level to which soundings (elevations) or tidal
heights are referenced. For Newcastle, this is the Lowest
Astronomical Tide, CD = 0.0m.
Coal Berths
means K8 and K9 Newcastle Coal Export Terminal.
Commenced Loading
Time and date when first coal is delivered into a hatch of the
vessel.
Completion of Loading
Time and date when the vessel has received the coal tonnage
requested by the Master of the Vessel as determined by a
draught survey.
Daylight/Darkness
Daylight is the period from 15 minutes prior to the sunrise to
15 minutes after sunset. Sunrise and sunset shall be the times
as published for Newcastle Coal by the Newcastle Port
Corporation
Deep Draft Vessels
means any vessel that is restricted in movement by draft/tide
conditions.
Departure Time
means time recorded to Harbour Control as being last line "let
go".
Dwt
Deadweight in metric tonnes
EDN
means Customs Export Declaration Number.
ETD
means the date and hour the vessel is schedule to let go
moorings.
ETL
The estimated time of commencement of loading of the vessel
at the coal loading facilities.
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Entry Time
means the date and hour that the vessel passes between the
seaward extremities of the breakwaters.
High and Low Water (HW & LW)
means the predicted times and heights as published for
Newcastle Coal by the Newcastle Port Corporation.
Hatch
An opening in a deck of a ship providing access to a hold
through which cargo is loaded.
IMO
International Maritime Organisation.
ISLW
means Indian Spring Low Water.
LOA
means the vessel's overall length as stated in the Builders
certificate or in Lloyds register.
Stowage Plan
A plan submitted by the Master of the Vessel indicating hatch
tonnages, coal type(s), pass sequence, de-ballast time and
operations, sailing draught and sailing tide. Conforms to the
Loading Plan in Appendix 2, BLU Code.
Master of the Vessel
Person accountable for the safe operation of the vessel
including loading and unloading.
Marine Surveyor (Shipper’s
Surveyor)
This person must have proven proficiency in bulk loading of
vessels, including hold preparation and cargo draught surveys
and will be appointed to represent the Shipper to perform
initial and final draught surveys.
Marine Surveyor (Vessel’s
Surveyor)
This person must have proven proficiency in bulk loading of
vessels, including hold preparation and cargo draught surveys
and will be appointed by the Vessel Agent to represent the
Vessel to perform running and intermediate (or interim)
surveys.
Marine Orders
means Commonwealth of Australia, Navigation (Orders)
Regulations as issued by AMSA.
MARPOL 73/78
International Convention for the Prevention of Pollution from
Ships 73/78 with amendments.
NPC
means the Newcastle Port Corporation
Notification of Readiness
means vessel time of arrival is the date and hour recorded by
the NPC VTIC as per NPC requirements when the vessel
nominates ability to accept load
NCIG -CET
means the Newcastle Coal Infrastructure Group Coal Export
Terminal.
OTS
Office of Transport and Security
Pour
The quantity of cargo loaded through one hatch opening as one
step of the Loading Plan.
Person in Charge
See Master of the Vessel.
Port Authority
means Newcastle Port Corporation.
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Principal Shipper
means that Shipper whose brand(s) is the largest quantity of
cargo to be loaded in a vessel.
Provisionally Detained
A vessel detained as per AMSA’s Port State Control mandates.
Shipper
means coal producer that has entered into appropriate
agreements with NCIG
Ship's Agent
means that person or company to whom the vessel is
consigned by the ship's operators/owners.
Shiploader
A machine that receives coal via a conveying system and directs
coal flow into the hatch of a vessel.
Ship Handling Guidelines
NPC guidelines published on the NPC website
Stacker / Reclaimer
A machine that incorporates the two functional modes of
receiving coal from the inbound conveying system and stacking
of coal into the stockyard and reclaiming the coal and loading
onto the outbound conveying system.
Stowage Factor
The figure which expresses the number of cubic metres which
one tonne of material will occupy (or ft3/ton).
Terminal
means Newcastle Coal Infrastructure Group - Coal Export
Terminal.
Terminal Representative
NCIG appointed competent person
Technician (NCIG)
An NCIG appointed person accountable for the safe operation
of the Terminal including loading cargo into vessels in
accordance with the sequence and tonnages stated in the
vessel’s Coal Loading Plan as delegated by the Terminal
Representative.
TPH (tph)
Tonnes Per Hour
Turn of Arrival
means the sequence of vessels based on their estimated or
actual time and date of arrival.
UKC
Under Keel Clearance.
Vessel Agent
Person or firm authorised by the vessel owner or charterer to
act on their behalf
Vessel Arrived
Means the time at which NPC determines the vessel to have
arrived under the NPC administered system of vessel
coordination.
VAS
Vessel Arrival System
Vessel Berthed
Time and date when all vessel lines are secure at the as
recorded by NPC.
Vessel Cleared Berth
Time and date when the last line securing the vessel to the
berth is released as recorded by NPC
Vessel Entered
Time and date when the vessel passes the entrance buoy,
inbound to the Port of Newcastle as recorded by Newcastle
Port Corporation.
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3.
Vessel Representative
Master of the Vessel, or person nominated by the Master of
the Vessel, to be the interface between the vessel and NCIG
Vessel Sailed
Time and date when the vessel passes the entrance buoy,
outbound from the Port of Newcastle as recorded by Newcastle
Port Corporation. VTIC means NPC Vessel Traffic Information
Centre
INTRODUCTION
The Coal Export Terminal Operational Guidelines have been developed to benefit the Terminal and
those using the Terminal facility to achieve safe and effective dry bulk export operations. It remains
a requirement that all parties are compliant with any Acts and/or Regulations and relevant codes of
practice issued by any relevant authority and by these Guidelines and the Conditions of Use issued
by the operators of Newcastle Coal Infrastructure Group – Coal Export Terminal.
The information contained in this Handbook is subject to change at any time and any inquiries
regarding this information should be referred to:
Coal Export Terminal General Manager
Newcastle Coal Infrastructure Group
Locked Bag 6003,
Hunter Region Mail Centre. NSW, 2310
AUSTRALIA
Telephone: +61 2 4920 3952
Facsimile: +61 2 4920 3901
E-mail: enquiries@ncig.com.au
Coal Export Terminal Operations Manager
Newcastle Coal Infrastructure Group
Locked Bag 6003,
Hunter Region Mail Centre. NSW, 2310
AUSTRALIA
Telephone: +61 2 4920 3967
Facsimile: +61 2 4920 3901
E-mail: enquiries@ncig.com.au
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4.
COAL TERMINALS' CONDITIONS OF USE
The requirement for the hire and use of this facility are governed by the terminals conditions of
use.
4.1
SAFETY REQUIREMENTS
Newcastle Coal Infrastructure Group (NCIG) has a strong commitment to health, safety,
environment & community (HSEC). Personnel, including vessel crew whilst on NCIG premises must
adhere to the contents and implications of the NSW Occupational Health and Safety Act (2000) and
associated Regulations (2001), Workcover NSW codes of practice, guidelines and standards
applicable and the NCIG health, safety, environment and community management system. Vessels
shall ensure that its personnel have been informed of all such laws, acts and regulations, codes of
practice, guidelines and standards and NCIG site specific requirements as listed in 6.6 SHIPLOADING
of this Handbook.
4.2
ENVIRONMENTAL REQUIREMENTS
The vessel warrants that it is familiar with the contents and implications of the NSW Environmental
Planning and Assessment Act 1979, Environmental Planning and Assessment Regulation 2000 and
the Protection of the Environment Operation Act 1997.
All vessels at the NCIG terminal shall comply with the requirements of Marpol 73/78 (annex’s I-VI)
and Marine Order’s parts 90-95 inclusive and shall not discharge any substances that may
contravene this legislation.
All vessels will also be required to satisfy AQIS requirements re ballast water discharge.
4.3
SECURITY REQUIREMENTS
The master of any vessel berthing at NCIG-CET must meet the security requirements of the port
operator (NPC), the office of transport security and the Maritime Transport and Offshore Facilities
Security Act 2003.
5.
PORT LOADING FACILITIES
5.1
GENERAL NCIG DATA
NCIG terminal facilities are available for operation 24hrs day, 7 days a week, 365 days a year.
Details of the Port's loading facilities are shown in Appendices.
Terminal
Rail Receival
1 x train bottom dump unload
Station – Rate of Unload 8,500 tph
Stockpiles (Stage 1)
2 x 1075m x 56m
1 x 1075m x 106m
Total Stockyard Capacity
2.75 million tonnes
Working Capacity
2.45 million tonnes
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2 x Sandvik Stacker/Reclaimer
2,500 t each
Stacking Capacity
8,500 tph
Reclaim Capacity
8,500 tph
Shiploading
Ship loading max capacity (from buffer bin)
10,500 tph
Ship loading minimum rate (from buffer bin)
6,000 tph
Berths x 2
K8 and K9
Single shiploader
-
Travel distance along wharf
580m
-
Limit of outreach
37m (55m coal fall)
Air Draft
The maximum permissible air draft (distance to top of hatch coamings) for vessels berthing at
NCIG-CET is:
No. K8 Berth
[20.5]m above chart datum (zero tide)
No. K9 Berth
[20.5]m above chart datum (zero tide)

This is the distance of the top of the hatch coaming/cover above the chart datum

Minimum clearance between Ship and Ship Loader is 1m air draft.

It is the responsibility for the master of the vessel to ensure the air draft is maintained upon
berthing, commencement of loading and throughout loading whilst taking into account
dynamic tide fluctuations.
Berthing
Arrangement
Portside to
Berthing Dimensions
-
K8
370m tie up (280m fender)
-
K9
370m tie up (305m fender)
Designed depth at berth pocket
15.5m
Hunter River channel depth
15.2m
Maximum sailing draught
Channel depth + tide – 10% UKC
Maximum LOA
300m
Maximum Beam
50m
Mooring Systems
Mampeay quick release hooks with fixed
Capstans and remote release functionality
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Fenders
Trelleborg ‘Fentek’ Super Cone
Gangway Platforms
Retractable vessel access and gangway
platforms strategically placed along wharf for
vessel gangway landing safety and convenience.
6.
COAL EXPORT TERMINAL OPERATIONS
6.1
COAL EXPORT REQUIREMENTS
The export of all coal through the port is authorised by the issue of an "Export Declaration Number"
(EDN) by the Australian Customs Service approving the export of coal against a specific contract.
It is the responsibility of the Shipper to obtain these clearances for each coal shipment. It is the
responsibility of the Ship's Agent to report the EDN number to the Australian Customs Service prior
to the vessel's departure.
6.2
PORT INFORMATION
6.2.1
Entry, harbour movements and departure conditions
Details of port approach, channel, berths etc., are available from; Admiralty Sailing Directions
Australia (Vol No. 3 and supplements). Navigation Chart – AUS [207&208] – Port of Newcastle and
Hunter River with approaches.
The entrance is subject to swell and wind conditions and the port may be closed or restricted to all
shipping or to deeply laden large vessels during these times. If swells at the breakwater are
excessive then deeply laden vessels may be restricted from departure from the port.
These restrictions to marine operations will be determined and communicated by the Harbour
Master and Pilots from NPC.
All vessels in ballast or light cargo condition should be ballasted and trimmed in accordance with
accepted standards of seamanship. In particular, all vessels are required to ensure compliance with
NPC’s Ship handling Safety Guidelines Part 2 – Ballast Conditions are adhered to.
The general Port Guidelines for marine related activities are detailed in NPC Ship Handling Safety
Guidelines.
6.2.2
Vessel Sizes
The following maximum dimensions apply (at time of issue):
Port limit
300 Metres LOA
50 metres beam

NCIG-CET reserves the right to reject any vessel unsuitable for loading. Should any vessel be
rejected, the Shipper and Ship's Agent will be advised, in writing, as soon as possible.

The acceptance of vessel to the NCIG-CET berths is on the understanding that such vessels are
seaworthy, properly manned and well found. The Australian Maritime Safety Authority (AMSA)
reserves the right to inspect all vessels using the port to ensure they maintain necessary safety
standards.

Vessels using the Terminal for the first time may be required to submit drawings showing
dimensions of hatch and deck structures.
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6.2.3
Tug establishment and utilisation
The port is served by a fleet of tugs. These tugs are owned, operated and managed by Svitzer
Australasia.
Contact Details:
Svitzer Australasia
Dyke Point
PO Box 103, Carrington, NSW 2294
Phone: +61 2 4940 0428
Fax:
+61 2 490 0928
Tug utilisation is determined by NPC Marine Pilots.
6.3
SHIPPING ADVICE AND REVIEW
6.3.1
Vessel Information
A vessel must be nominated at least 14 days prior to its arrival via written advice and in terms of
the terminals “Nomination of Coal Shipments” form. Vessels nominated less than 14 days prior to
arrival will not gain berthing priority until the 14 day notification period has elapsed, if other
properly nominated vessels are awaiting the berth.
Vessel specifications Information sought pertaining to the vessel to satisfy NCIG ‘Conditions of Use’
criteria will include:
Primary Shipper
Major Shipper
Current Vessel Name
Advise if Name Change Imminent
IMO Number
[xxx]
Port of Registry
[xxx]
Vessel Age
Date of Build
Dwt (Deadweight)
Summer Only
Draught (m)
Summer Draught
Breadth (m)
Maximum
Length (m)
Length Overall
ETA Date
[xx_xx_xxxx]
Destination
[xxx]
Additional vessel specifications Information sought pertaining to the vessel to satisfy NCIG
operational criteria include:
Gangway Type
Aft or Midships
Bridge Position (m)
Distance from the bow (m)
Deballast Time
(pump and volume dependent)
Number of Hatches
[xx]
Hatch Type
Eg. Side rolling, butterfly
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Deck Gear
Cranes (Yes/No)
Deck Gear Number
Number of Cranes
Mooring Lines Type
Polypropylene and minimum of 150m lengths on stern for
western most berthing at K9.
Vessel Masters are required to advise the Ship's Agent and NCIG-CET of their ETA at least 14 days,
10 days, 7 days, 48 hours and 24 hours before the vessel arrives. There is a requirement
throughout these timeframes that if variation from the advised ETA changes by greater than 6
hours that NCIG is informed of this variation.
6.3.2
Vessel Criteria
A Vessel will be accepted to berth and load at NCIG if the following criteria is provided and satisfied
in respect of the Vessel:
a.
classification as Bulk carrier
b.
less than 20 years old or 20 or more years old with satisfactory past performance and the
ability to meet all other relevant vessel standards criteria being demonstrated to the
reasonable satisfaction of the terminal
c.
single deck;
d.
self-trimming;
e.
minimum weight 35,000dwt;
f.
maximum breadth 50 metres.
g.
maximum LOA 300 metres
h.
uses only polypropylene mooring lines;
i.
comply with the NCIG Vetting and Operator Vetting
Questionnaire Specifications:
j.
previous satisfactory loading performance;
k.
in survey and meeting all requirements of the Australian Maritime
Safety Authority:
l.
able to comply with all other berthing and unloading requirements in the Regulations.
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6.3.3
Temporary limitations
*NCIG ramp up vessel and berthing limitations (Hunter River joint dredging project dependant
and subject to revision by NPC ongoing over 2010/11 calendar years)
As referenced in NPC ‘Ship Handling Guidelines 2010’ (Pages 20 and 24)
Part 4C Ships transiting temporary channel to NCIG Berths Inward
LOA 160m to 200.0m

3 tugs, only two tugs required for transit to buoy 15, third tug required for movement through
south arm temporary channel,

No tidal restrictions,

winds less than 20 knots,

daylight transit of NCIG channel, port entry from sunrise minus 45 minutes until sunset minus
60 minutes, and

if Kooragang 8 is occupied, a movement to Kooragang 9 is not permitted.
LOA 200.1m to 230.0m

Maximum Panamax beam not exceeding 32.3m,

4 tugs, only three tugs required for transit to buoy 15, fourth tug required for movement
through south arm temporary channel,

winds less than 15 knots,

daylight transit of NCIG channel, port entry from sunrise minus 45 minutes until sunset minus
60 minutes, and

if Kooragang 8 is occupied, a movement to Kooragang 9 is not permitted.
And if

tidal range is less than 1.5m, and

fresh conditions do not apply,

Then a TRIAL exists, transit of NCIG channel may be conducted from HW-1h to HW+2h or from
LW-2h to LW+1h,
But if

tidal range is 1.5m or greater, or

fresh conditions apply,

Then transit of NCIG channel may be conducted only at slack water.
LOA above 230.0m

Not permitted
Beam above 32.3m

Not permitted
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LOA less than 160.0m

Assessed by the Harbour Master on a case by case basis.
Part 5D Ships transiting NCIG Channel Eastbound
LOA 160.0m to 200.0m

3 tugs; east of south arm temporary channel, two tugs only required,

no tidal restrictions,

winds less than 20 knots,

daylight transit of NCIG channel, berth departure from sunrise minus 15 minutes until sunset
minus 15 minutes,

may depart Kooragang 9 when Kooragang 8 occupied by ship up to 32.3 m beam.
LOA 200.1m to 230.0m

Maximum Panamax beam not exceeding 32.3m,

4 tugs; east of south arm temporary channel, three tugs only required,

Winds less than 15 knots

Static under keel clearance minimum of 10% of draft may result in draft restrictions applying
for vessels departing on or around low water,

daylight transit of NCIG channel, berth departure from sunrise minus 15 minutes until sunset
minus 15 minutes, and

if Kooragang 8 is occupied, a movement from Kooragang 9 is not permitted,
And if

tidal range is less than 1.5m, and

fresh conditions do not apply,

Then a TRIAL exists, transit of NCIG channel may be conducted from HW-2h to HW+1h or from
LW-1h to LW+2h,
But if

tidal range is 1.5m or greater, or

fresh conditions apply,

Then movement to be booked at low water (LW), or high water plus or minus 30minutes
(HW±30mins).
Multiple High Water Tidal Movements when 200.1m to 230.0m vessel Departs from NCIG on the
same tide
Subject to movement restrictions past vessels in the river, if a vessel or vessels greater than 250m
LOA and of draft greater than 13.61m depart the PWCS Kooragang terminal on the same high tide
as a vessel of LOA 200.1-230m departs NCIG and where the range of flood tide is less than 1.5m,
the PWCS departure may be booked to depart at HW-105minutes, and
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If a vessel greater than 250m LOA and of draft greater than 13.61m departs the PWCS Carrington
terminal on the same high tide as a vessel of LOA 200.1-230m departs NCIG and where the range of
flood tide is less than 1.5m, the PWCS departure may be booked to depart at HW-90 minutes,
LOA above 230.0m

Not permitted
Beam above 32.3m

Not permitted
LOA less than 160.0m

Assessed by the Harbour Master on a case by case basis.
6.3.4
Vessel berth allocation
Vessels shall generally be berthed and loaded on a "Turn of Arrival".
NCIG will nominate through NPC the relevant berth and berthing position for the vessel pending
‘vessel information’ supplied.
NCIG-CET will berth "Portside to".
6.4
STOWAGE AND LOADING ADVICE
The Shipper shall acquire from each vessel's Master via the Ship's Agent, the stowage, hatch
loading plan (sequence) and vessel's deballasting rate/duration for the vessel at least 10 days prior
to the vessel's ETA.
Loading advice and deballasting information is to be submitted to the Terminal on the "Cargo
Stowage Plan" form or agreed electronic fields issued by the Terminal.
Subsequent review and if required adjustment shall be agreed and finalised at least 2 days prior to
vessel berthing.
Vessels will be loaded according to the Master of the Vessel’s requirements and in accordance with
the Shipment Contract.
Vessels are expected to load and depart on the closest tide to the estimated time of loading
completion. Vessels that are tide restricted for sailing shall sail on the first available high water.
The vessel Master maintains the authority of final decisions with respect to Dry Cargo Stowage
plans and subsequent loading with accordance to such.
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6.4.1
Stowage plan guideline
The detailed coal stowage and hatch sequence plan when submitted to NCIG should provide for:
6.5

The stowage plan should indicate the coal type name and NCIG coal type / coal stockpile name
along with any specific reclaiming / loading instructions

For loading, a maximum of 2 passes per hold will be allowed with agreement on any further
passes subject to discussions between NCIG-CET, Shipper and Ship's Agent.

The stowage plan shall clearly display the stowage factor used by the vessel to calculate hatch
tonnages and in addition the percentage (%) fullness of each respective hatch intended at
completion.

Where possible where various coal types are to be stowed the coal type should be loaded
completely prior to transferring to the alternative coal type.

Any intended loading delays (including deballasting) by providing both the time at which this is
planned to occur and the planned duration.

An indication of the timing of the draught survey prior to loading of the two trim passes. It is
intended that interim draught survey processes should take 30 minutes to perform.

For trimming, two holds should be allocated with one pass each of not less than 1,000 tonnes
per hold.

Advice on vessel replenishing plans (e.g. provisioning) and timing of such activities

Details of Marine Surveyor engaged to perform the interim draught survey shall be submitted
by the vessel agent to satisfy a complete load plan
SHIPLOADING
Any vessel agent, coal exporter, contractor, visitor or other person having business with the owners
and/or master of the vessel or in connection with a vessel shall undertake and agree to comply with
all NCIG safety requirements and comply with and obey all lawful instructions which may be issued
or given by NCIG (including NCIG induction training) and indemnify NCIG against loss or damage
incurred. Any vessel agent, coal exporter, contractor, visitor or other person refusing to give such
an undertaking and enter into such agreement will be refused access to the terminal.
All visitors, coal exporter, contractor or other person having business will coordinate the activities
of vessel access/interaction with the relevant vessel agent prior to vessel berthing and be
encapsulated on the vessel access plan agreed in same timeframe as set out in as per 6.4.1 Stowage
plan guideline.
All visitors, vessel crew, subcontractors, vessel agent and any other person who have not either
received an identification card or undertaken the NCIG safety induction must present themselves to
the wharf security gatehouse to obtain authority to enter the site. This authority may be provided
by prior notification from the master, otherwise, the nominated vessel will be contacted and an
inducted person (e.g. Vessel agent) will be required to meet the visitor at the security gatehouse
where the visitor shall be escorted to the vessel. Closed circuit TV cameras are in place to monitor
movements on and near the wharf areas as required by security provisions.
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PERSONAL PROTECTIVE EQUIPMENT (PPE Requirements)
For the safety of your crew, NCIG’s Health, Safety Environment & Community (HSEC) Management
Plan requires that when entering NCIG operational areas, i.e. leaving the vessel, the following
equipment must be worn:

Eye protection on all wharf areas.

Enclosed footwear on all wharf areas.

A safety helmet on all wharfs areas.

High visibility long sleeve and long trouser clothing (safety vest or other high visibility clothing)
on all wharf areas.

Lifejackets shall be worn when accessing or egressing the vessel or within 2 metres of the wharf
edge.

Any other safety equipment that may be required in the area being visited or when directed by
an NCIG employee.
Crew Requirements

Your crew shall provide their own Personal Protective Equipment.

NCIG will not provide Personal Protective Equipment

Vessel crew shall wear the appropriate equipment when on all berth areas in the NCIG terminal.
(This shall include transiting from the gangway to a vehicle and back).

The equipment may be left at the security gate or taken with the crew member when not on
NCIG property. The Security Officer will register the equipment being left in the container for
storage at the gatehouse.

NCIG will only provide Personal Protective Equipment in circumstances where crew members
are joining the vessel for the first time. This Personal Protective Equipment shall be returned
prior to the vessel sailing.

All NCIG employees are required to wear the appropriate personal protective equipment whilst
on board a vessel.

NCIG recommends that the vessel crew adhere to this policy, including hearing protection,
when near a shiploading operation.
6.5.1
Vessel Berthing
A vessel shall not be berthed unless the total consignment is assembled at the Port or in the
opinion of Coal Terminal Management, 95% of the consignment will be available prior to
commencement of loading and the remaining 5% will be delivered during the course of loading and
will not cause delays ‘waiting on coal’.
Where a vessel is required to clean holds or to execute repairs which will immobilise a vessel or
restrict it from sailing, NCIG-CET and the Harbour Master, through the Ship's Agents, must be
advised prior to loading commencing. The vessel shall not be permitted to remain at the coal
loading berth to clean holds or to load and wait for completion of repairs at the coal loading berth.
The removal of the vessel shall be carried out at no cost to NCIG-CET.
If as a result of Commonwealth Surveyor Inspection (AMSA) a vessel is found to be defective, NCIGCET is to be advised immediately if such defects will effect loading operations and/or vessel
departure and the effect of the defect noted. The vessel may be required to relocate to another
berth in the port to undertake any repairs etc., but this will be at no cost to NCIG-CET
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Vessels at the berth shall load to sail on the first available high tide within the tonnage range
specified in the Shipping Contract if another vessel is awaiting the berth or will be delayed in
berthing.
6.5.2
Vessel Mooring
Mooring services are as listed for Tugs and Utilisation as listed in section 6.3.4;
Whilst at berth, it is the Master of the Vessel’s responsibility to ensure the adequate and safe
mooring of the vessel including:

Utilisation of polypropylene mooring lines

The quality and suitable condition of vessel mooring lines

The correct mooring arrangement for berth conditions including a minimum of 150m length on
stern lines for K9 western most berthing

The ongoing review of mooring line tension and secure placement to ensure the vessel does
not move from auto tensioning.
6.5.3
Gangways
The master shall provide a proper and safe means of access to and from the vessel at all times as
per the requirement of Marine Orders Part 23. For NCIG this relates to but not limited to:

Gangways shall be supported at the top and landed on a fixed structure (wharf platform)

Gangway safety nets to handrail height to aid in fall prevention. Gangways shall be as near to
complete assembly (rigged) including these components prior to berthing

The issuing and compliance with the wearing of lifejackets whilst ever on the gangway.*

The gangway is maintained to a safe and operable standard at all times
*All persons boarding a vessel are required to maintain three points of contact and be wearing a
lifejacket.
6.5.4
Vessel Signup and Vessel Signoff
Upon berthing, a NCIG Technician will liaise with the Vessel Representative to confirm details of the
previously advised stowage plan and to conduct the ‘Ship to Shore Safety Checklist’ prior to load
commencement.
The Shipper’s Surveyor will ensure that initial draught survey is conducted and be in attendance at
the vessel sign to advise vessel and terminal that the vessel is cleared to load.
Details within the stowage plan will be discussed and signed up at this time and any variations will
require notification in writing and will require the vessel agent, vessel representative, terminal
representative and delegates thereof to sign for the alterations.
It is intended that this process will take 40 minutes from actual time of berthing.
Receipt of CET Operational Handbook and understanding of contents within will be confirmed in
addition during this liaison.
Upon completion of loading, a NCIG Technician will liaise with the vessel representative to confirm
tonnage loaded and signoff the vessel. This will include sign off on stowage plan, mate’s receipt and
shiploader log.
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6.5.5
a.
Marine Surveyors (Shipper and Vessel) and Draught Survey
Marine Surveyor (Shipper)
The party representing the shipper will engage a Marine Surveyor to be in attendance at the vessel
sign up to ensure that initial draught survey is conducted prior to loading and final draught survey is
conducted at the completion of loading to verify the tonnage loaded onto the vessel on behalf of
the shipper.
b.
Marine Surveyor (Vessel)
It is a NCIG requirement that a Marine Surveyor is engaged by the vessel (or vessel’s agent) prior to
port entry to:

Assist the Master to load the vessel in an effective manner as per the agreed stowage plan. The
responsibility for the safe loading of the vessel resides with the Master.

Attend the vessel at the commencement of the pour prior to interim draught survey to
undertake a running draught survey and advise any weighing error in terminal weighing
devices. The appointed Vessel Surveyor will then maintain contact until interim draught survey
at which point he will remain with the vessel until completion.

Advise the Terminal Representative or delegate thereof of the interim draught survey results.
The Vessel Master should ensure safe and timely access and egress to the vessel and parts of the
vessel for the Vessel Surveyors to safely conduct their respective scope of work.
Subject to vessel requirements, there should be a maximum of one interim draft survey requiring a
cessation of shiploading but subject always to the Vessel Master's instructions.
Note: In the event of more than one type of coal being loaded into the same hold (hatch), or
more than one coal type being loaded into a vessel, belt weighers will be used to calculate
individual tonnages. Unless there are special circumstances, there should be no draught
surveys between coal types.
6.5.6
Loading Procedures
Shippers will have available an authorised representative at all times shiploading is in progress to
deal with any matters which may arise.
All coal that is reclaimed from the stockpile must be loaded onto the ship
During the loading operations, the trim and stability of the vessel remains the responsibility of the
Master at all times.
At all times during the loading of a vessel, a suitably competent designated Terminal
Representative or competent delegate of (An NCIG Technician) is to be available to ensure that
loading operations are carried out in accordance with the Master's instructions.
All vessels shall load on a continuous basis.
Shippers will be required to advise of the attending superintending representative details. Any
issues arising with sample plant reliability will be communicated with shippers directly and
immediately to seek direction on loading instruction.
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Should a vessel's Master/Ship Owner not comply with the requirements of these guidelines and for
no sound reason lay at either Coal Berth for extended periods when loading has ceased or cause
serious disruptions to operations or maintenance then the vessel's Master/Ship Owner will be
penalised according to the terms set out in NCIG’s CET Operational Handbook – Section 6.5.
"6.5 Delays (Extract from NCIG-CET Conditions of Use)
Delays caused by the vessel to shiploading operations, due to non-compliance with either the
Guidelines, Conditions of Use or any other vessel caused delay, may attract, after an initial warning
letter is distributed to all parties, a charge as specified in the Guidelines up to but not exceeding
US$1,000 per hour. This charge is payable on invoice rendered by or on behalf of the Operator
within seven (7) days of date of invoice."
6.5.7
Deballasting and Notice of
Ballast is to be discharged at a rate which prevents disruption to loading, final trimming and
completion.
In the event that a vessel at the berth requires to stop loading the notice provided to the terminal
will be at least notice of one hour or one full hatch run. The agreed stowage plan will be referenced
regarding the planned nature of the deballasting. The vessel is required also to advise of the
expected duration of the deballasting delay. The terminal may commence loading another vessel
during an extended deballast delay. The terminal will need at least notice of one hour from the ship
of its intention to recommence loading and that no further delays due to deballasting are expected.
The discharge of deballast water is to be either below the waterline or to Starboard. Any
requirement to discharge deballast water to Port (and onto the wharf area) is not to be undertaken
without the prior approval of NCIG.
6.5.8
Vessel Trimming
As described in section 6.5.1 – Stowage plan guidelines the following protocols apply for trimming
pours:

For trimming, two holds should be allocated with one pass each of not less than 1,000 tonnes
per hold.

Single coal type utilised for trimming pours

Vessel Master, Marine Surveyor (Vessel) and Terminal representative or delegate thereof are
agreed on trimming pours prior to commencement

All coal that is reclaimed from the stockpile is to be loaded onto the ship
6.5.9
Vessel Replenishing
Vessel storing should not interfere with loading of the vessel and should be listed out within
stowage plan processes to enable adequate scheduling to avoid vessel loading delays.
Criteria reviewed when approving replenishing activities include:

Time and duration of activity

Pre-approval of external provider to access NCIG CET

Interaction on the berth with NCIG shiploading equipment, linesman and/or planned
maintenance activities

Safe systems of work by external parties accessing NCIG CET wharf facility to conduct vessel
replenishing.

There is potable water supply available at berth for vessels
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Note: NCIG berths have not incorporated functional requirements for bunkering operations.
6.5.10 Vessel Sailing
As per 6.6 STOWAGE and LOADING ADVICE,
Vessels are expected to load and depart on the closest tide to the estimated time of loading
completion. Vessels that are tide restricted for sailing shall sail on the first available high water.
NPC sets sailing times based on available vessel movement opportunities to meet advice from NCIG
on the completion of loading times.
The Master of the Vessel is requested to ensure preparation for sea is completed soon after the
completion of loading, in accordance with good seamanship practice so that the timetable of vessel
movements set by NPC can be met.
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ANNEXURE A
NEWCASTLE COAL EXPORT TERMINAL CLEARANCE DIAGRAM – K8 and K9 BERTH
Coal Export Terminal Operational Handbook
Newcastle Coal Infrastructure Group
ANNEXURE B
SHIPLOADER CLEARANCES
NCIG Coal Export Terminal Operational Handbook Revision 1.7 April 2011
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Coal Export Terminal Operational Handbook
Newcastle Coal Infrastructure Group
ANNEXURE C
PREFERRED MOORING LAYOUT
NCIG Coal Export Terminal Operational Handbook Revision 1.7 April 2011
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Coal Export Terminal Operational Handbook
Newcastle Coal Infrastructure Group
ANNEXURE D
PLANT LAYOUT
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Coal Export Terminal Operational Handbook
Newcastle Coal Infrastructure Group
ANNEXURE E
PLANT SCHEMATIC
NCIG Coal Export Terminal Operational Handbook Revision 1.7 April 2011
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Coal Export Terminal Operational Handbook
Newcastle Coal Infrastructure Group
ANNEXURE F
AERIAL MAP OF PORT OF NEWCASTLE