GS1 Data Source
Master data attributes for the food, health & beauty sector
Release 3.1, Ratified, 25 May 2016
GS1 Data Source
Document Summary
Document Item
Current Value
Document Name
GS1 Data Source
Document Date
25 May 2016
Document Version
3.1
Document Status
Ratified
Document Description
Master data attributes for the food, health & beauty sector
Log of Changes
Release
Date of Change
1.0
27-11-2013
Changed By
Summary of Change
Reinier Prenger
Sjoerd Schaper
First version.
Petra Geerdink
A few minor changes:
1.1
1.2
20-12-2013
10-04-2014
Reinier Prenger
Reinier Prenger
-
2.7 Reference added that field 2.8 must also
be entered.
-
2.8 New Contact Type field inserted.
-
3.6 Field name changed to ‘(GTIN) Name’.
-
4.1 Inverted commas deleted.
-
4.2 ‘Only for old web interface’ added.
-
6.7 Field name changed to ‘Is Trade Item a
Display Unit’.
-
6.10 Field name changed to ‘Discontinued
Date’.
-
9.2. Better example given.
The following revision (in addition to various
textual corrections):
-
8.7 New Net Weight field added as requested
by the WVD.
Minor changes:
-
8.5 Mandatory changed to yes.
1.3
27-06-2014
Reinier Prenger
-
12.1 Remark in the document GS1 DAS
Advice on Selecting the Correct Packaging
Type, that only codes with a GDSN reference
should be selected from the list, added here.
2.0
30–07-2014
Reinier Prenger
Label information fields list, usage rules and
relevant best practices incorporated in document.
2.1
04-09-2014
Reinier Prenger
User comments incorporated.
2.2
21-10-2014
Jan Schimmel
Ways of listing allergenic ingredients in 3.3.1 and
3.4.1 revised.
2.3
24-11-2014
Jan Schimmel
‘Language’ section added to Chapter 3.
Release 3.1, Ratified, 25 May 2016
Changes/additions to 3.1, 3.1.4, 3.4, 3.4.2,
3.5.3, 3.5.4, 3.5.6, 3.6.1, 3.6.3 and 3.8.4.
© 2015 GS1 Nederland
Page 2 of 111
GS1 Data Source
Release
2.4
Date of Change
15-12-2014
Changed By
Summary of Change
Petra Geerdink
Information in 3.3.1, 3.4, 3.4.1 and 3.4.2
clarified.
Jan Schimmel
The following revisions:
2.5
2.6
07-01-2015
31-03-2015
Release 3.1, Ratified, 25 May 2016
Reinier Prenger
Reinier Prenger
Petra Geerdink
-
Field names brought into line with the new
web interface.
-
Explanation of administrative GTINs added.
-
Six-week notice period for introducing a new
product added.
-
New nutrient codes added.
-
Corrections and clarifications to instructions.
-
The following change requests adopted:
-
CR 14-097 (2.2).
-
CR 15-014 (3.8).
-
CR 15-508 (3.7).
-
Serving Size UOM field (3.8.6) added.
-
Remarks added to End Availability Date Time
(2.5.9) and Discontinued Date (2.5.10).
© 2015 GS1 Nederland
Page 3 of 111
GS1 Data Source
Release
Date of Change
Changed By
Summary of Change
The following change requests adopted:
-
CR 14-083: Additional Trade Item Description
attribute added to 2.2.7.
-
CR 15-055: Tightening of the rules in 2.6.1.
-
CR 15-056: changes in the code list for
section 3.7.5
Petra Geerdink
2.7
29-05-2015
Reinier Prenger
Jan Schimmel
-
CR 15-060: Updates on Appendix 4.1
-
CR 15-074: Updates to Appendix 4.1 and 4.2
-
CR 15-080: Updates on Appendix 4.1
-
CR 15-081: Updates on Appendix 4.1
-
CR 15-094: section 2.17 (certification
information) has been added
-
CR 15-509: Tightening of the rules on Serving
Size UOM (3.8.5).
-
CR 15-523: a number of minor clarifications
and corrections have been applied throughout
the document
-
CR 15-525: clarifications on section 2.1.13
-
CR 15-530:
-
Section 2.13 Returnable packaging plus
description added.
-
2.11.3–2.11.7 moved to 2.13 (see 2.13.1–
2.13.5).
-
Reference in 2.13.1 revised.
-
Sentences deleted from the introduction to
2.11.
-
CR 15-535: code list for pallet types has been
added
-
Corrections to 2.2, 2.7.5, 2.11.1, 2.11.2,
2.11.6, 3.1 and 3.4.2.
-
CR 15-541: Clarifications on 3.7.2 and 3.7.5.
-
Textual corrections.
-
GS1 Global Brand style applied to the
document.
-
CR 15-100: addition of 5 nutrient codes for
foreign markets.
-
Changes on lists 4.1 and 4.2 to indicate which
codes are available in GS1 DAS.
-
Minor clarifications in 3.13.1.
Gabriel Sobrino
Suzanne Deveer
2.8
05-10-2015
Jan Schimmel
Gabriel Sobrino
Petra Geerdink
2.9
02-11-2015
Jan Schimmel
Gabriel Sobrino
Rachel van Rhijn
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 4 of 111
GS1 Data Source
Release
Date of Change
Changed By
Summary of Change
CR 15-095:
-
Clarification on 2.1.9, 2.1.10 and 2.13.4 in
relation to the use of leading zeroes.
CR 15-561:
2.10
15-01-2016
Remco Krol
Gabriel Sobrino
-
Clarification on 2.4.1 and 2.4.2 about the
dependency between these two attributes.
-
New remark on 2.6.4 about composite
products.
-
Additional explanation and example added to
2.5.12 about replaced GTINs.
-
Clarification on 2.12.3 to harmonize this
document with current validations.
-
Added definitions for PL, TU and CU to chapter
1.
CR 15-568:
3.0
Release 3.1, Ratified, 25 May 2016
-
Attribute guide health & beauty integrated
into this document.
-
Document updated to GDSN Major Release
3.1. On our website you find an Excel list
containing the GDSN names that have been
changed and which attributes where added or
deleted. You also find an overview of all code
lists and changes.
Also:
-
Section 1.4 was added about language codes.
-
In chapter 2.14 instructions are added or
improved for all fields.
-
Addition of missing attribute
cancelledDateTime (2.5.12).
-
Addition of new examples of all marks in
appendix A3.
© 2015 GS1 Nederland
Page 5 of 111
GS1 Data Source
CR 15-104, 15-566, 16-003, 16-004 and 16514:
- Changes in chapter 1: paragraph 1.1 added
(deadline pre-announcement).
- In Chapter 2.1 the following fields are added:
○
Type of Display.
○
Status Product Information.
○
First Ship Date Time.
- In chapter 2.1 text improved in paragraphs:
○
GPC: Classification Category Code.
○
Trade Item Unit Descriptor.
○
Additional Trade Item Identification.
○
Additional Trade Item Identification
Type.
- In chapter 2.2 the following fields are added:
○
Language Specific Brand Name.
○
Language Specific Sub Brand Name.
- In chapter 2.5 the following fields are added:
○
Referenced Trade Item Type Code (also
in Chapter 2.15).
○
Trade Item Price Type Code.
- In chapter 2.5 the following field is deleted:
○
Suggested Retail Price Effective Start
Date.
- In chapter 2.5 example corrected in
3.1
15-06-2016
paragraph:
Reinier Prenger
○
Is Trade Item A Display Unit.
- In chapter 2.7 indicated that for depth, height
and width the measurement unit should be the
same.
- In chapter 2.9 (old) – Country of last
processing has been deleted. The information
is moved to Chapter 3.9 (Origin).
- In chapter 2.9 (new) the following field is
added:
○
Type of Temperature.
- Chapter 2.9 (new) text improved in all fields.
- In chapter 2.11 the following field is deleted:
○
Packaging Material Code List
Maintenance Agency.
- In chapter 2.12 the following fields are
deleted:
○
Deposit Value Effective Date.
○
Deposit Value End Date.
- In chapter 2.12 an instruction added for field
Returnable Package Deposit Amount.
- In chapter 2.14 the following field is deleted:
○
Dangerous Goods A Margin Number
- In chapter 2.16 the fields Certification Agency
and Certification Standard are no longer
mandatory, but are now advised to fill in when
you enter a Certification Value.
- In chapter 3.4 the following changes:
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 6 of 111
GS1 Data Source
Release
Date of Change
Changed By
Summary of Change
○
Label Description: improved instruction,
and remark added.
○
Contact information: remarks improved.
- In chapter 3.5 the following change:
○
Compulsory Additive Label Information:
remark on disclaimers added.
- In chapter 3.7 the following fields are deleted:
○
Allergen Specification Agency.
○
Allergen Specification Name.
- In chapter 3.8 the following changes:
○
Preparation State Code: dependency
with Preparation Instructions added.
○
Nutrient Type Code: remark on multipacks added.
○
Quantity Contained: instruction and
remark are improved.
○
Serving Size: remark is improved.
○
Percentage of Daily Value Intake:
instruction and remark are improved.
-
Chapter 3.9 (Origin) has been changed
completely due to a different set-up with the
Major Release.
-
In chapter 3.10 the following changes:
-
○
Preparation Instructions: dependency
with Preparation State Code, plus
instruction improved.
○
Consumer Usage Storage Instructions
are now two separate. fields. For both
instructions and remark improved.
In chapter 3.11 the following changes:
○
-
In chapter 3.12 the following field is deleted:
○
-
Package Marks Environment
In chapter 3.12 the following field is added:
○
Other Packaging Marks
-
In chapter 3.12 to all fields a remark is
added.
-
In chapter 3.13 the following field is deleted:
○
-
Effective Date
In chapter 3.13 the following change:
○
Release 3.1, Ratified, 25 May 2016
For the fields Health Claim and Trade
Item Marketing Message a remark is
added.
Production Variant Effective Date:
instruction improved.
-
In appendix A.1 some nutrient type codes
added.
-
In appendix A.2 allergen type codes added.
-
Appendix A.3 changed in accordance with the
changes in chapter 3.12.
© 2015 GS1 Nederland
Page 7 of 111
GS1 Data Source
Disclaimer
GS1, under its IP Policy, seeks to avoid uncertainty regarding intellectual property claims by requiring the participants in
the Work Group that developed this GS1 Data Source to agree to grant to GS1 members a royalty-free license or a RAND
license to Necessary Claims, as that term is defined in the GS1 IP Policy. Furthermore, attention is drawn to the possibility
that an implementation of one or more features of this Specification may be the subject of a patent or other intellectual
property right that does not involve a Necessary Claim. Any such patent or other intellectual property right is not subject to
the licensing obligations of GS1. Moreover, the agreement to grant licenses provided under the GS1 IP Policy does not
include IP rights and any claims of third parties who were not participants in the Work Group.
Accordingly, GS1 recommends that any organization developing an implementation designed to be in conformance with this
Specification should determine whether there are any patents that may encompass a specific implementation that the
organization is developing in compliance with the Specification and whether a license under a patent or other intellectual
property right is needed. Such a determination of a need for licensing should be made in view of the details of the specific
system designed by the organization in consultation with their own patent counsel.
THIS DOCUMENT IS PROVIDED “AS IS” WITH NO WARRANTIES WHATSOEVER, INCLUDING ANY WARRANTY OF
MERCHANTABILITY, NONINFRINGMENT, FITNESS FOR PARTICULAR PURPOSE, OR ANY WARRANTY OTHER WISE ARISING
OUT OF THIS SPECIFICATION. GS1 disclaims all liability for any damages arising from use or misuse of this Standard,
whether special, indirect, consequential, or compensatory damages, and including liability for infringement of any
intellectual property rights, relating to use of information in or reliance upon this document.
GS1 retains the right to make changes to this document at any time, without notice. GS1 makes no warranty for the use of
this document and assumes no responsibility for any errors which may appear in the document, nor does it make a
commitment to update the information contained herein.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 8 of 111
GS1 Data Source
Table of contents
Introduction ...................................................................................................... 14
1
General rules .............................................................................................. 15
Deadline pre-announcement ........................................................................................... 15
Label information .......................................................................................................... 16
How to enter pre-packed variable weight items in GS1 Data Source .................................... 16
Pre-packed variable weight items as consumer units ................................................. 16
Pre-packed variable weight items as trade units ....................................................... 16
Language codes ............................................................................................................ 17
Getting started ............................................................................................................. 17
2
General and logistical information .............................................................. 19
General fields ............................................................................................................... 19
Information Provider ............................................................................................. 19
Global Trade Item Number (GTIN) .......................................................................... 19
Target Market Country Code .................................................................................. 20
GPC: Classification Category Code .......................................................................... 20
Trade Item Unit Descriptor ..................................................................................... 20
Type of Display..................................................................................................... 21
Effective Date Time ............................................................................................... 21
Contact GLN ......................................................................................................... 21
Contact Type ........................................................................................................ 22
Additional Trade Item Identification ........................................................................ 22
Additional Trade Item Identification Type ................................................................. 23
Import Classification Value ..................................................................................... 23
Import Classification Type ...................................................................................... 24
Trade Item Country Of Origin ................................................................................. 24
Status Product Information .................................................................................... 24
First Ship Date Time.............................................................................................. 25
Description fields .......................................................................................................... 25
Trade Item Description .......................................................................................... 25
Brand Name ......................................................................................................... 26
Language Specific Brand Name ............................................................................... 26
Sub Brand ........................................................................................................... 27
Language Specific Sub Brand Name ........................................................................ 27
Functional Name ................................................................................................... 27
Variant ................................................................................................................ 28
Description Short .................................................................................................. 28
Additional Trade Item Description ........................................................................... 29
Trade item hierarchy ..................................................................................................... 29
Quantity Of Children ............................................................................................. 29
Total Quantity Of Next Lower Level Trade Item ......................................................... 29
Child Trade Item ................................................................................................... 30
Quantity Of Next Lower Level Trade Item ................................................................ 30
Product owner information ............................................................................................. 30
Brand Owner ........................................................................................................ 30
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 9 of 111
GS1 Data Source
Name of Brand Owner ........................................................................................... 31
Manufacturer GLN ................................................................................................. 31
Transaction information ................................................................................................. 31
Is Trade Item A Base Unit ...................................................................................... 32
Is Trade Item A Consumer Unit .............................................................................. 32
Is Trade Item An Orderable Unit ............................................................................. 32
Is Trade Item A Despatch Unit................................................................................ 33
Is Trade Item An Invoice Unit ................................................................................. 33
Is Trade Item A Variable Unit ................................................................................. 33
Is Trade Item a Display Unit................................................................................... 34
Start Availability Date Time .................................................................................... 34
End Availability Date Time ..................................................................................... 34
Discontinued Date................................................................................................. 35
Publication Date Time ............................................................................................ 35
Cancelled Date Time ............................................................................................. 36
Replaced Trade Item Identification .......................................................................... 36
Referenced Trade Item Type Code .......................................................................... 37
Is Price On Pack ................................................................................................... 37
Suggested Retail Price ........................................................................................... 37
Additional Trade Item Price .................................................................................... 37
Trade Item Price Type Code ................................................................................... 38
Tax information ............................................................................................................ 38
Tax Type Code ..................................................................................................... 38
Tax Type Description ............................................................................................. 39
Tax Agency Code .................................................................................................. 39
Tax Applicability Code ........................................................................................... 39
Dimensions and weights ................................................................................................ 40
Depth .................................................................................................................. 40
Height ................................................................................................................. 40
Width .................................................................................................................. 41
Gross Weight ....................................................................................................... 41
Net Content ......................................................................................................... 41
Drained Weight .................................................................................................... 42
Net Weight........................................................................................................... 43
Alcoholic product information .......................................................................................... 43
Percentage Of Alcohol By Volume [%] ..................................................................... 43
Degree Of Original Wort ........................................................................................ 43
Handling information ..................................................................................................... 44
Minimum Trade Item Life Span From Time Of Production [days] ................................. 44
Minimum Trade Item Life Span From Time Of Arrival [days] ....................................... 44
Storage Temperature Minimum .............................................................................. 44
Storage Temperature Maximum .............................................................................. 45
Type of Temperature ............................................................................................. 45
Packaging information ................................................................................................... 46
Packaging Type Code ............................................................................................ 46
Packaging Terms And Conditions ............................................................................ 46
Packaging Material ........................................................................................................ 47
Packaging Material Code ........................................................................................ 47
Packaging Material Composition Quantity ................................................................. 47
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 10 of 111
GS1 Data Source
Returnable packaging .................................................................................................... 48
Is Packaging Marked Returnable ............................................................................. 48
Returnable Package Deposit Code ........................................................................... 49
Returnable Package Deposit Amount ....................................................................... 49
Pallet information .......................................................................................................... 49
Pallet Type Code ................................................................................................... 50
Stacking Factor .................................................................................................... 50
Quantity Of Complete Layers Contained In A Trade Item ........................................... 51
Quantity Of Trade Items Contained In A Complete Layer ........................................... 51
Quantity Of Trade Items Per non-GTIN Pallet ........................................................... 51
Quantity Of Layers Per non-GTIN Pallet ................................................................... 52
Quantity Of Trade Items Per non-GTIN Pallet Layer ................................................... 52
Non-GTIN Pallet Height.......................................................................................... 52
Non-GTIN Pallet Gross Weight ................................................................................ 53
Dangerous goods information ......................................................................................... 53
Dangerous Goods Regulation Code .......................................................................... 53
Class Of Dangerous Goods ..................................................................................... 53
Dangerous Goods Hazardous Code (ADR) ................................................................ 54
United Nations Dangerous Goods Number ................................................................ 55
Hazardous Class Subsidiary Risk Code ..................................................................... 56
Equivalent replacement.................................................................................................. 56
Equivalent Trade Item ........................................................................................... 56
Referenced Trade Item Type Code .......................................................................... 56
Certificates ................................................................................................................... 57
Certification Agency .............................................................................................. 57
Certification Standard ............................................................................................ 57
Certification Value ................................................................................................. 58
3
Label information ....................................................................................... 59
Language ..................................................................................................................... 59
Rules on the exchange of label information ...................................................................... 60
Rules for brand owners .......................................................................................... 60
Rules for data users .............................................................................................. 60
Recording label information on the lowest-level unit that is not a consumer unit ................... 60
Name and contact data .................................................................................................. 61
Regulated Product Name ....................................................................................... 61
Label Description .................................................................................................. 62
Contact Name ...................................................................................................... 62
Communication Address ........................................................................................ 62
Contact Type ........................................................................................................ 63
Communication Channel Code ................................................................................ 63
Communication Number ........................................................................................ 64
Information on content .................................................................................................. 64
Compulsory Additives Label Information .................................................................. 64
Descriptive Size .................................................................................................... 65
Household Serving Size ......................................................................................... 65
Number Of Servings Per Package ............................................................................ 65
Number Of Smallest Units Per Package .................................................................... 66
Maximum Number Of Smallest Units Per Package ..................................................... 66
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 11 of 111
GS1 Data Source
List of Ingredients ......................................................................................................... 66
Ingredient Statement ............................................................................................ 67
Allergens...................................................................................................................... 67
Allergen Statement ............................................................................................... 68
Allergen Type Code ............................................................................................... 68
Level Of Containment ............................................................................................ 69
Nutrients...................................................................................................................... 70
Preparation State Code .......................................................................................... 70
Nutrient Type Code (UN INFOODS Code) ................................................................. 71
Measurement Precision .......................................................................................... 71
Quantity Contained ............................................................................................... 72
Serving Size ......................................................................................................... 72
Serving Size UOM ................................................................................................. 73
Percentage Of Daily Value Intake ............................................................................ 73
Daily Value Intake Reference.................................................................................. 73
Origin .......................................................................................................................... 74
Information about origin ........................................................................................ 74
Type of activity ..................................................................................................... 74
Region/Place of activity ......................................................................................... 75
Country of last processing ...................................................................................... 75
Preparation and usage ................................................................................................... 75
Preparation Instructions ........................................................................................ 75
Consumer Usage Instructions ................................................................................. 76
Consumer Storage Instructions............................................................................... 77
Claims ......................................................................................................................... 77
Nutritional Claim ................................................................................................... 77
Serving Suggestion ............................................................................................... 78
Health Claim ........................................................................................................ 78
Trade Item Marketing Message ............................................................................... 78
Marks/logos.................................................................................................................. 79
Diet Allergen Packaging Marks ................................................................................ 79
Free From Packaging Marks.................................................................................... 79
Other Packaging Marks .......................................................................................... 80
Handling product changes .............................................................................................. 80
Production Variant Effective Date Time .................................................................... 80
Production Variant Description ................................................................................ 81
4
Label information health & beauty products ............................................... 82
Definition of product groups ........................................................................................... 82
Food supplements ................................................................................................. 82
Special Foods ....................................................................................................... 82
Medical devices .................................................................................................... 82
Pharmaceutical items ............................................................................................ 83
Healthcare products (external use, non-cosmetic)..................................................... 83
Fields for each product group ......................................................................................... 83
Data Registered Agent ................................................................................................... 85
Name registered agent .......................................................................................... 85
Address registered agent ....................................................................................... 85
Type of registered agent ........................................................................................ 85
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 12 of 111
GS1 Data Source
Dosage, side effects and warnings ................................................................................... 86
Dosage recommendation ....................................................................................... 86
Drug Side Effects and Warnings .............................................................................. 86
Non Food Ingredient Name ............................................................................................. 87
Non Food Ingredient Name .................................................................................... 87
Certification Information ................................................................................................ 88
Certification Agency .............................................................................................. 88
Certification Standard ............................................................................................ 89
Certification Value (previously known as KAG Number) .............................................. 89
Consumer sales condition (pharmaceuticals) .................................................................... 89
Consumer Sales Condition ..................................................................................... 89
Dosage Form Type ........................................................................................................ 90
Dosage Form Type ................................................................................................ 90
Medical Devices ............................................................................................................ 90
Regulation Type Code ............................................................................................ 90
Regulatory Permit Identification .............................................................................. 91
RVG/RVH code (pharmaceuticals).................................................................................... 91
Additional Trade Item Identification ........................................................................ 91
Additional Trade Item Identification Type ................................................................. 92
External Files ................................................................................................................ 92
Type of File .......................................................................................................... 92
Uniform resource Identifier .................................................................................... 93
5
Appendix .................................................................................................... 94
A.1
Nutrients code list ......................................................................................................... 94
A.2
Allergen code list .......................................................................................................... 97
A.3
A.4
Marks on packaging ......................................................................................................106
A.3.1
Examples of diet/allergen marks ............................................................................106
A.3.2
Examples of free from marks.................................................................................107
A.3.3
Examples of other marks ......................................................................................108
Pallet type code list ......................................................................................................110
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 13 of 111
GS1 Data Source
Introduction
GS1 Netherlands has a solution for the uniform, reliable exchange of trade item data in the food, health &
beauty sector, known as GS1 Data Source (GS1 DAS). GS1 Data Source enables suppliers and buyers to
exchange trade item data via a single, central, international network.
What is GS1 Data Source?
GS1 Data Source uses the international Global Data Synchronization Network (GDSN) standard. This standard
defines which data is stored and shared and how. Suppliers send their trade item data to the central database.
In this process they determine which buyers have access to that information. Having obtained the data, buyers
can use it for their own systems.
Dutch companies in the food, health & beauty sector have agreed what information is being exchanged via GS1
Data Source to make business run smoothly, for example:
-
Product information: e.g. Global Trade Item Number, product name and category.
-
Logistical information: e.g. packaging, dimensions and weight.
-
Financial information: e.g. VAT rate and excise duty.
-
Label information: e.g. allergens and nutritional values (of packaged food products).
Centralized information exchange via GS1 Data Source only works optimally, if all links in the supply chain can
rely on the quality of trade item data. Well-established data is: complete, consistent and in line with the
standards and agreed rules.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 14 of 111
GS1 Data Source
1
General rules
The following general rules have been agreed in the Dutch food, health & beauty sector for the exchange of
master data on trade items:
-
Text may be entered in more than one language in text fields, under the condition that language codes
are included. For the Dutch market text must be filled out in Dutch. Use ISO code list 639 for the language
codes.
-
The buyer may ask his information provider to publish only the part of his assortment that is relevant to
him.
-
A minimum advance notice period of six weeks before a product can be ordered by a buyer has been
agreed in this sector: in other words, by that time all the final trade item information must have been
entered in GS1 Data Source and published to the buyer.
-
It is important for the information provider to enter all the relevant data before publishing it. The provider
is responsible at all times for supplying correct trade item data to the buyer.
-
A product with the same product code or GTIN (Global Trade Item Number) may be available from more
than one supplier, so the buyer must be able to record the same GTIN for different suppliers.
-
Using a group of (or price for) GTINs is not permitted in GS1 Data Source.
Both the supplier and the buyer must use the Global Location Number (GLN) to enable parties to be identified
and referred to. If data is entered via GS1 Data Source web interface the name is displayed automatically when
the GLN is entered.
Deadline pre-announcement
Deadlines by which the supplier must provide the information required are defined as:
-
Ensure that logistical data are available in GS1 DAS no later than 12 weeks before the first date of
delivery (‘first ship date’). If the information has not yet been completed or finalized, enter 'Preliminary' in
the field: ‘Status product information’.
-
Ensure that label information is available in GS1 DAS no later than 6 weeks before the first date of
delivery (‘first ship date’). If the information has not yet been completed or finalized, enter 'Preliminary' in
the field: ‘Status product information’.
-
If the field 'Status product information’ is used (filled with 'Preliminary' or 'Final') also fill in the field 'First
start date'. In case of ‘Preliminary’ make sure the first ship date must be after today. This is to check
whether the latest update of the status (to ‘Final’) takes place in time.
-
Deviations from this directive or deviations from the delivery times for the categories Fresh (e.g. fresh
fruits and vegetables) and promotional items are always determined in consultation between supplier and
retailer.
Note: make sure that the final product data are available in GS1 DAS no later than 2 weeks before delivery.
Week
15
14
13
12
11
10
9
8
6
4
3
2
1
Delivery date
© 2015 GS1 Nederland
5
Final information
Label information
Logistics information
Release 3.1, Ratified, 25 May 2016
7
Page 15 of 111
GS1 Data Source
Label information
There are additional rules on label information for food products, which are set out in chapter 3 of this document.
A separate field list with instructions is available on our website for label information on drug store items (food
supplements, special foods and medicines including homeopathic medicines), medical aids and appliances and
healthcare products (external use, non-cosmetic).
How to enter pre-packed variable weight items in GS1 Data Source
A variable weight trade item or unit can be a consumer unit or a trade unit. The information below relates to
the rules agreed for the Dutch market and the in-store codes used in the Netherlands.
Pre-packed variable weight items as consumer units
In practice, variable weight consumer units are coded using in-store codes. The in-store code can be allocated
at two points in the supply chain:
-
On the sales floor: these are the codes starting with system code 21, 22 or 28. Information on these items
at consumer unit level is not exchanged via GDSN and GS1 Data Source, so we shall not discuss them in
this document.
-
By the supplier: these are the codes starting with system code 23. Information on these items at consumer
level is exchanged via GDSN and GS1 Data Source, so we shall explain this.
If a retailer wishes to order pre-packed variable weight items from a supplier, the item must be identified in
electronic orders and invoices by a ‘standard’ GTIN and the item code must not start with system code 23. This
is usually resolved by allocating a second code (the ‘standard’ GTIN) to the same consumer unit or by ordering
at a higher level (the trade unit). The trade unit is always identified by a ‘standard’ GTIN, which may be prefixed
with the digit 9 (for more information on pre-packed variable weight items at trade unit level see the next
section). In the case of private label items the ‘standard’ GTIN is published by the owner of the private label,
not the manufacturer.
GS1 Data Source is an electronic data interchange system, so the same rules apply. If the product is ordered
at a higher level (the trade unit), however, the retailer will still want to be provided with the information on the
consumer unit (e.g. dimensions). In-store codes are not permitted in the GTIN field, so the procedure is as
follows.
The procedure
-
Allocate a second code to the consumer unit, a ‘standard’ GTIN. Enter that code in the GTIN field.
-
This code is only used for administrative purposes and does not need to be physically printed on the
product. This ‘standard’ GTIN is therefore also referred to as an ‘administrative GTIN’.
-
The in-store code must also be communicated via GS1 Data Source for subsequent identification and instore scanning. Use the Additional Trade Item Identification and Additional Trade Item Identification Type
fields for this purpose:
○
Enter the in-store code in the Additional Trade Item Identification field.
○
In the Additional Trade Item Identification Type field select the For internal use 1 option from the
drop-down list (XML value: FOR_INTERNAL_USE_1). This rule has been agreed for the Dutch market.
Other countries may have other rules, so contact your foreign buyer to find out what the rule is.
○
Enter a zero price as the price for the in-store code, as the price may vary in store, since it is based
on the weight of the item.
Pre-packed variable weight items as trade units
Invoicing of variable weight products is usually based on the weight supplied. The level at which ordering and
invoicing takes place is referred to as ‘trade unit level’.
To make it easier to see that trade units are being charged for on the basis of weight rather than pieces the
GTIN for the trade unit is prefixed with an indicator digit. The indicator digit for variable weight is 9. The GTIN
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 16 of 111
GS1 Data Source
for a variable weight trade unit therefore comprises 14 characters, i.e. the digit 9 followed by the 13-digit code.
The indicator digit 9 is not used much if at all in the Netherlands.
Language codes
In GS1 DAS it is possible to specify one or more languages with the use of language codes. When entering the
product data, you make a distinction between mandatory and optional fields. The following table lists the rules
for the use of the language code.
Code defining the language, in which the data of the field (e.g. description fields) are
entered.
Definition
-
For a mandatory data field:
-
Target market
Mandatory
Dutch = NL
Dutch = NL
Belgian = BE
Dutch = NL
French = FR
English = EN
German = DE
Rule(s)
Desirable
For an optional data field:
-
Example
Target market
Mandatory
Dutch = NL
D u t c h = NL
Belgian = BE
Dutch = NL
French = FR
Desirable
English = EN
German = DE
NL
Getting started
This document provides information on each input field. We describe each entry field in the same way:
-
Definition: what does the field name precisely mean?
-
Rule/instructions: what is the usage rule, how should this field be entered/interpreted?
-
Mandatory: an indicator that the field must be entered for every trade item in the Dutch food, health &
beauty sector. All fields that are mandatory in GS1 Data Source are automatically filled out as ‘Yes’. If a
field is not mandatory in GS1 Data Source but is required, e.g. by law, this is shown separately.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 17 of 111
GS1 Data Source
-
Level: indicates the level of the hierarchy to which the attribute applies; the possible values are:
○
Pallet: applies to all shipping units identified with their own GTINs and that are placed on a platform
(with wheels or otherwise) such as a pallet or a roll-cage. These units are always trade units.
○
Trade Unit (TU): applies to trade items which are not intended to be sold to consumers and are not
scanned at a point of sale. This is determined by the supplier or information provider and may not
necessarily be reflected by the retailer.
○
Consumer Unit (CU): applies to trade items which are intended for an ultimate consumption. For
retail, this trade item will be scanned at the point of sale. This is determined by the supplier or
information Provider and may not necessarily be reflected by the retailer.
Important: suppliers/information providers must use the attribute ‘isTradeItemAConsumerUnit’ to indicate
whether the trade item is a trade or consumer unit. This is however entirely separate to the value of the
attribute ‘isTradeItemABaseUnit’ which indicates if a trade item (either a consumer or trade unit) is at the
bottom level of a hierarchy.
-
Example: all the examples in this document show how the system works; they do not necessarily give an
example of the actual values that should be entered.
The code lists mentioned in this document can be found in the Global Data Dictionary code lists on the
international GS1 website. Some of them are also available on the Dutch GS1 website.
It is very important to enter accurate, correct information in the fields, as reliable data is vital to the smooth
running of business processes. We describe each input field in the same way:
Relevant item
Description
Definition
The definition of the input field.
GDSN Name
The name of the input field in the GDSN network and the GS1 Data Source data pool.
Where
For users of the web interface: the name of the tab containing this field.
Instructions
The usage rule setting out what you should enter. If a code list is shown, it is possible to
access it on the international GS1 website (see previous page).
Example
An example of what should be entered in this field.
Level
Three possible values, which can be combined:
-
PL = pallet
-
TU = trade unit
-
CU = consumer unit
Mandatory
Yes or No. If the field is mandatory other than because it is required in GS1 Data Source,
the information shows why it is mandatory or in what cases (for example by law).
Remark
Any additional information.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 18 of 111
GS1 Data Source
2
General and logistical information
This chapter sets out the fields provided for general information on the trade item and logistical information.
General fields
The combination of information provider GLN, GTIN (for the trade item) and target market identify a unique
set of attributes for a trade unit. The information provider is not necessarily the data owner, but he is responsible
for maintaining and supplying the trade item data.
By ‘GTIN’ we do not mean an in-store code (code 23), which should be entered in the Additional Trade Item
Identification field.
If the information provider’s GLN differs from the GLN used in national EDI messages (ORDERS, INVOIC, etc.),
use the national EDI GLN in the Local GLN field. The GLN identifies the supplier, and the buyer can use it to link
the trade items correctly to the GLN for the EDI transaction messages. The supplier decides what local GLN to
use.
Information Provider
Relevant item
Description
Definition
Unique international number identifying the party supplying the data on this trade
item.
GDSN Name
informationProviderOfTradeItem/informationProvider/gln
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
If you send messages via EDI, use the same supplier GLN as in your EDI messages.
Example
8712345011376
Level
PL+TU+CU (PL= pallet, TU = trade unit, CU = consumer unit)
Mandatory
Yes
Remark
When using the web interface this GLN is already entered and cannot be edited.
Global Trade Item Number (GTIN)
Relevant item
Description
Definition
Unique international number identifying the trade item.
GDSN Name
Gtin
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Enter the 14-digit GTIN. If the GTIN comprises less than 14 digits, pad it out with
leading zeros.
Example
08712345677770
00000087123456
Level
PL+TU+CU
Mandatory
Yes
Remark
Do not use an internal code (starting with 20-29) as a GTIN, you must use a unique
GTIN.
If you need to enter an empty returnable trade item (e.g. a load carrier or crate) in
GS1 Data Source, prefix the 13-digit code for that item with a leading zero. For more
information on returnable trade item codes see the BENELUX list of returnable trade
item codes.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 19 of 111
GS1 Data Source
Target Market Country Code
Relevant item
Description
Definition
The country where the trade item is delivered and sold. The code identifying the
‘target market’ refers to a country or higher-level geographical unit.
GDSN Name
targetMarketCountryCode
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Enter a code from the ISO 3166-1 code list:
Netherlands = 528
Belgium = 056
This field can be used more than once, if necessary.
Example
528 (Netherlands)
Level
PL+TU+CU
Mandatory
Yes
Remark
-
GPC: Classification Category Code
Relevant item
Description
Definition
Code identifying the classification category of the trade item.
GDSN Name
gpcCategoryCode
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Find the correct GPC classification code. If it includes the code for the appropriate
category, it is mandatory to use this. If it does not include the category code, use the
code that most closely approximates the product category. The code 99999999 must
not be used.
In case of an article that is composed of several articles, you must enter a GPC code
for each component. The composite article itself must also have a GPC code. Enter
here the code of the applicable variety pack or the cross-segment code.
Example
10000368 (Hair - Shampoo)
Level
PL+TU+CU
Mandatory
Yes
Remark
This code is important because in the new web user interface _that will be delivered
later this year – this code defines the fields that have to filled in.
Trade Item Unit Descriptor
Relevant item
Description
Definition
Code identifying the trade item’s level in the hierarchy (pallet, box, base unit).
GDSN Name
tradeItemUnitDescriptor
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Use a value from the code list TradeItemUnitDescriptorList
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 20 of 111
GS1 Data Source
Relevant item
Description
Example
CASE (Case/crate)
Level
PL+TU+CU
Mandatory
Yes
Remark
For detailed examples of product types and the hierarchical structure see Section 4 of
the GS1 standard document Trade Item Implementation Guide.
Type of Display
Relevant item
Description
Definition
Code determining the type of display a trade item is.
GDSN Name
DisplayTypeCode
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Use this field only in case you selected DISPLAY_SHIPPER or MIXED_MODULE as a
Trade Item Unit Descriptor (2.1.5).
Use a value from the code list displayTypeCode.
Example
SDR (Shelf Display Ready Packaging)
Level
PL+TU+CU
Mandatory
No
Remark
-
Effective Date Time
Relevant item
Description
Definition
The date and time on which this information takes effect.
GDSN Name
effectiveDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Update this field whenever there is a change in the cycle (from a new item to deletion
of an item) so as to distinguish the various data versions. If you do not update this field
GS1 Data Source automatically enters the date of receipt.
Example
2016-05-31T08:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Contact GLN
Relevant item
Description
Definition
Unique international number identifying the party that is the buyer’s primary local
contact. The information provider’s GLN may be different from the local GLN.
GDSN Name
tradeItemContactInformation/partyIdentification/gln
Where
Contact Information tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 21 of 111
GS1 Data Source
Relevant item
Description
Instructions
If the information provider’s GLN is not the same as the GLN that you use in EDI
messages (ORDER, INVOIC, etc.), enter the supplier GLN in this field. If you populate
this field you should also populate the field ‘Contact Type’, selecting the code BXA
(Administrative) or BYF (Financial). A GLN always comprises 13 characters.
Example
8712345999995
Level
PL+TU+CU
Mandatory
No
Remark
It is up to your buyer(s) whether you select ‘Administrative’ or ‘Financial’ as the
contact type.
You should use this field if the party that synchronizes the data is different from the
party responsible for the trade item in the Netherlands. For example, Global Company
is the party that synchronizes the data from a head office in America, but Global
Company Nederland is the party whose GLN is listed as the contact for the Dutch
target market.
Important: do not enter the brand owner’s GLN unless the brand owner is also the
local contact.
Contact Type
Relevant item
Description
Definition
The generic category in which the party that is the primary local contact is classified.
GDSN Name
contactTypeCode
Where
Contact Information tab.
Instructions
If you populate this field you should also populate the Local GLN field, using the code
list ContactTypeCode. This field can be entered more than once if necessary.
Example
BXA (Administrative)
Level
PL+TU+CU
Mandatory
No
Remark
-
Additional Trade Item Identification
Relevant item
Description
Definition
Additional information enabling a trade item to be identified, e.g. the supplier’s article
number.
GDSN Name
additionalTradeItemIdentification
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
If you populate this field, you should also populate the ‘Additional Trade Item
Identification Maintenance Agency’ field. Identification is always based on the GTIN.
This field can be entered more than once, if necessary.
If you use pre-packed variable weight or price codes on your products, enter them
here, using the code FOR_INTERNAL_USE_1. Always use leading zeroes to pad the
number of digits out to 14.
Example
0231234500000 (For type FOR_INTERNAL_USE_1)
01331 (For type RVG)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 22 of 111
GS1 Data Source
Relevant item
Description
Level
CU
Mandatory
No
Remark
Nationally registered medicinal products have an ‘RVG’ number, and homeopathic
medicines have an ‘RVH’ number which is displayed on the packaging. It is mandatory
to state the RVG or RVH number of the medicine in the Additional Trade Item
Identification. It is also mandatory to enter the code RVG or RVH in the Additional
Trade Item Identification Type. See also the separate instructions for drug store items.
For more information about the usage of leading zeroes please refer to chapter 33 of
the GDSN Trade Item Implementation Guide.
Pre-packed variable weight and price codes are only used in store to indicate e.g. the
weight or price of the product. These codes start with 20, 21, 22, 23 or 28.
Additional Trade Item Identification Type
Relevant item
Description
Definition
Code laid down by the agency that maintains the Additional Trade Item Identification.
GDSN Name
additionalTradeItemIdentificationTypeCode
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Use the additionalTradeItemIdentificationTypeCode code list for this. If you populate
this field, you should also populate the ‘Additional Trade Item Identification’ field. This
field can be entered more than once, if necessary.
If the code FOR_INTERNAL_USE_1 is used, a GTIN with leading zeroes must be
entered in the ‘Additional Trade Item Identification’ field.
Example
90 (Allocated by supplier)
RVG (Register Verpakte Geneesmiddelen)
Level
CU
Mandatory
No
Remark
-
Import Classification Value
Relevant item
Description
Definition
A classification of import and export items by taxes and rates.
GDSN Name
importClassificationValue
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
Always enter eight digits in this field. If you fill in this field, you should also fill in the
‘Import Classification Type’ field. This field can be entered more than once, if
necessary.
Example
32089001
Level
CU
Mandatory
Yes, for the Dutch and Belgian import and export markets.
Remark
If you need to enter an INTRASTAT code (also referred to as a ‘TARIC code’ or
‘Combined Nomenclature’), see here for the current list of Intrastat codes.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 23 of 111
GS1 Data Source
Import Classification Type
Relevant item
Description
Definition
Code for the body that controls the importation or exportation of the trade item.
GDSN Name
importClassificationTypeCode
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
Use the importClassificationTypeCode code list. If you fill in this field, you should also
fill in the ‘Import Classification Value’ field. This field can be entered more than once,
if necessary.
Example
INTRASTAT
Level
CU
Mandatory
Yes, for the Dutch and Belgian import and export markets.
Remark
-
Trade Item Country Of Origin
Relevant item
Description
Definition
The country where the trade item was produced. The code should be taken from the
ISO country code list (ISO 3166-1).
GDSN Name
tradeItemCountryOfOrigin
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
Select a value from the list, e.g.:
Netherlands (528)
Belgium (056)
Example
528 (Netherlands)
Level
PL+TU+CU
Mandatory
No
Remark
The value of this field can be changed depending on the target market. The field may
occur multiple times.
If the product can be produced in more than one country list here all the countries
where the product can be manufactured. For more information on how to use the
trade item country of origin see Section 10 of the international Trade Item
Implementation Guide on the GS1 international website.
Status Product Information
Relevant item
Description
Definition
A code designating whether the trade item has data that the information provider
intends to correct or add values to due to pre-production unknowns (PRELIMINARY) or
whether the item has attribute values that reflect go to market state (FINAL).
GDSN Name
preliminaryItemStatusCode
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 24 of 111
GS1 Data Source
Relevant item
Description
Instructions
When using this field, also the field First Ship Date Time has to be filled,
Select a value form the code list preliminaryItemStatusCode.
Example
FINAL
Level
PL+TU+CU
Mandatory
No
Remark
If the status of a child has the value ‘Preliminary’, then the status of the parent may
not be ‘Final’.
If the status of an article has the value ‘Preliminary’ or ‘Final’, then the status of this
article must be the same in all published hierarchies.
First Ship Date Time
Relevant item
Description
Definition
Indicates the earliest date that the trade item can be shipped. This is independent of
any specific ship-from location.
GDSN Name
firstShipDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
You must fill in this date when you filled in the field Status Product Information. In
case the status is ‘Preliminary’ the date must be stated in the future.
Example
2016-05-13T09:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
No
Remark
-
Description fields
Use the description fields to explain in words what kind of product it is. The information in these fields is used
e.g. to identify products in labelling, on shelf labels and on the sales slip.
Various fields are available to provide a correct and complete description of each item, namely ‘Brand Name’,
‘Sub Brand’, ‘Functional Name’, ‘Variant’, ‘Net Content’ and ‘UOM’. In addition to these six fields, which together
describe the product, the standard includes the fields Trade Item Description, Description Short and Product
Description.
Some names (e.g. of the information provider) and descriptions (e.g. of the target market) are retrieved
automatically by GS1 Data Source based on a code entered by the supplier.
Trade Item Description
Relevant item
Description
Definition
Text describing the trade item or service.
GDSN Name
tradeItemDescription
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 25 of 111
GS1 Data Source
Relevant item
Description
Instructions
Populate this field with at least the information already entered in the following fields:
Brand Name, Sub Brand, Functional Name, Variant, Net Content & UOM and Packaging
Type.
You must not use any abbreviations in this field other than official abbreviations for
units of measure (e.g. GRM).
Example
Stimorol Fresh & Clean Chewing Gum Peppermint 20 GR pack
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Brand Name
Relevant item
Description
Definition
The name of the brand under which the trade item is sold and promoted.
GDSN Name
brandName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
In the case of unbranded items enter UNBRANDED. Also do this in the case of
combination packages containing various brands (e.g. a display or gift pack).
You must not use any abbreviations in this field.
Example
Stimorol
Level
PL+TU+CU
Mandatory
Yes
Remark
Always spell the brand name the same way, using punctuation and uppercase and
lowercase uniformly. The brand name must be shown on the actual product
packaging.
Language Specific Brand Name
Relevant item
Description
Definition
The recognizable name used by a brand owner to uniquely identify a line of trade item
or services expressed in a different language than the primary brand name
(brandName).
GDSN Name
languageSpecificBrandName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
In the case of unbranded items enter UNBRANDED. Also do this in the case of
combination packages containing various brands (e.g. a display or gift pack).
Do not use any abbreviations in this field.
Example
Stimorol
Level
PL+TU+CU
Mandatory
No
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 26 of 111
GS1 Data Source
Relevant item
Description
Remark
Always spell the brand name the same way, using punctuation and uppercase and
lowercase uniformly. The language specific brand name must be shown on the actual
product packaging next to the primary brand name.
You must specify the language in a separate field.
Sub Brand
Relevant item
Description
Definition
The name of a sub brand. A sub brand applies if a brand contains series which are
marketed separately.
GDSN Name
subBrand
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Enter the sub brand shown on the item and/or packaging. It is the supplier who
decides whether there is a Sub Brand. Always spell the sub brand the same way and
do not abbreviate it.
Example
Fresh & Clean
Level
PL+TU+CU
Mandatory
No
Remark
Use uppercase and lowercase and punctuation in exactly the same way that you
normally do in the case of other products with the same sub brand.
Language Specific Sub Brand Name
Relevant item
Description
Definition
A second level of brand expressed in a different language than the primary sub-brand
name (subBrand).
GDSN Name
languageSpecificSubbrandName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Enter the sub brand shown on the item and/or packaging. It is the supplier who
decides whether there is a sub brand. Always spell the sub brand the same way and
do not abbreviate it.
Example
Fresh & Clean
Level
PL+TU+CU
Mandatory
No
Remark
Use uppercase and lowercase and punctuation in exactly the same way that you
normally do in the case of other products with the same sub brand.
You must specify the language in a separate field.
Functional Name
Relevant item
Description
Definition
Text indicating how the item is used by consumers. This helps to clarify the product
classification.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 27 of 111
GS1 Data Source
Relevant item
Description
GDSN Name
functionalName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Describe how the item is used and answer the question ‘What is it?’, using no more
than 35 characters and being as specific as possible. You must not use any
abbreviations or brand names in this field.
Example
Chewing gum
Level
PL+TU+CU
Mandatory
Yes
Variant
Relevant item
Description
Definition
Text indicating a variant (e.g. flavour or aroma) of an item.
GDSN Name
variantDescription
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Use no more than 35 characters. This field can be entered more than once, if
necessary. You must not use any abbreviations in this field.
Example
Peppermint
Level
PL+TU+CU
Mandatory
Yes, if there are different variants of the same type of item.
Remark
Should be the same as the variant shown on the actual product packaging (if one is
shown).
Description Short
Relevant item
Description
Definition
The name or short description of the trade item identifying it in GS1 Data Source.
GDSN Name
descriptionShort
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Provide a short description of the trade item to identify it at the point of sale (POS).
Avoid abbreviations as far as possible, so as to keep the description easy to read.
Example
Stimorol Fresh & Clean Peppermint
Level
PL+TU+CU
Mandatory
Yes
Remark
Users of the old 1Sync data pool will see the field ‘(GTIN) name’ instead of this field.
This field is a technical requirement for the 1Sync data pool and therefore the old GS1
Data Source web interface, but it is not communicated to buyers.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 28 of 111
GS1 Data Source
Additional Trade Item Description
Relevant item
Description
Definition
Text providing an additional or free-form description of the trade item.
GDSN Name
additionalTradeItemDescription
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Do not use any abbreviations other than abbreviations for units of measure (e.g. GR
for grams, LT for litres).
Use this field to provide a ‘commercial’ description of the trade item.
Example
Refreshing non-carbonated thirst quencher made with real fruit
Level
PL+TU+CU
Mandatory
No
Remark
Avoid abbreviations as far as possible so as to keep the description easy to read.
Trade item hierarchy
Use these fields to provide information on the number of trade items in a hierarchy. An example of a hierarchy
is a pallet of 25 boxes each containing 25 consumer units.
When exchanging trade item data via GS1 Data Source the complete trade item hierarchy for each trade item
is sent.
Quantity Of Children
Relevant item
Description
Definition
Number indicating the quantity of unique trade items (GTINs) in a hierarchy.
GDSN Name
quantityOfChildren
Where
-
Instructions
This field is filled in automatically by GS1 Data Source when data is sent to buyers or
other data pools.
Example
2
Level
PL+TU+CU
Mandatory
No
Remark
-
Total Quantity Of Next Lower Level Trade Item
Relevant item
Description
Definition
Number indicating the total quantity of trade items in a hierarchy.
GDSN Name
totalQuantityOfNextLowerLevelTradeItem
Where
Components tab.
Instructions
This field is only used in the old web interface. For the smallest quantity of the
hierarchy you should always enter the value ‘1’.
Example
10
Level
PL+TU+CU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 29 of 111
GS1 Data Source
Relevant item
Description
Mandatory
Yes
Remark
-
Child Trade Item
Relevant item
Description
Definition
Reference to the GTIN of the next lower level trade item in this hierarchy.
GDSN Name
childTradeItem
Where
-
Instructions
A relationship between two or more GTINs can only be established once the - to be
linked GTINs - have been added to GS1 Data Source. The relationship is established
automatically when the link is made in this field. The link transaction can be sent via
XML at the same time as the GTINs are added. This field can be entered more than
once, if necessary.
Example
08712345999995
Level
PL+TU+CU
Mandatory
No
Remark
-
Quantity Of Next Lower Level Trade Item
Relevant item
Description
Definition
Number indicating the quantity of units of the GTIN at the next lower level.
GDSN Name
quantityOfNextLowerLevelTradeItem
Where
-
Instructions
This field only exists in the old web interface. A relationship between two or more
GTINs can only be established once the GTINs to be linked have been added to GS1
Data Source. The link transaction can be sent via XML at the same time as the GTINs
are added. This field can be entered more than once, if necessary.
Example
6
Level
PL+TU+CU
Mandatory
No
Remark
-
Product owner information
Use these fields to provide information on the owner of the trade item.
Brand Owner
Relevant item
Description
Definition
Unique international number identifying the party that is the brand owner.
GDSN Name
brandOwner/gln
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 30 of 111
GS1 Data Source
Relevant item
Description
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
A GLN always comprises 13 characters. Besides the GLN you must also populate the
name of the brand owner (2.4.2).
Example
8714039932059
Level
PL+TU+CU
Mandatory
Yes, if the information provider is not the brand owner.
Remark
Important: the buyer’s GLN should only be entered here in the case of the buyer’s
own brand products.
Name of Brand Owner
Relevant item
Description
Definition
The name of the party that owns the brand.
GDSN Name
brandOwner/partyName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
This attribute must be entered if ‘Brand Owner’ (2.4.1) has been used.
Example
Supplier of Quality Products B.V.
Level
PL+TU+CU
Mandatory
Yes, if the supplier is not the brand owner.
Remark
-
Manufacturer GLN
Relevant item
Description
Definition
Information identifying production locations linked to the manufacturer of the trade
unit.
GDSN Name
manufacturerOfTradeItem/manufacturer/gln
Where
ID/Classification/Description/Taxes/Production tab,
Production/Material sub-tab.
Instructions
A GLN always comprises 13 characters.
Example
8700000000001
Level
PL+TU+CU
Mandatory
No
Remark
-
Transaction information
These fields are for entering information on the quantities that apply to various transactions.
The base unit is the smallest unit in the trade item hierarchy. It can be a consumer unit but need not be.
In the food, health & beauty sector goods are ordered, supplied and invoiced in trade units. It is mandatory to
state at least one orderable unit, one despatch unit and one invoice unit for each trade item hierarchy. More
than one of each is also permitted.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 31 of 111
GS1 Data Source
In the case of a variable weight item (e.g. a tray of mince) the average weight of the product should be entered
under Net Weight. In other words, several products with the same GTIN need to be weighed in order to enter
this data.
If an item has a pre-printed price and does not have an in-store code (starting with 2), use the Retail Price On
Trade Item field.
Is Trade Item A Base Unit
Relevant item
Description
Definition
Code indicating that this item is the lowest (smallest) unit in the trade item hierarchy.
GDSN Name
isTradeItemABaseUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. You should set this value to True for the lowest (smallest) unit
in the hierarchy.
Example
True
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Is Trade Item A Consumer Unit
Relevant item
Description
Definition
Code indicating that this trade item is a consumer unit.
GDSN Name
isTradeItemAConsumerUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. More than one consumer unit is permitted in a hierarchy.
Example
True
Level
PL+TU+CU
Mandatory
Yes
Remark
How the measurement rules are applied depends on what is selected in this field (see
the document ‘GS1 Data Source: Internationale regels voor het meten van producten’
Is Trade Item An Orderable Unit
Relevant item
Description
Definition
Code indicating that this item is an orderable unit.
GDSN Name
isTradeItemAnOrderableUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. List at least one orderable unit for each trade item hierarchy
(more than one is permitted).
Example
True
Level
PL+TU+CU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 32 of 111
GS1 Data Source
Relevant item
Description
Mandatory
Yes
Remark
-
Is Trade Item A Despatch Unit
Relevant item
Description
Definition
Code indicating that this item is a despatch unit.
GDSN Name
isTradeItemADespatchUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. List at least one despatch unit for each trade item hierarchy
(more than one is permitted).
Example
True
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Is Trade Item An Invoice Unit
Relevant item
Description
Definition
Code indicating that this item is an invoice unit.
GDSN Name
isTradeItemAnInvoiceUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. List at least one invoice unit for each trade item hierarchy
(more than one is permitted).
Example
True
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Is Trade Item A Variable Unit
Relevant item
Description
Definition
Code indicating that this item is variable in weight, size or volume.
GDSN Name
isTradeItemAVariableUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’.
Example
True
Level
TU+CU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 33 of 111
GS1 Data Source
Relevant item
Description
Mandatory
Yes
Remark
In the food sector this can apply to meat, cheese, chicken, dairy products and
potatoes, vegetables and fruit. E.g.: cheese wheel: weight is approx. 25, but could be
24 or 27 kg.
Is Trade Item a Display Unit
Relevant item
Description
Definition
Code indicating that this item is a display unit or can be used as one. A display is
designed to be transported to a store without being split up at a distribution centre. It
is displayed in store or on a shelf.
GDSN Name
isTradeItemADisplayUnit
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’.
Example
True
Level
PL+TU+CU
Mandatory
Yes, at all levels if the hierarchy contains a display.
Remark
A display of Sinterklaas items, e.g. various kinds of ginger nuts, spiced biscuit and
marzipan.
Start Availability Date Time
Relevant item
Description
Definition
Date from which the trade item can be ordered.
GDSN Name
startAvailabilityDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Enter the date from which the item can/was able to be ordered. In the case of
seasonal items the date should be updated as soon as the item becomes available
again.
Example
2016-05-24T00:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
Yes
Remark
The date can be either in the past or the future.
End Availability Date Time
Relevant item
Description
Definition
Date on which the trade item ceases to be available for ordering.
GDSN Name
endAvailabilityDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 34 of 111
GS1 Data Source
Relevant item
Description
Instructions
The date must be in the future and must not be before the ‘Start Availability Date
Time’. In the case of seasonal items enter when the season will end.
Example
2016-09-16T00:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
Yes, if a trade item is temporarily not available.
Remark
The steps are as follows:
1.
Make sure that the publication is successful and active.
2.
Enter the ‘End Availability Date Time’, save it and release it.
3.
If you want to discontinue the item permanently, use the
‘Discontinued Date’ field.
Discontinued Date
Relevant item
Description
Definition
Date on which production of the trade item will cease.
GDSN Name
discontinuedDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Enter this date if it is known when production of the trade item will cease. Only do so
if the item will be permanently removed from the assortment. The date must be in the
future and must not be before the Start Availability Date Time.
Example
2016-07-31T18:30:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
Yes, if it is known when production of the trade item will cease.
Remark
To discontinue the item successfully take the following steps:
1.
Make sure that the publication is successful and active.
2.
First enter the ‘End Availability Date Time’, save it and release it.
3.
Once the buyer has paid all the invoices, and you want to discontinue the item
permanently, enter the date in the Discontinued Date field. Save it and release
it.
4.
Wait until the ‘Discontinued Date’ has passed before deleting the publication.
Important: in the food sector the GTIN must not be re-used until at least 48 months
have elapsed since this date. In the case of medicines GTINs that have been published
must not be re-used.
Publication Date Time
Relevant item
Description
Definition
A date on which all static data associated with the trade item becomes available for
viewing and synchronization.
GDSN Name
publicationDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 35 of 111
GS1 Data Source
Relevant item
Description
Instructions
This date will be filled in automatically in the Web user interface. It specifies the date
and time of publishing of the GTIN.
Example
2016-05-31T08:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
Yes.
Remark
-
Cancelled Date Time
Relevant item
Description
Definition
Date and time on which the cancellation of the launch of a trade item, that was never
and will never be manufactured, is made.
GDSN Name
cancelledDateTime
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Use this date in case an article will be withdrawn before it has been produced. The
date can be in the past up to one day. This date may not be the same as the
discontinued date (2.5.10)
Example
2016-08-31T08:00:00 (yyyy-mm-ddThh:mi:ss)
Level
PL+TU+CU
Mandatory
No
Remark
For this date the supplier does not take into account a pre-announcement deadline.
The GTIN may be re-used at the earliest 12 months after this date.
Replaced Trade Item Identification
Relevant item
Description
Definition
The GTIN identifying the trade item being replaced.
GDSN Name
referencedTradeItem/gtin
Where
Dimensions/References to Other Items tab,
References to Other Items sub-tab.
Instructions
Enter the GTIN of the trade item being replaced by this item (the old GTIN).
You must also fill in the field ‘ReferencedTradeItemTypeCode’ (2.5.14)
Example
08715108079309
Level
PL+TU+CU
Mandatory
No
Remark
Use this attribute when an item (GTIN A) is replaced by a new version (GTIN B) with
say, more net content.
In order to link these two products in GS1 DAS the number of the replaced products GTIN A – has to be entered on this attribute in the product record of GTIN B.
This way recipients of GTIN B will be able to link it to GTIN A through this attribute.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 36 of 111
GS1 Data Source
Referenced Trade Item Type Code
Relevant item
Description
Definition
A trade item referenced by this trade item for example replaced or replaced by.
GDSN Name
referencedTradeItemTypeCode
Where
Dimensions/References to Other Items tab,
References to Other Items sub-tab.
Instructions
Fill in this field with the fixed value ‘REPLACED’. When filling this field, you must also
fill in the field ‘Replaced Trade Item Identification’ (2.5.13).
Example
08715108079309
Level
PL+TU+CU
Mandatory
No
Remark
-
Is Price On Pack
Relevant item
Description
Definition
Code indicating whether the price is shown on the packaging or has been affixed to it
by the manufacturer.
GDSN Name
isPriceOnPack
Where
Price Information tab.
Instructions
Select ‘True’ or ‘False’.
Example
True
Level
CU
Mandatory
Yes, if the price is shown on the consumer unit (except for items with an in-store
code).
Remark
-
Suggested Retail Price
Relevant item
Description
Definition
The retail/consumer price suggested by the manufacturer.
GDSN Name
suggestedRetailPrice/tradeItemPrice
Where
Price Information tab.
Instructions
-
Example
2.79 (EUR)
Level
CU
Mandatory
No
Remark
The currency code is mandatory if you enter a value.
Additional Trade Item Price
Relevant item
Description
Definition
Provides the trade item price value.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 37 of 111
GS1 Data Source
Relevant item
Description
GDSN Name
additionalTradeItemPrice/tradeItemPrice
Where
Price Information tab.
Instructions
-
Example
3.99 (EUR)
Level
CU
Mandatory
No
Remark
The currency code is mandatory if you enter a value.
Trade Item Price Type Code
Relevant item
Description
Definition
The type price for the item for example catalogue price
GDSN Name
tradeItemPriceTypeCode
Where
Price Information tab.
Instructions
Fill in this field with the fixed value RETAIL_PRICE_ON_TRADE_ITEM. When filling this
field, you must also fill in the field Additional Trade Item Price Identification (2.5.17).
Example
3.99 (EUR)
Level
CU
Mandatory
No
Remark
The currency code is mandatory if you enter a value.
Tax information
Use these fields to provide information on the type of tax.
Tax Type Code
Relevant item
Description
Definition
Code indicating the type of tax, which will vary from one target market to another.
GDSN Name
dutyFeeTaxTypeCode
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
This information is mandatory for the Dutch target market in the case of products on
which tax is payable (e.g. VAT).
Example
BTW
Level
PL+TU+CU
Mandatory
Yes
Remark
The value of this field can be changed depending on the target market.
In the case of the Dutch target market enter the value ‘BTW’ or ‘VAT’.
The value entered is validated by GS1 Data Source.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 38 of 111
GS1 Data Source
Tax Type Description
Relevant item
Description
Definition
Text indicating the type of tax.
GDSN Name
dutyFeeTaxTypeDescription
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
This field is mandatory for the Dutch target market in the case of products on which
tax is payable (e.g. VAT). It is mandatory for XML users.
Example
Omzetbelasting
Level
PL+TU+CU
Mandatory
Yes
Remark
In the web interface this is retrieved automatically once the code has been selected.
The value is validated by GS1 Data Source.
Tax Agency Code
Relevant item
Description
Definition
Code laid down by the agency responsible for collecting the tax.
GDSN Name
dutyFeeTaxAgencyCode
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
This field is mandatory for items on which tax is payable (e.g. VAT). It is mandatory
for XML users.
Select a code from the code list responsibleAgencyCode.
Example
200
Level
PL+TU+CU
Mandatory
Yes
Remark
This code must be ‘200’ for the Dutch target market.
Tax Applicability Code
Relevant item
Description
Definition
Code indicating the rate at which the tax is collected on the trade item.
GDSN Name
dutyFeeTaxCategoryCode
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
This information is mandatory for the Dutch target market in the case of products on
which VAT is payable. Use the taxCategoryCode. State the rate that has to be charged
to consumers at the point of sale (POS).
In case of composite products (i.e. products which contain different children GTINs)
each of the children must have its own tax rate. Only the highest rate of all children is
to be entered on the parent composite product.
Example
High
Level
PL+TU+CU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 39 of 111
GS1 Data Source
Relevant item
Description
Mandatory
Yes
Remark
-
Dimensions and weights
Use these fields to provide information on the dimensions and weight of the trade item. Measuring and weighing
items needs to be done carefully. This chapter sets out the basic definitions and rules. Find more information
on how to measure products and the international measurement rules on our website.
Dimensions and weights must be stated in a correct unit of measure (UOM). The following must be entered for
all units that have a GTIN:
-
The dimensions (use millimetres as the unit of measure in the Netherlands).
-
The gross and net weight.
Depth
Relevant item
Description
Definition
Number indicating the dimension from the foremost point to the rearmost point of the
trade item, including packaging.
GDSN Name
depth
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Enter a valid unit of measure. Use the unit of measure MMT (millimetres) rounded to
the nearest whole number if possible. Check the international measurement rules for
the correct measurement rules.
Example
40 (MMT)
Level
PL+TU+CU
Mandatory
Yes
Remark
Use the same measurement unit for all dimensions.
Height
Relevant item
Description
Definition
Number indicating the vertical dimension from the lowest (bottom) point to the
highest (top) point of the trade item, including packaging.
GDSN Name
height
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Enter a valid unit of measure. Use the unit of measure MMT (millimetres) rounded to
the nearest whole number if possible. See for the correct measurement rules the
international measurement rules.
Example
160 (MMT)
Level
PL+TU+CU
Mandatory
Yes
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 40 of 111
GS1 Data Source
Relevant item
Description
Remark
Use the same measurement unit for all dimensions.
Width
Relevant item
Description
Definition
Number indicating the horizontal dimension from the leftmost point to the rightmost
point of the trade item, including packaging.
GDSN Name
width
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Enter a valid unit of measure. Use the unit of measure MMT (millimetres) rounded to
the nearest whole number if possible. Check the international measurement rules for
the correct measurement rules.
Example
100 (MMT)
Level
PL+TU+CU
Mandatory
Yes
Remark
Use the same measurement unit for all dimensions.
Gross Weight
Relevant item
Description
Definition
Number indicating the weight of the trade item, including the weight of the packaging.
At pallet level the weight of the pallet should be included.
GDSN Name
grossWeight
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Use the unit of measure KGM (kilograms) or GRM (grams).
Example
400 (GRM)
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Net Content
Relevant item
Description
Definition
Number indicating the content of the product in the packaging. This is normally shown on
the packaging.
GDSN Name
netContent
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Mandatory for consumer units. In the case of a multi-pack state the total content. In the
case of variable measure items state the average content. Use only the units of measure
CMT (centimetres), MMT (millimetres), KGM (kilograms), GRM (grams), LTR (litres), MLT
(millilitres) and H87 (pieces).
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 41 of 111
GS1 Data Source
Relevant item
Description
Example
750 (MLT) (bottle of water)
20 (H87) (pack of nappies)
Level
PL+TU+CU
Mandatory
Yes
Remark
If a consumer unit shows more than one net content, the manufacturer may list them all
if so desired.
Important: net content may be entered in grams or kilograms, in which case it will be the
same as the Net Weight field (2.7.7).
Some examples of multiple net content:
-
-
-
-
-
Box of tea containing 25 tea bags @ 1.3 grams:
■
Net content = 25 H87
■
Net content = 32.5 GRM
Bottle of tomato ketchup:
■
Net content = 750 MLT
■
Net content = 855 GRM
Carton of ice lollies:
■
Net content = 6 H87
■
Net content = 228 MLT
■
Net content = 156 GRM
Frozen pizza:
■
Net content = 25 MLT
■
Net content = 330 GRM
Multi-pack of cans of soft drink:
■
Net content = 6 H87
■
Net content = 1980 MLT (6 x 330 MLT)
For detailed examples of how to use the Net Content field see Section 3 of the GS1
standard document Trade Item Implementation Guide.
Drained Weight
Relevant item
Description
Definition
The weight of the drained product.
GDSN Name
drainedWeight
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Use the unit of measure KGM (kilograms) or GRM (grams).
Example
230 (GRM)
Level
CU
Mandatory
Yes, if a drained weight is shown on the packaging.
Remark
The drained weight must not be more than the net weight, expressed in the same unit of
measure.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 42 of 111
GS1 Data Source
Net Weight
Relevant item
Description
Definition
Number indicating the weight of the trade item, excluding the weight of the packaging. At
pallet level the weight of the pallet should not be included.
GDSN Name
netWeight
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Use the unit of measure KGM (kilograms) or GRM (grams).
Example
400 (GRM)
Level
PL+TU+CU
Mandatory
Yes
Remark
Enter the net weight in the ‘Net Content’ field by selecting the unit of measure KGM
(kilograms) or GRM (grams) for that field (see also 2.7.5). The ‘Net Weight’ field is still
mandatory.
Alcoholic product information
Use these fields to provide information on alcoholic products.
Percentage Of Alcohol By Volume [%]
Relevant item
Description
Definition
The percentage of alcohol in the product.
GDSN Name
percentageOfAlcoholByVolume
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
Enter the percentage of alcohol. The value is validated by GS1 Data Source.
Example
4 (%)
Level
CU
Mandatory
Yes, for alcoholic beverages.
Remark
-
Degree Of Original Wort
Relevant item
Description
Definition
This field is specific to beer products. The specification of the degree of original wort
(sugar, water, yeast, barley, hops, etc.) is used to classify the various types of beer in
terms of tax category.
GDSN Name
degreeOfOriginalWort
Where
ID/Classification/Description/Taxes/Production tab,
Taxes/Import sub-tab.
Instructions
Enter the value in degrees Plato.
Example
12 (degrees Plato)
Level
CU
Mandatory
Yes, for alcoholic beers.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 43 of 111
GS1 Data Source
Relevant item
Description
Remark
-
Handling information
Use these fields to provide information on storage.
Minimum Trade Item Life Span From Time Of Production [days]
Relevant item
Description
Definition
The number of days for which the product is guaranteed by the manufacturer up to the
expiry date.
GDSN Name
minimumTradeItemLifespanFromTimeOfProduction
Where
Handling/Storage and Storage/Packaging tab,
Handling Information sub-tab.
Instructions
In case of composite trade items, the separate child GTIN’s must be fitted with the - for
that GTIN - appropriate minimum lifespan. The composite trade item itself must be
provided with the shortest lifespan of all child GTIN’s.
Example
15
Level
CU
Mandatory
Yes, for perishable (semi-fresh) products with a life span of less than 30 days from
production.
Remark
-
Minimum Trade Item Life Span From Time Of Arrival [days]
Relevant item
Description
Definition
The number of days for which a product is guaranteed by the manufacturer up to the
expiry date, based on arrival at an agreed point in the buyer’s distribution system.
GDSN Name
minimumTradeItemLifespanFromTimeOfArrival
Where
Handling/Storage and Storage/Packaging tab,
Handling Information sub-tab.
Instructions
In case of composite trade items the separate child GTIN’s must be fitted with the - for
that GTIN - appropriate minimum lifespan. The composite trade item itself must be
provided with the shortest lifespan of all child GTIN’s.
Example
60
Level
CU
Mandatory
Yes, if a Best Before date is shown on the packaging.
Remark
-
Storage Temperature Minimum
Relevant item
Description
Definition
The minimum temperature for storage of the trade item.
GDSN Name
minimumTemperature
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 44 of 111
GS1 Data Source
Relevant item
Description
Where
Handling/Storage and Storage/Packaging tab,
Storage Information sub-tab.
Instructions
In the GS1 web user interface the measurement unit CEL (Celsius) and the type of
temperature are automatically filled in. In case of another interface, you fill in the
measurement unit and the type of temperature.
Example
2 (CEL)
Level
PL+TU+CU
Mandatory
No
Remark
Temperature information is important for fresh produce, dangerous materials and products
subject to certain temperature limits to ensure quality and/or safety.
The unit of measure is mandatory if you enter a value.
Storage Temperature Maximum
Relevant item
Description
Definition
The maximum temperature for storage of the trade item.
GDSN Name
maximumTemperature
Where
Handling/Storage and Storage/Packaging tab,
Storage Information sub-tab.
Instructions
In the GS1 web user interface the measurement unit CEL (Celsius) and the type of
temperature are automatically filled in. In case of another interface, you must fill in the
measurement unit and the type of temperature.
Example
15 (CEL)
Level
PL+TU+CU
Mandatory
No
Remark
Temperature information is important for fresh produce, dangerous materials and products
subject to certain temperature limits to ensure quality and/or safety.
The unit of measure is mandatory if you enter a value.
Type of Temperature
Relevant item
Description
Definition
Code qualifying the type of a temperature requirement for example Storage.
GDSN Name
temperatureQualifierCode
Where
Handling/Storage and Storage/Packaging tab,
Storage Information sub-tab.
Instructions
Fill this field with the fixed value STORAGE_HANDLING.
If you fill in this field, you must also fill in the field ‘Storage Temperature Minimum’ or
‘Storage Temperature Maximum’.
Use for this field the code list temperatureQualifierCode.
Example
STORAGE_HANDLING
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 45 of 111
GS1 Data Source
Relevant item
Description
Level
PL+TU+CU
Mandatory
No
Remark
In the GS1 web user interface this field is automatically filled in.
Packaging information
This chapter sets out the fields containing information on the type of packaging.
Packaging Type Code
Relevant item
Description
Definition
Code indicating the type of packaging.
GDSN Name
packagingTypeCode
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
Mandatory for the Dutch target market. To find the correct value see the document ‘Code
List for Packaging Types’ on the GS1 Netherlands website. The abbreviation "(NL)"
indicates that a code is used by the Dutch market.
Use the code list packagingTypeCode.
Example
BOT (BOTTLE)
Level
PL+TU+CU
Mandatory
Yes
Remark
-
Packaging Terms And Conditions
Relevant item
Description
Definition
Code indicating that the packaging in the packaging configuration described is rented, is
interchangeable, has a deposit value, or is non-re-usable.
GDSN Name
packagingTermsAndConditionsCode
Where
Handling/Storage and Storage/Packaging tab,
Packaging Material sub-tab.
Instructions
Use the PackagingTermsAndConditionsCode code list.
Example
2 (Packaging cost buyer)
Level
PL+TU+CU
Mandatory
No
Remark
-
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 46 of 111
GS1 Data Source
Packaging Material
The fields containing packaging material information are used to communicate to the buyer how much
packaging material is supplied with the goods.
The tax on packaging was abolished on 1 January 2013 and has been replaced by a Packaging Waste
Management Contribution. If you bring more than 50,000 kilograms of packaging material onto the Dutch
market for the first time, remove packaging as an importer, or dispose of packaging as an importer, upwards
of 50,000 kilograms you are required to pay a Packaging Waste Management Contribution to the Afvalfonds
Verpakkingen. The amount of the contribution depends on the material and the type of packaging. In the case
of re-usable packaging you pay a one-off contribution.
In the neighboring countries (Belgium and Germany) the European legislation has been implemented
differently: companies are required to take back packaging and recycle it if they bring more than 300 kilograms
into the supply chain. It is not necessary, therefore, to record packaging type and material, but the total
quantity of material delivered must be calculated. This can be ascertained from the data entered by the Dutch
buyers.
Packaging Material Code
Relevant item
Description
Definition
Code indicating the type of packaging.
GDSN Name
packagingMaterialTypeCode
Where
Handling/Storage and Storage/Packaging tab,
Packaging Material sub-tab.
Instructions
Use the packagingMaterialTypeCode code list. Only select codes with the indication ‘GDSN’
on them, for example: -NL Aluminium (GDSN) (01).
The codes recommended for the Dutch market are: 01, 43, 58, 71, 76, 79, 94 and 99.
These codes are referred to by ‘NL’ at the beginning of the description.
Example
PAPER_PAPER (paper)
Level
PL+TU+CU
Mandatory
Yes, for the Dutch target market if the Waste Management Contribution is paid by the
buyer, not the supplier.
Remark
This field can be filled in more than once, in combination with 2.11.2.
Packaging Material Composition Quantity
Relevant item
Description
Definition
This indicates the quantity of packaging material in terms of weight.
GDSN Name
packagingMaterialCompositionQuantity
Where
Handling/Storage and Storage/Packaging tab,
Packaging Material sub-tab.
Instructions
Populate this field for each type of material in the packaging. If necessary, this field can be
entered more than once, in combination with 2.11.1.
Example
25 (GRM)
Level
PL+TU+CU
Mandatory
Yes, for the Dutch target market if Packaging Material Code is entered.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 47 of 111
GS1 Data Source
Relevant item
Description
Remark
If a value has been entered for the packaging material composition quantity then a weight
(kilogram, gram) unit of measures has to be selected.
Returnable packaging
Returnable packaging is a generic term covering various types of trade items used in the supply chain to store,
protect, transport and/or present products. Returnable trade items are re-used (if necessary following processes
to restore these items to good condition) and always retain the same attributes. In the case of consumer units
the returnable trade item is usually the product packaging.
Entering data in the data pool
Information on ‘full’ and ‘empty’ trade items must be entered separately in GS1 Data Source. This is achieved
by creating two separate hierarchies.
1.
Hierarchy of ‘full’ units
Start by adding the hierarchy of ‘full’ units, i.e. the consumer units plus their trade units. These can be the
trade units themselves if there is no separate consumer unit with a standard code. Then populate at least one
additional field to link the full item to the returnable trade item: this is the Returnable Package Deposit Code
field (see 2.13.4). Enter the unique GTIN of the empty returnable trade item here for each unit where returnable
packaging is used.
2.
Hierarchy of ‘empty’ units
Then add the ‘empty’ returnable trade items to the data pool in the same way as set out above. Here again you
should provide the additional returnable packaging information in the Returnable Package Deposit Code field
(see 2.13.4) to link the ‘empty’ unit to the returnable trade item.
Important: a returnable trade item can never be part of a hierarchy, but it can be an attribute of a trade item.
All the returnable trade items in the BENELUX Returnable Trade Item List have been entered in the data pool
by GS1 Netherlands (under GLN 8712345012250 GS1 DAS Returnable Trade Items) and published to all buyers
in the Dutch target market. Suppliers do not need to publish these separately as empty returnable packaging.
It is possible to add your own returnable packaging to the BENELUX Returnable Trade Item List by submitting
a change request via our website. If you do not wish to add your returnable packaging to the code list you
should publish the empty product in GS1 Data Source yourself.
Is Packaging Marked Returnable
Relevant item
Description
Definition
Code indicating whether this is a packaging item or load carrier with a deposit.
GDSN Name
isPackagingMarkedReturnable
Where
ID/Classification/Description/Taxes/Production tab,
ID/Classification sub-tab.
Instructions
Select ‘True’ or ‘False’. ‘True’ means that the packaging can be returned.
Example
False
Level
PL+TU+CU
Mandatory
No
Remark
This includes disposable packaging that is invoiced.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 48 of 111
GS1 Data Source
Returnable Package Deposit Code
Relevant item
Description
Definition
In a few markets the returnable packaging information is specified using a GTIN,
which refers to the type of load carrier or packaging to which the Returnable Package
Deposit applies. Each code for a returnable trade item is linked to an amount specified
elsewhere.
GDSN Name
returnablePackageDepositIdentification
Where
Handling/Storage and Storage/Packaging tab,
Packaging Material sub-tab.
Instructions
Select a code from the BENELUX Returnable Trade Item List on the GS1 website. You
must always add a leading zero to the 13-digit code for that returnable asset.
The code must be the unique GTIN of the empty returnable trade item. Link this to the
products that are supplied in the returnable trade item.
Example
00662510000774 (CHEP P1210B, Plastic Pallet, 1200x1000)
Level
PL+TU+CU
Mandatory
No
Remark
For more information about the usage of leading zeroes please refer to chapter 33 of
the GDSN Trade Item Implementation Guide.
Returnable Package Deposit Amount
Relevant item
Description
Definition
The monetary value of the individual returnable trade item.
GDSN Name
returnablePackageDepositAmount
Where
Handling/Storage and Storage/Packaging tab,
Packaging Material sub-tab.
Instructions
Only fill in this field in case of empty units.
Example
3.86 (EUR)
Level
PL+TU+CU
Mandatory
Yes, for returnable trade items supplied with goods to buyers in the Netherlands.
Remark
The currency code is mandatory if you enter a value.
Pallet information
Use these fields to indicate how items are stacked on a pallet or made into a logistical unit in some other way.
One of the most common logistical units is the pallet, which is used for both transport and storage.
There is an important distinction between coded and uncoded pallet units. Code pallet units with a GTIN if
possible. If the pallet does not have its own GTIN in the hierarchy, this is referred to as ‘non-GTIN pallet
information’. A non-GTIN pallet, then, is not coded and is not sent via the data pool as a separate layer. In that
case you should record the pallet information in the next lower level below the pallet, e.g. the case.
Information needs to be exchanged between the supplier and the buyer on every item that is transported to
the buyer on a pallet or some other carrier (e.g. cage trolley). Even if the pallet configuration differs from one
order to another, it is always based on a standard pallet configuration. Information need not be exchanged on
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 49 of 111
GS1 Data Source
pallet configurations for a trade item that differ from one day to the next, or constantly changing combined
orders supplied on a single pallet.
Pallet configuration
The supplier should publish a standard pallet configuration for a trade item for the Dutch target market in GS1
Data Source. This should be chosen by the supplier. In addition, buyers can ask for one buyer-specific pallet
configuration to be published in GS1 Data Source. This publication is for the Dutch target market and valid for
all buyers in the Netherlands. This alternative pallet configuration is entered in GS1 Data Source for the Dutch
target market in addition to the pallet configuration chosen by the supplier.
The pallet type for the alternative pallet configuration should be the same as the pallet type for the supplier’s
own pallet configuration. If a buyer wishes to be sent a pallet configuration other than the alternative one or
the supplier’s own, he can arrange with the supplier to physically supply another alternative pallet configuration.
The supplier is not required to enter this in GS1 Data Source.
The following guidelines apply to using a pallet configuration with a different pallet type or physical separators:
-
If it is used in a trade transaction (order, sale, invoicing, returnable packaging), a separate level should
be entered for it in the hierarchy.
-
If it is not used in a trade transaction (e.g. the separator is only for protection or strength), the available
attributes for the unit as agreed in GS1 Data Source for the Dutch target market should be used for the
pallet configuration as far as possible.
Pallet Type Code
Relevant item
Description
Definition
Code indicating whether the despatch unit is supplied on a pallet and what type of pallet.
GDSN Name
platformTypeCode
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
Select a code from the list (see Appendix A.4 Pallet type code list).
Example
11 (pallet ISO 1 – 1/1 EURO Pallet Standard pallet with dimensions 80 x 120 cm)
Level
PL+TU
Mandatory
Yes, for units supplied on a pallet.
Remark
-
Stacking Factor
Relevant item
Description
Definition
Code indicating the maximum number of layers in which the product can be stacked.
GDSN Name
stackingFactor
Where
Handling/Storage and Storage/Packaging tab,
Handling Information sub-tab.
Instructions
Enter the factor indicating the number of levels in which the product is stacked. The
levels should always be counted from 1, not 0.
Example
2
Level
PL+TU
Mandatory
No
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 50 of 111
GS1 Data Source
Relevant item
Description
Remark
-
Quantity Of Complete Layers Contained In A Trade Item
Relevant item
Description
Definition
The number of layers of next lower level base units in a trade unit. Does not apply to a
base unit.
GDSN Name
quantityOfCompleteLayersContainedInATradeItem
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
If a GTIN has been allocated to the pallet, enter the number of layers making up the
pallet.
Example
4
Level
PL
Mandatory
No
Remark
-
Quantity Of Trade Items Contained In A Complete Layer
Relevant item
Description
Definition
The number of trade units in a complete layer of the next higher level packaging
configuration. Used in the hierarchical packaging structure of a trade unit.
GDSN Name
quantityOfTradeItemsContainedInACompleteLayer
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
If a GTIN has been allocated to the pallet, enter the number of next lower level units
making up the pallet layer.
Example
12
Level
PL
Mandatory
No
Remark
-
Quantity Of Trade Items Per non-GTIN Pallet
Relevant item
Description
Definition
The number of despatch units on a pallet.
GDSN Name
quantityOfTradeItemsPerPallet
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
If no GTIN has been allocated to the pallet, enter the number of next lower level units
making up the pallet layer.
Example
72
Level
TU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 51 of 111
GS1 Data Source
Relevant item
Description
Mandatory
No
Remark
-
Quantity Of Layers Per non-GTIN Pallet
Relevant item
Description
Definition
The number of layers on a pallet.
GDSN Name
quantityOfLayersPerPallet
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
If no GTIN has been allocated to the pallet, enter the number of layers making up the
pallet.
Example
4
Level
TU
Mandatory
No
Remark
-
Quantity Of Trade Items Per non-GTIN Pallet Layer
Relevant item
Description
Definition
The number of trade units in a single layer of a pallet.
GDSN Name
quantityOfTradeItemsPerPalletLayer
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
If no GTIN has been allocated to the pallet, enter the number of next lower level units
making up the pallet layer.
Example
18
Level
TU
Mandatory
No
Remark
-
Non-GTIN Pallet Height
Relevant item
Description
Definition
The result of adding the average height of the units on the pallet to the pallet height.
GDSN Name
nonGTINLogisticsUnitInformation/height
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
Enter the total height of the pallet, including the pallet itself. Only use this for pallets
without a GTIN. Enter a valid unit of measure, preferably MMT (millimetres), rounded
to the nearest whole number if possible.
Example
2400 (MMT)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 52 of 111
GS1 Data Source
Relevant item
Description
Level
TU
Mandatory
No
Remark
The unit of measure is mandatory if you enter a value.
Non-GTIN Pallet Gross Weight
Relevant item
Description
Definition
This field shows the result of adding the total weight of the units on the pallet to the
pallet weight.
GDSN Name
nonGTINLogisticsUnitInformation/grossWeight
Where
Handling/Storage and Storage/Packaging tab,
Packaging and Pallet Information sub-tab.
Instructions
Enter the total weight of the pallet, including the pallet. Only use this for pallets
without a GTIN. Use the unit of measure KGM (kilograms) or GRM (grams).
Example
24 (KGM)
Level
TU
Mandatory
No
Remark
The unit of measure is mandatory if you enter a value.
Dangerous goods information
Use these fields to provide information on dangerous goods.
Dangerous Goods Regulation Code
Relevant item
Description
Definition
Code indicating the dangerous goods classification system and/or the maintenance
agency responsible for it.
GDSN Name
dangerousGoodsRegulationCode
Where
Dangerous Goods/Dangerous Substance tab,
Information on Dangerous Goods sub-tab.
Instructions
Depends on the type of transport.
Example
ADR (=road transport)
Level
CU
Mandatory
No
Remark
In the Netherlands only the codes ‘ADR’ and ‘ZZZ’ are allowed. This is validated by
GS1 Data Source.
Class Of Dangerous Goods
Relevant item
Description
Definition
The dangerous goods classification of the trade unit. There are nine Classes of
Dangerous Goods, some of which are divided into sub-classes. Each class sets out the
conditions for and nature and properties of the goods in general.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 53 of 111
GS1 Data Source
Relevant item
Description
GDSN Name
classOfDangerousGoods
Where
Dangerous Goods/Dangerous Substance tab,
Information on Dangerous Goods sub-tab.
Instructions
The code includes both ADR class and ADR subclass. Class and subclass are separated
by a period ('.').
Fill in a class of dangerous goods according the table below:
1
2
3
4
5
6
7
8
9
Explosive substances and articles
Gases
2.1
Flammable
2.2
Not flammable, not toxic
2.3
Toxic
Flammable liquids
Flammable solids 4.1
Incl. self-reactive substances
4.2
Liable to spontaneous combustion
4.3
In contact with water emit flammable gases
Oxidizing
5.1
Oxidizing substances
5.2
Organic peroxides
Toxic
6.1
Toxic substances
6.2
Infectious substances
Radioactive material
Corrosive substances
Miscellaneous dangerous substances and articles
Example
2.1 (flammable gas)
Level
CU
Mandatory
No
Remark
-
Dangerous Goods Hazardous Code (ADR)
Relevant item
Description
Definition
The Dangerous Goods Hazardous Code, which must be shown on the vehicle
transporting this trade unit (dangerous material) by road, thus informing the police,
fire service and others about the danger presented by the load in the event of an
accident.
GDSN Name
dangerousGoodsHazardousCode
Where
Dangerous Goods/Dangerous Substance tab,
Information on Dangerous Goods sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 54 of 111
GS1 Data Source
Relevant item
Description
Instructions
Enter a hazardous code form the following list:
2
Escaping gas as a result of pressure or to chemical reaction
3
Combustibility of liquids (gas) and gases, or self-heating liquids
4
Combustibility of solid matter or self-heating substances
5
Oxidizing effect
6
Toxicity or risk of infection
7
Radioactivity
8
Corrosivity
9
First digit: various hazards (including environmentally hazardous)
9
Last digit: risk of spontaneous violent reaction
0
2nd and last number: no further danger addition
X
Dangerous reaction with water
A double figure indicates an increase in the hazard (eg 3 = flammable, 33 =
combustable).
Special hazardous codes are:
22
Deep-cooled gas
333
Spontaneously combustible liquid
44
Combustible solid at a high temperature and in the molten state
606
Infectious substance
99
Heated substance (various dangerous substances)
Example
66
Level
CU
Mandatory
No
Remark
This type of risk is put in conjunction with the UN number of hazardous substances
(2.15.4) on a rectangular orange sign on the vehicle. This type of risk is always on
top.
United Nations Dangerous Goods Number
Relevant item
Description
Definition
The four-digit number allocated by the United Nations Committee of experts on the
Transport of Dangerous Goods to classify a substance or particular group of substances.
Abbreviation: UNDG Number.
GDSN Name
unitedNationsDangerousGoodsNumber
Where
Dangerous Goods/Dangerous Substance tab,
Information on Dangerous Goods sub-tab.
Instructions
Enter a value from the UNDG table.
Example
1203 (petrol)
Level
CU
Mandatory
No
Remark
-
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 55 of 111
GS1 Data Source
Hazardous Class Subsidiary Risk Code
Relevant item
Description
Definition
A code indicating a secondary or tertiary hazard in connection with a Hazardous Class.
GDSN Name
hazardousClassSubsidiaryRiskCode
Where
Dangerous Goods/Dangerous Substance tab,
Information on Dangerous Goods sub-tab.
Instructions
If a substance possesses several hazardous properties, it will still only be assigned to
one hazard class. This is done by means of the main danger of the substance during
transport (see 2.14.2). In this field you must enter the additional hazardous
properties, which is indicated by the number of the class of dangerous goods.
Example
6.1
Level
CU
Mandatory
No
Remark
-
Equivalent replacement
Use this field to provide information on an equivalent replacement for a product.
Equivalent Trade Item
Relevant item
Description
Definition
The GTIN of a product that can replace an existing trade item based on functional
equivalence as defined by the supplier.
GDSN Name
referencedTradeItem/gtin
Where
Dimensions/References to Other Items tab,
References to Other Items sub-tab.
Instructions
Enter a valid GTIN. A separate GTIN record for the empty packaging need not be
entered.
You must also fill in the field Referenced Trade Item Type Code.
Example
08712345005504
Level
CU
Mandatory
No
Remark
To be used for e.g. CDs and DVDs.
Referenced Trade Item Type Code
Relevant item
Description
Definition
A code depicting the type of trade item that is referenced for a specific purpose for
example substitute, replaced by, equivalent trade items.
GDSN Name
referencedTradeItemTypeCode
Where
Dimensions/References to Other Items tab,
References to Other Items sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 56 of 111
GS1 Data Source
Relevant item
Description
Instructions
Fill this field with the fixed value ‘EQUIVALENT’.
When you fill in this field, you must also fill in the field Equivalent Trade Item.
Example
EQUIVALENT
Level
CU
Mandatory
No
Remark
-
Certificates
Use the following fields to provide information on the certificates for the product. A product may have various
kinds of certificates. In the health & beauty sector these fields are used for medicines’ KOAG/KAG numbers; in
the food sector they are used for e.g. CSR certificates or retailer-specific certificates. In the health & beauty
sector some standard values have also been proposed for 2.16.1 and 2.16.2 (see paragraph 4.6 ‘Certification
Information).
Certification Agency
Relevant item
Description
Definition
The name of the organization issuing the certificate (free-form text).
GDSN Name
certificationAgency
Where
Label Information tab,
Drug Store Items sub-tab.
Instructions
Enter the name of the Certification Agency.
Example
DNV GL Business Assurance
Level
CU
Mandatory
No
Remark
The obligation to use this field has been dropped in this release. For now, this field is
maintained.
Certification Standard
Relevant item
Description
Definition
The name of the Certification Standard (free-form text).
GDSN Name
certificationStandard
Where
Label Information tab,
Drug Store Items sub-tab.
Instructions
Enter the name of the Certification Standard as shown on the certificate.
Example
CSR Performance Ladder level 4
Level
CU
Mandatory
No
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 57 of 111
GS1 Data Source
Relevant item
Description
Remark
The obligation to use this field has been dropped in this release. For now, this field is
maintained.
Certification Value
Relevant item
Description
Definition
The number issued for this product by the Certification Agency.
GDSN Name
certificationValue
Where
Label Information tab,
Drug Store Items sub-tab.
Instructions
Copy the certificate number for this product.
Example
135600-2013-OTH-NLD-DNV
Level
CU
Mandatory
No
Remark
If you use this field, we advise you to fill in the fields 2.16.1 and 2.16.2 as well.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 58 of 111
GS1 Data Source
3
Label information
The European Union (EU) published a Regulation on food information in November 2011 requiring consumers
to be enabled to make considered purchase decisions based on product information such as nutritional value,
ingredients and instructions for use.
This information must also be available to consumers buying pre-packed food products online. The information
available must be the same as shown on the physical packaging. The regulation has been in force since 13
December 2014.
For certain categories of health and beauty items label information can be defined in GS1 Data Source. This
involves:
-
Nutritional supplements.
-
Special foods.
-
Medical devices.
-
Pharmaceuticals (AV and UAD, including homeopathic remedies).
-
Health products (external, non-cosmetic).
In addition to food products the EU Regulation 1169/2011 also applies for the product supplements and special
foods. For other above product groups this regulation does not apply. However, it is important that, when
purchasing these products online, the consumer is also informed about the contents of the product, the
operation of the product and the risks and consequences to be expected. The definitions of these categories
are set out in chapter 4.
This chapter sets out what label information on pre-packed food products must be entered in GS1 Data Source
and how. This information applies to consumer units, which include multi-packs. The information on the physical
label is taken as the basis for the data entered. If the label contains information referred to in this document,
copy that information to GS1 Data Source.
Important: the physical label is the basis for the information that should be entered.
Only enter information that is on the label; do not use any other sources.
If there is intermediate packaging (e.g. a six-pack) and the base units contain additional information, copy this
information too if they can be removed from the intermediate packaging without being damaged.
This chapter does not provide any further information on the Regulation itself. If you would like to know what
information is mandatory on the label, check the Regulation. The latest version is 1169/2011.
Language
For the Dutch market you should enter label information in Dutch. If the information on the label is only available
in another language, enter it in that language.
For the Dutch target market, it is possible to optionally enter text in other languages as well. However, this is
not mandatory in the Netherlands. The language can be indicated in most fields. In some fields this is not
possible, so here each field has to be prefixed with the language code (ISO 639-1 Alpha 2), which consists of
two lowercase letters. The code for Dutch is ‘nl’, followed by the separator ‘:’. The various languages should
however be entered in separate fields using a plus sign (see the example below).
This applies to the following fields:
-
Regulated Product Name.
-
Communication Address.
-
Country Of Origin Statement.
-
Label Description.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 59 of 111
GS1 Data Source
For example:
nl: Koningsstraat 76, 1000 Brussel
fr: Rue Royale 76, 1000 Bruxelles
For other target markets enter the information in the language(s) appropriate for the respective market.
Rules on the exchange of label information
This section sets out the special rules on exchanging label information on food products using GS1 Data Source.
Special rules have been agreed for production variants: these are set out in the document ‘GS1 in Europe
information on How to Comply with the EU Regulation on Food Information to Consumers – V 1.0’.
Rules for brand owners
The brand owner is responsible for the data provided, also if he outsources the submission of data. The data
must be consistent, accurate, timely, complete and up to date and based on GDSN GS1 standards. This means
that:
-
The brand owner decides to whom the data is published.
-
All the data required under Regulation (EU) No. 1169/2011 and product-specific EU Regulations and
Directives and the applicable national rules must be exchanged (apart from batch codes and Best
Before/Use By expiry dates).
-
The data in GS1 Data Source must be identical to the data on the label.
-
In the event of an incident/incorrect data (e.g. a mistake in the Allergen Statement) the information
provider should make a special effort to ensure that the data user is sent the correct information as soon
as possible.
-
Label information should be added to the logistical data in GS1 Data Source no later than 14 days before
first despatch.
Rules for data users
The users of the information in GS1 Data Source are e.g. the parties that actually sell the products. They are
subject to the following rules:
-
Data users must use the data responsibly.
-
The data provided must be reproduced unchanged.
-
Corrections must be incorporated as soon as possible.
-
If a mistake is noticed, it must be reported to the information provider as soon as possible.
-
The information recipient may use the published product data to comply with Regulation (EU) No.
1169/2011. The published data must not be sold to other parties or communicated directly to parties to
which the brand owner does not wish to publish them.
Recording label information on the lowest-level unit that is not a
consumer unit
Label information is provided at consumer unit level, but GS1 Data Source includes products where the lowestlevel unit is not a consumer unit.
These products can be divided into two categories:
-
Category 1
Products that do not physically undergo any processing in store. These are products that are only repackaged,
for example a box of almond pastries repackaged in packs of two or four pieces in store. For these products the
nutritional value and ingredient statement remains the same.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 60 of 111
GS1 Data Source
For category 1 products:
Suppliers can add an additional product level to GS1 Data Source, the consumer unit, to which an
‘administrative GTIN’ is allocated. At this level the supplier enters the respective ingredients, nutritional
value, etc. This will not be an orderable unit.
Buyers using an internal code at present can link to the ‘administrative GTIN’.
Buyers not using coding at present can use the newly allocated GTIN as the administrative code,
perhaps also in barcode form on the sales floor.
○
○
○
-
Category 2
Products that do physically undergo processing in store (make-off & bake-off). Here the product changes in the
last step prior to sale, thus changing e.g. the nutritional value: for example, a change in the amount of water
that needs to be declared due to evaporation during baking off/grilling, or the removal of rind from meat
products.
Possible solutions if the buyer specifically requests label information:
For category 2 products:
○
○
In the case of these products it will depend on the arrangements made between the buyer and the
supplier, whether they have agreed that label information for the consumer unit can be predicted by
the supplier as standard procedure. An ‘administrative GTIN’ can be allocated in this case too, but the
description must make it clear that this is label information after processing.
If the label information for the consumer unit cannot be predicted the supplier can provide it with the
bulk item. The buyer can then use this information as input for his own labels.
Whatever the case, the buyer must mention on the label any cross-contamination that could occur in store.
Name and contact data
Enter name and contact information here.
Regulated Product Name
Relevant
item
Description
Definition
The prescribed, regulated or generic name or denomination of the product describing the
true nature of the food product that is sufficiently precise to distinguish it from other food
products in line with the country-specific guidelines.
GDSN Name
regulatedProductName
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Enter the Regulated Product Name as shown on the label. Qualifications such as ‘with
artificial sweeteners’ or ‘with sugar(s) and artificial sweeteners’ are part of the Regulated
Product Name, so include them.
Example
Organic eggs class A
Pepper sauce
Food supplement
Food supplement with artificial sweeteners
Level
CU
Mandatory
Yes, for food, food supplements and special foods.
Remark
-
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 61 of 111
GS1 Data Source
Label Description
Relevant
item
Description
Definition
A literal copy of the text on the label in the same word order as shown on the front of the
product packaging. This need not always be the same as the GTIN description provided
by the supplier.
GDSN Name
labelDescription
Where
ID/Classification/Description/Taxes/Production tab,
Description sub-tab.
Instructions
Enter the literal text shown on the product label or the front of the product packaging.
This text is used to describe the product on a website.
In case of fresh produce, the description of the product is sufficient.
You do not need to enter the net content because this is an existing separate field.
Example
First-Class Génial Pepper Sauce
Unox Cup a Soup Hungarian Goulash
Ben & Jerry’s Greek Style Frozen Yogurt Vanilla Honey Caramel
Level
CU
Mandatory
Yes
Remark
This information is intended to be displayed. Consumers should be able to find the article
on the basis of the description.
Contact Name
Relevant
item
Description
Definition
The name of the company or person associated with the Communication Address.
GDSN Name
contactName
Where
In Contact Information/Trade Item External Information tab,
Contact Information subtab.
Instructions
Enter the name that appears on the label as a contact name for the consumer (It often
says: For questions about this product?).
If you fill in this field, also enter the corresponding field ‘Contact type’ in (3.4.5).
Example
Class Import B.V.
Level
CU
Mandatory
Yes
Remark
If there is no contact name for the consumer on the label, fill in the name of the
manufacturer or the registered agent.
Communication Address
Relevant
item
Description
Definition
The Communication Address as shown on the label.
GDSN Name
contactAddress
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 62 of 111
GS1 Data Source
Relevant
item
Where
Description
In Contact Information/Trade Item External Information tab,
Contact Information subtab.
Instructions
Enter the physical address shown on the label. If there is no physical address on the label,
enter another address shown there, for example a website.
If you fill in this field, also enter the corresponding field ‘Contact Type' (3.4.5).
Example
Informatieweg 6, 1234 AB Haarlem
www.gs1.nl
Level
CU
Mandatory
Yes, for food, food supplements and special foods.
Remark
For pharmaceuticals, healthcare products and medical devices firstly enter the fields 'Name
of manufacturer or licensee’ and ‘Address of manufacturer or licensee’. If there is another
name or address on the label besides to manufacturer or licensee, please enter the
information here.
Contact Type
Relevant
item
Description
Definition
The generic category of the contact person or party for a trade item, e.g. ‘Procurement’.
GDSN Name
contactTypeCode
Where
In Contact Information/Trade Item External Information tab,
Contact Information subtab.
Instructions
Enter the fixed value CXC (CONSUMER_SUPPORT) from the code list contactTypeCode, the
party that provides product support to the end user of a trade item or a service.
Example
CXC (Consumer Support)
Level
CU
Mandatory
No
Remark
Populate this field if ‘Contact Name’ and/or ‘Communication Address’ is entered (3.4.3 and
3.4.4).
Communication Channel Code
Relevant item
Description
Definition
The medium used to contact a party.
GDSN Name
communicationChannelCode
Where
In Contact Information/Trade Item External Information tab,
Contact Information subtab.
Instructions
If there is an e-mail address, website, fax or telephone number shown on the packaging,
then enter the type of communication channel here.
This information is optional, additional to 3.4.3 and 3.4.4.
Example
WEBSITE
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 63 of 111
GS1 Data Source
Relevant item
Description
Level
CU
Mandatory
No
Remark
When you populate this field, also fill out the field ‘Communication number’ (3.4.7).
Communication Number
Relevant item
Description
Definition
The number or address allocated to a particular communication medium.
GDSN Name
communicationValue
Where
In Contact Information/Trade Item External Information tab,
Contact Information subtab.
Instructions
If there is an e-mail address, website, fax or telephone number shown on the packaging,
enter it here.
This information is optional, additional to 3.4.3. and 3.4.4.
Example
www.gs1.nl
Level
CU
Mandatory
No
Remark
When you enter this field, also fill out the field ‘Communication channel code’ (3.4.6.).
Information on content
Enter information relating to content here.
Compulsory Additives Label Information
Relevant item
Description
Definition
A description of all the information on the product that is mandatory by law.
GDSN Name
compulsoryAdditiveLabelInformation
Where
Label Information tab,
Marketing Information sub-tab.
Instructions
Enter the mandatory information as listed in Annex 3 of the 1169/2011 legislation here.
Qualifications such as ‘with artificial sweeteners’ or ‘with sugar(s) and artificial
sweeteners’ are part of the ‘Regulated Product Name’ in field 3.4.1.
Example
Packaged in a protective atmosphere
Read the instructions before use
Food supplements are not a substitute for a varied diet
Level
CU
Mandatory
Yes, required by law (except for healthcare products).
Remark
This field also includes disclaimers (legal phrase which reduces or rejects liability or
guarantees). For example: the Noorderzon Company is not liable for any damage caused
by the incorrect interpretation of this text.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 64 of 111
GS1 Data Source
Descriptive Size
Relevant item
Description
Definition
An alphanumeric size factor that the brand owner wishes to communicate to consumers.
GDSN Name
descriptiveSize
Where
Dimensions/References to Other Items tab,
Dimensions sub-tab.
Instructions
Use this field for packaged items comprising two or more individually packaged items
containing the same amount of the same product (multi-packs).
Example
4x50g
Level
CU
Mandatory
Yes
Remark
-
Household Serving Size
Relevant item
Description
Definition
Free-form text field indicating the household unit of measure in which the information for
each nutrient is given.
GDSN Name
servingSizeDescription
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
Enter the standard serving size (e.g. 34 g) as stated on the label.
Example
34 g
3 pieces
Level
CU
Mandatory
No
Remark
-
Number Of Servings Per Package
Relevant item
Description
Definition
The total number of servings in the package.
GDSN Name
numberOfServingsPerPackage
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
If the label shows how many units the package contains, enter that number here. At
present you only enter whole numbers. If the label states a range, use fields 3.5.5 and
3.5.6.
Example
4
4,5
Level
CU
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 65 of 111
GS1 Data Source
Relevant item
Description
Mandatory
No
Remark
-
Number Of Smallest Units Per Package
Relevant item
Description
Definition
The total number of smallest units in the package. The smallest unit cannot be
subdivided without breaking or cutting the product (e.g. ten pancakes).
GDSN Name
numberOfSmallestUnitsPerPackage
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
If the package does not state a precise number of servings but a minimum and maximum
number, use this field in conjunction with 3.5.6. Enter the lowest number here.
Example
5
Level
CU
Mandatory
No
Remark
-
Maximum Number Of Smallest Units Per Package
Relevant item
Description
Definition
The maximum number of Smallest Units in the package. This attribute should be used in
conjunction with the numberOfSmallestUnitsPerPackage field to enter a minimum and a
maximum value. For example, in the case of a pack of meatballs where the number of
smallest units per package is between 56 and 60 the
maximumNumberOfSmallestUnitsPerPackage should be entered as 60.
GDSN Name
maximumNumberOfSmallestUnitsPerPackage
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
If the package does not state a precise number of servings but a minimum and maximum
number, enter the highest number here.
Example
6
Level
CU
Mandatory
No
Remark
-
List of Ingredients
Enter the statement of ingredients here.
Important: if ingredients are highlighted on the label, there are two ways of entering them:
EITHER in upper case in the Ingredient Statement (see 3.6.1)
OR in the Allergen Statement field (see 3.7.1)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 66 of 111
GS1 Data Source
A clear indication of whether there are allergens in a product, and if so which ones, enables the retailer to
highlight them in the online store. To do this, use one of the two methods above.
Ingredient Statement
Relevant item
Description
Definition
Information on the constituent components in the product (a single character string).
GDSN Name
ingredientStatement
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
-
Enter the ingredients list shown on the label prefixed with the text ‘Ingredients:’,
using the same spelling and word order as far as possible.
-
Use commas as separators and capitals for vitamins (e.g. A, D) and E numbers
(e.g. E471).
-
If the ingredients are not stated on the label, leave this field blank.
-
Copy the percentages from the ingredients list on the label.
-
In the case of multi-packs copy all the ingredients lists on the package.
-
If ingredients (allergens) are shown in bold type on the label, enter the entire
highlighted text in upper case in the ingredients list. This makes it clear that these
are allergenic ingredients. Another way of indicating which ingredients are
highlighted on the label is to list them in the ‘Allergen Statement’ field (see 3.7.1).
Important:
If there could be allergens due to cross-contamination, copy the text on the label AFTER
the list of ingredients, e.g. ‘May contain traces of nuts’. (N.B. This information used to be
in the Allergen Statement field.).
With for instance pharmaceuticals and food supplements also the composition is given on
the label. This must be entered in the field ‘Non Food Ingredient Name’ (4.5.1).
Example:
Ingredients: Vegetables (tomato (10%), leek (5%), onion, WHEAT flour, whey powder
(MILK), spices (ground MUSTARD, ground paprika), aromas (contain SOYA), starch,
herbs (garlic, chives, parsley), flavor enhancers (E621), food acid (citric acid)). May
contain traces of nuts.
OR
Ingredients: Vegetables (tomato (10%), leek (5%), onion, wheat flour, whey powder
(milk), spices (ground mustard, ground paprika), aromas (contain soya), starch, herbs
(garlic, chives, parsley), flavor enhancers (E621), food acid (citric acid)). May contain
traces of nuts. This is supplemented by the Allergen Statement field indicating what
allergens the product contains.
Level
CU
Mandatory
Yes
Remark
The field must begin with the text ‘Ingredients:’.
Copy all the information on the label, even if it is not required by law.
Allergens
Important: if ingredients are highlighted on the label, there are two ways of entering them:
EITHER in the Allergen Statement field (see 3.7.1)
OR in upper case in the Ingredient Statement (see 3.6.1)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 67 of 111
GS1 Data Source
Important:
If there is no ingredient statement on the label but certain allergens are listed, enter this allergen statement in
the Ingredient Statement field. This applies to red wine, for example, if the label says ‘Contains sulphites’: in
that case do not prefix it with the text ‘Ingredients’.
A clear indication of whether there are allergens in a product, and if so which ones, enables the retailer to
highlight them in the online store. To do this, use one of the two methods above.
If there is an allergen, always enter a code in the ‘Allergen Type Code’ field (3.7.2) so that retailers can create
search functions in their web shops based on this. Any cross-contamination (‘Can contain traces of ...’) should
be listed at the end of the ‘Ingredient Statement’ field.
Allergen Statement
Relevant item
Description
Definition
Text description of the presence or absence of allergens as laid down in the local
legislation and regulations (a single sentence).
GDSN Name
allergenStatement
Where
Label Information tab,
Allergy Information sub-tab.
Instructions
1.
List the ingredients highlighted (usually in bold type) in the ingredient statement
here.
2.
Another way of indicating whether ingredients are highlighted is to list them in upper
case in the field ‘Ingredient Statement’ (see 3.6.1).
Note:
Enter an exact copy of the allergens highlighted in the ingredient statement in the same
order here. If a particular allergen is listed more than once in the ingredient statement,
list it more than once here. This enables retailers to highlight the allergens listed in the
ingredient statement in their web shops (preferably in bold type as on the label). This
field is merely a technical field and is not copied one-on-one by retailers.
If there is no ingredient statement on the label but certain allergens are listed, do not fill
in this field; only use fields 3.7.2–3.7.5.
Example
Wheat, milk, mustard, soya
Level
CU
Mandatory
Yes, for food, food supplements and special foods.
Remark
List allergens that can occur (e.g. ‘May contain traces of nuts’) at the end of the
ingredient statement.
Specify the separate information for each allergen that you have listed in field 3.7.1 or 3.6.1 after this (in
fields 3.7.2–3.7.5). This enables retailers to create search functions in their web shops.
Allergen Type Code
The Food Information Regulation (FIR) no. 1169/2011 states that ingredients that may cause an allergic
reaction must be listed on the label. These are ingredients or other substances or products (such as processing
aids) that are used in the production of foods and are still part of the product. Appendix II of the regulation
contains the specific substances listed with their exceptions. Allergens can be specified in field 3.7.2 ‘Allergen
Type Code’.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 68 of 111
GS1 Data Source
Relevant item
Description
Definition
Code indicating the type of allergen.
GDSN Name
allergenTypeCode
Where
Label Information tab,
Allergy Information sub-tab.
Instructions
State what allergens the product contains, using the AllergenTypeCode (see Appendix
A.2). In the case of multi-packs list all the allergens.
Example
ML
Level
CU
Mandatory
No, but is urgently recommended by retailers.
Remark
-
N.B.
If the product contains an allergen that is mandatory to mention, enter the code for one
of the mandatory allergens (see Appendix A.2).
It is possible to go into more detail, for example: in the case of cashew nuts you need to
enter the mandatory code for ‘Nuts (AN)’, and you can add the detail ‘Cashew nuts (SC)’.
Another example is barley: the allergen code ‘Gluten (AW)’ must always be entered (as
with any gluten-containing cereals), and you can add the code ‘Barley (GB)’ as a detail.
This field is also used to create search filters.
Level Of Containment
The field 3.7.5 ‘Level Of Containment’ indicates the extent of the presence of the allergen (‘Contains’, ‘Free
From’, ‘May Contain’).
The meaning of ‘Contains’:
This concerns the allergens that are part of the recipe. In other words, these are the ingredients or processing
aids used in the making or preparing of the food. These are intentionally added to the food and are part of the
recipe.
The meaning of ‘Free From’:
The allergens that are classified with ‘Free From’ are not part of the recipe and therefore have not deliberately
been added to the food. N.B. This value can NOT be used based on the information on the label. It is
recommended to only grant this value if it can be attributed with certainty, based on internal information
possessed by the manufacturer.
The meaning of ‘May Contain’:
‘May contain’ or cross-contamination means that allergens may end up in the product during the process, or in
other ways. The manufacturer has the obligation to organize the process in such a way that the risk of cross
contamination is minimized. If the manufacturer determines, based on a risk assessment, that remnants of
allergens may end up in the product, then the following warning must be placed on the label: ‘may contain………’.
The Food Information Regulation (FIR) does not state any rules about the declaration of allergens of possible
cross-contamination. There is also no regulation on how the manufacturer should perform a risk assessment.
As a result, the performance of the risk assessments differs per manufacturer, which makes it difficult for
retailers and consumers to estimate how high the risk is. There are new developments that can give substance
to this. For example, VITAL 2, which is a calculation where the risk of cross-contamination is assessed based
on thresholds. Yet the usage of such calculations is still very limited.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 69 of 111
GS1 Data Source
Relevant item
Description
Definition
Code indicating the presence of the allergen.
GDSN Name
levelOfContainmentCode
Where
Label Information tab,
Allergy Information sub-tab.
Instructions
State only whether an allergen is present in the product: the product contains X. Use the
code list LevelOfContainmentCode:
1.
CONTAINS: Intentionally included in the product.
2.
FREE_FROM: The product is free from the indicated substance.
3.
MAY_CONTAIN: The substance is not intentionally included, but due to shared
production facilities or other reasons, the product may contain the substance.
The same rules apply as for ‘Allergen Type Code’:
-
If an allergen is not mentioned here, that does not mean the product is ‘X-free’.
Example
The item contains this substance as an ingredient (or the substance is present in an
ingredient) (from the code list).
Level
CU
Mandatory
No, but is urgently recommended by retailers.
Remark
-
Nutrients
Enter information on nutrients here.
Important: it is possible to enter nutrient amounts in various units of measure for the same nutrient. If
possible you should do this by listing the same nutrient more than once with only one unit of measure each
(instead of listing the nutrient just once followed by more than one unit of measure).
Example:
Nutrient listed with no more than one unit of measure: Energy 114 kilocalories.
Repeat listing of the same nutrient with only one unit of measure: Energy 477 kilojoules.
Preparation State Code
Relevant item
Description
Definition
Code indicating whether the nutrient information applies to the prepared or unprepared
state of the product.
GDSN Name
preparationStateCode
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 70 of 111
GS1 Data Source
Relevant item
Description
Instructions
State whether the nutrient information relates to the product as unprepared or prepared
by the consumer. If it relates to the prepared product, this will be specifically stated on
the label.
-
Unprepared: the nutrient information relates to the state in which the products are
sold. Examples: soft drinks, chocolate bars.
-
Prepared: the nutrient information relates to the prepared state, i.e. following
preparation by the consumer in accordance with the instructions on the package.
Examples: cake made from cake mix, breakfast cereal with milk.
If preparation state code equals ‘PREPARED’ and at least one nutrient has been filled in,
the field ‘Preparation Instructions’ (3.10.1) must be filled in as well.
Example
Prepared
Level
CU
Mandatory
Yes
Remark
-
Nutrient Type Code (UN INFOODS Code)
Relevant item
Description
Definition
Code from the list in the INFOODS table identifying nutrients in the product.
GDSN Name
nutrientTypeCode
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
Go to the UN_INFOODS code list and select the correct code for the nutrients shown on
the label (See Appendix A.1).
Example
LACS (Lactose)
Level
CU
Mandatory
Yes
Remark
In case of multi-packs enter the average nutrient quantities of the products in the multipack.
Measurement Precision
Relevant item
Description
Definition
Code indicating whether the nutrient content stated is precise or approximate.
GDSN Name
measurementPrecisionCode
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
The default is ‘approximately’. Use ‘less than’ if the label says ‘<‘.The third option,
‘exactly’, is not used.
Example
Approximately
Level
CU
Mandatory
Yes, required by law.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 71 of 111
GS1 Data Source
Relevant item
Remark
Description
N.B. If there are ‘traces’ enter ‘less than 0 grams’ as the Measurement Precision/Quantity
Contained.
Quantity Contained
Relevant item
Description
Definition
Measurement indicating the quantity of nutrients in the product, based on the serving size.
GDSN Name
quantityContained
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
Enter the amount of nutrient per unit as given in the field ‘Serving size’ (3.8.5) The
measurement unit is entered is a separate field. Use the same values as shown on the
label.
Enter for food supplements the nutritional quantities per serving size if that is the only
measuring unit on the packaging. See also the comment.
Example
35.1 (GRM)
Level
CU
Mandatory
Yes
Remark
In the case of multi-packs state the average nutritional value of the products in the multipack. If this is not possible because the items are too different, enter the nutritional value
of the primary item. If this cannot be ascertained either, enter the nutritional value of a
random item in the multi-pack.
In the case of food supplements with nutrients that are not listed in Appendix A1, enter
the complete list in the field ‘Non Food Ingredient Name’ (4.5.1).
Serving Size
Relevant item
Description
Definition
Measurement indicating the Serving Size in relation to which the data for each nutrient is
declared, e.g. per 100 grams.
GDSN Name
servingSize
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
State what serving size the nutrient list applies to, either 100 GRM or 100 MLT (unless a
special rule applies to this product group: see Remark below for more information). It is
not possible at present to enter nutritional values per serving.
Enter the measurement unit in a separate field.
Example
100 (GRM)
Level
CU
Mandatory
Yes
Remark
In the case of some product groups the serving Size has to be entered in a different unit
of measure: e.g. the Serving Size for mineral water is 1 litre (LTR) or 1000 MLT.
If for food supplements the table on the label is given only per portion, enter this portion
in this field.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 72 of 111
GS1 Data Source
Serving Size UOM
Relevant item
Description
Definition
Measurement indicating the Serving Size in relation to which the data for each nutrient is
declared, e.g. per 100 grams.
GDSN Name
servingSize.measurementUnitCode
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
State what serving size the nutrient list applies to, either GRM or MLT. It is not possible
at present to enter nutritional values per serving.
Example
GRM
Level
CU
Mandatory
Yes
Remark
-
Percentage Of Daily Value Intake
Relevant item
Description
Definition
The percentage of daily intake of a nutrient recommended by the target market
authorities, based on the serving size.
GDSN Name
fdailyValueIntakePercent
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
Enter the percentage of the recommended daily amount of the nutrient per 100 GRM or
the daily value intake of vitamins and minerals that belongs to the serving size.
Example
18.2
Level
CU
Mandatory
Yes
Remark
If for food supplements the table on the label is given only per portion, enter this portion
in this field.
Daily Value Intake Reference
Relevant item
Description
Definition
Free-form text field indicating the reference daily intake on which the intake per nutrient
is based.
GDSN Name
dailyValueIntakeReference
Where
Label Information tab,
Serving/Ingredients/Nutrient Information sub-tab.
Instructions
Enter the description of the reference intake shown on the label. Abbreviate the text if it
contains more than 70 characters. Only fill in this field if you have entered percentages in
3.8.6.
Example
Percent Daily Values are based on a 2,000 calorie diet.
Level
CU
Mandatory
Yes
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 73 of 111
GS1 Data Source
Relevant item
Description
Remark
-
Origin
Use these fields to provide information on the places/areas where the product has been.
Information about origin
Relevant item
Description
Definition
The place a trade item originates from. Text that corresponds to the claim of provenance
as formulated on the packaging of the trade item.
Examples: Made in Thüringen Mountains, Made in Paris, From the Napa Valley.
GDSN Name
ProvenanceStatement
Where
Label Information tab,
Origin Information sub-tab.
Instructions
You should enter all the information listed on origin here. Or alternatively use fields
3.9.2-3.9.4.
Example
Ierland
Oostelijke Atlantische Oceaan
Level
CU
Mandatory
Yes
Remark
-
Type of activity
Relevant item
Description
Definition
A code depicting the type of activity being performed on a trade item for example
processing, bottling, manufacturing.
GDSN Name
productActivityTypeCode
Where
Label Information tab,
Origin Information sub-tab.
Instructions
Enter the type of activity in this field. Use the code list productActivityTypeCode. In the
fields 3.9.3. and 3.9.4. you enter the corresponding information.
Example
LAST_PROCESSING – The place where the trade item or ingredient was last processed
and tested before importation.
BIRTH – The place the animal was born/hatched.
REARING – The place the animal was raised after birth to the end of the animals’ life.
SLAUGHTER – The place the animal was killed to be processed for food or other
purposes.
Level
CU
Mandatory
No
Remark
-
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 74 of 111
GS1 Data Source
Region/Place of activity
Relevant item
Description
Definition
The region in which a processing or other activity has been performed for example
processing, bottling, manufacturing.
GDSN Name
productActivityRegiondescription
Where
Label Information tab,
Origin Information sub-tab.
Instructions
In the field ‘Type of Activity’ (3.9.2) you select the activity. Then you must populate this
field with the corresponding information that is printed on the label.
Example
Scottish Highlands
Vietnam
Level
CU
Mandatory
No
Remark
This field must be used for the following ‘Types of activity’ (3.9.2):
BIRTH
REARING
SLAUGHTER
Country of last processing
Relevant item
Description
Definition
The geographic area where an activity has taken place.
GDSN Name
countryOfActivity/CountryCode
Where
Label Information tab,
Origin Information sub-tab.
Instructions
In the field ‘Type of Activity’ (3.9.2) you select the activity. Then you must populate this
field with the corresponding information that is printed on the label.
Do not use this field in case the country of last processing often changes. The information
must be given in the despatch advice message or on the packing slip.
Example
056 (Belgium)
Level
CU
Mandatory
Yes, for beef and eggs if the product is processed elsewhere than in the country of origin.
Remark
This field must be used for the following ‘Type of activity (3.9.2)’:
LAST_PROCESSING
Preparation and usage
Enter information relating to the preparation and usage and/or storage of the product here.
Preparation Instructions
Relevant item
Description
Definition
Textual instruction on how to prepare the product before serving.
GDSN Name
preparationInstructions
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 75 of 111
GS1 Data Source
Relevant item
Description
Where
Label Information tab,
Preparation and Usage sub-tab.
Instructions
Enter the preparation instructions as shown on the label. If the preparation instructions
include symbols, enter them in text form. If additional ingredients are required for
preparation, state that here. If there are no preparation instructions on the label but
there is an instruction in the package? Enter in this case the text ‘See enclosed
preparation instruction’. Are there no preparation instructions on the label and there is no
instruction in the package? Then leave this field blank.
Example
Sauce is ready to heat and serve. Can be prepared from frozen or refrigerated state.
TO HEAT: Bring a large pot of water to boil. Submerge one bag in boiling water and boil
for 40 minutes if frozen or 30 minutes if refrigerated.
Level
CU
Mandatory
Yes, if ‘Preparation state code’ (3.8.1) equals PREPARED and there is at least on nutrient
type code filled in.
Remark
-
Consumer Usage Instructions
Relevant item
Description
Definition
Expresses in text the consumer usage instructions of a product which are normally held
on the label or accompanying the product. This information may or may not be labeled on
the pack. Instructions refer to how the consumer should use the product. This does not
include storage, food preparations, and drug dosage and preparation instructions.
GDSN Name
consumerUsageInstructions
Where
Label Information tab,
Preparation and Usage sub-tab.
Instructions
Enter the label information relating to the usage of the product. If the instructions include
symbol, enter them in text form.
For food product, include any voluntary warnings.
For health & beauty products, enter specific warnings, interactions and contraindications
in the field ‘Drug side effects and warnings’ (4.4.2).
Example
Heat thoroughly
Caution: small children can choke on nuts and peanuts.
Shake well before use.
Level
CU
Mandatory
Yes
Remark
For the health & beauty products also instructions for disposal should be entered in this
field. Start this text with ‘Disposal:’ to distinct from the storage texts.
All information that was entered before 26 May 2016 in the field ‘Consumer Usage and
Storage instructions’ is fully moved to the field ‘Consumer usage instructions’. Enter for
new products the texts in the proper field.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 76 of 111
GS1 Data Source
Consumer Storage Instructions
Relevant item
Description
Definition
Expresses in text the consumer storage instructions of a product which are normally held
on the label or accompanying the product. This information may or may not be labeled on
the pack. Instructions may refer to a suggested storage temperature, a specific storage
requirement.
GDSN Name
consumerStorageInstructions
Where
Label Information tab,
Preparation and Usage sub-tab.
Instructions
Enter the label information relating to the storage of the product. If the instructions
include symbol, enter them in text form.
For food product, include any voluntary warnings.
For health & beauty products, enter specific warnings, interactions and contraindications
in the field ‘Drug side effects and warnings’.
Example
Store in a cool dry place.
Once opened, keep refrigerated and use within 2 days.
Level
CU
Mandatory
Yes
Remark
For the health & beauty products also instructions for disposal should be entered in this
field. Start this text with ‘Disposal:’ to distinct from the storage texts.
All information that was entered before 26 May 2016 in the field Consumer Usage and
Storage instructions is fully moved to the field Consumer usage instructions. Enter for
new products the texts in the proper field.
Claims
Enter information on claims here.
Nutritional Claim
Relevant item
Description
Definition
Free text field for any additional nutritional claims.
GDSN Name
nutritionalClaim
Where
Label Information tab,
Marketing sub-tab.
Instructions
If the label contains additional nutritional claims, list them here.
Example
Rich in proteins.
Meets Department of Health UK 2012 salt targets for sauces.
Level
CU
Mandatory
No
Remark
-
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 77 of 111
GS1 Data Source
Serving Suggestion
Relevant item
Description
Definition
Free text field for serving suggestion.
GDSN Name
servingSuggestion
Where
Label Information tab,
Marketing sub-tab.
Instructions
If there are serving suggestions on the label, list them here.
Example
Serve with fruits and vegetables for a well-balanced meal.
Can be served to add Asian flavor to sandwiches, wraps, bowls, stir fry and more.
Can be used as a dipping sauce, marinade, glaze, and base sauce.
Level
CU
Mandatory
No
Remark
-
Health Claim
Relevant item
Description
Definition
A description of health claims according to regulations of the target market.
GDSN Name
healthClaimDescription
Where
Label Information tab,
Marketing sub-tab.
Instructions
If the label contains health claims, list them here. This field is limited to 1000 characters.
If that is not enough, repeat this field. This is also valid for medical claims on
pharmaceuticals.
Example
Vitamin C increases iron absorption
Vitamin C enhances resistance.
Enhances mood.
Provides extra energy when you are tired.
Enhances muscle and nervous system performance.
For influenza.
Level
CU
Mandatory
Yes, for healthcare products and food supplements
Remark
This field also provides additional value of the product to the consumer and is therefore
advised to populate. It is also highly recommended by retailers.
Trade Item Marketing Message
Relevant item
Description
Definition
Marketing message associated to the trade item.
GDSN Name
tradeItemMarketingMessage
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 78 of 111
GS1 Data Source
Relevant item
Description
Where
Label Information tab,
Marketing sub-tab.
Instructions
Use this field for marketing claims if they are shown on one of the sides of the package.
Example
Génial Pepper Sauce a delicious and versatile ready to use sauce. Excellent on its own or
enhanced by your own creative touch. Génial Sauces complement meat, poultry, fish and
vegetable dishes. Suitable for use on the hob, in the microwave or bain-marie.
This product has been developed by dermatologists. This product contains only natural
ingredients.
Level
CU
Mandatory
No
Remark
This field also provides additional value of the product to the consumer and is therefore
advised to populate. It is also highly recommended by retailers.
Marks/logos
Use these fields to provide information on marks and logos that are shown on the label and/or package. A code
can be selected for fields 3.12.1–3.12.4 (see Appendix A.3).
Diet Allergen Packaging Marks
Relevant item
Description
Definition
Indication of which dietary or allergen marks that are on the package.
GDSN Name
packagingMarkedDietAllergenCode
Where
Label Information tab,
Marketing sub-tab.
Instructions
If there is a dietary/allergen mark on the label or package enter it here.
A few examples are given in Appendix A.3.1, but the complete list is longer.
Example
HALAL (Halal)
KOSHER (Kosher)
Level
CU
Mandatory
No
Remark
It is possible to fill in this field more than once.
Free From Packaging Marks
Relevant item
Description
Definition
Indication of the food ingredients that the package is marked free from.
GDSN Name
packagingMarkedFreeFromCode
Where
Label Information tab,
Marketing sub-tab.
Instructions
If there is a Free-From mark on the label or package, enter it here.
A few examples are given in Appendix A.3.2, but the complete list is longer.
Example
FREE_FROM_GLUTEN (Gluten-free)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 79 of 111
GS1 Data Source
Relevant item
Description
Level
CU
Mandatory
No
Remark
It is possible fill in this field more than once.
Other Packaging Marks
Relevant item
Description
Definition
A marking that the trade item received recognition, endorsement, certification by
following guidelines by the label issuing agency. This does not represent claims for
regulatory purposes on products such as free from markings.
GDSN Name
packagingMarkedLabelAccreditationCode
Where
Label Information tab,
Marketing sub-tab.
Instructions
Is there a mark on the label or package other than a diet/allergen mark of free from
mark? And is this mark part of the packagingMarkedLabelAccreditationCode code list?
Enter it here.
A few examples are given in Appendix A.3.3, but the complete list is longer.
Example
FAIR_FOR_LIFE (Fair for life)
AQUACULTURE_STEWARDSHIP_COUNCIL (ASC)
Level
CU
Mandatory
No
Remark
It is possible to fill in this field more than once.
Handling product changes
If there is a change to a product, we would refer you to the document Recommendation on How to Handle
Product Changes. If the recommendation says you do not need a new GTIN but you do need to provide
information on the product change, populate the following fields using the procedure set out in the document.
Production Variant Effective Date Time
Relevant item
Description
Definition
The effective date and time of the first production batch of the product variant.
GDSN Name
productionVariantEffectiveDateTime
Where
Label Information tab,
Product Changes sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 80 of 111
GS1 Data Source
Relevant item
Description
Instructions
State the expiry date of the first production batch here. If this date is not known, make
an estimation based on the expected lifespan of the variant.
-
If the expiry date is expressed as a month, use the first day of the month.
-
If the expiry date is expressed as a year, use the first day of the year.
-
In case of a composite article with different expiry dates in the components, use the
earliest expiry date.
This attribute must be entered if ‘Product Variant Description’ (3.13.2) is filled out. In
combination with the field ‘Effective date’ (2.1.7.) it indicates to retailers when the period
with two product variants in circulation expires.
Example
2016-06-01T00:00:00 (jjjj-mm-ddThh:mi:ss)
Level
CU
Mandatory
Yes
Remark
The definition of this attribute in this document is different from the official GDSN
definition. This is because the Dutch market has agreed to populate this attribute with
the expiry date of the first production batch of the variant.
Production Variant Description
Relevant item
Description
Definition
Free-form text provided by the manufacturer to describe the production variant. Examples:
package series X, package series Y.
GDSN Name
productionVariantDescription
Where
Label Information tab,
Product Changes sub-tab.
Instructions
This is a free-form text field that can be used for your own purposes to differentiate
between variants with the same GTIN.
Example
Series X
Level
CU
Mandatory
No
Remark
If this field is filled, then Production Variant Effective Date Time must also be filled.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 81 of 111
GS1 Data Source
4
Label information health & beauty products
This chapter defines only those fields that are used for one or more specific health & beauty product groups,
preceded by an introduction. All fields that are used in health & beauty and food are defined in the previous
chapters.
Definition of product groups
This chapter provides instructions for entering label information on the following health and beauty product
groups:
-
Food supplements.
-
Special foods.
-
Medical devices.
-
Pharmaceutical item (including homeopathic pharmaceutical items) (only if generally available or available
in drug stores and pharmacies).
-
Healthcare products (external, non-cosmetic).
Regulation 1169/2011 applies to the food supplements and special foods product groups as well as food
products; it does not apply to the other product groups listed above. It is important, however, for consumers
purchasing these products online to be informed about the nature and effects of these products and the
expected risks and consequences. Label information for these products can therefore also be exchanged using
GS1 Data Source.
Food supplements
The official definition in the Food Supplements (Consumer Goods Act) Decree is:
Food or drink products that:
Are intended to supplement a normal diet, provide a concentrated source of one or more micronutrients or
other substances with a nutritional or physiological effect, and are sold in small unit quantities designed for
ingestion.
Examples: multivitamins, single vitamin or mineral preparations, herbal preparations, probiotics, fish oil
capsules.
Special Foods
The new definition in Regulation (EU) No. 609/2013 (which strictly speaking does not take effect until July
2016) is:
-
Infant formulae and follow-on formulae.
-
Processed cereal-based food and baby food.
-
Food for special medical purposes.
-
Total diet replacement for weight control.
Examples: baby milk powder, first baby foods and complete meal replacements (i.e. not all slimming products).
Medical devices
The official definition of medical devices is:
-
Any instrument, device or equipment, any software or substance or any other item that is used either
alone or in combination, including any attachment and software required for its proper functioning,
-
that is either specifically designed by the manufacturer to be used for diagnostic or therapeutic purposes
or is designed by the manufacturer to be used on humans for the diagnosis, prevention, monitoring,
treatment or alleviation or compensation of injury or disability, research into or replacement of or change
to anatomy or a physiological process (or) control of fertility,
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 82 of 111
GS1 Data Source
-
where the main intended effect in or on the human body is not achieved by pharmacological or
immunological means or by metabolism but may be supported by such means.
Examples: plasters and other dressing material, muscle creams, pregnancy testing kits, etc.
Only medical devices that are actually sold in drug stores or supermarkets are included in the scope. In the
case of a medical device
will be shown on the label.
Pharmaceutical items
The general definition of a pharmaceutical item is:
A substance or combination of substances designed to be administered or used for, or that is presented in any
way as being suitable for:
-
Curing or preventing a disease, impairment, wound or pain in humans.
-
Making a medical diagnosis in humans.
-
Restoring, improving or otherwise changing physiological functions in humans by bringing about a
pharmacological, immunological or metabolic effect.
Example: paracetamol.
A pharmaceutical item will always have a RVG or RVH number on the label. Only information on pharmaceutical
items that are sold in drug stores or supermarkets are included in the scope. These will have consumer sales
condition AV = Algemeen Verkrijgbaar (general available) or UAD = Uitsluitend bij Apotheek/Drogist
verkrijgbaar (only available in drugstores or pharmacies).
Healthcare products (external use, non-cosmetic)
For the purpose of advertising self-regulation healthcare products are defined as:
Consumer Goods Act products in a pharmaceutical form with a pharmaceutical appearance or for which a healthrelated primary function is claimed without thus making them pharmaceutical items.
Example: a formula for supple muscles and joints or a scar cream.
Healthcare products will always have a health claim on the label. In most companies the Regulatory Affairs or
legal department will know whether such claims are made. More information on health claims can be found on
the KOAG/KAG website. This organization verifies, amongst other things, whether claims made on labels are
permitted.
Example of a claim: nurtures and cools the skin after chickenpox.
Fields for each product group
The table below shows the label information fields for food products and the various drug store product groups
that you need to populate if they are shown on the label (or you need to enter information that supports
this information). Wherever possible we have included the GPC code (the GS1 ID key that categorizes products).
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 83 of 111
Registered Agent Contact Name and Address § 4.3
x
x
Dosage Recommendation § 4.4.1
x
x
x
x
x
Drug Side Effects and Warnings § 4.4.2
x
x
x
x
x
Non-Food Ingredient Name § 4.5
x
Certification Value § 4.6
Consumer Sales Conditions § 4.7
x
Dosage Form Type § 4.8
x
Richtlijn (CE)/Registration Number § 4.9
Special Food Products
Medical Devices
GPC 10005844
Healthcare products
(external use, non- cosmetic)
Pharmaceuticals (incl.
Homeopathy)
GPC 10005845
Food Supplements
GPC 10000468, 10000467 or
10000651
GS1 Data Source
x
x
x
x
x
x
x
x
x
Additional Trade Item Identification (RVG/RVH
number) § 4.10
External Information (patient information leaflet or
manual) § 4.11
Regulated Product Name § 3.4.1
x
x
x
x
x
x
x
Contact Name and Communication Address (for
consumers) § 3.4.3 t/m 3.4.7
Compulsory Additive Label Information § 3.5.1
x
x
x
x
x
Net Content § 2.7.5
x
x
x
x
x
Ingredient Statement § 3.6
x
x
x
x
x
Allergens § 3.7
x
x
Nutrients per 100 gr/100ml § 3.8
X
Information about origin § 3.9
Usage / Storage Instructions § 3.10
x
Health or Nutritional Claims § 3.11
x
x
x
x
x
x
Marks/Logos § 3.12
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 84 of 111
GS1 Data Source
Data Registered Agent
In this paragraph the fields for contact information for the health & beauty products are defined. In paragraph
3.4 you find the fields for contact information for the consumer.
Name registered agent
Relevant item
Description
Definition
The name of the party expressed in text.
GDSN Name
partyInRole/partyName
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Fill in the name of the registered agent.
Use Field 4.4.3. to select the type of party.
Example
Haw Par Healthcare Ltd.
Level
CU
Mandatory
Yes, for pharmaceuticals, healthcare products and medical devices, if on the label.
Remark
Fill in an extra address (if on the label) in the fields 3.4.3, 3.4.4 en 3.4.5 in.
Address registered agent
Relevant item
Description
Definition
The address associated with the party. This could be the full company address.
GDSN Name
partyInRole/partyAddress
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Fill in the address of the registered agent.
Use Field 4.4.3. to select the type of party.
Example
401 Commonwealth Drive, Singapore 149598
Level
CU
Mandatory
Yes, for pharmaceuticals, healthcare products and medical devices, if on the label.
Remark
Fill in an extra address (if on the label) in the fields 3.4.3, 3.4.4 en 3.4.5.
Type of registered agent
Relevant item
Description
Definition
A code that identifies the role of a party in a business transaction.
GDSN Name
partyRoleCode
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 85 of 111
GS1 Data Source
Relevant item
Description
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Fill in the fixed value REGISTERED_AGENT from the code list partyRoleCode.
Example
REGISTERED_AGENT
Level
CU
Mandatory
Yes, in case fields 4.4.1 and/or 4.4.2 are filled.
Remark
-
Dosage, side effects and warnings
In this paragraph the fields for dosage recommendation, drug side effects and warnings are defined.
Dosage recommendation
Relevant item
Description
Definition
Information about the dosage or dosage limitations of products that need to be taken in
or dispensed per dose. This is not based on a prescribed dose, but on a recommended
dosage or recommended limit. This can be pre-printed on the packaging of the product,
or has to be labeled, depending on the regulation per target market.
Example: take 2 tablets every 4 hours, take 1 teaspoon per day.
GDSN Name
dosageRecommendation
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Fill in the recommended dosage or recommended limit as printed on the packaging or on
the label, and/or the way of use.
Example
-
Take 3 times a day 1 capsule with water before meals. Over time can be switched to
a maintenance dose of two capsules per day.
-
Do not take more than 6 tablets per day.
-
Use up to 3 tablets in 24 hours.
-
Do not exceed the recommended dose.
Level
CU
Mandatory
Yes, if on the packaging or on the label.
Remark
This field is not het same as the field ‘Non-food ingredient name’ (4.5.1).
Drug Side Effects and Warnings
Relevant item
Description
Definition
Informatie over de niet-wettelijke voorgeschreven Whereschuwingen voor het product, en
over het correcte gebruik van het product.
GDSN Name
drugSideEffectsAndWarnings
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 86 of 111
GS1 Data Source
Relevant item
Description
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Fill in the information on the drug side effects, warnings and contraindications as given on
the packaging or on the label.
Example
-
May cause dizziness.
-
Do not use in combination with alcohol.
-
Do not use in case of pregnancy and/or breastfeeding.
Level
CU
Mandatory
Yes, if in the packaging or on the label.
Remark
Usage and storage instructions should be entered in the fields 3.10.2 and 3.10.3. Fill out
the ‘Compulsory Additives Label Information’ in field 3.5.1.
Non Food Ingredient Name
In this paragraph the field for the composition of the product is defined.
Non Food Ingredient Name
Relevant item
Description
Definition
The composition of the product, broken down in the name of the ingredient, quantity,
unit of measure of the quantity and percentage of the ingredient.
GDSN Name
nonFoodIngredientName
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
This field is specific for food supplements and pharmaceuticals, whose active ingredient
composition is shown in terms of daily dosage (pharmaceuticals by dosage unit, e.g.
tablet). This supplements the ingredient statement (paragraph 3.4.1).
Some healthcare products come with a description of the active ingredients on the label.
Said description should also be included here.
If the Non Food Ingredient fields are shown in tabular form on the label, split them up
using semicolons into:
-
Ingredient name.
-
Quantity.
-
Measurement unit for quantity.
-
Percentage (in the case of vitamins and minerals).
Mark the end of the line with a # symbol.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 87 of 111
GS1 Data Source
Relevant item
Description
Example
Example 1:
Per daily dose:#
Vitamin B6;1,4;mg;100%#
Vitamin B2 (Riboflavine);3,4 – 5,1;mg;242% – 364%#
Echinacea purpurea;150;mg#
Omeprazol;20;mg#
Percentage of the recommended daily intake
Example 2:
A daily dose of 12-20 sprays contains the active ingredients from 3534-5891 mg extract
of the plants listed in the ingredients list (Echinacea purpurea herba and radix and Salvia
officinalis).
Example 3:
Arnica Muscle Balsam contains alcoholic extracts of arnica and essential oil of rosemary
in a base of sesame oil, beeswax and water.
Level
CU
Mandatory
Yes, for pharmaceuticals, food supplements and healthcare products.
Remark
Repeat this field in case the text is too large for it (more than 500 characters).
Certification Information
This paragraph defines the fields for the certification numbers.
Certification Agency
Relevant item
Description
Definition
Name of the organization issuing the certification standard or other requirement being
met. Free text field.
GDSN Name
certificationAgency
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Enter the fixed value ‘KOAG KAG’, if the Certification Value is entered in field 4.6.3
Example
KOAG KAG
Level
CU
Mandatory
No, see 4.6.3.
Remark
The obligation to use this field has been dropped in this release. For now, this field is
maintained.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 88 of 111
GS1 Data Source
Certification Standard
Relevant item
Description
Definition
Name of the certification standard. Free text.
GDSN Name
certificationStandard
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Enter the fixed value ‘KAG code’, if field 4.6.3 ‘Certification Value’ is entered.
Example
KAG code
Level
CU
Mandatory
No, see 4.6.3.
Remark
The obligation to use this field has been dropped in this release. For now, this field is
maintained.
Certification Value (previously known as KAG Number)
Relevant item
Description
Definition
The product’s certification standard value.
GDSN Name
certificationValue
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Copy the value for this product.
Example
30-0511-0693
Level
CU
Mandatory
No, as it is not shown on the label. It is however advised for food supplements, medical
devices and health care products to fill out this attribute. This number informs data
receivers if the label is approved by the KOAG KAG. With this number they are able to
determine how to show the information on their website.
Remark
-
Consumer sales condition (pharmaceuticals)
In this paragraph the field for the consumer sales condition is defined. This field is only meant for
pharmaceuticals.
Consumer Sales Condition
Relevant item
Description
Definition
A code depicting restrictions imposed on the Trade Item regarding how it can be sold to
the consumer.
GDSN Name
consumerSalesConditionCode
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 89 of 111
GS1 Data Source
Relevant item
Description
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Only for pharmaceuticals.
Enter the code for the Consumer Sales Condition. The possible codes are:
1 = UR (product obtainable solely on prescription)
2 = UA (product obtainable solely from a pharmacy)
3 = UAD (product obtainable solely from a pharmacy or drug store)
UNRESTRICTED = AV (product on general sale)
Example
3 (UAD)
Level
CU
Mandatory
Yes, required by law for pharmaceuticals with the exception of those on general sale.
Remark
-
Dosage Form Type
This paragraph defines the dosage form type of the pharmaceutical.
Dosage Form Type
Relevant item
Description
Definition
The physical form in which the medicinal/pharmaceutical product is presented.
GDSN Name
dosageFormType
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Enter the Dosage Form Type here.
Example
Capsule, coated tablet, drops, plaster
Level
CU
Mandatory
Yes, required by the legislation for pharmaceutical items. In the case of other products:
if it is shown on the label.
Remark
Because of the wide variety of dosage form types this is a free-form text field.
Medical Devices
Use these fields to provide information specific to medical devices.
Regulation Type Code
Relevant item
Description
Definition
A code that indicates that a trade item is in compliance with specific applicable
government regulations. Several countries require this code on items that are imported
or sold there.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 90 of 111
GS1 Data Source
Relevant item
Description
GDSN Name
regulationTypeCode
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Select the value ‘CE’ from the code list regulationTypeCode.
Example
CE
Level
CU
Mandatory
Yes, required by the legislation (for medical devices).
Remark
The code ‘CE’ is the only code in the code list permitted in the drug store sector.
If there are 2 CE-numbers on the label, only the CE of the main product needs to be
entered.
Regulatory Permit Identification
Relevant item
Description
Definition
Identification of the permit or license given by the regulatory agency.
GDSN Name
regulatoryPermitIdentification
Where
Label Information tab,
Health & Beauty sub-tab.
Instruction
Enter the Regulatory Permit Identification (as shown on the label) of the agency involved
in regulation.
Example
0344
Level
CU
Mandatory
Yes, required by the legislation (for Class IIa, IIb and III medical devices).
Remark
If there are 2 CE numbers on the label, only the CE of the main product needs to be
entered.
This number cannot be entered unless the field ‘Regulation Type Code’ 4.9.1 is entered.
RVG/RVH code (pharmaceuticals)
If these fields are used to provide additional trade item information (e.g. an internal article number), repeat
them.
Additional Trade Item Identification
Relevant item
Description
Definition
Additional information enabling trade items to be identified.
GDSN Name
additionalTradeItemIdentification
Where
ID/Classification/Description/Taxes/Production/BarCode tab,
ID/Classification sub-tab.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 91 of 111
GS1 Data Source
Relevant item
Description
Instruction
Enter the RVG (pharmaceutical items) or RVH (homeopathic pharmaceutical items)
number here.
Example
07447
22290=16831
06636 AV
Level
CU
Mandatory
Yes, required by the legislation (for pharmaceutical items).
Remark
If this field is filled out, also enter the field ‘Additional Trade Item Identification Type’
(4.10.2).
Also, use this field for a pharmaceutical item with an EU registration number.
Additional Trade Item Identification Type
Relevant item
Description
Definition
Code indicating the agency that maintains the Additional Trade Item Identification.
GDSN Name
additionalTradeItemIdentificationTypeCode
Where
ID/Classification/Description/Taxes/Production/BarCode tab,
ID/Classification sub-tab.
Instruction
Select the value that is applicable from the AdditionalTradeItemIdentificationTypeCode
code list (RVG or RVH).
Example
RVG
Level
CU
Mandatory
Yes, required by the legislation (for pharmaceutical items).
Remark
If this field is entered, also fill in the field ‘Additional Trade Item Identification’ (4.10.1).
For pharmaceutical items with an EU registration number use the code RVG.
External Files
Use these fields to provide information on external files such as manuals and patient information leaflets.
Type of File
Relevant item
Description
Definition
The type of file that is being referenced for example Safety Data Sheet or Product
Image.
GDSN Name
referencedFileTypeCode
Where
In Contact Information/Trade Item External Information tab,
External Information Subset sub-tab.
Instruction
Select the required value from the referencedFileTypeCode code list.
Example
IFU (Instructions For Use) (for patient information leaflet or manual)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 92 of 111
GS1 Data Source
Relevant item
Description
Level
CU
Mandatory
Yes, for pharmaceutical items. For medical devices, mandatory when available.
Remark
Use this field in conjunction with 4.11.2.
Uniform resource Identifier
Relevant item
Description
Definition
Simple text string that refers to a resource on the internet, URLs may refer to
documents, resources, people, etcetera.
GDSN Name
uniformResourceIdentifier
Where
In Contact Information/Trade Item External Information tab,
External Information Subset sub-tab.
Instruction
Enter the full internet address, including the filename and extension.
Example
http://zelfzorg.nl/wp-content/zelfzorg/pdf/rennie.pdf
Level
CU
Mandatory
Yes, for pharmaceutical items. For medical devices, mandatory when available.
Remark
Use this field in conjunction with 4.11.1.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 93 of 111
GS1 Data Source
5
Appendix
A.1
Nutrients code list
Code
Nutrient
AAE-
Amino acids
BIOT
Biotin / Vitamin H
CA
Calcium
CASN
Casein
CHO-
Carbohydrate, total; method of determination
unknown or variable
CHOAVL
Carbohydrate
CHOCAL
Vitamin D3
CHOL-
Cholesterol
CHOLN
Choline
CLD
Chloride
CR
Chromium
CU
Copper
ENER-
Energy in kJ and kcal (use this code twice.
Enter for the unit of measure kJ or kcal.)
ENERA
Energy, gross; determined by direct analysis
using bomb calorimetry
ENERSF
Calories from Saturated Fat
F16D0
Palmitic acid
F18D2CN6
Linoleic acid
F18D3N3
Alpha-linolenic acid
F20D4
Arachidonic acid
F20D5N3
Eicosapentaenoic acid
F22D6N3
Docosahexaenoic acid
FAMSCIS
Fatty acids, monounsaturated
FAPUCIS
Fatty acids, polyunsaturated
FAPUN3
Fatty acids, total n-3 polyunsaturated
FAPUN6
Fatty acids, total n-6 polyunsaturated
FASAT
Fatty acids, saturated
FAT
Fat
FATRN
Fatty acids
FD
Fluoride
FE
Iron
FIB-
Fibre; method of determination unknown or
variable
FIBINS
Fibre, water-insoluble
Release 3.1, Ratified, 25 May 2016
Remarks
© 2015 GS1 Nederland
Not used in the Netherlands but
applicable in other countries
Not used in the Netherlands but
applicable in other countries
Not used in the Netherlands but
applicable in other countries
Page 94 of 111
GS1 Data Source
Code
Nutrient
FIBSOL
Fibre, water-soluble
FIBTG
Fibre
FOL
Folate, total
FOLDFE
Folic acid / Vitamin B11
FRUFB
Fructose in dietary fibre
G_CMO
Carbon Monoxide
G_HC
Bicarbonate
G_NICT
Nicotine
G_NMES
Non-milk Extrinsic Sugars
G_TAR
Tar
GALFB
Galactose in dietary fibre
GINSENG
Ginseng
GLUCNB
Betaglucan
GLUS
Glucose
HMB
Beta-hydroxy-beta-methylbutyrate
ID
Iodide
INOTL
Inositol / Vitamin B7
IODIZED_SALT
Table salt mixed with a minute amount of
various iodine-containing salts
K
Potassium
L_CARNITINE
Carnitine
LACS
Lactose
MALTDEX
Maltodextrin
MG
Magnesium
MN
Manganese
MO
Molybdenum
NA
Sodium
NACL
Salt
NIA
Niacin / Vitamin B3
NITRA
Nitrates
NUCLEOTIDE
Nucleotide
P
Phosphorus
PANTAC
Pantothenic acid / Vitamin B5
PHOLIP
Phospholipids, total
POLYL
Polyols
PRO-
Protein
PROANI
Protein from animal sources
Release 3.1, Ratified, 25 May 2016
Remarks
Not used in the Netherlands but
applicable in other countries
© 2015 GS1 Nederland
Page 95 of 111
GS1 Data Source
Code
Nutrient
PROPLA
Protein from plant sources
RIBF
Riboflavin / Vitamin B2
S6+
Sulfur
SALTEQ
Salt equivalent
SE
Selenium
SEO
Selenium, organic
SI2+
Silicon dioxide (SiO2)
STARCH
Starch
SUCS
Sucrose
SUGAD
Sugar, added
SUGAR
Sugars, total
SUGAR-
Sugars
TAU
Taurine
THIA
Thiamin / Vitamin B1
VITA-
Vitamin A
VITB12
Vitamin B12
VITB6-
Vitamin B6
VITC-
Vitamin C
VITD-
Vitamin D
VITE-
Vitamin E
VITK
Vitamin K
WHEY
Whey protein
X_CASHWH
Casein by Total Whey Ratio
X_FUNS
Total unsaturated fats
X_PROSOL
ProSol
X_SALATRIM
Salatrim
X_SUCRA
Sucra
ZN
Zinc
Release 3.1, Ratified, 25 May 2016
Remarks
Not used in the Netherlands but
applicable in other countries
© 2015 GS1 Nederland
Page 96 of 111
GS1 Data Source
A.2
Code
Allergen code list
Definition
Mandatory
AC
Refers to the presence of crustaceans and
their derivatives in the product, as listed as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AE
Refers to the presence of eggs and their
derivatives in the product, as listed as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AF
Refers to the presence of fish and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AM
Refers to the presence of milk and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AN
Refers to the presence of tree nuts and their
derivatives in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName. Tree nuts can
include almonds, hazelnut, walnut, cashews,
etc.
YES
AP
Refers to the presence of peanuts and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AS
Refers to the presence of sesame seeds or
their derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AU
Refers to the presence of refers to the
presence Sulphur Dioxide and Sulphites in
the product, as listed in as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AW
Refers to the presence of cereals containing
gluten and their derivatives in the product, as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 97 of 111
GS1 Data Source
Code
Definition
Mandatory
AY
Refers to the presence of soybeans and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
BC
Refers to the presence of celery or their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
BM
Refers to the presence of mustard or their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
NL
Refers to the presence of lupine and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
UM
Refers to the presence of molluscs and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
YES
AA
Refers to the presence of amylcinnamyl
alcohol as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
AD
Remarks
Refers to the presence of 3-amino-2,4dichlorophenol as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
AH
Refers to the presence of anise alcohol as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
AI
Refers to the presence of alpha-isomethyl
ionone as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
AL
Refers to the presence of amyl cinnamal as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
AX
Refers to the presence of other gluten
containing grain and gluten containing grain
products as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 98 of 111
GS1 Data Source
Code
Definition
Mandatory
BA
Refers to the presence of benzyl alcohol as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
BB
Refers to the presence of benzyl benzoate as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
BE
Refers to the presence of 2 (4-tertButylbenzyl) also known as Butylphenyl
Methylpropional as listed in the regulations
specified in the AllergenSpecificationAgency
and AllergenSpecificationName.
BF
Refers to the presence of beef and its
derivative in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
BI
Refers to the presence of benzyl cinnamate
as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
BN
Refers to the presence of isoeugenol as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
BO
Remarks
Refers to the presence of d-limonene as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
BP
Refers to the presence of linalool as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
BQ
Refers to the presence of methyl heptin
carbonate as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName
BR
Refers to the presence of 1,3-bis-(2,4diaminophenoxy)propane as listed in the
regulations specified in
allergenSpecificationAgency and
AllergenSpecificationName.
BS
Refers to the presence of benzyl salicylate as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
CA
Refers to the presence of cinnamyl alcohol as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 99 of 111
GS1 Data Source
Code
Definition
Mandatory
CL
Refers to the presence of cinnamal as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
CM
Refers to the presence of chicken meat and
its derivative in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
CN
Refers to the presence of citronellol as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
CO
Refers to the presence of coumarin as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
CS
Refers to the presence of cotton seeds or
their derivatives in the product as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
CT
Refers to the presence of citral as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
DA
Refers to the presence of 2,6-dimethoxy-3,5pyridinediamine HCl as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
DP
Refers to the presence of diaminophenols as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
EG
Refers to the presence of eugenol as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
EP
Refers to the presence of oak moss extract
(Evernia Prunastri) as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
EV
Refers to the presence of treemoss extract
(Evernia Furfuracea) as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
FA
Refers to the presence of farnesol as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 100 of 111
GS1 Data Source
Code
Definition
Mandatory
FH
Refers to the presence of 4-hydroxypropylamino-3-nitrophenol as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
FT
Refers to the presence of 4-amino-3nitrophenol as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
GB
Refers to the presence of barley and barley
products (gluten containing grain) as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
GE
Refers to the presence of geraniol as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
GK
Refers to the presence of kamut and kamut
products (gluten containing grain) as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
GL
Refers to the presence of glutamate and its
derivative in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName
GO
Refers to the presence of oat and oat
products (gluten containing grain) as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
GS
Refers to the presence of spelt and spelt
products (gluten containing grain) as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
HB
Refers to the presence of HC Blue No 12 as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
HC
Refers to the presence of
Hydroxymethylpentylcyclohexenecarboxaldeh
yde as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
HD
Refers to the presence of HC Blue No 11 as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 101 of 111
GS1 Data Source
Code
Definition
Mandatory
HE
Refers to the presence of
hydroxybenzomorpholine as listed in the
regulation specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
HH
Refers to the presence of hydroxypropyl bis
(N-hydroxyethyl-p-phenyldiamine) HCl as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
HN
Refers to the presence of hydroxyethyl-2nitro-p-toluidine as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
HP
Refers to the presence of 2-hydroxyethylpicramic acid as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
HX
Refers to the presence of hexyl
cinnamaldehyde as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
HY
Refers to the presence of hydroxycitronellal
as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
MH
Refers to the presence of 2-methyl-5hydroxyethylaminophenol as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
ML
Refers to the presence of lactose as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
MO
Refers to the presence 3 methyl-4-(2,6,6trimethyl-2-cyclohexen-1-yl)-3-buten-2-on as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NC
Refers to the presence of cocoa and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NE
Refers to the presence of peas and pea
products as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 102 of 111
GS1 Data Source
Code
Definition
Mandatory
NK
Refers to the presence of coriander and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NL
Refers to the presence of lupine and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NM
Refers to the presence of corn and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NP
Refers to the presence of pod fruits and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NR
Refers to the presence of rye and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
NW
Refers to the presence of carrot and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
ON
Refers to the presence of 1-naphthol as listed
in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
PM
Refers to the presence of pmethylaminophenol as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
PN
Refers to the presence of pine nuts and their
derivatives as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
PO
Refers to the presence of pork and its
derivative in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
PP
Refers to the presence of pphenylenediamine in the product as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 103 of 111
GS1 Data Source
Code
Definition
Mandatory
PS
Refers to the presence of poppy seeds or
their derivatives in the product as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
SA
Refers to the presence of almond and almond
products as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
SB
Refers to the presence of seed products as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
SC
Refers to the presence of cashew and cashew
products as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
SH
Refers to the presence of hazelnut and
hazelnut products as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
SM
Refers to the presence of macadamia nut and
macadamia nut products as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
SO
Refers to the presence of coconut and their
derivatives as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
SP
Refers to the presence of pecan nut and
pecan nut products as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
SQ
Refers to the presence of queensland nut and
queensland nut products as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
SR
Refers to the presence of brazil nut and brazil
nut products as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
SS
Refers to the presence of sunflower seeds or
their derivatives in the product as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
ST
Refers to the presence of pistachio and
pistachio products as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Remarks
Page 104 of 111
GS1 Data Source
Code
Definition
Mandatory
SW
Refers to the presence of walnut and walnut
products as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
SX
Refers to the presence of pulses. An annual
leguminous crop yielding from one to twelve
seeds of variable size, shape, and color within
a pod as listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName. Pulses are used
for food and animal feed. The term ‘pulse’, as
used by the Food and Agricultural
Organization (FAO), is reserved for crops
harvested solely for the dry seed. This
excludes green beans and green peas, which
are considered vegetable crops. Also
excluded are crops that are mainly grown for
oil extraction.
TA
Refers to the presence of 3-aminophenol as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
TD
Refers to the presence of toluene-2,5diamine as listed in the regulations specified
in AllergenSpecificationAgency and
AllergenSpecificationName.
Remarks
Contains traces of tree nuts, i.e. almonds,
various kinds of tree nuts as listed in the
TN
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
TR
Refers to the presence of triticale and their
derivatives as listed in the regulations
specified in AllergenSpecificationAgency and
AllergenSpecificationName.
UM
Refers to the presence of molluscs and their
derivatives in the product, as listed in as
listed in the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
UN
Refers to the presence of shellfish as listed in
the regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
UW
Refers to the presence of wheat and their
derivatives in the product, as listed in the
regulations specified in
AllergenSpecificationAgency and
AllergenSpecificationName.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 105 of 111
GS1 Data Source
A.3
Marks on packaging
In the paragraphs of this chapter the various packaging marks are listed, broken down by type.
A.3.1
Examples of diet/allergen marks
Logo
Name in GS1 Data Source
Vegetarian
(VEGETARIAN)
Halal
(HALAL)
Kosher
(KOSHER)
Coeliac
(COELIAC)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 106 of 111
GS1 Data Source
A.3.2
Examples of free from marks
Logo
Name in GDSN
Gluten free
(FREE_FROM_GLUTEN)
Milk free
(FREE_FROM_MILK)
Lactose free
(FREE_FROM_LACTOSE)
Trans fat free
(FREE_FROM_TRANS_FAT)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 107 of 111
GS1 Data Source
A.3.3
Examples of other marks
Logo
Name in GDSN
Gezondere keuze Klavertje
(GEZONDE_KEUZE_KLAVERTJE)
Bewuste keuze
(IK_KIES_BEWUST)
Fairtrade
(FAIR_TRADE_MARK)
Biologische landbouw (Europese Unie)
(EU_ORGANIC_FARMING)
Aquaculture Stewardship Council
(AQUACULTURE_STEWARDSHIP_COUNCIL)
Label Forest Stewardship Council
(FOREST_STEWARDSHIP_COUNCIL_LABEL)
Label Marine Stewardship Council
(MARINE_STEWARDSHIP_COUNCIL_LABEL)
EKO
(EKO)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 108 of 111
GS1 Data Source
Logo
Name in GDSN
Rainforest Alliance
(RAINFOREST_ALLIANCE)
Eco-label (Europese Unie)
(EU_ECO_LABEL)
Beter Leven 3 sterren
(BETER_LEVEN_3_STER)
Fair for life
(FAIR_FOR_LIFE)
Weidemelk
(WEIDEMELK)
UTZ Certified
(UTZ_CERTIFIED)
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 109 of 111
GS1 Data Source
A.4
Pallet type code list
The attribute ‘pallet type’ must be entered for all palletized units in GS1 Data Source). In GS1 Data Source
only the code for the type of platform is used. The description of each pallet type code can be found on the
table below:
Official name and definition
Code
9
Slip sheet - A firm sheet of plastic, cardboard or other material which may be hooked or
attached to a forklift or other transportation equipment.
10
Half size flat pallet with dimensions of 800 x 600 mm. also known as ISO 0 Pallet, 1/2
EUR Pallet, EUR 6 Pallet.
11
Pallet ISO 1 - EUR Pallet: Flat pallet with dimensions of 1200 x 800 mm as defined in ISO
6780.
12
Pallet ISO 2 - EUR 2 Pallet: Flat pallet with dimensions of 1200 x 1000 mm as defined in
ISO 6780.
13
Quarter size of the standard EuroPallet with dimensions of 600 x 400 mm, Quarter size of
the standard EuroPallet (EUR).
14
Eighth size of the standard EuroPallet (EUR) with dimensions of 400 x 300 mm. 1/8 EUR
Pallet.
25
Australian Pallet - Standardized square pallet with dimensions of 1165 x 1165 mm, which
perfectly fits in the RACE container of the Australian Railway.
27
Unspecified - Platform of Unspecified Weight or Dimension: Pallet level hierarchy is being
shipped on a shipping platform of unknown dimensions or unknown weight.
31
Half size flat pallet with dimensions of 1000 x 600 mm. 1/2 ISO 2 Pallet.
32
Block Pallet - A pallet constructed with blocks at the corners and middle to which three
stringers boards are attached with top deck boards attached perpendicular to the
stringers.
33
Dolly - A portable, horizontal, rigid platform on wheels or rollers.
35
Standard EuroPallet (EUR3) size with dimensions of 1000 x 1200 mm. EUR 3 Pallet.
38
Horizontal Drum Pallet - A rigid platform with integrated restraints to prevent horizontally
orientated cylindrical containers from slipping.
39
IBC Pallet: A Rigid Intermediate Bulk Container (RIBC) that is attached to a pallet or has
the pallet integrated into the RIBC. The container is used for the transport and storage of
fluids and other bulk materials.
40
ISO 3 Pallet Flat pallet with dimensions of 1219 x 1016 mm (48 x 40 In) primarily used in
the Americas region. ISO 3 Pallet.
41
Flat pallet with dimensions of 1067 x 1067 mm (42 x 42 in) primarily used in the
Americas region. ISO 4 Pallet.
42
Flat pallet with dimensions of 1100 x 1100 mm primarily used in the Asia Pacific region.
Also referred to as the ‘T11’ pallet. ISO 5 Pallet.
43
Flat pallet with dimensions of 1140 x 1140 mm primarily used in the European region.
ISO 6 Pallet.
44
Skid - A group of parallel wooden runners attached to the undersides of boxes, crates,
and machines to allow entry of platform trucks or fork lift tines.
45
Stringer Pallet - A pallet constructed with boards (stringers) on edge to which the top
deck and bottom deck boards are attached. The stringers may be notched to facilitate
four way entries and lifting by a fork lift or other pallet jacking device.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 110 of 111
GS1 Data Source
Official name and definition
Code
46
Vertical Drum Pallet - A rigid platform with integrated restraints to prevent vertically
orientated cylindrical containers from slipping.
47
One third size of the standard Euro Pallet size with dimensions of 800 x 400 mm. 1/3
European Pallet.
48
1/2 ISO 3 Pallet - half size flat pallet with dimensions of 610 x 1016 mm (24 x 40 In);
primarily used in the Americas region
49
1/4 ISO 3 Pallet - quarter size flat pallet with dimensions of 610 x 508 mm (24 x 20 In);
primarily used in the Americas region.
50
Custom Platform: a portable, horizontal, rigid platform used as a base for assembling,
storing, stacking, handling and transporting goods as a unit load, suitable for lifting by a
forklift, pallet jack, or other jacking device.
Release 3.1, Ratified, 25 May 2016
© 2015 GS1 Nederland
Page 111 of 111