APPENDICES
A
GEOTECHNICAL CONSULTING SERVICES
B
MINIMUM STANDARDS FOR LEGAL SURVEY
C
MINIMUM STANDARDS FOR ARBORIST PRESERVATION PLAN
AND REPORT FOR ROW PROJECTS
D
MINIMUM STANDARDS FOR OPEN HOUSE PRIOR TO CONSTRUCTION
E
MINIMUM STANDARDS FOR AS-BUILT DRAWINGS
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ENGINEERING SERVICES GEOENVIRONMENTAL CONSULTING SERVICES
TERMS OF REFERENCE
INTRODUCTION/PURPOSE
The City of Guelph is seeking the services of a Geoenvironmental Consulting Engineering firm(s) or
consortia of firms to provide Geoenvironmental services for the proposed Reconstruction Project.
Replacement of underground/surface infrastructure:
The Geotechnical services includes the determination/confirmation of subsurface soil and
groundwater conditions and based on that information, prepare an engineering report with geotechnical
recommendations pertaining to excavation and dewatering, pipe bedding, trench backfill, and
pavement reconstruction for this project. During the field investigation, the consultant is to visually
examine the potential for contaminated or unsuitable materials and conduct further testing/chemical
analysis as required to determine the removal and disposal requirements of the material during
construction. The geotechnical consultant shall:
a) Determine the number and location of boreholes / Monitoring Wells (MWs) to reasonably
reflect existing sub-surface conditions.
b) Contact and coordinate with the Ontario One Call, the City of Guelph, and others, as
appropriate, to mark underground utilities located at the proposed work site, prior to
commencement of drilling activities. Coordinate utility locates for the entire length of the
project and not just the specific BH/MW location.
c) Provide traffic control in accordance with Book 7 of the Ontario Traffic Manual.
d) Collect discrete soil samples (minimum of two samples per borehole) from boreholes based on
the following criteria: soil sample with the highest indication of potential contamination as
evidenced by elevated Photo-Ionization Detector (PID) readings, staining, noticeable odours,
or fill materials. The samples be analyzed by a Canadian Association for Laboratory
Accreditation (CALA) laboratory for Petroleum Hydrocarbons (Fractions F1 to F4) (PHCs);
Benzene, Toluene, Ethylbenzene, and Xylenes (BTEX), Volatile Organic Compounds (VOCs),
Polycyclic Aromatic Hydrocarbons (PAHs), and Metals.
e) Laboratory Soil Analytical Results be compared to the MOE Table 1 SCS for a full depth background
condition and Table 2 SCS for residential/parkland/institutional property use in a potable groundwater
condition.Provisional Item - Conduct groundwater monitoring and sampling from all boreholes
converted into MWs in a manner consistent with the industry standard. Groundwater samples
(one per MW) be analyzed by a CALA accredited laboratory for PHC Fraction F1-F4); BTEX,
VOCs, PAHs and Metals.
f) Provisional Item - Laboratory Groundwater Analytical Results be compared to the MOE Table
1 SCS for all types of property uses and Table 2 SCS for portable groundwater condition in all
types of property uses.
g) Provisional Item - Containerize investigative derived waste (IDW), including both soil and
groundwater, in 45-gallon metal drums (labelled and sealed) for appropriate disposal or
treatment in a licensed landfill facility. Collect composite samples, as required, for waste
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characterization purposes and have the sample analyzed for Toxicity Characteristic Leaching
Procedure (TCLP) analysis to determine waste classification under O. Reg. 347 (as amended).
h) Identify all borehole/MW locations to be superimposed on design drawings in geodetic format
and UTM coordinates. Geoenvironmental Consultant shall coordinate the BH/MW work with
City staff or the City’s Consultant for the road design so that surveyors can pick up the
locations and elevations of the BH/MW. This information will be provided to the
Geoenvironmental Consultant.
i)
Complete necessary field investigations/testing to prepare an engineering/environmental report
with recommendations pertaining to excavations pipe bedding, ground water control (including
test data for dewatering requirements), trench backfill, roadway construction, pavement
structure and compaction requirements.
j)
Provide treatment recommendation for water disposal, test wells, MWs and piezometers to
determine pumping rates in support of a Permit To Take Water (PTTW).
k) Provisional Item - Consultants to review and assist in completing a PTTW application
including meeting with the MOE staff & City consultant.
l)
Identification of the presence of any potentially contaminated or unsuitable material and
recommendations with regard to further testing including applicable chemical testing. Please
note that this type of issue would be considered unforeseen and a reasonable cost for testing
would be considered.
m) Provide $5M liability insurance and required documentation in support of road occupancy
permit that is required for drilling.
Final Documentation
1. Three (3) hard copies of the completed geoenvironmental investigation report for each road
section.
2. One (1) digital copy of the completed geoenvironmental investigation report in PDF format to
be provided on a CD prior to the tender.
The Geoenvironmental report shall include:
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An introduction and background to include a description of the existing road section under
investigation.
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A description of the investigation procedure and fieldwork.
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Subsurface conditions, including existing pavement structure, fill materials, topsoil, laboratory
testing and groundwater.
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Borehole log sheets undertaken on roads and shoulders, where available.
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Borehole location plans.
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Grain Size Distribution consisting of grain size analysis tests, and where applicable, particle
size (hydrometer) tests. Grain Size distribution shall be plotted against upper and lower band
limits for various material such as Granular A and B, in accordance with Ontario Provincial
Standards (OPS) materials.
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Based on the testing results, the report shall provide a recommendation relating to the
suitability of the in-situ material being used for Granular A and B.
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Standard Proctor Moisture Density Test Results.
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Discussion and recommendations, when applicable, for excavation and dewatering, bedding for
storm sewers, ground water control, trench backfill, roadway construction, pavement materials,
thicknesses, and compaction requirements.
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Geoenvironmental Consultant shall co-ordinate their work and co-operate fully with other
consultants on the site.
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The geoenvironmental report shall be part of the contract documents.
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The consultant should note that the City will provide a Civil 3D drawing file for their use. The
City will provide a base plan at the beginning of the project for the installation of the BH/MW’s.
Once the BH/MW’s have been installed, the Geoenvironmental Consultant shall coordinate
with City staff to ensure that the locations and elevations of the BH/MW’s are surveyed and
added to the Engineering drawings. A copy of the Civil 3D drawing file of the proposed works
with the BH/MW locations will be provided to the Geoenvironmental Consultant for their use.
Bid Format
Description
Coordination/preparation of road
occupancy permit, locates; traffic
control, sampling, analysis and report
preparation. (Items a, b, c, d, e, i, j, m
(excluding item m testing), n and o.
Borehole approximately 4.5 m deep
or to auger refusal
Borehole approximately 4.5 m deep
or to auger refusal complete with
50mm monitoring well including
flush mount cover
Groundwater sampling per Item e
(Provisional) including item for
traffic control
Groundwater analysis and reporting
per Item f (Provisional)
IDW analysis and reporting per Item
h (Provisional)
1.5 m rock coring in one of
Boreholes above per Item j
(Provisional)
Groundwater
treatment/disposal
recommendation
per
Item
j
(Provisional)
Preparation of PTTW application per
Item k (Provisional)
Unit Price
Quantity
Total
$________________
1
$________________
$________________
7
$________________
$________________
1
$________________
$________________
1
$________________
$________________
1
$________________
$________________
1
$________________
$________________
1
$________________
$________________
1
$________________
$________________
1
$________________
Subtotal
$________________
HST
$________________
Total
$________________
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR LEGAL SURVEY
INTRODUCTION
The legal survey shall consist of a composite survey plan prepared by an Ontario Land Surveyor.
The purpose of the survey plan is to facilitate the overlaying of the property line fabric onto a City
topographical survey.
CAD DRAWING REQUIREMENTS
The drawings must include the following information:
• Show front and side property lines including all intersecting streets, private and municipal
property, easements, and right-of-ways;
•
Show all found monuments and control points used;
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Place found monuments and control point nodes on a layer labeled PTS-USE;
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Coordinate system of plan to be scaled to ground UTM 17-NAD 83 coordinates;
• Translate plan coordinates onto a defined base point which is at its true UTM coordinate value
and provide the average combined scale factor used;
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Monuments are not required to be planted;
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Elevations are not required on points within the drawing;
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The drawing file shall be in AutoCAD format which is not newer than version 2010;
SUBMISSION REQUIREMENTS
The Legal Survey submission shall consist of:
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One(1) AutoCAD drawing on CD as well as emailed;
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2 sets of hardcopies.
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One (1) transmittal per submission.
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR ARBORIST PRESERVATION
PLAN AND REPORT FOR ROW PROJECTS
INTRODUCTION
The Arborist Preservation Plans and Report shall consist of a set of drawings and a report, indicating
detailed information about individual trees and associated significant vegetation (i.e., shrubs), including
the type and condition of all trees on the public ROW and in the front yard of the adjacent properties up to
the front wall of the building or structures. During the preliminary engineering design process, drawings
and a report are to be prepared by an arborist for review and comment by City staff, indicating the
potential effects of the construction on any trees close to the proposed work including, but not limited to,
care methodology and details specific to treatments required to protect and to preserve trees before,
during and after construction. Recommendations of tree removal shall also be provided with detailed
explanation for consideration by City staff.
AN ARBORIST
The following Consultants are approved to perform this work for the City of Guelph:
• The Landplan Collaborative Ltd
• Aboud and Associates
Other Consultants will be permitted to perform this work providing that the work is performed by a
certified tree expert. A certified tree expert generally includes:
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An Arborist qualified by the Ontario Training and Adjustment Board (OTAB) or the Ministry of
Colleges and Universities.
A Certified Arborist qualified by the International Society of Arborculture (ISA)
A Consulting Arborist registered with the American Society of Consulting Arborists (ASCA)
A Registered Professional Forester (RPF)
PLAN REQUIREMENTS
The drawings must indicate the following information:
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Scale (eg. 1:100, 1:200, etc)
Common and full scientific names of existing tree species
Age class
Estimated height
Trunk diameter (DBH)
Estimated canopy spread
Summary of health and structural condition
Estimated life expectancy
Summary and /or discussion of other relevant tree and site information such as soil and drainage
characteristics, pests, disease and hazards
Tree locations and addresses of all trees within the project limit, including those overhanging from
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adjacent properties (public and private);
Location of all existing and proposed services/utilities above and below ground in proximity to all
trees within the project limits;
Details of any associated significant vegetation, other than trees, worthy of protection;
Recommendations for tree protection and preservation measures (during and after construction) for
all trees that are to be retained on site;
Details of all trees intended for removal;
Details of tree pruning (crown and roots);
Location of any plant species identified as an endangered or threatened species.
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REPORT REQUIREMENTS
The report must indicate the following information:
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Details of the existing tree species, size and conditions;
Details of any associated significant vegetation worthy of protection;
Recommendations for tree protection;
Details of preservation measures (during and after construction) for all trees that are to be retained
on site;
Assessment of the impacts of the proposed construction on the tree;
Details of all trees recommended for removal;
Details of tree pruning (crown and roots);
Schedule for site inspection and status reporting to the City by qualified tree experts throughout
construction. The Consultant shall provide a price for the cost per visit (including status report) and
shall budget for visits during this project. Additional visits shall be charged at this rate;
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SUBMISSION REQUIREMENTS
The arborist submission shall consist of:
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One (1) CD of digital submission (Preferred format is PDF and a copy of the AutoCAD drawing
file in a version of Civil 3D not newer than 2012);
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2 sets of hardcopies.
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One (1) transmittal per submission.
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All drawings and reports must be signed and sealed by An Arborist as defined above.
Note:
The consultant should note that the City will provide a Civil 3D drawing file for the Consultants
use during this assignment. The City will provide a base plan at the beginning of the project for
the initial assessment. Once the construction design has been completed by the City (or the
City’s Engineering consultant), a copy of the Civil 3D drawing file of the proposed works will be
provided to the Consultant for preparation of the recommendations for tree protection,
preservation or removal.
July 12, 2013
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR OPEN HOUSE PRIOR TO CONSTRUCTION
Public Information Centre – Required Displays and Information
General
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Directional Signage into Building
Sign in Sheets (pens, paper)
Information Package – comment sheet attached
Display Boards
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Standard Welcome board
Purpose of the PIC
Background to the project
Scope of the project
Drawings – Mounted on hard surface of suitable size
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Coloured plan view (min 1:500 scale for very large projects, preferable 1:250 Scale)
of the project showing the proposed final surface works with mounted photographs
of each building and roadway
Highlighted locations of: road widenings, new or wider sidewalk, bikeways,
grading impacts, streetscape issues, trees (with colour used to indicate those
impacted and those not impacted by the project), etc.
Tree inventory drawing to include:
o -assessment of each tree with impacts in Chart form
o -replanting program as needed
Other Information
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Typical Road Cross-sections indicating existing and proposed
Parking restrictions identified, existing or proposed
Traffic Data, if applicable
Cross-sections at each driveway available for viewing
“What to expect during Construction" – Garbage/Recycling collection
Staging Drawing and Preliminary Schedule
Identification of Council Approval date
Detour Plan, if required
Arborist Report
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ENGINEERING SERVICES
MINIMUM STANDARDS FOR AS-BUILT DRAWINGS
INTRODUCTION
“As-built” drawings constitute the approved engineering and landscape drawings that have
been revised to include “as-built” conditions. The “as-built” drawings shall be submitted to
the City for the City’s permanent records upon completion of construction and prior to the
end of the contractor’s warranty period.
As-built information and drawings for municipal infrastructure shall be submitted to the
satisfaction of the Engineering Services Department.
The “as-built” revisions shall be based upon an “as-built” survey of all the services and
works.
DRAWING REQUIREMENTS
The drawings must indicate the following
information:
• Service connections – location (swing ties) and invert at the property line;
• “As-built” drawing notation (shown in revision column with date);
• All construction notes shall be revised to the past tense;
• Limit of construction (differentiate using line weights, line types, etc.);
• Date of installation of assets;
• Material including class, diameter and length, grades and inverts for all pipes and
manholes;
• Actual material and bedding of assets labeled in profile;
• Municipal Address numbers and street names;
• True north and construction north indicators;
• All property lines, right-of-way lines and easements;
• All street trees, sidewalks and driveways, street sign symbols and other street related
features;
• Drawings scale (typically 1:250 horizontally and 1:25 vertically);
• All elevations shall be geodetic.
• City Drawing Reference numbers as provided by Engineering Services staff.
• Refer to the Engineering Services Drafting Standards Manual for further Record/ Asbuilt drawing requirements.
SUBMISSION REQUIREMENTS
The “as-built” submission shall consist of:
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One (1) CD of digital submission (Preferred format is PDF and a copy of the AutoCAD
drawing file in the latest version of Civil 3D);
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2 sets of hardcopies.
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One (1) transmittal per submission.
ACCEPTANCE OF “AS-BUILT” DRAWINGS
The City will review each submitted drawing. Drawings shall be revised if discrepancies are
found or insufficient details are provided. Prior to assumption of the plan, a complete set of
hardcopy shall be submitted along with the digital files (see submission requirements).
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