Lewis Engineering Purchase Order Terms and Conditions
For Aerospace Product
The following Purchase Order Quality Clauses shall apply to all Goods and Services furnished by Supplier to Lewis
Engineering Inc (hereinafter referred to as “LEI”). Revision in affect at time of Supplier acceptance of Purchase Order
shall apply. Supplier is to request a copy from LEI of any and all specifications called out herein, as applicable.
1. Right of Entry – LEI, the LEI customer, and regulatory agencies shall be allowed right of access to applicable
areas at all levels of the supply chain, involved in this order, and to all applicable records.
2. Quality Management System – Suppliers shall produce product or complete process/service per their respective
Quality Management System (AS9100, AS9120, NADCAP, ISO 9001, ANSI- Z540.3, ISO 17025, etc.). Supplier
shall notify LEI if supplier’s QMS certification or compliance status changes. The current revision of ASQR-01,
SQOP 01-01, PW-QA 6101, HSM17, HSM19, and HSM236 is invoked when LEI PO states that product is UTC
end use, or when any of these UTC Member Companies are the end-user: Pratt & Whitney (P&W, P&W Canada,
P&W AeroPower), United Technologies Aerospace Systems (UTAS), Sikorsky, Hamilton Sundstrand (HS), or
Goodrich. Contact LEI for current revision of these specifications. Supplier shall flow down to all subsequent subtier suppliers all applicable requirements included in LEI’s purchase order, including any key characteristics (per
clause 25).
3. Quality Records – Suppliers shall maintain quality/inspection records, including traceability throughout all stages
of manufacturing, and those records must remain readily retrievable upon request by LEI. All Quality records
associated with work/product completed for LEI shall be retained and available for forty (40) years from date of
work/manufacture.
4. Material Suppliers – For Source Control drawings/specifications, material/processes supplied against this
contract must be from approved sources of the end item users (LEI’s customer noted on the PO).
5. Materials Receiving Inspection – Seller certifies that receiving inspection has been performed on purchased
materials to ensure compliance with all drawings and specifications, and test reports and/or raw material
certifications are on file available for review by LEI upon request.
6. Specification Revisions and Notification of Changes – The product being manufactured and/or service being
performed must be completed per Purchase Order and Engineering Drawing. When UTC Member Company is
end-user, specification revisions shall be per HSM17 and PW-QA 6101. At no time shall any other revisions be
used without the express, written permission of an authorized representative of LEI. Supplier shall notify and
obtain approval from LEI regarding any changes in product, process, or manufacturing location. Suppliers may
not subcontract work to other suppliers without written LEI approval. When such approval is granted, all terms
and conditions of the LEI purchase order shall be applicable to sub-tier suppliers. Supplier must obtain
preauthorization from LEI before sending product that has been accepted by end-customer on a conditional basis
(i.e. UTAS Conditional Advanced Disposition (CAD, eQN, or equivalent)). If LEI provides authorization, supplier
is to include a copy of the end-customer’s conditional approval (i.e. copy of UTC Member Company dispositioned
CAD/NCM/eQN/equivalanet) with certification paperwork. Supplier is also to make note of the NCM/CAD/eQN
on the Certificate of Conformance and/or ESIR/iLot/eCoC/UTAS-FRM-0034-00/equivalent provided to LEI with
the product.
7. Approved Processing Sources – UTC Member Company approved suppliers on the UTC 80 Report must be used
for any Process/Material Specifications called out on the 80 Report.
8. Manufacturing Routings – Seller certifies that shop travelers/manufacturing work orders will reflect and indicate
work requirements, including non-destructive inspection. Evidence of conformance to work requirements shall be
maintained. Travelers/manufacturing work orders shall be on file available for review upon request.
9. Control of Non-Conforming Product – Non-conforming products will be segregated, tagged and controlled to
prevent unintended use. If it is discovered that nonconforming product has been delivered to LEI, LEI shall be
immediately notified of such nonconformities. LEI grants no MRB authority to the supplier.
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Lewis Engineering Purchase Order Terms and Conditions
For Aerospace Product
10. Handling, Packaging, Preservation and Delivery – The subcontractor shall use appropriate methods of handling,
packaging and preservation to prevent damage of product in process and during delivery.
11. First Article Inspection Report (FAIR) Requirements
• Castings and forgings (where UTC member-company is design-holder) – A completed FAIR per AS9102,
ASQR-01, HSM236 and HSER33531 shall be provided to LEI with the first shipment. Casting and forging
suppliers shall perform (and provide to LEI) a “delta” FAIR to the above requirements upon any circumstance
that would invalidate the original FAIR. Original and delta FAIRs shall be approved by applicable UTC
member-company prior to providing product to LEI.
• Assembly, subassembly and detail parts - A completed FAIR per AS9102, ASQR-01, HSM236 and
HSER33531 shall be provided to LEI with the first shipment. Suppliers shall perform (and provide to LEI) a
“delta” FAIR to the above requirements upon any circumstance that would invalidate the original FAIR.
NOTE: These requirements apply to all levels of assembly, and/or detail parts that are specified and/or defined
on an assembly drawing.
• Raw material and Standard COTS items (i.e. AN, NAS, AMS, AS, etc.) – FAIR not required, however CoC
is still required per Clause 12. See HSM236 for definition of raw material and COTS.
12. Certificate of Compliance (C of C) & Product Documentation/Certifications– Seller shall certify that all parts
which are supplied conform to drawing and purchase order requirements, applicable specifications, finishes,
dimensions, etc. and records are on file subject to examination by LEI. A Certificate of Compliance or UTAS Form
UTAS-FRM-0034-00 (see Clause 13 below) shall accompany each shipment and shall include, as applicable:
a.
b.
c.
d.
e.
f.
g.
h.
i.
Product identification
Quantity
Mill source
Heat treat lot(s)
Services or processes that have been performed
Reiteration of PO verbiage relating to drawing number/notes, special processing specifications, etc.
Each applicable material, process specification, Tech Sheet, and Frozen Process, including revision of each,
as called out on the drawing and on PO
Signature of authorized representative of the Seller
Reference to any CADs or end-customer conditional dispositions
All traceability Documentation / Certifications (i.e. material, heat treat, finish, etc.) must accompany each shipment
and must be legible. The supplier shall have traceability for all raw materials, and processing lots, throughout
the manufacturing process, inventory storage points, and within all levels of the supply chain back to the
original source.
13. UTAS-FRM-0034-00 – For suppliers who are designated by UTC to release hardware and special processes (i.e.
DQR or DSQR), Supplier to Supplier Releases shall be completed by the DQR or Authorized UTC Delegate and
shall utilize the current revision of form UTAS-FRM-0034-00. This Form shall be sent with the parts being shipped
to LEI, along with all appropriate Certifications and information required by LEI. UTAS-FRM-0034-00 shall be
handled as a Quality Record by the supplier and be retained per ASQR-01 requirements.
14. Drop Ship & Concurrent Outside Operations: When LEI orders raw material and has it dropped-shipped from
material supplier to secondary supplier for further processing (value-add), Material supplier is required to provide
LEI with material cert packet for review and approval, prior to sending material to secondary supplier.
15. Test Reports – The original mill or foundry chemical and mechanical test reports for material used in fulfilling
this order must be maintained for a period of ten (10) years, or as specified on the purchase order. The heat lot
number of each test report must be traceable to the material. Any reprocessed raw material must be traceable to
the original mill test report and must include objective evidence of compliance (e.g., mechanical tests) to the
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For Aerospace Product
materials reprocessed condition. Copies of the test reports must be submitted with each shipment. When LEI
provides material, the supplier must ensure that a statement is included on the shipment certification and/or shipper
identifying “LEI Supplied Material”. All documents must be legible.
16. Traceability / Lot Shipment Requirements – Lots shall not be commingled. Products shall be delivered to LEI
with traceability through all levels of the supply chain. Traceability and identification of the delivered product to
raw material shall be maintained. Where LEI furnishes raw material to the supplier, no substitutions shall be made.
17. Additional Requirements for Suppliers of Conversion Coating Processing - If PO states that end-user is a
UTC-member company, UTC Aerospace Systems requires all approved special process suppliers to procure
conversion coating materials from QPL- 81706. When procuring approved material from the QPL, suppliers need
to ensure the purchased materials were manufactured by the specific manufacturer, manufacturing location, exact
product description and product form as listed on QPL-81706. Suppliers shall also have documentation on file for
each batch of material validating the material and manufacturing location, product description and form match
what is listed on the QPL. These requirements apply to all UTC business units, unless otherwise approved by the
business unit (written waiver), engineering drawing requirements, process specification, and/or process
specification addendum.
18. Product Verification –Verification by LEI shall not absolve the Seller of the responsibility to provide acceptable
product, nor shall it preclude subsequent rejections by LEI. In the event that a supplier non-conformance becomes
evident by Buyer or any subsequent Customer, the Seller will retain liability for the non-conformance and will be
obligated to pay for all direct and indirect costs associated with the non-conformance. The Parties acknowledge
that the nature and actual amount of costs associated with a non-conformance are uncertain and difficult to
calculate. Therefore, LEI may choose, in its sole discretion and/or as a pass through from LEI’s customer, to require
Seller to pay LEI liquidated damages. The parties further acknowledge that such payments are not intended as a
penalty, but are, in lieu of the actual damages measured by such costs.
19. Shelf Life – When services from the supplier include using materials with a limited shelf life, the supplier shall
include the expiration date of the materials used and batch identification on the required certifications.
20. Control of LEI Property - Seller shall ensure control of LEI property, which includes storage, safeguard and
recovery. This includes, but is not limited to tooling, calibrated items, CNC programs, drawings, LEI generated
documents, and LEI aids.
21. Configuration Control – Seller shall ensure configuration control, and conformity to requirements, with all
documentation referenced on purchase order.
22. Tool Calibration Requirements – Items for calibration shall be calibrated according to ANSI/NCSL Z540.3 or
ISO 17025. Certificates of calibration shall list the standards used for the calibration and such items shall be
traceable to NIST.
23. Source Inspection – If specified on the PO, Government or LEI source inspection is required prior to shipment
from your facility. Upon request, seller shall provide personnel and equipment to assist buyer’s representative
during inspection of items. On site product acceptance by LEI and/or customer personnel does not absolve the
seller of the responsibility to provide conforming product, nor shall it preclude subsequent rejections by LEI.
24. Export/Import Compliance – Each Party shall perform under this Agreement in compliance with all applicable
export control laws and regulations, including without limitation the U.S. Department of Commerce’s Export
Administration Regulations 15 CFR 730-774 (“EAR”) and, to the extent applicable, the U.S. Department of State’s
International Traffic in Arms Regulations 22 CFR 120-130 (“ITAR”). Seller agrees that no technical data,
information or other items provided by LEI will be provided to a foreign subsidiary or parent company of Seller
and/or foreign national employees of Seller, without the express written authorization of LEI and the Seller
obtaining of the appropriate export license, technical assistance agreement, or other requisite documentation for
ITAR-controlled technical data or items. Seller shall immediately notify LEI if it becomes listed on any Excluded
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Lewis Engineering Purchase Order Terms and Conditions
For Aerospace Product
or Denied Party List of an agency of the U.S. Government or has had its export privileges denied, suspended or
revoked.
25. Government/Defense Contract Related Items - If PO flows rating for national defense use (i.e. “DPAS Rating
DO-A1”), Seller is required to follow all the provisions of the Defense Priorities and Allocation System regulations
(15 CFR part 700). If PO states that end-user is a UTC-member company, then Seller is also required to comply
with UTC Government Terms and Conditions located at www.utc.com under the “Supplier” tab.
26. Change in Quantity or Delivery- Notification of quantities to be shipped and changes in the delivery schedule
are required. Shipments more than 3 working days early require written authorization from LEI. Supplier is
responsible for following shipping instructions on PO (acct#, carrier, service). If supplier fails to follow shipping
instructions, the supplier agrees that LEI may debit for freight cost.
27. FSC/SPC/Key Characteristic Data- If PO flows Flight Safety Characteristics (FSC), Statistical Process Control
(SPC), and/or Key Characteristics (KPC/KC/CTQ), inspection is 100% and inspection results for each piece shall
be recorded and forwarded to LEI with product delivery.
28. DQR- If supplier is Hamilton Sundstrand Designated Quality Representative (DQR), then supplier shall provide
hard copy of eSIR documentation, along with other required product documentation/certifications.
29. Flight Safety- If PO states that part/process is for “Flight Safety,” then HSC16199 and ASQR-09.1 is invoked.
See clause 25 for inspection data requirements.
30. Inspection of Castings- If PO states that end-user is a UTC-member company, then AMS 2175 is invoked.
31. Return Material Authorization - LEI may request Return Material Authorization (RMA) number for product
that is found to deviate from contractual requirements. If RMA number is not provided to LEI within 10 business
days of request, product will be returned without an RMA number.
32. Order of Precedence – The order of precedence, in circumstances of conflicting requirements, shall be: contract
(purchase order), drawing(s) referenced, specification(s) referenced, these Aerospace terms and conditions. In
circumstances where supplier T&Cs conflict with LEI T&Cs, LEI T&Cs shall take precedence. By accepting LEI
Purchase Order, supplier accepts these Aerospace Terms and Conditions in their entirety. If any exceptions are
agreed upon, those exceptions shall be noted on the LEI Purchase Order.
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