EDI Implementation Guide

EDI Implementation Guide VASCOR Logistics / Hino Motor Manufacturing

Implementation Guide Usage

This implementation guide is for part suppliers to Hino Motor Manufacturing Truck Plants. This guide details the processes and requirements necessary to setup and be compliant for EDI with VASCOR, Ltd.

EDI Implementation

Guide

Document History

Version Date

1.2 Sep 24, 2004

1.3

1.4

June 8, 2009

Nov 4, 2011

Author

Nick Taylor

Nick Taylor

Nick Taylor

Description

Revised for axle plants

Revised to latest specs and dates

Added box label mappings, defined accompanying documents, defined N1 segment codes, updated contact emails

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Table of Contents

Document History

Table of Contents

………………………………………………………………………. 1

………………………………………………………………………. 2

Introduction ………………………………………………………………………………….. 2

General Procedure

………………………………………………………………………… 3

ASNs ……………….………………………………………………………………………… 4

Invoicing

Plant Listing

…………………………………………………………………………………. 4

…………………………………………………………………………………. 4

Consolidation Centers ……………………………………………………………………….. 4

EDI Testing and Compliance ………………………………………………………………. 5

N1 Segment Codes ……………………………………………………………………….. 6

Contacts …………………………………………………………………………………………… 6

Communication Setup Form

Box Label Examples

………………………………………………………………. 7

………………………………………………………………………… 8

EDI 862 to Box Label Mapping ………………………………………………………………. 8

Introduction

This guide is written to provide instructions for suppliers of Hino Motor Manufacturing

Truck Plants (Hino) on setting up EDI with VASCOR Ltd (VASCOR), which serves as

Hino’s logistics provider. This guide will assist you in the EDI Certification process with

VASCOR.

VASCOR is headquartered in Georgetown, KY between Lexington, KY and Cincinnati,

OH. We are in the Eastern Time Zone, all of your points of contact at VASCOR are currently stationed here.

Hino operates production plants for trucks in Williamstown, WV (HMMWV),

Woodstock, Ontario, Canada (HMC) and Tokyo, Japan (HML). You will not necessarily deal with all 3 plants. VASCOR sends out 830 forecast and 862 firm orders for these plants.

Full EDI specification documents for 830, 862, 856 and 997 will accompany this EDI

Implementation Guide.

Those documents include:

VASCOR Logistics 830 Spec.doc




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General Procedures

VASCOR is responsible for communicating with Hino.

VASCOR will convert a weekly order from Hino into separate forecast and firm orders based on supplier and destination. These orders will be transmitted weekly in 830 and

862 transaction sets in ANSI X12 4010 standard.

VASCOR will separate Hino orders by supplier. Each supplier can expect to receive one

830 transmission with weekly quantities and at least one 862 transmission per week.

These transmission will be available generally on Thursday or Friday. The Forecast will contain weekly quantities projected out as far as twelve weeks.

Full EDI specs accompany this guide.

VASCOR requires a 997 ACK for each 830 and 862 sent.

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ASNs

VASCOR is expecting an ASN for each shipment to be sent within 30 minutes of departure. VASCOR will send a 997 ACK within 30 minutes of receiving each ASN.

Invoicing

Hino does NOT require 810 transactions.

Please consult your Hino supplier manual for invoicing instructions.

Plant Listings

Hino Motors Japan

3-1-1 Hinodai

Tokyo, JP 191-8660

HMMWV (Williamstown)

1 Hino Way

Williamstown, WV 26187, USA

HMC

1000 Ridgeway Rd

Woodstock, ON N4V 1E2, Canada

Vascor Consolidation Centers

VASCOR currently utilizes a consolidation warehouse in the Chicago area for shipments to the west coast. We will notify you if there are any changes or if any new intermediate

Ship To’s are established.

Fujitrans USA

608 Supreme Drive

Bensenville, IL 60106 USA

EDI Ship-to Code: 382200002

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EDI Testing and Compliance

1.

Please complete the Communication Setup Form on the last page of the Guide and return as instructed.

2.

Once the Form is received all necessary arrangements should be completed by both parties and testing of the communication channel should be arranged with

OMS Support at Vascor. All communication tests should be completed between the suppliers and Vascor.

3.

Vascor will prepare TEST 830 and 862 data. Please let us stress it will be test data, it should not be loaded into your production system as a live order. When you are ready to receive a test transmission from Vascor, again please notify OMS

SUpport to arrange a transmission. It will be possible to combine steps 2 and 3 and test the communication channel by passing a test 830/862/997, if the supplier is able.

4.

After you have certified the 830/862/997, please prepare a test ASN 856, if applicable. Please notify Vascor via email, when you are sending a test 856. We would prefer to see the 862 test data used when sending back your 856, if possible. Please remember to use VASCORT as the receiver ID for all transmissions during the test phase.

5.

Items to test:



830 Forecast



862 Firm



856 ASN



997 Acknowledgement

6.

After we have successfully completed testing all transaction sets and the communication pipeline, you will be Certified and production EDI will begin.

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N1 Segment Codes

For Hino Truck, the following codes will be sent in the N1 segments of the 830 Forecast and the 862 Firm Orders and the 856 ASN to indicate the plant/ship to:

HMMWV:

830 Forecast N1*MI segment:

862 Firm N1*MI segment:

862 Firm, 856 ASN N1*ST segment:

Or

Or

N1*MI*HMMWV*ZZ*WV

N1*MI*HMMWV*ZZ*WV

N1*ST*HMMWV (Williamstown)*ZZ*WV

N1*ST*ND Terminal*ZZ*NDLARTX

N1*ST*FujiTrans USA*ZZ*382200002

HMC:



862 Firm, 856 ASN N1*ST segment: or

N1*MI*HMC (WS)*ZZ*WS

N1*MI*HMC (WS)*ZZ*WS


N1*ST*HMC*ZZ*WS

HML:



862 Firm, 856 ASN N1*ST segment: or or

N1*MI*HML (Japan)*ZZ*JP

N1*MI*HML (Japan)*ZZ*JP


N1*ST*Hino Motors Japan*ZZ*996100700

N1*ST*Hino Motor Manufacturing*ZZ*ON or N1*ST*Hino Motor Manufacturing*ZZ*AR

For all Hino Truck Plants:

862 Firm N1 for Ultimate Consignee is not used

862 Firm N1 for Bill To party is not used

Contacts

If you have any questions on this guide or any EDI related questions please contact:

OMS Support

VASCOR Logistics

Georgetown, KY

E: OMSSupport@vascorlogistics.com

If you have any problems with the Vascor website, then please contact:

Vascor IT Services

W: 502-868-0277 x238

E: itservices@vascorlogistics.com

If you have any general questions concerning Hino Truck, the ordering process, or specific orders placed by Hino, please contact:

Mark Villa

Parts Ordering Group Leader

VASCOR Ltd

Georgetown, KY

W: 502-868-3280

E: mvilla@vascorlogistics.com

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EDI Communication Setup Form

Please complete this form and return via email or fax by ____________ to:

To

:

Email:

Fax:

OMS Support

VASCOR Logistics

OMSSupport@vascorlogistics.com

502-570-4265

From

: Company : _____________________________

Your receiver information:

Production:

Rec ID: _____________

Test (if you use separate ID’s):

_______________

Rec ID Qualifier: _____________

Choose preferred method of communication:

Direct FTP __________

VAN __________

FTP (Complete if you prefer to use direct FTP)

_______________

Do you want to login to Vascor server to pickup and dropoff files (Y/N): ______

If Yes, we will setup a login and password.

Or, if you prefer Vascor to login to your server and pickup and dropoff files, please provide the following for us to use:

LoginID: _______________

Password:

IP Address:

_______________

_______________

VAN (Complete if you prefer to use a VAN)

Vascor’s preferred VAN is Kleinschmidt, they provide interconnection to Geis, Sterling, IBM, etc.

Vascor’s information:

Production:

Rec ID: __VASC______

Rec ID Qualifier:

Network:

__ZZ see Note 1_

__ Kleinschmidt _

*Test:

__VASCORT____

__ZZ see Note 1__

__ Kleinschmidt ___

Note 1: If your VAN is Inovis please use qualifier 02, ALL others should use ZZ.

*During testing phase please use our test ID to send files. Using the production ID will direct files to our live production server.

Your information:

Network: _____________ _______________

Completed By:________________________

Contact Number:______________________

Date:______________________

Email:_____________________

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Box Label Mapping

The attached label is the label for Hino Truck plant shipments. This label also appears in the latest Hino

Ontario Supplier Manual.

EDI 862 to Box Label Mapping

This shows the relationship between Label Fields and the EDI 862 data:

Dock:

Lineside Address:

Main Route:

Not used

REF02 where REF01 = LF

Not used

NAMC Destination: N104 where N101 = MI

Purchase Order Number: REF02 where REF01 = PO

Part Description: Supplier supplied

Part Number: LIN03

Quantity Per Container: PO401

Ship Date:

Ship Time:

SHP04

SHP05 or Not used

Store Address:

Sub Route:

Supplier Code:

Supplier Name:

REF02 where REF01 = LU

Not used

N104 where N101 = SU

N102 where N101 = SU

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