Submittal Register – Entry and Receipt – Page 1 of 3
Identify the Change
Submittal Register – Entry
Submittal Setup
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Number
Revision
Description
Status = Not Yet
Submitted
Specification Section
Spec Sub Section
Type
Notes
*
*
*
*
*
*
*
*
Submittal Assignment
Once a company has been
awarded:

Responsible
Company

Due Date
*
*
Note: An Excel template is available on the Project Controls site that can be used to batch upload
submittal register items. Contact Project Controls to upload the information into Prolog.
Note: To create a submittal register item based on an existing record, open a Submittal Register
record to use as the basis for the new item. In the Number field, type a number for the new record
and press Tab. Select Yes to create a new record using information from the current record.
Note: The Quick Edit button on the list view can be used to assign the Responsible Company to
multiple records at one time.
Note: For shop drawings, there are two methods of entry: (1) each individual drawing can be entered
as a Register Item or (2) each submission of drawings can be entered as a Register Item. In the case of
second option, if any drawings require resubmission, they shall be tracked as a new revision and
noted appropriately in the Notes field.
Submittal Register – Entry and Receipt – Page 2 of 3
Identify the Change
If you are using the numbering convention as Spec Section – Number (03300-001), perform the
following steps to find the next sequential number.
In picklist view, click Filter.
A QuickFilter window will appear, change the select field to Number, change the Operator to Is Like,
and enter the spec section of the submittal you are processing. Click OK.
The picklist will now be filtered to show only the records for that spec section. Sort by number to find
the last record in that series.
Make note of this number and then click add to create a new record using the next sequential
number for the spec section, in this example 033000-00207.
Submittal Register – Entry and Receipt – Page 3 of 3
Identify the Change
Submittal Register – Received from Sub/Vendor
Submittal Register Receipt
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Status = Submitted
Responsible
Company
Supplier (As
Required)
Actual Date
*
*
*
The Status and Actual Date
fields may also be entered on
the Submittal Packages
screen.
*
Submittal File Attachment

Quick Upload
Attach the file reviewed by
Skanska.
Note: The Quick Edit button on the list view can be utilized to assign the Responsible Company to
multiple records at one time.
Submittal Packages – Entry – Page 1 of 2
Identify the Change
Submittal Packages – Entry
Submittal Packages –
Package Items
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Number
Rev
Description
Author Company
Contact
Author Package
Number (Optional)
Importance
(Optional)
Add Submittal
Rec_d On
Status = Submitted
*
*
*
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Add Submittal
Select Register Items
*
*
*
Submittal Packages –
Package Items
*
*
*
Submittal Packages – Entry – Page 2 of 2
Identify the Change
Submittal Packages –
Reviewers and Notes
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From Company /
Contact (Skanska)
To Company /
Contact
Sent Date
Due Date
Misc Package Notes
Sent For = Approval
Sent Via (leave
blank if using
Converge)
*
*
*
*
*
*
*
*
*
Note:
If you are using the submittal package numbering convention as: Sequence – CSI Number (001-03300)
where each CSI Number has its own sequence, contact your Project Controls Contact to enable
Submittal Packages auto incrementing per CSI.
Once auto incrementing per CSI is turned on, the team shall enter the 5 digit CSI Number into the
second number field when creating new packages. Field 1 will auto populate with the next three digit
package number in that CSI number’s sequence.
Submittal Transmittal – Send to Reviewer – Page 1 of 1
Identify the Change
Submittal Transmittal – Send to Reviewer
Submittal Transmittal
Wizard
With a Submittal Package
open, select the “Create
Submittal Transmittal” icon
from the top menu (or select
Tools, Submittal
Transmittal).
Submittal Transmittal –
General
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Date
Package Quantity
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Confirm all other
information
*
*
Submittal Transmittal –
Courtesy Copies
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Add contacts to
courtesy copy
Note: Skip this step if Prolog Converge is being used to transfer submittals for approval.
Submittal Packages – Received from Reviewer – Page 1 of 2
Identify the Change
Submittal Packages – Received from Reviewer
Submittal Packages –
Package Items
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Status = Reviewed
Action
Action Logged By
(reviewer)
Note: Action and Action
Logged By are entered by the
reviewer if using Converge.
*
*
*
Submittal Packages –
Reviewers and Notes
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Returned Date
Optional –
Reviewer’s General
Comments
Save
Note: Returned Date and
Comments are entered by
the reviewer if using
Converge.
*
*
Submittal Packages – Received from Reviewer – Page 2 of 2
Identify the Change
Submittal Packages – Received from Reviewer (Resubmission Required)
Submittal Packages –
Create New Package
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Create Package Rev
Set Up New
Submittal Register
Records (Yes)
Set Up New Submittal
Register
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Status = Not Yet
Submitted
Due Date
Follow instructions from the
beginning of the process for
the re-submitted item.
Continue these instructions
for return of items to
subcontractor for
resubmission.
*
*
Submittal Packages – Send to Sub/Vendor – Page 1 of 2
Identify the Change
Submittal Packages – Send to Sub/Vendor
Submittal Packages –
Package Items
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*
Returned Date
Returned
Closed
Closed Box
*
*
Submittal Transmittal
Wizard
Highlight the added row for
the sub/vendor and select
the “Create Submittal
Transmittal” icon from the
top menu (or select Tools,
Submittal Transmittal).
Submittal Transmittal –
General
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Date
Package Quantity
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Confirm all other
information
*
*
*
Submittal Packages – Send to Sub/Vendor – Page 2 of 2
Identify the Change
Submittal Transmittal –
Courtesy Copies

Add contacts to
courtesy copy
Submittals – Page 1 of 9
Submittal Register – General
1
2
5
3
6
9
4
7
8
10
11
12
13
1
Number*
2
3
4
Revision
Description
Status
5
6
Specification Section
Spec Sub Section
7
8
9
10
11
Responsible Company
Supplier
Type
Notes
Action
12
Due Date
13
Actual Date
Submittal Register Number – Two Options:
(a) Spec Section – Sequential Number (Example: 03300-001)
(b) Sequential 5-digit number
Submittal Register Revision Number (0 for first submission)
Brief description of the submittal item
Initial status = “Not Yet Submitted”
Submitted for record only = “Record”
Received from sub/vendor = “Submitted”
Received from reviewer = “Reviewed” (entered in Submittal
Packages module)
Specification Section (5 digits)
Paragraph from the Specification Section where the requirement
for the submittal is stated
Company required to provide the submittal
Supplier or manufacturer of the product (as required)
Select the type of submittal (i.e. Certifications, Samples, etc.)
Optional – Any notes for clarification or comment
Blank for outgoing submittal; action to be entered in Submittal
Packages module
Date the submittal is due to be submitted by the subcontractor/
vendor
Date the submittal is received from the subcontractor/vendor
Submittals – Page 2 of 9
* Note: For shop drawings, there are two methods of entry: (1) each individual drawing can be
entered as a Register Item or (2) each submission of drawings can be entered as a Register Item. In
the case of second option, if any drawings require resubmission, they shall be tracked as a new
revision and noted appropriately in the Notes field.
Note: An Excel template is available on the Project Controls site that can be used to batch upload
submittal register items. Contact Project Controls to upload the information into Prolog.
Note: To create a submittal register item based on an existing record, open a Submittal Register
record to use as the basis for the new item. In the Number field, type a number for the new record
and press Tab. Select Yes to create a new record using information from the current record.
Note: The Quick Edit button on the list view can be used to assign the Responsible Company to
multiple records at one time.
Submittals – Page 3 of 9
Submittal Register – Files
1
1
Quick Upload
Select this box to browse for the Submittal Register file as provided
by the subcontractor/vendor.
Submittals – Page 4 of 9
Submittal Packages – Package Items
1
2
3
4
5
6
7
8
9
10
1
Number
11
12
13
14
15
16
Submittal Package Number – Two Options:
(a) Sequential 5-digit number
(b) Sequential Number– CSI Number (001-09250)
2
Rev
Submittal Package Revision Number (0 for first submission)
3
Description
Brief description of the submittal package
4
Closed
Select this box once the submittal package has been closed (no
further action required)
5
Author Company
Select the subcontractor/vendor who provided the package
6
Contact
Select the contact who provided the submittal package
7
Author Package Number Optional – Enter the number used by the sub/vendor for the
submittal package
8
Importance
Optional – Select the importance of the submittal package
9
Item
Enter a unique item number for each Submittal Register line
10 Status
Revise “Submitted” to “Reviewed” when returned from reviewer
11 Action
Enter the action to be taken on this submittal item as directed by
the reviewer (i.e. “Approved as Noted”)
12 Action Logged By
Select the person who reviewed the submittal (from Skanska)
13 Ret Date
Date the submittal is returned to the subcontractor/vendor
14 Notes
Optional – Any miscellaneous notes about the submittal item
15 Returned
Select this box once the submittal has been returned
16 Closed
Select this box once the submittal item has been closed (no further
action required)
Note: If a register item has been returned as “Revise and Resubmit”, it shall be marked “Returned”
but not “Closed”. Select “Create Package Rev” and a new submittal package will be created with
new revision numbers on the register items requiring approval.
Submittals – Page 5 of 9
Submittal Packages – Reviewers and Notes
1
2
3
10
From Company
From Contact
To Company
To Contact
Sent Date
Due Date
7
8
9
Returned Date
Misc Package Notes
Reviewer’s General
Comments
Sent For
Sent Via
10
11
5
6
7
9
8
1
2
3
4
5
6
4
11
Skanska USA Building Inc.
Enter the name of the contact sending the submittal
Enter the name of the company the submittal is being sent to
Enter the name of the contact the submittal is being sent to
Enter the date the submittal package is sent from Skanska
Enter the date the submittal package is due back from the
reviewer. This date will auto-calculate once the Sent Date is
entered.
Enter the date the submittal package is returned from the reviewer
Optional – Enter any miscellaneous notes about the package
Optional – Enter any comments made by the reviewer
Select “Approval”
Select the manner in which the package is sent to the reviewer.
Leave blank if Prolog Converge is used.
Note: Enter a line for the review by the Owner or consultant only. Do not enter a line for Skanska’s
internal review.
Submittals – Page 6 of 9
Submittal Packages – Files
1
1
Quick Upload
Select this box to browse for the Submittal Package file as provided
by the reviewer.
Submittals – Page 7 of 9
Submittal Transmittal – General
1
2
3
4
7
5
6
8
10
9
1
2
3
4
Date
Submittal Number
Attention
Package Action
5
6
Package Quantity
Due Date
7
Transmitted For
8
9
Delivered Via
Transmitted By
10
Remarks
Submittal Transmittal Date
Select the submittal package to be sent
Enter the name of the contact the submittal is being sent to
Select “For Your Approval” for submittal being sent for review.
Leave blank for transmittal to subcontractor/vendor.
Leave as “1”
Enter the date the submittal package is due back from the
reviewer. Leave blank for transmittal to subcontractor/vendor.
Select “Approval” for submittal being sent for review. Select
“Action” for transmittal to subcontractor/vendor.
Select the manner in which the package is sent
Select the name of the person sending the transmittal (from
Skanska)
Optional – Enter any comments specific to the submittal package
Submittals – Page 8 of 9
Submittal Transmittal – Detailed Items
1
1
Courtesy Copies
Select any contacts to copy on the transmittal
Submittals – Page 9 of 9
Submittals – Settings
The following settings can be customized for project specific requirements. Contact
Project Controls to modify any of these settings.
Submittal Packages –
Increment per CSI
This setting controls whether the number is incremented by the next
sequential number per CSI, or by the next sequential number
regardless of CSI. This applies only if the Auto Increment setting is on.
Submittal Packages –
Review Time
Submittal Packages – Use
CSI List
Submittal Transmittal –
Tel/Fax with Address
Default number of days for consultants to review and return Submittal
Packages (0 to 365). Default is 14.
Use CSI drop-down list for the second part of Submittal Package
numbers. Default is No.
Include the Telephone and Fax numbers in the Address field of
Submittal Transmittals. Default is Yes.
Default is Yes.