STATE OF NEW JERSEY
DEPARTMENT OF EDUCA■ ON
PO BOX 500
TREMON9 NJ 08625¨ 0500
MONル10UTE COUNTY VOCATIONAL SCⅡ 00L DISTRICT
4000 KOZLOSKI ROAD
FREEHOLD,NJ 07728
PHONE:(732)431-7942
New」 ersey
K‐ ′
2 fdtrca亡 ′
On
CONSOLIDATED MONITORING REPORT
APRIL 2015
District:
County:
Dates On-Site:
Case #:
Monmouth COunty Vocatbnal ScIЮ ol DistHct
Monlnouth
Apri1 2,3 and 4,2014
CM‐ 041-13
FUNDING SOURCES
PЮ gram
Fundhg Award
T■ le I,Part A
S
Tile Ⅱ,Part A
IDEA Basic
Race To The TOp
Carl D Perkhs
Tota Funds
$
93,956
38,413
269,897
8,166
493,575
904,007
MOTIMOUTH COI,JNTY VOCATIONAL SCHOOL
. CONSOLIDATEDMONITORINGREPORTDISTRICT
APRIL 2015
BACKGROIINI)
The Elementary and Secondary Education
Act (ESEA) and the Individuals with Disabilities
Act
(IDEA) and other federal laws require ro""r
Ju*tion'ugencies (LEAs)
services to their districis based on rh" r"q;r;;;;;r.p""in"a,'"""r, to provide programs and
rruru,..
(ESEA, IDEA, Race to the Top and
iarr o. perriinsr. The laws "iir,iu"r*hl#,ng
further
require that stare
education agencies such as the N"* l".r"y
b"p**"n,
or Education (NJD.E) monitor the
implementation of federar prgeralns.bv r"b
;.ipi-;"rc ;d determine whether,rr" -t na. are being
district for their iniended
iu.por"
tr,.
;::l"lLT.
",ia ""rri*i"e
"""r"ri"l;"",iri. iiio" rrnaing
INTRODUCTION
The NJDoE visited the Monmouth County Vocational
school District to monitor the district,s
of federal funds and the. related. program prans, where appricable,
to determine whether the
district's programs are meeting. the intendea p'u.po.o
and objlctives,'*.p;"iti;; ,he current
year applications and authorizing statutes, and
io determine whether th"'
spent in
accordance with the program-requirements, federar and
state raws, and appricable regulations.
The on-site visit included staff intirviews and documentation
reviews *ht;,i ;;;h;;;;uiremenrs
of the fouowing prosrams:
pJ
(ritre
A
r);
Title
ll,
e rilir"
Titr:J, farr
to the Top; and carl D. perkins
(perkins) for the period July 1, 2012 ihro;gh 'ip1it'i,"luq
"r^.,
use
fu;, *;*
iii i#o
""".
The scope ofwork performed included the review ofdocumentation
including grant applications,
progam plans and needs assessments, grant awards, annual
audits, bo#d" minu#s, palrott
records, accounting records, purchase ordirs, and current
district p"riti",
p**J"i,'rr".. rrr"
monitoring team members reviewed the supporting documentation'fo.
,^.pi";f-*itrr'
;;;enditures
and conducted intemal control reviews,- ^as
"
conducted interviews
progru_
administrators and other district personnel as requied.
Additionalry, trr tora'grunt ."ur".''
included a review of student records, classroom visitations
and interviews with instructional staff
to verify implementation of Individualized Education Programs (IEp),
a review of student class
and related service schedules, and interviews ofchild
study team members and speech-language
specialists.
-a
*itt *
EXPENDITURES REVIEWED
The grants that were reviewed included ritre I, Title II, IDEA
Basig Race to the Top, and carr
D' Perkins for the period Jdy. r, 2012 through April 4 2014. Aru-pii'g
,
orpo."t urJ'*a"., ,^
taken &om the entire population and rater identified as to
the grant that
ias
--
"ir*g"J.
Ⅳ【
ONⅣ 10UTI
COUNTY VOCAT10NAL SCⅡ 00L DISTRICT
CONSOLIDATED II10NITORING REPORT
APRIL 2015
GENERAL DISTRICT OVERVIEW OF USES OF TITLE IoTITLE II.IDEA.RACE T0
TOP AND CARL D.PERKINS FUNDS
TⅡ E
Title I
The district operates a targeted assistance program at lts Title l inded scllool MOnmcluth
County Vocational Technical Center The district ldentifled Mathematlcs fOr yOuth at risk Of
drOnン ng out as a pttЮ nty problem.
Titlc II
The district used is T■ le H allocation tO parthlly hnd twO teachers for Class Size Reductbn
IDEA rSpecial Education)
Fiscal year 2014 1DEA■ nds were used for salarles of staff who work Ⅵほth students wih
dlsabillties The renlalnder ofthc IDEA inds were used to enhance technology educat10n wih
equlpment and supplies for progran suppo■ lllg students wih disabilties
Race to the Top
Thc district used Race to the Top inds fOr Onlhe teacher evaluatbn systems and professIOnal
development to accompany this.
Carl D.Perms
The district used Perkhs inds tO suppott Carecr and Technical Educational(cTE)progratns
throughout the distHct's six career acadcmies and three specialty schools located in Neptune,
Frechold,Wall,Lhcron,sandy Hoot and Long Branch The distrlct has a tOtal of31 NJDOE
approved secondary programs,classifled under 13 of 16 career clusters There are six progranls
of study aligllcd tO atticulation agrcements wlth postsecondary lnstltutbns The CTE programs
support Career and Student Organセ atiOns and align wih Standard 9 4 ofNew Jersey Career and
Technical Educatlon Standards.
DETAILED FINDINGS AND RECOル IMENDAT10NS
Title I
Finding l: The dist薇 )td通 not illy comply wih requlrcd t価 dcephg standards for federally
tnded grallts. EInployees wih 100 percent ofthei salary pald wlth Tlle l hnds must complete
a semi― alanual ccrtiflcatbn attesthg to ther perf。 ....ance of Tltlc l relatcd dutics Emp10yees
wlth icss than 100 percent OftheL salary paid with Tltle l mnds must complete monthly persOnal
act市 lty rcports
ル10NMOUTⅡ
CouNTY VOCAT10NAL SCH00L DISTRICT
CONSOLIDATED DIIONITORING REPORT
APRIL 2015
9itatiOn:2 CFR 225,Appendix B,sect10n 8(り :Gο 4Paぉ αあ ″ル ′′ιβο″″グ シ″た0
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CitatiOn: ESEA§ H15(B):コ 物ζgθ たグ Иぉぉ″″ιιPrOg′α
Eligibル ′
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Required Action: The district must
students in lts Title l prOgram Thc
“
cducatlonally related and ottect市 e Criel
selcctbn giteria for Tltle l services tO th
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Reqd“ d
Ac● o‐ The d飢 五∝ m■ pЮ
prograln for lts Tltle I乱 嗅ded schO。 ls
tO t
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7ebpment of the、 vrlttcn parental inv。 lvement
policL as well as be mfolllled of ways they can arther engagc themselves in the academic
Perforlnance and achievcment Ofthci children
Cita● on:ESEA§ H18(b):λ ′
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Required Action: Thc dist五 ct must ensure that lts Tile l schO。 l distHbutes lts wntten
parent mvolvement policy to parcnts/guardialls ofthe Tlle l students alld send a copy tO
the NJDOE forre宙 cw.
Π
nd理 ,‐ du五 d∞ ud耐
cttml絲
that met the legislttive requircments "vtte“
T■ le l scI
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霊
MONMOUTH COUNTY VOCATIONAL SCHOOL DISTRICT
CONSOLIDATED MONITORING R3,PORT
APRIL 2015
the parents/guardians o f participating students are informed ofthe roles and responsibility of the
school, parents/guardians, and students in achieving academic success.
Citation: ESEA $11l8(d):
Parental Involvement (Shared Responsibilities
S tude n t A c ademic A c hievement).
for
High
Required Action: The district must devise and distribute its Title school-parent
compacts to the participating students and parents/guardians in all of its Title I funded
schools. The compacts must reflect the legislative requirements by including how each
of
the following: the school, parent, and students will share in the responsibility for
improved student academic achievement. The district must provide a copy of the
distributed school-parent compacts to the NJDOE for review.
I
Findine
6:
The district could not provide documented evidence that its Title I school convented
the annual Title I pment meeting. The parents/guardians ofidentified Title I students are entitled
to be informed about the school's participation in Title I program, legislative requirements, and
ways in which they can be involved in helping their child/children succeed academically.
Citation: ESEA $1i l8(c)(1): Parental Involvement (policy Involvement).
Required Action: The district's Title I school must convene the annual Title I parent
meeting for the parents/guardians of participating Titie I students. The district must
submit documentation of the meeting (e.g., invitational letter/flyer, agenda, meeting
minutes, and sign in sheets) to the NJDOE for review.
Title
II
A review ofthe expenditures charged to the Title II grant lelded no findings.
IDEA (Snecial Education)
Findine 7: According to N.J.A.C. 6A:14-4,7(h), in a full time vocational education progranr, all
responsibility for programs and services for special education students rests with the r:eceiving
district board of education. It_ w-as determined during monitoring that Monmouth county
.
Vocational Technical School's (MCVTS) full time special education students are case managed
by their sending school districts and treated as shared time students. However, MCVTS has
developed a plan to assume full responsibility for the full time special education students for the
2014-2015 school year.
Citation.' N.J.A.C. 6 A:1 4-a.7 (h).
Required Action: The district must enswe that policies and procedures are implemented
to ensure that when a special education student attends their district full time, the district
assumes all responsibilities for that student. In order to demonstrate correction of
noncompliance, the district must implement newly developed procedures for fuil time
MONIIOUTⅡ couNTY VOCATIONAL SCⅡ 00L DISTRIC
CONSOLIDATED Ⅳ10NITORING REPORT
APRIL 2015
棚鷺Ъ股鳳 lTt腑 棚
請
盤η協 認 認 朧 酬 襲ξ
rcview the prOcedures
l conduct an On― site visi tO interview staffand tO
Race to the Too
A review Ofthe expendltures charged tO the Race tO thё
TOp grant yielded no飾
dhgs
Carl D.Perkins
S胤
u品
懲 等1憮
棚 ぶ:鳳 警
胤 ∫
鳳 忠∬
』
t器鳳」
CitatiOn: P L 109_270§
3H(o:風sca′ Rο 9ク ノ
″
′れ鶴 Sηフ々″ι″′″οrsηηル″′
“
Required Action: The district must devebp a prOcess to ensure that Perkins inds will
only be used tO suppolt approvcd cTE progralns. On March 31,2014,the dlstrict
reappropriated Perkins inds earrnarkcd fOr this expendlture and paid fOr the cxercisc
equlpmcnt wih state/1ocal inds
Administradve
Therc were no administraJve fmdmgs.
The NJDOE thanks you for your time and∞ Operation durlng the mclniOrmg visi and bOks
hbn of副 価 dh[sand Ⅲ ぉme■ 江bn Of tt recomlnedttbns
ll胤 :∵ fli席 :Tr"。
lfyou havc any quest10ns,pleasc cOntact LoH Ramella via phone at(609)984-0937 or via cmail
at lori.rallncllaの dOe.state ni us.
State of New Jersey
Department of Education
Office of Fiscal Accountability and Compliance
PROCEDURES FOR LEAIAGENCY RESPONSE
CORRECTTVE ACTION PI-A,N AND APPEAL PROCESS
Board of Education Response:
Pursuant to N.J.A.C. 6A.'23A-5.6, the following actions shall occur:
(a) Any school district or county vocational school district that has been subject to an
audit or investigation by the Department of Education, Office of Fiscal
Accountability and Compliance (OFAC) shall discuss the findings of the audit or
investigatibn at a public meeting of the district board of education no later than 30
days after receipt of the findings.
(b) Within 30 days of the public meeting required in (a) above, the district board of
education shall adopt a resolution certifying that the findings were discussed in a
public board meeting and approving a conective action plan to address the issues
raised in the findings. The resolution shall be submined to the OFAC within l0
days of adoption by the board of education.
(c) The findings of the OFAC audit or investigation and the board of education's
corrective action plan shail be posted on the district's web site, if one exists.
If the board of education disputes any of the findings of the audit or investigation, it may
file a written appeal with the OFAC of any disputed finding(s) within 10 days of adoption
of the resolution. seeking an appeal of the findings does not preclude adherence to the
provisions of (a), (b), and (c) listed above.
@:
The corrective action plan is to be used when the LEA/Agency is in agreement with any
of the findings. To contest a finding, the appeal process must be used. After the appeal
is settled, a corrective action plan must be filed for any finding upheld during the appeal
process.
The corrective action plan must be prepared by completing the attached
LEA/Agency must submit the following information:
r
o
.
.
o
Recomrnendationnumber
Corrective action (approved by the board)
Method of implementation
Person responsible for implementation
Completion date of implementation
form.
The
‐
2‐
If
thq.corrective action olan is acceptable, a letter
indicating that it has been accepted.
will be sent to the LEA./Agency
lfjhejorreqtivg aclioq plan
i$-.not acceotable, a letter will be sent to the LEA/Agency
indicating whether frrther ilarification is required or further action is necessary.
Appeal Process:
The appeal process is used to contest disputed findings.
within r0 days of the board's adoption of the resolution approving an appeal of
findings of'the audit or invesrigatio. n, a written request by the iiA/Ri"."v ,i'.*i"*
9tgquFa findingG)' recommendation(s), or questioned costs must be submitted to
-OFAC Director. The Request for Appeal musi indicat" the finding(s) in quotio".-
the
,ir"
the
--
The Request for Appeal must be in writing and the LEA,/Agency must present
any
supporting documentation for the_appeal. subsequent to the suimissio,
'trr"
n"q,*-t
for Appeal, the OFAC Director will iisue a written decision.
"r
If the final determination made by the Director, is still unsatisfactory to the LEA./Asencv
-' -Ev'rvJ"
the LEA"/Agency may file a petition of Appeal punuant to N.J.A.C.
Oa,li.f
\tconaway\CAP Procedures\capforrnlea.docx
Attachment
I: