Total Baby
Backup & Sync Instructions for Version 2.0+
Backup!
Introduction and Setup!
3
3
How to Backup!
3
Backup using E-Mail!
4
Backup using Wi-Fi!
4
Syncing 101!
Introduction and Setup!
5
5
How it Works!
5
Initial Sync Setup!
5
Syncing!
6
Starting the Sync Server!
6
First Sync Dialog!
7
Second Sync and Beyond...!
8
Adding a New Child to an Actively Synced Device!
9
Troubleshooting!
10
Missing Data and Diagnostic Features!
10
Networking Problems!
11
Backup
Introduction and Setup
Before you begin syncing for the first time it is important to Backup your data as syncing
will completely erase one of your devices and replace it with data from the primary
device. If you choose the incorrect device for Erasing (which tired parents have been
known to do) this extra measure ensures your data is safe. It is also recommended to
also backup every so often to ensure your data is safe from accidental app deletes, bad
iOS upgrades, or your device getting lost of stolen.
How to Backup
You can backup your data over E-Mail (easiest) or by turning your iDevice into a server
and connect to it via a Web browser from your computer.
Tap the “E-Mail” button.
or Tap the “Wi-Fi” button.
Tap the Data
Export Button
Backup using E-Mail
This is the easiest method to backup your data.
Go to the E-Mail Export screen.
Scroll down to the bottom of the output options
and tap on “E-Mail Database Backup” button.
Scroll Down and Tap the
“E-mail Database Backup” button
Backup using Wi-Fi
Turn your iDevice into a server you can connect
to with your computerʼs browser.
Go to the Wi-Fi Export screen.
If you have Wi-Fi turned on you will see a
URL (http://...) provided. Type this into your
computer to connect to a webpage
Press “Backup
Data and Photos”
Syncing 101
Introduction and Setup
How it Works
Syncing works over local Wi-Fi or Bluetooth. It is highly recommend that you turn off
Bluetooth on both devices and only use Wi-Fi as Bluetooth is much slower and takes
considerably more time to begin the sync process and transfer data between devices.
Total Baby will turn each device into a server capable of sending and receiving data.
The local clock time on each device as well as the Child name(s) are used to determine
what entries have changed and needs to be synced. This method allows for 2 or more
devices to sync with each other.
Initial Sync Setup
As a security measure, sync is OFF by default.
You must first select the same “Group Sync” code for all the devices you want to
sync between.
1. Go to Settings, scroll to the bottom then tap “Timer Calculation, Display Units, etc.”
2. Scroll to the bottom and the tap on “Syncing.”
3. Tap on “Group Sync Code” and enter a 4 pin security number in all the devices you
are syncing between.
Tap here to go to
the Global Settings.
Tap “Group Sync
Code” and enter in a
security pin.
Scroll to the bottom and
then tap on Syncing.
Syncing
Starting the Sync Server
It is important to realize that there is always a “Primary” and “Secondary” device when
you sync for the first time. It is best to set-up your “Primary” device with all your child
names etc. On the “Secondary” device you can just enter in a fake name and date as all
this information will be replaced.
Turn on the Sync server:
1. Go to main screen, then tap on the “Data Export” button.
2. Tap the “Wi-Fi (Sync & Backup) button.”
3. Follow steps 1 - 2 above on the “Secondary” device as well.
Tap the “Wi-Fi” button.
Tap the Data
Export Button
First Sync Dialog
The devices will do a check to determine if they have been synced before and will try to
match the Childʼs names between them.
If no children names are matched you will be required to use the “ERASE this Device”
option. This button should be selected from the “Secondary” device as all data will be
erased and replaced with data from the “Primary” device.
“ERASE this Device” is the recommended option to use when first establishing two
devices to sync with each other.
If you only want to sync certain Children (e.g. A baby-sitter who cares for the children of
different families) you should add only the Child name(s) you want to sync to the
“Secondary” device and choose the “Replace Matching Names” button.
Sync option with NO
Matching Children names
Sync option with
Matching Children names
Second Sync and Beyond...
After the initial sync has been completed you can independently add new Entries, or
make updates or deletions to both the “Primary” and “Secondary” devices and when you
want to get them back in sync, just activate the Sync server on both devices.
When the sync has been completed you will see a “Sync Log” of what types are New,
Updated, Deleted or if there is no changes at all.
If something was synced in error or a wrong dialog was pressed you can always just tap
on the “Restore” button in the upper-right to revert back to the backup before the sync
was made. Before every sync is preformed all the data is back-up as a safety measure.
Sync Log
Showing No Change, all data
is up-to-date.
Sync Log
Showing Timers, Entries and
Contacts have been added
and updated.
Adding a New Child to an Actively Synced Device
If you have been actively syncing between devices and now you want to sync a new
child, you simply add the childʼs name to both the “Primary” and “Secondary” devices.
When you go to sync again you will be presented with the dialog below, you must select
a button option from the “Secondary” device.
Replace Matching Names
The children listed in the dialog will be “erased” then “replaced” with the data from the
“Primary” device.
Merge Matching Names
The children listed in the dialog will be analyzed to determine what changes are
necessary and preserve what has already been recorded.
Generally you will always use the “Replace Matching Names” option because
you want to have the data completely in sync which means to erase first and then
replace afterwards.
Troubleshooting
Missing Data and Diagnostic Features
Syncing uses both a versioning system and the local clock time to keep track of what
data has changed and what needs to be synced.
This method allows more than 2 devices to be synced, but if the clock time changes due
to time zone or day-light savings, this last sync time may become incorrect and data
may be skipped when syncing.
To fix this issue you can set the sync time back a day or week, but please be careful as
these options cannot be undone and there are no confirmation prompts.
Go back to the Syncing settings (where you set you Group Sync Code) and you will see
a listing of all devices (by name) and last sync date and time.
1. Tap on the Device row that has data which was not added to the current device
during the last sync.
2. Tap “Set back a Day” or “Set back a Week” to set the Last Sync date back before the
data was either added or updated.
3. Try syncing again and the “Sync Log” will show you what has changed.
Tap the device name if you
need to modify the last sync
date or modify other sync
related functions.
If a device is no longer in use or you want to reset the entire syncing process of the
current device you can tap on the “Delete Sync Device Ref.” button.
When a device is synced a mapping of the Children names are created to determine
which children are actively being sync and which child has just been added.
If you were experimenting with naming Children and messed up this Child mapping you
can simply tap the “Reset Child Mapping” button and then just use the “Merge Matching
Names” or “Replace Matching Names “ next time you perform a sync.
Networking Problems
Networking iDevices are very complicated and rely on many things to happen in just the
right order for syncing to work perfectly. If anything goes out of sequence or the network
stalls you will see a “Networking Error” alert.
Just hit “OK” and go back to the Main screen and try syncing again.
If the iDevices cannot find each other, make sure your Wi-Fi router is set to allow all
networking traffic on port 14011.