JBFC Volunteer Handbook
January 2016
2016 Volunteer Handbook
Dear Friends,
We are so glad that you are joining us for this once-in-a-lifetime experience in Tanzania! We know
that you will walk away from this trip with a new perspective on the world and some of the most
meaningful and valuable relationships with our girls, students, and staff that you have ever
experienced.
Without question, the JBFC experience is rewarding, but it can also prove to be challenging intellectually, physically, and spiritually. We want you to be fully immersed in the Tanzanian culture
and daily life at JBFC. We will do our best to make sure that you have an unforgettable experience,
but we also need your help to make this possible.
The work is hard, the living conditions are primitive, the food is sometimes foreign, but the memories
and relationships will last a lifetime. You will be working next to and getting to know people from
radically different backgrounds; but you will be part of a common goal, helping JBFC achieve its
mission of alleviating rural poverty. The “working together” process is extremely important, as we
are not working in Tanzania to simply implement our American ideas and processes. JBFC is an
organization primarily run by Tanzanians for Tanzanians, and we believe this is central to our
success and long-term sustainability.
We hope you will leave your mark on our campus, but we also hope our campus will leave its mark
on you. Through your work at JBFC and conversations with our staff, we hope you will recognize your
role as a global citizen – and the responsibility to others that comes along with it.
This Volunteer Handbook is designed to educate you, the volunteer, about JBFC and the experience
ahead of you. We hope that it can answer many of your questions and alleviate any stress you might
be feeling, while helping you to appropriately prepare for this trip. If you have any further questions
about this guide or your trip, please do not hesitate to contact us
at volunteer@jbfc-online.org or 918-706-2268.
We hope you are excited for about your trip and we are looking
forward to working together to make a difference.
Thank You,
Chris Gates & The JBFC Family
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2016 Volunteer Handbook
Table of Contents
Chris Gates……………………………………………………………………………………………………………………..4
The History of JBFC………………………………………………………………………………………………………...4
Tanzania Background ……………...……………………………………………………………….…………………….5
Cultural Sensitivities…………………………………………………………………...……………………………….....6
JBFC Policies…………………………………………………………………………………………………………………..7
Volunteer Activities………………………….………………………………………………………………………….….9
Meals at JBFC…………………………………………………………….………………………………………………….10
Traveling to Tanzania ……………………………………………………………………….……………………….…11
Visas for Tanzania ……………………………...…………………………………………………………………...……11
Living at JBFC ………………………………………………………………………………………………………………12
Health in Tanzania……………………………..…………………………………………………………………………12
Emergency Contact Information…………………………………………………………………………………...13
Medical Emergencies and Insurance…………………….…………………………………….………………….14
Pre-trip Communication……………………………………………………………………………….......................14
Sample Invoice ………………………………………………………..…………………….………………..……………15
FAQs…………………………………………………………………………………………………………………….…16-17
Packing Guide …………………………………………………………………………………………………………18-21
Gift Giving Guide…………………………………………………………..……………………….…………………22-23
Background Check Instructions…...…………………………………………………...…………………..….24-26
Volunteer Contract ………………………………………………………………………………………...………...…..27
Photo Release Form………………………………………………………………………………………………………28
Social Media Policy ………………………………………………………………………………………………...…….29
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Liability Waiver…………………………………………………………………………………………………………………………30
Adult Health Information Form ………………………………………………………………………………………………….35
Minor Health Information Form………………………………………………………………………………………………….37
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2016 Volunteer Handbook
Chris Gates, Founder
Chris Gates dreamed of living in Tanzania as an exotic animal veterinarian in the Serengeti National
Wildlife Park, at the age of 5. He made his grandmother, Janada L. Batchelor, promise that when he
turned 16 she would take him to Tanzania on a safari. When it was
almost time to go, she threw a little wrench into the plans. In order to
go on his safari, he would first have to volunteer at a boys’ home near
the Serengeti. He was reluctant, but agreed in order to take his dream
safari.
Despite his reticence, Chris fell in love with Tanzania -- its people,
animals, culture, and land. He began volunteering at the Tanzanian
Children’s Rescue Center (TCRC), a boys’ orphanage, during his high
school summers. He noticed during his time there was not much being
done to help girls. He discovered many orphaned Tanzanian girls were
forced into domestic servitude, childhood prostitution, or reduced to
living on the streets. Even though Chris had not even begun college, he felt called to provide these
girls with a safe, loving home where they could become empowered, educated, contributing members
of society.
Chris started JBFC before his freshman year at New York University and was able to oversee
operations and development of the center while at college. He constantly traveled to Tanzania and
spent as much time as possible at JBFC’s campus grounds. Chris graduated from NYU in 2009 with a
bachelor’s degree in social work and moved to Tanzania, a week after graduation. Chris has adopted
four Tanzanian boys and has committed his life to seeing as many children rescued, educated, and
empowered as possible.
History of JBFC
Founder & CEO Chris Gates founded JBFC in the United States as a non-profit organization in 2006.
Starting in 2007 with only seven girls in one house, JBFC has grown into a 70-acre holistic care
campus on the southern shores of Lake Victoria in a rural village called Kitongo. JBFC takes a
comprehensive approach to alleviating extreme rural poverty by providing refuge for 46 girls ages
6-19, primary, secondary, and vocational education for hundreds of boys and girls, access to quality
healthcare, and economic development through agriculture. JBFC now employs more than 70 people,
the vast majority of them are Tanzanian.
JBFC is dedicated to creating a self-sustaining campus model that can be replicated across other parts
of Tanzania and East Africa. In the next several years, JBFC hopes to utilize this model and
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2016 Volunteer Handbook
develop into a multi-campus organization so that it can save and educate hundreds more children.
To find out more about JBFC’s four-pronged model, which includes refuge for vulnerable girls,
education, healthcare, and rural economic development through agriculture, please visit our website
at www.jbfc-online.org.
Tanzania Background
Geography: Tanzania is bordered by Kenya and Uganda
in the north, Zambia, Malawi and Mozambique to the
south, The Democratic Republic of the Congo, Burundi and
Rwanda to the west, and the Indian Ocean in the east.
Climate: Tanzania has a tropical climate. Located near the
equator, it can be warm and humid. But temperatures on
JBFC’s campus tend to run in the mid- to upper 80s
(Fahrenheit) year-round. During rainy season,
temperatures may drop as low as 60 degrees.
JBFC’s Home: The main campus is in the Mwanza Region,
which is in the northwestern part of the country - we have
a spectacular view of Lake Victoria, Africa’s largest
freshwater lake.
Mwanza, Tanzania: Mwanza is the second largest city in
Tanzania. Mwanza is home to a large fishing industry and is said to be where the earliest 18th Century
explorers went to look for the source of the Nile. JBFC’s campus is located about 30 miles east of
Mwanza city.
Language: Tanzania has two official languages, Swahili and English.
Fun Historical Fact: Tanzania is probably one of the oldest continuously inhabited places on the
planet. Human fossils have been found there dating back two million years.
Education: The literacy, since the 1980s has been on a steady decline and currently hovers just under
70%, meaning many of the rural citizens cannot read or write.
Children: There are more than 1,000,000 children orphaned in Tanzania. Approximately, another
million are forced to live on the streets because of extreme poverty and neglect.
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2016 Volunteer Handbook
Sightseeing: Tanzania is home to some of the most spectacular sights in the world – Mt Kilimanjaro
and Serengeti National Wildlife Park. Jane Goodall made one of Tanzania’s national parks, the Gombe
Reserve, famous.
Cultural Sensitivities
JBFC is an international humanitarian organization dedicated to alleviating extreme rural poverty in
East Africa, where cultural standards and social morays are very conservative. Volunteers should be
sensitive to the ways that their behavior may be understood and perceived differently by different
peoples with different customs.
Dress: As a humanitarian organization working with children in East
Africa, JBFC values and respects the community where we work.
Therefore, our standards for dress and appearance try to include
sensitivity to the cultural values of Tanzania, which are much more
modest and conservative than volunteers may be accustomed to
following in America. When visiting JBFC in Tanzania, they should abide
by the guidelines for dress and appearance detailed in this manual. If
you do not follow the rules, you will be asked to change.
Men
Working on JBFC’s Tanzania campus can be very physically demanding,
therefore T-shirts and knee-length shorts are appropriate.
Traditionally, men in East Africa do not wear short pants, therefore when male volunteers leave
JBFC’s campus, they should wear long pants (denim or khakis). Tank tops are prohibited.
Women
In Tanzanian culture, women dress very conservatively. To adapt to those cultural morays, JBFC
volunteers working at JBFC’s campus in Tanzania must be very careful to not dress in a way that will
offend local Tanzanians.
Females are encouraged to cover up and not show too much skin. Traditionally, women do not wear
pants in Tanzanian society. Although the practice is beginning to relax, female volunteers should
wear long skirts or dresses while on campus or representing JBFC off campus. Pants can be worn in
your residence or during recreational visits to the city. All skirts and dresses must cover the knees,
when sitting. No thigh or upper leg should be exposed.
Tank tops with at least an 1.5-inch strap are acceptable, as long as they are not low-cut or revealing.
Spaghetti straps and any tops or dresses exposing cleavage are prohibited. Backless tops are not
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2016 Volunteer Handbook
acceptable. Backs below the shoulder blades should be covered. Please make sure your garments are
not see-through or the material is not so thin that undergarments are visible. Even though the dress
for females may seem sexist, it is important to recognize this as a very important aspect of Tanzanian
culture, and must be respected.
Religion: We request that, despite your own personal beliefs, you respect that JBFC’s residential girls,
students, and many of the villagers in the surrounding area are Christian. Their faith is an extremely
important part of their culture. We ask that you be tolerant and respectful of other people’s beliefs
and views, even if they differ from your own.
Food: When you are welcomed into the home of a Kitongo villager on “Village Night,” it is important
that you eat anything given to you. These families are extremely gracious to host our volunteers, and
it would be considered extremely rude if you did not try to
“This was the most amazing
eat as much as you can. The families who will host you have
experience ever and I cannot
been instructed on how to prepare healthy food and drinks,
wait to come back next year.”
and will not offer you anything unsafe to eat or drink. It is
customary for guests to bring a small, inexpensive gift for the
-JBFC Volunteer, Bronxville, NY
hosts of village night. Kitchen items are always appreciated.
JBFC Policies
Cigarettes & Drugs: Use of cigarettes (including e-cigarettes), tobacco products, illegal drugs, or
abuse of prescription drugs will not be tolerated, while you are volunteering with JBFC. Individuals
found to be using or in possession of cigarettes will be disciplined, including the possibility of being
sent home. Those found using or in possession of illegal drugs will be sent home immediately. If a
volunteer is asked to leave, the individual and/or their family will be responsible for fees associated
with returning home early. Many of our girls come from very abusive situations and some have
struggled with addiction. This is extremely hazardous to their recovery and sense of peace.
Alcohol: JBFC hosts dozens of high school groups every summer and expect students to abide by
school rules regarding alcohol. Underage drinking is strictly prohibited and students could be sent
home early at their parents’ expense. If traveling independently, the legal drinking age in Tanzania is
18 years old, but you need parent permission to purchase alcohol at JBFC’s restaurant. As an
organization working with children, JBFC volunteers should always be aware of their actions and
their positions as role models on campus.
For those of age, the consumption of alcohol is allowed in moderation at the campus restaurant or
directors’ homes, but it is strictly prohibited in the following JBFC campus locations: guesthouse,
dorms, farm, school, administrative offices, football/soccer fields or tennis courts. Volunteers who
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2016 Volunteer Handbook
drink in excess will be issued a verbal warning and repeated infractions could lead you to being asked
to leave. Fees associated with returning home will be charged to the individual. If a volunteer is asked
to leave, the individual and/or their family will be responsible for fees associated with returning
home early. Any volunteer who has consumed alcohol is not allowed to interact with JBFC children for
the remainder of the day.
Electronics: We strongly discourage you from bringing
personal electronics other than cell phones (for
emergencies) and cameras. All other equipment you bring
at your own risk and should remain in your room while you
are on campus. JBFC is not liable for the loss or damage of
your personal electronic equipment. We do not allow
volunteers to carry personal electronics (other than
cameras) for two main reasons. The first is they distract
from the experience and give volunteers an easy way to
escape back to Western society. In order to receive
everything you can from this experience, you must be
dedicated and focused on relationships and staying involved at all times. The second reason is
carrying fancy electronics flaunts affluence in an area of extreme poverty. This brings a negative
perception of you, JBFC, and all Americans.
Cell Phone Policy
For high school groups, we strongly encourage chaperones and group leaders to place cell
phones under lock and key.
International rates can be very expensive and add up quickly, consult your cell phone
providers for costs. We strongly encourage you to limit your cell phone use. Not only could it
distract you from truly experiencing JBFC, but remember we have limited electricity. We
cannot afford to charge all volunteer cell phones for regular use. It is important to realize
that frequent communication should not be expected while the volunteer is serving with
JBFC in Tanzania.
Internet
There is very limited internet access for guests while on campus. Internet connections are
sluggish, temperamental and often unreliable. If requested, family members will be emailed
when a volunteer arrives in Tanzania and periodically throughout the volunteer’s trip. It is
important to realize that frequent communication should not be expected while the
volunteer is serving with JBFC in Tanzania.
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*If you need to reach your volunteer because of an emergency at home, please call 918-706-2268
or email volunteer@jbfc-online.org and JBFC staff members will get you in touch with your
volunteer as soon as possible.
Profanity/Language: Volunteers should be mindful that we are working with children in a very
conservative environment, where many people know English. It is important that everyone be careful
with the language they use. JBFC and its staff do not tolerate the use of profanity. Furthermore, there
are several taboo conversations including: sex, alcohol, and drugs! Please also be very cognizant of
using sexualized language or cat-calling to the JBFC residential girls. Remember many of these girls
have a history of sexual abuse or exploitation and the impact of comments made, even in jest, on our
girls can be damaging.
Gift-Giving: Since JBFC is one big family, we do everything together. Please do not give any gifts to
one child. This creates favoritism and jealousy. If you would like to give a gift, please make sure it is
to the entire “JBFC family” or there are enough individual gifts for every girl. This will help us ensure
that gift-giving is fair for all of our children. You will find some gift ideas and other JBFC needs later
on in this packet. If you are planning on bringing individual gifts for all of the children, please make
sure to prepare at least 50 individual gifts. Again, we encourage guests who participate in Village
Night to bring a small, inexpensive item as a thank you gesture to your host (kitchen items are always
appreciated).
Background Checks: For the safety of the children and staff at JBFC, as well as, all of our volunteers,
JBFC requires that any volunteer visiting our campus complete a background check prior to their trip.
This has become a standard practice across the industry for non-profits that have volunteers, who
work directly with children. We want to make sure that the children at JBFC, as well as, all of our
volunteers are as safe as possible.
Students under age 18 must have parental consent for their background check. We recognize that
most records for those under 18-years-old would not be public, but feel that the most aggressive
policy towards safety is best for the children we serve. Children younger than high school, traveling
with their parents or guardian to JBFC’s campus will not need to complete a background check.
JBFC reserves the right to refuse a volunteer based on the results of the background check. We take
utmost care to protect any sensitive material, and you have the right to obtain a copy of this report,
as well as dispute any information you feel is incorrect. The cost of the background check is included
in your registration fee. We will contact you if there is any issue with your background check. If you
do not hear from us, your check was clear.
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2016 Volunteer Handbook
Volunteer Activities
JBFC staff members try to work with groups and individuals to
develop a volunteer experience that not only introduces
volunteers to life in Tanzania, but also allows them to focus on
areas of interest. We try to balance a volunteer’s interest and
experience with organizational needs. The following is a list of
some of the activities typically included in a two-week stay:








Reading Buddies
Shadowing the Matrons (cooking and cleaning)
Farming & Planting
Tutoring
Village Night
Prayer Time
Safari
Soccer & Games
Meals at JBFC
While each volunteer’s experience will be unique and meals change
on a daily basis, most meals will be eaten in the dining hall or
guesthouse. You are encouraged to bring light, non-perishable
snack foods for additional eating or meal substitutions, if you find
it necessary. Food items will have to be kept in containers and in
the communal area to deter pests. We strongly encourage you to
participate in all the meals, even if you are not hungry. Most
high school groups require attendance at meal time, because this is
when much of the bonding with the JBFC girls takes place.
JBFC’s restaurant, Papa’s Café, is open seven days a week and helps
support JBFC’s operational costs for the girls’ home. It is only
available to high school volunteers at the discretion of their
chaperones. Papa’s Café meals run from $12-$15, so volunteers
should plan to bring extra money if they wish to dine there. We
accept credit cards, but cash (U.S. dollars or Tanzanian shillings) is preferred. Please settle Papa’s
tabs before you leave Tanzania. While we hope you enjoy Papa’s, please keep in mind that dinner
time is an excellent opportunity to get to know the JBFC girls and bond with them.
Breakfast: Breakfast will be served to you in the guesthouse Monday through Saturday.
A typical breakfast could include eggs, toast, pancakes, chapati (African flat bread),
mandazi (African doughnuts) with tea and/or coffee. Breakfast on Sunday will be with
the JBFC girls in the residential dining hall.
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2016 Volunteer Handbook
Lunch: Volunteers will help JBFC Matrons
prepare and serve the school lunch, when
school is in session. All volunteers will eat
once the students have finished. School
lunches consist of anything from rice, corn
and beans to ugali (a local dish made from
corn flour). This will be a great opportunity
for you to become more familiar with our
student body.
Dinner: Most dinners will be eaten with our
girls and matrons, in the dining hall, and will feature traditional Tanzanian dishes.
Dinner with the Director: Approximately once or twice a week, you will be invited for a
more “American” style dinner at the Director’s house. Each dinner will have a topic of
focus so that you can learn more about JBFC, its history, and Tanzania. This will give you
an opportunity to process everything you have seen and will be a safe place to discuss
what’s on your mind with the group and the JBFC International Staff.
Village Night: Once, during your stay, you will be invited to eat with a Tanzanian family
in Kitongo. You will go in groups of three to four volunteers to eat and spend the
evening with the family before coming back to campus. All groups will be escorted by a
local JBFC staff member. It is important that you respect the family and eat what these
families have given you so that you do not offend your hosts. They have been instructed
to only prepare safe food, so do not be afraid that you will be given something
unsanitary. We encourage guests who participate in Village Night to bring a small,
inexpensive item as a thank you gesture to your host (kitchen items are always
appreciated).
Traveling to Tanzania
“My life honestly will never be the
same, since I’ve journeyed to
Tanzania. I feel like I have this
purpose to help these girls
succeed in life.”
JBFC Volunteer, Tulsa OK
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JBFC recommends you utilize the services of our travel agent,
Rob Allison, to book your trip to Tanzania. Allison is
experienced with the various routes and airlines used to get
to our campus. He is also available to help if travel difficulties
should arise. You can also book your flight through various
online sources like Orbitz, Expedia, or directly through the
airlines. In 2016, JBFC will have a corporate account with
Emirates Airlines, which could make your trip eligible for
discounts. Please consult our travel agent or volunteer
coordinator for more information.
2016 Volunteer Handbook
Ali Alami
Royal Wings Travel
ali@royalwings.com
303-337-1234
JBFC provides transportation (fee included in the cost of the trip) to and from the Mwanza
International Airport on Mondays through Thursdays. Please make your travel arrangements
accordingly.
Visas
Visas can be obtained in advance at a Tanzanian Consulate or Embassy or they can be purchased
once in country. JBFC strongly recommends high school groups obtain their visas in advance of
their trip. Visas cost approximately $100, plus processing fees. Make sure to mark visitor on
your paperwork, not worker or volunteer.
If you opt to purchase a visa in country, you will need your valid passport and $100 dollars (You
should use recently issued bills from 2004 or later). Once you depart the plane you will be given
an Entry Card and Visa Application. Be sure to mark visitor, not worker or unpaid volunteer,
on your application. If asked by immigration officials, please politely explain that you are just
visiting Tanzania as a tourist.
Use the following contact information on your Visa:
Christopher Gates, Executive Director
JBFC Tanzania
+255-786-612-333
PO Box 365
Magu, Mwanza, Tanzania
Living at JBFC
Guests will be staying in a fully furnished on-campus
guest house. The rooms will be separated by gender and
will consist of bunk beds. Sheets will be provided, but
make sure to bring your own pillow and towel. There is a
large communal restroom that has separated toilet stalls
and shower stalls for privacy. There is a small kitchen for
basic needs and drinking water is provided. The day rate
at JBFC is $50 for room and board.
Please review the following guest house rules to
ensure compliance while at JBFC:
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2016 Volunteer Handbook
1. No JBFC children or JBFC local staff members (with
the exception of the housekeeper) are allowed in the
“Going there I thought I was going to
guest house. Children should remain on the porch,
be the one teaching the kid… after my
when visiting.
stay there, I realized that it was the
2. The rooms are separated by gender for a
girls who taught me more than I could
reason, so keep it that way.
ever teach them. Their warm hearts
3. Food should be kept in airtight containers and in
and exciting personalities changed me
the kitchen for sanitary purposes.
as a person.”
4. All electronics must stay inside your room with the
JBFC Volunteer, Bronxville, NY
exception of cameras.
5. Be respectful of other people’s belongings and do
not borrow them without their permission.
6. No underage drinking is allowed. Even volunteers of legal drinking age are not
allowed to possess or consume alcohol in the guest house.
Health in Tanzania
Since information is always changing about health and disease prevention in Tanzania, we
encourage you to read the CDC (Centers for Disease Control and Prevention) website at:
http://wwwnc.cdc.gov/travel/destinations/tanzania.aspx. There, you will find up-to-date
information on vaccinations, malaria prophylaxis, and other important health considerations
while traveling. JBFC requires all guests to bring a general antibiotic and a malaria prophylaxis
for their stay in Tanzania.
CDC does not recommend yellow fever vaccine for most travelers to Tanzania. However, you
might consider this vaccine if you are staying a long time or will be heavily exposed to
mosquitoes.
NOTE: The government of Tanzania requires proof of yellow fever vaccination upon arrival if
you are traveling from a country with risk of yellow fever (this does not include the US - see
complete list: Countries with risk of yellow fever virus (YFV) transmission on the CDC website.)
For more information on recommendations and requirements, see yellow fever
recommendations and requirements for Tanzania. Your doctor can help you decide if this vaccine
is right for you based on your travel plans.
Emergency Contact Information
In the States:
Diana Booren, Volunteer Coordinator
Office: (918) 706-2268
Email: volunteer@jbfc-online.org
13
In Tanzania:
Seth Diemond, COO
Phone: +255-786-612-333
Email: sdiemond@jbfc-online.org
2016 Volunteer Handbook
***In case of emergency, you will be contacted through the information you provided on your
emergency contact form. Please keep JBFC updated if any of your information changes.
***If you wish to contact us in Tanzania, please consider there is an 8-12 hour time difference.
Please only use the contact number listed above in the case of an emergency. If you wish to
contact us in Tanzania for normal communication, please use the email listed above.
Pre-trip Communication
Communication prior to your trip will be primarily via e-mail, so that you’ll have important
information in writing. Please don’t hesitate to call 918-706-2268 at any time with questions
or concerns.
You’ll receive several e-mails with reminders of what you need to do before your trip, your
invoice, a background check request and final checklist. Parents of volunteers under 18 will be
copied on all e-mail communication.
You’ll also receive a phone call two weeks before your trip to answer any final questions and
confirm that JBFC has everything we require.
When you arrive in Tanzania, the person listed on your Emergency Contact form as your arrival
notification will be informed that you have arrived safely on our campus. Be sure to have your
friends and family “like” our Facebook page before you leave to see pictures mid-trip!
www.facebook.com/jbfctanzania
Medical Emergencies and Travel Insurance
JBFC has a comprehensive foreign travel accident and sickness insurance policy through
WorldSource, which is a member of AIG. JBFC’s registration fee includes a mandatory insurance
fee. While you are free to add your own personal policy, this fee is required and must be paid
before you travel to JBFC in Tanzania. In case of emergency, we will contact the emergency
contact listed on your contact form. Also, please honestly complete JBFC paperwork including
information on medical conditions. Please make sure this information is current.
Sample Invoice
A typical two-week trip to JBFC, including a day-long safari at the Serengeti National Wildlife
Park, costs about $1,330. The program fees cover your room, board, transportation to and from
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the airport, 24-7 on-site coordinator, and foreign travel insurance. JBFC does charge a nonrefundable $295 registration fee, which offsets the administrative cost of the volunteer program,
includes pre-trip consulting, insurance fees and the cost of a background check. We charge this
fee, so the volunteer program does not take away resources from the operations of JBFC’s girls’
home, school, clinic and farm. If traveling in a group, your invoice could include a chaperone fee.
JBFC, Inc.
PO Box 4541
Tulsa, OK 74159
918-706-2268
volunteer@jbfc-online.org
Date
1/1/2016
Invoice #
XXXXXXX
Bill to:
Name
Parents of
Address:
City, State Zip
Email
Phone
Item/ Description
Living expenses
Travel to and from Airport
Day Serengeti Trip
Registration fee
Quantity
14
1
1
1
$
$
$
$
Rate
50.00
60.00
275.00
295.00
$
$
$
$
Amount
700.00
60.00
275.00
295.00
0
Total Due
$ 1,330.00
How to Pay:
You may choose to pay by cash, check or any major credit card.
Please make all checks payable to JBFC.
For a secure credit card transaction, please visit our website
https://donatenow.networkforgood.org/JBFCTanzania
Set the drop down menu to "volunteers" when you make the payment.
Please feel free to call (918) 706-2268 for assistance.
Thank you for being part
of the mission at JBFC.
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2016 Volunteer Handbook
Frequently Asked Questions
Q: What is the weather like in Tanzania?
A: Tanzania, or at least Kitongo, is in a tropical zone, and the weather is very pleasant. Since we
are right on the lake, there is often a breeze, especially at night. The temperatures are typically
in the 80s to 90s year-round. Humidity varies during the rainy season (November-April).
Volunteers should bear in mind we are very close to the equator and the sun can be intense.
Sunscreen is strongly recommended.
Q: What are the living conditions like?
A: The conditions are simple but adequate. In the JBFC Guest House, there is running water,
solar-powered electricity, and western-style toilets. You will be sleeping in twin bunk beds and
rooms are separated by gender.
Q: Can we swim in Lake Victoria?
A: No. There are parasites on the shores of the lake that make it unsafe to swim in, so we do not
allow volunteers to go into the lake.
Q: Will I get sick from the food?
A: All of the food you will be provided is safe to eat. While every person is unique, most
volunteers find no issue with the food and do not get sick from the food, while they are in
Tanzania.
Q: Is the water safe to drink?
A: No. We do not recommend drinking from the tap. There is filtered water in the guest house
that is safe to drink. Please only take your drinking water from those filters to prevent any
stomach issues from drinking unsafe water.
Q: Can I leave campus on my own?
A: No. If you would like to leave the campus, we require that you leave in groups. While you will
be allowed to jog or walk through the village, we do require you to do so in pairs. The area is
safe, but we like to take precautions to ensure guests’ safety at all times.
Q: Will I be able to do laundry?
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A: Yes. Though we don’t have a standard washer and dryer, we do have a system for washing
clothes. You will get a full experience washing your clothes by hand and drying your clothes on
a clothing line. There will be detergent provided for your wash and a clothes line as your dryer.
It’s always fun to do this a couple of times.
Q: Will I be able to use my cell phone?
A: We try to limit use of cell phones during your stay on the JBFC campus for a number of
reasons. First, you won’t be able to fully immerse yourself in the culture and build relationships
if you are texting on the phone all day. Second, international calls and texts can be very costly.
Third, toting around a cell phone can be perceived as flaunting affluence which may reflect
negatively on Westerners. Cell phones can be kept in a safe on campus during your stay. There
is very limited internet access for guests while on campus. Internet connections are sluggish,
temperamental and often unreliable. It is important to realize that frequent communication
should not be expected while the volunteer is serving with JBFC in Tanzania.
Q: How can I keep my passport and other valuables safe?
A: Though we encourage you to only bring the essentials, your passport, cell phone and other
valuables can be kept in an on-campus safe. Space is limited so please don’t bring anything that
won’t be needed.
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Packing Guide for Tanzania
ESSENTIALS
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Passport (valid for at least six months after departure)
Copy of Passport
Malaria Prophylaxis
General Antibiotic (Consult your doctor)
Bring a carry-on bag with enough essentials for 2-3 days in case your baggage is lost. This can
happen, so avoid disappointment, and be prepared! Lost baggage is typically returned within
a few days.
In addition, all international airlines have different limits on the weight of your checked
baggage. Look online, at the carriers’ website, to avoid paying additional fees for overweight
baggage. For all Tanzanian domestic flights, the weight limit for checked baggage is different
than international air carriers. Be prepared to pay a fee for excess weight (it can be upwards
of $100). You can pay in US dollars or Tanzanian shillings.
Carry at least $500 cash for baggage fees, JBFC’s campus restaurant, and the purchase of gifts
and souvenirs. Large bills ($50 or $100) can sometimes garner a higher exchange rate.
NOTE: All US currency should be new bills in good condition issued after 2004.
CLOTHING
Whether you’re going to Tanzania for two weeks or two months, the packing list is basically the same,
plus or minus a few articles. There is a different dress code for the city, the village, the church, and
the Serengeti safari, which is explained below. You will also have time to hand wash your clothes in
Tanzania – it’s part of the rural experience!
Girls should never wear pants or shorts while on campus, unless they are under a kanga or skirt.
Modesty is imperative. The skirt should cover the knees and tops should have a wide shoulder and
SHOULD NOT be revealing or low cut. Please, no see-through clothing. Girls, if you plan on
participating in any athletic activities, please bring a pair of athletic shorts that cover your knees. You
can wear these under a kanga or skirt and still move comfortably. Please be considerate and mindful
of the rural Tanzanian culture as you pack, and don’t bring any expensive or flashy clothing. Also,
please do not go out of your way to buy clothing for this trip, keep in mind that anything you take on
this trip could get damaged. Take a look in your closet, you more than likely have all the essentials.
The following list of items is a recommendation for a two-week trip. Please adjust according to
your length of stay.
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On Campus
o
o
o
o
o
o
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o
o
o
o
o
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o
7-10 pairs underwear
1 regular bra, 2-3 sports bras (girls)
3-4 pairs of socks
2-3 skirts or kangas (girls)
2 pairs jeans/work pants (guys)
1 pair shorts
4-5 shirts (no spaghetti straps or deep v-necks….think modest!)
Comfortable sandals or flip flops
Athletic shoes
Work gloves (optional)
Hat and/or bandana
Hoodie or Pullover
Light long sleeve shirt
Light rain jacket
Pajamas (Pants are fine)
Church
o
o
o
Nice shirt or blouse
Nice pants (guys)
Calf or full-length skirt (girls)
Serengeti
Most people will go on a safari in the Serengeti. This is a tourist destination and you can pretty
much wear whatever you want (please be mindful of African culture and standards of
modesty). However, you’ll most likely want to cover up to prevent sunburn and mosquito
bites. You might want to avoid blue and black, because those colors attract Tse Tse flies
which carry tropical diseases like malaria.
TOILETRIES
The amount of toiletries you bring ultimately depend on how long you stay but the following are
recommended:
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Toothbrush and toothpaste
Shampoo and soap
2016 Volunteer Handbook
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Insect Repellent (at least 30% deet)
Tampons or sanitary napkins
Hand Sanitizer/hand wipes
Sunscreen
Deodorant
Towels/Washcloths
NOTE: Try to use unscented and eco-friendly products.
OTHER ITEMS
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Pillow (We’d appreciate you donating your pillow and leaving it behind upon departure.)
Camera
Batteries
Wristwatch (People often use their cell phone to tell time and your cell phone may not be accessible.)
Flashlight/headlamp (Solar is recommended)
Water Bottle
Journal
Books
Sunglasses
Day Bag (sling purses or bags)
Extra glasses and/or contacts (if needed)
ELECTRONICS & PERSONAL ITEMS
Electronic items are permitted at JBFC, although we encourage guests to bring only what is absolutely
necessary. We do not permit guests to bring electronics (besides cameras) outside of their bedrooms
as this flaunts affluence and brings a negative image to guests and the organization. In addition, there
is limited time and limited outlets to charge electronic batteries and priority will be given to cameras.
There is very limited access to the internet in the village, but JBFC staff will update volunteers’
relatives weekly via e-mail, if requested. Girls, don’t plan on using any hair dryers, straighteners
or curlers. We recommend that you pack simply, as JBFC does not take responsibility for any lost or
stolen items.
GIFT GIVING
We welcome any gifts you would like to bring to JBFC. Please see the attached list for
recommendations on what is needed on campus. At JBFC, we try to promote a sense of family and
discourage favoritism or preferential treatment. Therefore, we do not allow guests to give gifts to a
single girl. This helps alleviate jealousy and conflict amongst our children. We would recommend
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bringing 50 gifts for the home. We encourage guests who participate in Village Night to bring a small,
inexpensive item as a thank you gesture to your host (kitchen items are always appreciated).
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JBFC Supplies List/Gift Ideas
If you decide to bring gifts/donation to JBFC’s campus in Tanzania, we would appreciate it if you would
select items from this list. We’ve organized supplies needed on campus in three categories. We suggest
you try to balance your donation by adding a couple of items from either Tier 2 or 3, along with the
smaller items from Tier 1, which can be purchased in bulk. This insures that your donated supplies will
be used and will also help JBFC save money so more of our donation dollars can go directly to caring for
and educating Tanzanian children.
TIER 1:
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White board markers
Black and Blue pens
Colored pencils
Erasers
#2 wooden pencils
Markers
Stickers/ribbons/etc.
Bulletin board decorations
Flashlights
Assorted batteries (mostly AA, AAA, C, D, and 9V)
Hemp/Colored String for making bracelets
Watercolor paints, brushes, & paper
Acrylic Paint and Brushes
Construction paper
Pencil sharpeners
Scissors
Model Clay/Dough
Shaving Razors
Deodorant (Women’s)
TIER 2:
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Dry Erase Calendars
Classroom games
“How it works…” books
Sports bras (New)
Regular bras (New)
Underwear (New)
Black socks
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White socks
Wooden Clothes Pins
Flip Flops- All sizes
Individual chalk boards for practice in classrooms
TIER 3:
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Classroom Sets of Novels with Teacher Guides (30 novels)
Sturdy Black Shoes (All sizes)
Books/Novels for the library
Classroom workbooks for English, reading comprehension, grammar, geography, and science
Gently Used Laptops
Calculators
Printer Ink Cartridges (#650 – Black or Color)
Sewing Kits
Calendars
Wall Clocks
Lesson Plan Books
Water Bottles
Backpacks or Duffel Bags (If you bring an extra bag to carry supplies, please consider leaving
it behind for the JBFC residential girls.)
2016 Volunteer Handbook
Forms and Background Check
Please complete the following no later than 45 days before your trip.
1. Fill out our Emergency Contact Information at
https://jbfc.wufoo.com/forms/tanzania-emergency-contact-form/
2. Submit your travel itinerary
You will be prompted to upload a copy of your travel itinerary as part of the emergency
contact form. If you do not have it at that time, or are unable to upload it, please e-mail a copy
of your itinerary to volunteer@JBFC-online.org If you are traveling with a group, we will get
your itinerary from your group leader.
3. Complete a background check
All volunteers high school age and above must complete a background check. You will receive
an e-mail with a link to complete your background check. Parents of volunteers under 18
years MUST SIGN THE CONSENT FORM online. Please do not sign the consent form if you
are under 18 years. For instructions filling out the background check, please see the following
page.
4. Complete and sign the forms following the Background Check Instructions and
submit them to your group leader (if requested) or directly to JBFC.
Forms:
JBFC Volunteer Contract
JBFC Photo Release
JBFC Social Media Policy
Liability Waiver
Adult or Minor Health Information
Submit by Email:
volunteer@jbfc-online.org
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or
by Mail:
JBFC, Inc.
PO Box 4541
Tulsa, OK 74159
2016 Volunteer Handbook
Background Check Instructions
You will receive an e-mail from support@securesearchpro explaining that JBFC has requested a
background check with a link that says “click here”. Please follow that link to complete your
background check. If you are under 18, a parent will need to complete the check with you.
You’ll see a screen that says “Tips for Getting Started” in yellow.
Check the box that says “I accept the terms and conditions listed above” (you’ll have a chance to
review them again later when you actually sign the consent form). And click OK.
You’ll be brought to a page that says “Step 1 of 4: Enter Information.”
Please be sure to enter your full name, e-mail, SSN, DOB and current address.
*NOTE: College students should consider what is on your driver’s license as your current
address.
Choose “yes” or “no” about whether you have had previous convictions.
County Courthouse Crime-7 years
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If you have lived in a different county than your current address in the last 7 years,
please add the State, County, City and Zip Code for each of those 7 places.
If you have not lived in another county in the last 7 years, check “I do not have county
courthouse information.”
Click “Submit” for step 1.
You will see “Step 2 of 4: Documents”:
When you scroll to the bottom of the consent form, the Electronic Signature box will change
from blue writing to blank. It is now ready to sign. You will not be able to sign until you have
scrolled all the way to the end of the document.
Sign your name using your mouse, and type it in the box below.
Parents of volunteers under 18 years old MUST complete this step.
NOTE: Parents should sign your name and type your name (not your child’s) in the
box. You are giving consent for us to run this check on your child. They are not
eligible to give their own consent.
Click Continue.
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Continue through step 3 and you should come to Step 4 which says “your request was successfully
submitted.” When you get to this page, you’re all done!
We will contact you if there is any issue with your background check. If you do not hear from us, your
check was clear.
If you have any concerns or problems completing the background check, please contact us at
volunteer@jbfc-online.org
If you would prefer a paper consent form, we can provide that for you. Thank you!
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JBFC Volunteer Contract
As a safety precaution for both you and JBFC there needs to be a mutual understanding of how
a one should act while a guest of JBFC. Please read through each of the following points and
initial each.
______ I will not use profanity while a guest of JBFC.
______ I will not use cigarettes (including e-cigarettes), illegal drugs or abuse prescription drugs
while a guest of JBFC.
______ If traveling with a high school group or under age, I will not consume alcohol while a
guest of JBFC.
______ I have read and understood the rules of the guest house and I will abide by them at all
times while a guest of JBFC.
______ I realize by coming to a country like Tanzania that I am not only representing myself and
JBFC, but I am also representing the United States and I should always act in a way that would
represents all parties in a positive light.
I ___________________________________________ have read through the entire guest packet, packing list,
guest house rules, and the JBFC Volunteer Contract. I understand that I must abide by the rules
and expectations while a guest of JBFC.
_________________________________ ________________________________________
Full Name Printed Date
__________________________________________________________________________
Full Name Signed
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2016 Volunteer Handbook
JBFC Photo Release Form
JBFC is a federally-recognized 501c3 operating in Tanzania, East Africa. We are committed to
alleviating extreme rural poverty in the developing world. We oppose all forms of exploitation of
children and we pledge that pictures taken of JBFC volunteers and students will be used respectfully
to promote the mission and vision of the organization.
I, the undersigned, hereby give JBFC permission to use my image and pictures taken by me of JBFC
students and campus, in all forms of online, print, and multimedia marketing materials used to
generate awareness for the organization.
_________________________________________________
Name (Please Print)
_____________________________________________________________
Signature
_______________________
Date
Individuals under the age of 18:
_________________________________________________________
Parent/ Legal Guardian’s Signature
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_______________________
Date
2016 Volunteer Handbook
JBFC Social Media Policy
JBFC recognizes that social media is an important way that organizations and individuals disseminate
information in our fast-paced world. Particularly for our young volunteers and Ambassadors, we
realize that social media is how they engage with the world and therefore we want JBFC to have a
vigorous and robust presence on the web. However, we want to make sure JBFC’s online presence
has as much integrity as our face-to-face interactions. We encourage volunteers to use their Facebook
pages and Twitter feeds to talk about JBFC, as long as they understand that their posts and tweets
reflect on the organization. Think of CNN, your mother and your boss: Don't say anything
online that you wouldn't be comfortable seeing quoted on CNN, being asked about by your
mother or having to justify to your boss.
As a JBFC volunteer/ambassador, I agree to the following rules of social media conduct:
I will not use obscene or offensive language on JBFC’s social media outlets or in reference to JBFC on
my personal social media outlets.
I will not post pictures of unbecoming conduct on any social media related to JBFC.
I will not knowingly misrepresent JBFC’s programming or mission on the social web. If I’m not sure
of a policy or program, I will refer the question to JBFC staff and not make up an answer.
I will not fundraise online without express permission of JBFC.
I understand if I violate the above rules of conduct, my comments will be removed and I could be
blocked from JBFC social media.
_______________________________________________________
Ambassador Signature
________________________
Date
Individuals under the age of 18:
_______________________________________________________
Ambassador’s Parent/Legal Guardian Signature
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Date
2016 Volunteer Handbook
Liability Waiver
NOTE: If Volunteer is younger than 18 years of age, this Agreement and Release must be signed
by a parent or legal guardian of Volunteer, and, in such case, all references below to Volunteer
include his or her parents or guardian. This document is a legally binding release, which, in
certain situations, will reduce or eliminate Volunteer’s legal rights and legal recourse. Please
read it carefully before signing. By completing these fields and submitting this document, you
acknowledge that you have read and understood this document and are agreeing to the terms
and policies contained herein.
THIS WAIVER, RELEASE, INDEMNIFICATION AND HOLD HARMLESS AGREEMENT is between (name
of volunteer) _______________________________________________ (“Volunteer”) and the Janada L. Batchelor
Foundation for Children, Inc. (“JBFC”). This Agreement and Release is entered into in connection with
the program offered by JBFC (“Program”) under which JBFC provides the opportunity for Volunteer
to participate in volunteer service and cultural exchange. Volunteer enters into this Agreement and
Release in consideration of the opportunity to participate in the Program and for other good and
valuable consideration, the sufficiency of which the parties acknowledge.
To indicate agreement with the stated policies, initial at the bottom of each page and provide a
full signature on the final page of this document.
Payment Policy
To hold your place in the Program, a non-refundable $200 registration fee must be submitted. All
remaining program fees must be paid three weeks (21 days) prior to the start of your trip. This
Agreement and Release, a copy of the photo page of your passport, and the forms (Emergency Contact
Form, Contract, Social Media Policy and this Waiver) from the volunteer handbook must be
completed and returned to our office no later than three weeks (21 days) prior to the start of your
trip.
Payments may be made by check, credit cards through our website (www.jbfc-online.org) or by
calling (918)706-2268. Checks should be made payable to JBFC. All payments must indicate the
name(s) of the volunteer(s) for whom they’re intended.
Refunds for Cancellation or Withdrawal
Cancellation by JBFC
At any time prior to the Program start date, JBFC may, at its sole discretion, cancel a
Volunteer’s registration, or cancel the Program in which Volunteer is scheduled to
participate. In the unlikely event of such a cancellation, the total amount paid to JBFC by
Volunteer for that program, excluding the payment for airfare and the $200 registration fee,
will be refunded. Other than in such circumstance, JBFC will not be responsible to the
Volunteer for any other refund, costs, interest, liability, losses, or damages of any kind.
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Withdrawal by Volunteer
If Volunteer withdraws for any reason, Volunteer must notify JBFC in writing. Such
withdrawal will not be effective until received in writing by JBFC at its offices at the address
set forth below. JBFC incurs substantial costs with respect to each Program. Therefore, if
Volunteer voluntarily withdraws from the Program, funds paid by Volunteer to JBFC will not
be refunded. In the case of some extreme emergencies, exception may be granted by the CEO.
Alterations to Program
JBFC reserves the right to change the Program due to severe weather, acts of war or terrorism, or
other causes beyond our control. In such cases we will make our best effort to offer alternate dates
for travel. JBFC will not be responsible for any additional costs associated with such circumstances.
If Volunteer withdraws from the Program due to such causes, the same withdrawal policy as above
will remain in effect.
Volunteer’s Responsibility for Costs, Third Party Suppliers
The Program fee covers all food, water, lodging, in-country ground transportation, administrative
expenses, and program costs. Volunteer is responsible for 1) travel to and from the start location, 2)
any additional costs incurred during free time, personal time, or on activities which are outside the
Program, and 3) any costs incurred should Volunteer withdraw early from or remain past the time
scheduled for the Program.
JBFC is not responsible for the acts or failures to act of anyone who provides goods or services in
connection with the Program. In addition, JBFC is not responsible for any costs, losses, damages,
interest, overages, or penalties that Volunteer may incur because of delays or losses caused by any
airline, other transportation or car rental company, travel agent, hotel, restaurant, medical facility,
or other individual or organization providing goods or services, regardless of who arranged or paid
for such goods or services, or because of any act or failure to act by any governmental entity, including
any delay or change of travel plans caused by any action by any governmental entity.Dismissal from
the Program
JBFC has the authority at any time and in its sole discretion to dismiss Volunteer from the Program.
JBFC personnel may discuss Volunteer’s situation, including Volunteer’s health, physical, or mental
condition, with any person, including other JBFC personnel, family members, or medical personnel,
and release any information concerning Volunteer to such person. If Volunteer is dismissed from the
Program, JBFC will provide transport to the appropriate airport or will arrange for other means of
departure. Volunteer will be responsible for all costs incurred as a result of such dismissal, and there
will be no refund of all or any portion of the Program Fee.
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Donations Restricted to Benefit Volunteer
All donations made by third parties to underwrite the costs of a Volunteer’s Program fee are nonrefundable.
Personal Property Loss
JBFC takes all reasonable measures to ensure the security of Volunteer’s personal belongings.
However, petty theft occurs worldwide. JBFC will not be held responsible for the loss of, or damage
to, Volunteer’s personal property or equipment. JBFC strongly advises Volunteer not to bring
expensive or irreplaceable items including, but not limited to, cameras, computers, portable music
players, cell phones, other electronic equipment, and/or jewelry to the Program.
Emergency Medical Treatment
Should any medical emergency arise which precludes Volunteer’s ability to consent to emergency
treatment, JBFC will endeavor to communicate with the person designated by Volunteer to request
permission for any necessary treatment. If JBFC personnel believe, in their sole discretion, that time
or circumstances do not permit such communication, Volunteer authorizes JBFC to consent on his or
her behalf to any medical treatment, including all types of medical examinations, diagnosis,
medication, or physician or hospital care, that is deemed advisable by, and is to be rendered under
the general or special supervision of any hospital, medical clinic or physician. Volunteer agrees not
to hold JBFC responsible for actions or consequences relating to any such medical or emergency
treatments or the failure to provide such medical treatment.
Use of Volunteer’s Likeness
Volunteer consents to the use of Volunteer’s likeness (whether photographed, filmed or videotaped)
and/or oral or written comments or any portion thereof, in any manner now or in the future,
including, without limitation, in fund-raising and promotional materials, advertising for television,
radio, print or other media, and any other JBFC presentations or publications. Volunteer agrees that,
in connection with such use, JBFC, and persons acting for or on behalf of JBFC, may identify Volunteer
by name, age, city and/or state or country of residence.
Acknowledgement, Waiver, Release, Indemnification and Hold Harmless
Volunteer acknowledges that the Program involves travel to a developing country with a possibly
unstable political system and differing cultural expectations and practices. Volunteer acknowledges
that there are risks inherent in such trips, including, but not limited to, forces of nature accident or
illness in remote places without immediate access to adequate medical facilities, a lower standard of
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sanitation, work site injury, and travel by air, automobile, truck, on foot or by other conveyance. As
consideration for participation in this program, and of the services, food and transportation arranged
by JBFC, the undersigned acknowledges, appreciates, understands, and agrees to the following:
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I acknowledge and understand that there are risks of loss, both to person and to property,
associated with participation in the Program including but not limited to: concussion,
fractures, scrapes, aches, pains, cuts, tears, bruises, paralysis, or death. I EXPRESSLY AND
VOLUNTARILY ASSUME THE RISK OF DEATH OR OTHER PERSONAL INJURY
ASSOCIATED WITH PARTICIPATION IN THE PROGRAM, WHETHER OR NOT CAUSED BY
THE NEGLIGENCE OR OTHER FAULT OF JBFC, and further accept that there are also risks
that may arise due to the actions of other participants, which I also expressly and voluntarily
assume.
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I, for myself, and on behalf of all of my heirs, assigns, representatives, and next of kin
whatsoever, and on behalf of the participant, if the participant is under the age of 18, agree to
RELEASE, HOLD HARMLESS, AND INDEMNIFY JBFC, and its successors, liability insurance
carriers, officers, directors, employees, and agents (hereinafter sometimes "the Releasees"),
from any and all liability, claims (including for personal injury and property damages),
demands, causes of action or damages that I may hereafter have for injuries or damages
arising in any way from participation in the Program or while on or upon the premises where
the Program is being conducted, and arising in any way from the consent to Emergency
Medical Treatment given herein and in the Minor Volunteer Health Information,
Authorization for Disclosure of Protected Health Information, and Consent for Medical
Treatment of a Minor, EVEN IF CAUSED BY THE NEGLIGENCE OR OTHER FAULT OF THE
RELEASEES.
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I, for myself, and on behalf of all of my heirs, assigns, representatives, and next of kin
whatsoever, and on behalf of the participant, if the participant is under the age of 18,
additionally agree to INDEMNIFY AND HOLD HARMLESS RELEASEES from all claims,
judgments and costs, including but not limited to attorney's fees, and to reimburse them for
any expenses whatsoever incurred in connection with an action brought as a result of my
participation in the Program.
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This Waiver, Release, Indemnification and Hold Harmless Agreement shall be construed in
accordance with the laws of the State of Oklahoma and the location (venue) for any action
between JBFC and me and/or the participant, if the participant is under the age of 18, and/or
any of our heirs, assigns, representatives, or next of kin whatsoever will be in Tulsa County,
Oklahoma.
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I am in good physical condition and have the physical ability to participate in the Program
and am legally competent to understand and complete this agreement. I acknowledge that
this is the entire Agreement and that no contrary or conflicting representations, inducements
2016 Volunteer Handbook
or promises, orally or otherwise, have been made by anyone to induce me to sign this
Agreement. I have read this Agreement and hereby execute this Agreement without
coercion.
Volunteer Signature: _____________________________________________ Date: ________________________________
For Volunteers under 18 years old, a parent or legal guardian must also sign below:
Parent/Guardian Signature: ____________________________________ Date: ________________________________
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ADULT VOLUNTEER HEALTH INFORMATION AND AUTHORIZATION FOR DISCLOSURE OF
PROTECTED HEALTH INFORMATION
All volunteers are required to supply health information that may be shared with JBFC employees,
contractors, interns, and/or volunteers who are assisting you with your trip. First aid and basic
medical supplies will be available on-site. Please remember that JBFC projects are held in remote
areas with limited access to medical care. Expect your trip to be physically and emotionally
demanding both as a result of activities and living conditions. By signing this form, you acknowledge
that you are physically and emotionally capable of volunteering with JBFC in Tanzania. Please let
us know of any physical limitations or medical conditions which may for any reason interfere
with your ability to fully participate in the program or require medical attention.
1.
General Information:
Volunteer Name (First, Middle and Last): _______________________________________________
Which Group will you be travelling with?________________________________________________
Dates You'll Be Travelling:_________________________________________________________________
NOTE: You should consult with your personal physician about the recommended
immunizations as well as any particular aspect of your health that may be impacted by this
trip or be a potential cause for concern.
2.
Medical Conditions: Please list any potentially serious medical conditions (either physical
or mental) for which you've seen a doctor and/or received medical care within the last five years)
(attach additional sheets, if necessary).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
3.
Medications: Please list any medications you are currently taking, will be taking while on
the program, and/or you have been prescribed to take (attach additional sheets if necessary).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
4.
Dietary Restrictions:
NOTE: An important part of the JBFC experience is to eat local foods, prepared by local community
members. It is our hope that you will approach eating on the trip as another part of the learning and
growing experience that we offer. We do our best to see that you have a variety to choose from.
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Please list any dietary restrictions you have.
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
5.
Allergies: Please list any allergies you have to food items, medicine, bug bites, etc. Be as
specific as possible, and please include your reaction to each listed allergen.
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
6.
Authorization: I hereby authorize the disclosure of the protected medical information
contained herein to JBFC employees, contractors, interns, and/or volunteers. I hereby additionally
authorize disclosure by JBFC to medical personnel in Tanzania and en route to Tanzania should the
need arise and I am unable to provide such information myself. In connection with this authorization
for the disclosure of protected health information:



This authorization will automatically expire upon the conclusion of the program. I further
understand that I may revoke this authorization at any time by notifying JBFC in writing, but
such a revocation will not affect any actions already taken in reliance on this authorization,
and shall not revoke such authorization to release such information by JBFC in a medical
emergency. JBFC is authorized to treat copies of this authorization as originals;
Information used or disclosed pursuant to this authorization may be subject to re-disclosure
by the recipient and no longer protected by federal law; and,
I hereby release JBFC, their employees, contractors, interns and/or volunteers from any
liability in connection with the use or disclosure of the protected health information. JBFC
will not be compensated by the recipient for such disclosure.
7.
Signature: By completing and submitting this form, I affirm that all of the above information
is true and accurate to the best of my knowledge. I understand the health risks involved in traveling
to a developing country. I consider myself in good mental and physical shape.
Signed this ____ day of ________________________ (month), 20_______(year).
______________________________________
Signature of Volunteer
36
______________________________________
Printed Name of Volunteer
2016 Volunteer Handbook
MINOR VOLUNTEER HEALTH INFORMATION, AUTHORIZATION FOR DISCLOSURE OF
PROTECTED HEALTH INFORMATION, AND CONSENT FOR MEDICAL TREATMENT OF A MINOR
All parents/legal guardians of minor volunteers are required to supply health information that may
be shared with JBFC employees, contractors, interns, and/or volunteers who are assisting the minor
with his/her trip. First aid and basic medical supplies will be available on-site. Please remember
that JBFC projects are held in remote areas with limited access to medical care. Expect your trip to
be physically and emotionally demanding both as a result of activities and living conditions. By
signing this form, you acknowledge that the minor is physically and emotionally capable of
volunteering with JBFC in Tanzania. Please let us know of any physical limitations or medical
conditions which may for any reason interfere with the minor's ability to fully participate in the
program or require medical attention.
1.
General Information:
Minor Volunteer Name (First, Middle and Last): ________________________________________________
Parent/Legal Guardian Name (First, Middle and Last): _________________________________________
Which Group will the minor be travelling with?__________________________________________________
Dates Travelling:__________________________________________________
NOTE: You should consult with your and/or the minor's personal physician about the
recommended immunizations as well as any particular aspect of the minor's health that may be
impacted by this trip or be a potential cause for concern.
2.
Medical Conditions: Please list any potentially serious medical conditions (either physical
or mental) for which the minor has seen a doctor and/or received medical care within the last five
years.___________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
3.
Medications: Please list any medications the minor is currently taking, will be taking while
on the program, and/or has been prescribed to take (attach additional sheets if necessary).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
4.
Dietary Restrictions: NOTE: An important part of the JBFC experience is to eat local foods,
prepared by local community members. It is our hope that you will approach eating on the trip as
another part of the learning and growing experience that we offer. We do our best to see that you have
a variety to choose from.
Please list any dietary restrictions the minor has (attach additional sheets if necessary).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
37
2016 Volunteer Handbook
5.
Allergies: Please list any allergies the minor has to food items, medicine, bug bits, etc. Be as
specific as possible, and please include his/her reaction to each listed allergen (attach additional
sheets if necessary).
__________________________________________________________________________________________________________________
__________________________________________________________________________________________________________________
6.
Authorization: I hereby authorize, on behalf of the minor, the disclosure of the protected
medical information contained herein to JBFC employees, contractors, interns, and/or volunteers. I
hereby additionally authorize disclosure by JBFC to medical personnel in Tanzania and en route to
Tanzania. In connection with this authorization for the disclosure of protected health information:



This authorization will automatically expire upon the conclusion of the program. I further
understand that I may revoke this authorization at any time by notifying JBFC in writing, but
such a revocation will not affect any actions already taken in reliance on this authorization,
and shall not revoke such authorization to release such information by JBFC in a medical
emergency. JBFC is authorized to treat copies of this authorization as originals.
Information used or disclosed pursuant to this authorization may be subject to re-disclosure
by the recipient and no longer protected by federal law; and,
I hereby release JBFC, their employees, contractors, interns and/or volunteers from any
liability in connection with the use or disclosure of the protected health information. JBFC
will not be compensated by the recipient for such disclosure.
7.
Consent for Medical Treatment: As the parent or legal guardian of the above-named minor,
I hereby give consent for emergency medical care to be provided to my child by a provider chosen by
JBFC, which may be given under whatever conditions are necessary to preserve the life, limb or well
being of my dependent.
8.
Signature: By completing and submitting this form, I affirm that all of the above information
is true and accurate to the best of my knowledge. I understand the health risks involved in traveling
to a developing country. I consider the minor to be in good mental and physical shape.
___________________________________________________________
Signature of Minor Volunteer
___________________________________________________________
Printed Name of Minor Volunteer
________________________________
Date
____________________________________________________________
Signature of Parent/Legal Guardian of Minor Volunteer
____________________________________________________________
Printed Name of Parent/Legal Guardian of Minor Volunteer
______________________________________
Date
38
2016 Volunteer Handbook
Please fill out the preceding forms and send back to JBFC electronically
or through post mail:
By Email:
volunteer@jbfc-online.org
By Mail:
JBFC
PO Box 4541
Tulsa, OK 74159
39